The Village Farmers Market
2016 VENDOR CONTRACT
Business Name: _____________________________________________________________ Contact
Person: _____________________________________________________________ Address:
____________________________ City, State, Zip ________________________ Phone w/Area Code:
(____)_____-________ Cell w/Area Code: (____)_____-___________ Email:
_____________________________________________________________________ IA Sales Tax #:
________________________ - OR - Soc. Sec. #: _____________________ (Required by IRS) (Required
by IRS) Items being sold. Items listed and not listed are subject to approval by the vendor committee
______________________________________________________________________
_____________________________________________________________________
Vendor Fees:
10x10 space- $20 per day/ $110 per season (circle dates) 6/11, 6/25, 7/9, 7/23, 8/13, 8/27, 9/10,
9/25 (*please note 9/25 is a Sunday market) or Full Season
10x20 space- $35 per day/$210 per season (circle dates) 6/11 6/2,5 7/19, 7/23, 8/13, 8/27, 9/10,
9/25, {*please note 9/25 is a Sunday market) or Full Season
Terms and Conditions: 1. I will be open during the market hours. 2. I understand that the Czech Village
Association and the City of Cedar Rapids will not be in any way liable for damages, injury, or loss to
persons or property sustained by me (the exhibitor) and/or my employee or representatives. 3. I further
agree to assume all risks associated with negligent acts committed by me or anyone associated or
employed by me and/or arising out of this contract. I will indemnify and hold harmless the City of Cedar
Rapids and the Czech Village Association should there be any legal action. 4. I agree to keep my area
maintained throughout the entire market session and clean upon leaving. 5. I agree to abide by the
guidelines set forth in the Information and Guidelines document and any attempt to mislead may result
in a loss of fees paid and/or the loss of vending space at the sole discretion of the vendor committee. 6.
I agree to comply with all of the regulations and requirements of the City of Cedar Rapids.
Signature: _________________________________ Date: ___________________________
****Insurance Requirements**** 1) Certificate naming the Czech Village Association as primary
additional insured. 2) Provide a complete copy of both general liability and excess/umbrella policies.
(Questions about insurance should be referred to your insurance agent)
Send Application, Insurance Documents, and Payment to:
Czech Village Association Attn: The Village Farmers Market 76 16th Ave SW Cedar Rapids, IA 52404
Make checks payable to Czech Village Association. Questions? Please contact Jennifer Stewart at
[email protected] or 319-693-2043 Information and Guidelines
Information and Guidelines
The Village Farmers Market is the 2nd and 4th Saturday of each month, starting in June and ending in
September.
DATES: 6/11, 6/25, 7/9, 7/23, 8/13, 8/27, 9/10, 9/25 (*please note 9/25 is a Sunday market)
HOURS: 8am-1pm . Set-up begins at 7am and you will have 1 hour to tear down. Vendors are required
to stay the entirety of the market- no early tear downs.
LOCATION: Sokol Park, 16th Ave and A St SW, Cedar Rapids, IA 52411
APPLICATION & SELECTION PROCESS APPLICATION: All persons/entities/organizations selling their
products at The Village Farmers Market need to be approved by the market. Applicants are required to
submit an application and provide proper permits and proof of insurance prior to vending at the market.
Applications will be reviewed and Email notifications will be sent to all applicants determining their
status for the market.
• Approved – Application approved. PLEASE NOTE: approval for the market does NOT mean all dates
requested by applicant have been approved. The dates you are approved for will be listed in the email.
• Waitlisted – No space available at this time, but applications will be considered if any cancellations
should arrive. The dates you are waitlisted for be listed in the email.
• Declined – Not selected to participate in the Market.
The Village Farmers Market does NOT accept applications from Corporations/Businesses such as banks,
realtors, insurance, cell phone, or other service provider businesses. Any corporation or business
interested in sponsorship opportunities, please contact [email protected]
Priority is given to local, farmer-owned producers such as produce, flowers, herbs, meats, wines etc.
Artisans/Handcrafters will fill the remaining spaces based on availability, as well as
product variety within the market. The vendors are based on the following selection criteria: • Type of
product • Completed application including required permits and proof of insurance
STALL FEES
10x10 space - $20 per/day/ $110 per season
10X 20 space (vehicle space) - $35 per day/ $210 per season. Vehicle spots are very limited. Priority will
be given to produce vendors.
Please note that stall assignments may change before your scheduled Market date.
PAYMENT: Full Season vendor fees are due upon notification of acceptance into the Market. Day lease
fees are due upon each day they are approved for the Market. Payment for stall fees can be processed
by cash or check. Any check that’s returned due to insufficient funds shall be charged $25 per check and
no future check will be accepted. NO REFUNDS WILL BE ISSUED
No Show Fee - All cancellations need to be made to Jennifer Stewart at
[email protected] or 319-6932013 by 5:00pm on the Friday prior to their
scheduled market date. A $25 No Show fee will be enforced if notification of a vendor’s absence from
the market is not received.
Vendors must keep all spare stock, packing materials, cardboard boxes and bags in an orderly fashion at
all times. Vendors are asked to use clean and professional looking signage. It is the responsibility of
vendors to furnish their own equipment including tables, chairs, signs, tape, and tents. Table rentals
Tents need to be supplied by each vendor and must be weighted. No drilling or staking is permitted.
Vendors will have 60 minutes to tear down and leave their stall. All vendors are responsible for proper
and complete cleaning of their stalls. Please leave your stall as you found it, clean and in an orderly
fashion.
Vendors selling at the Market must obtain necessary permits, licenses, and insurance. It is the sole
responsibility of each vendor to be familiar with and abide by all state and federal regulations pertaining
to the production, harvest, preparation, labeling and safety of products brought to the market. It is an
individual vendor’s responsibility to ensure that, if necessary, proper sales tax is applied and appropriate
permits are obtained.
PERMITS/LICENSES: The following items require permits before selling at the Market: • Meat • Cheese •
Salsa • Jarred sauces and dressings • Wine/Brewed beverages • Wild Morel mushrooms • Eggs • Poultry
• Honey. Additional licenses may be required depending on the
type of business owned: • Mobile food license • Temporary food service license • Health department
permit • Farmers’ market potentially hazardous food license
The Village Farmers Market requires each merchant to carry $1,000,000 liability insurance, naming The
Village Farmers Market, Czech Village Association and its employees, board members, and the city of
Cedar Rapids as additionally insured.
Labeling requirements for ALL food items • Common name of the food • Address of the person who
prepared the food • Allergen information
Food that is prepared in licensed food establishments must be labeled at a minimum with the following:
• Product name • A list of ingredients • Net weight or volume • Allergen information
If a vendor does not abide by the rules, The Village Farmers Market may take any action deemed
appropriate, including revoking the vendor from selling at the market for that day and any future market
dates. Vendors are required to use their stall for the sale of only those items actually produced or
manufactured by the vendor. Vendors selling products other than their own will be removed from the
market. The Village Farmers Market reserves the right to refuse vendors at any time, for any reason and
to make exception to these rules and guidelines at their discretion. The Village Farmers Market may, at
its discretion, cancel a lease without a refund or close any stall for the day for any fraudulent, dishonest
and deceptive practices, inappropriate conduct, activities or otherwise disturbing the peace by the
vendor, or its employees, agents or representatives on the premises.
Vendors shall be courteous to other merchants and shall not engage in activities that make the other
vendors and/or public uncomfortable. Consumption of alcohol or drug use by market vendors is strictly
prohibited. There is no smoking at any time. For health and safety reasons; guest vendors are not
allowed to bring pets into the Market. The sale or giving away of animals at the market is prohibited.
Vendors shall not play, or allow to be played any radio or other sound instrument at the sound level that
may annoy or disturb other vendors. Vendors are not permitted to use the following techniques while at
the market: hawking, calling attention to products in a loud, repetitive, public manner, and selling
products in an aggressive way. Vendors are discouraged from giving produce or other items away for
free or at below cost pricing. This does not include sampling. Any vendor who has propane tanks, grills
or other heatgenerating equipment is required to have a fire extinguisher in their stall at all times.