Gregory Kiefer, President & CEO
Doug Robbins, Senior PM
1
Quick Workshop Overview
• Short Presentation on Project Readiness
• Break into 5 groups of 10
• Facilitate case study discussions with
each team (15 minutes)
• Short presentation by each team (<5
minutes each)
• Wrap up
2
Thank You
• Workshop Facilitators
– Kenny Moore, CDPH
• Fresh Air Consortium Case study
– Chi Emodi, FI$Cal
• City of Drones
– Hali Reyes, Executive Director, CalWIN/WCDS
• Oregon Oversight Agency
– Jenny Kennedy, Data Processing Manager,
Information Services, DOF
• Retire Rich Tomorrow Corporation
– Doug Robbins & Greg Kiefer
• Hoosier Lottery
3
Agenda
• Advertisement
• Project Readiness Assessment
• Workshop
– Steps for participants
– Case studies
• Conduct review with team
• Team Presentations
4
Kiefer Overview
• California based company that delivers
award winning innovative solutions for our
customers.
5
Technology Expertise
•
•
•
•
SharePoint, Site Core & Office 365
Mobile Development
Power BI
Nintex – Advanced Workflow & Forms
6
Project Readiness Assessment
Risk Management
• PMBOK Risk Definition:
– A PMBOK Risk is an uncertain event or
condition that, if it occurs, has a positive or
negative effect on the project’s objectives.
7
Project Readiness Assessment
Risk Management
• A PM’s epiphany
8
Project Readiness Assessment
• Purpose for assessing the client’s
readiness to begin work:
– is to ensure that the project team will have the
best opportunity to achieve project success by
performing an informal risk assessment prior
to kickoff.
9
Establishing a Process
• It is important to establish and complete
processes to ensure project success.
• Why is this type of an assessment an
important step?
Kenny Moore
CDPH ITSD Planning and Project Management Branch
10
Project Readiness Assessment
• PRA Topics
– List contains prompts, often phrased as
questions, to guide the client conversation.
– They are organized into the following categories:
•
•
•
•
•
•
•
Project success
Scope
Business and political environment
Business Processes
Client Responsibilities
Internal Factors
People
11
Project Readiness Assessment
1.Project Success (200 Points)
Prompt
How do we know when we are done? What does done look like?
Response
Sponsor and Steering committee: Who will be involved and how often?
Resistance to change: Are there influential people who are not supporting the
projects objectives?
When was the last time you implemented a project/technology that required
organizational change? How was it received?
Mutual risk and mutual benefit. How committed is your organization to making
this a win/win? We estimated the work effort to deliver the solution is x
duration, how will you work with us to ensure that we stay within that budget?
How would you define a successful ‘partnership’?
12
Project Readiness Assessment
Summary
Category
Project success
Assessment Points
Maximum Possible
200
Scope
100
Business and political environment
100
Business Processes
100
Client Responsibilities
Internal Factors
People
100
100
100
Total Points
900
Success Probability (Assessment/Maximum Points)
%
21
Project Readiness Assessment
Success Probability
Success Probability
100%
Project Manager to Client Conversation
Go
>80%
75%-79%
60%-74%
<60%
22
Case Studies
•
•
•
•
•
Fresh Air Consortium
City of Drones
Oregon Oversight Agency
Retire Rich Tomorrow Corporation
Hoosier Lottery
23
Project Readiness Assessment
• PRA WORKSHOP
–
–
–
–
–
5 TEAMS
Identify a spokesperson
Identify a scribe
Will Provide handouts
A Facilitator will be assigned to your
team (15 minutes)
– Complete your Assessment
– Prepare brief summary
– Present findings to the audience (5
min max per team)
24
Project Readiness Assessment
TEAM PRESENTATIONS
25
Project Readiness Assessment
WRAP - UP
26