CNM Libraries Circulation and Access Policy
The Central New Mexico Community College (CNM) Libraries Circulation and Access Policy governs
circulation (borrowing and lending) of physical materials and online access to licensed electronic
materials in the CNM Libraries collections.
Circulation services include the administration of library patron accounts, borrowing terms, and the
circulation and use of items located in the libraries’ physical collections. Library Help Desks providing
circulation and reference services are staffed all hours the Libraries are open. Patrons may check out,
renew and return materials, and resolve library account issues at any campus library Help Desk.
Help Desk staff also assist patrons in locating, accessing and using information in all media and formats.
Physical collections include circulating materials which are available for loan, and non-circulating
materials made available for in-library use. Circulating collections include books and media in open
shelving located in public areas of the library as well as Reserve, supplemental materials and
technological devices which may be requested at the Help Desk. Non-circulating items in the open
collections include magazines and newspapers (serials), items marked “reference”, maps and globes.
Electronic collections (e-resources) include e-books, e-reference, e-journals, indexed collections of
articles from academic, professional, and trade journals, magazines and newspapers, streaming
educational media, interactive language learning, college and career preparatory materials, and teaching
images collected in searchable online databases. Licensed electronic collections are provided to meet
the needs of our patrons for secure access to authoritative sources of information from on and off
campus, subject to the terms of use set forth by the providers. See pages 8-9 below.
For more information, call the Main Campus Jeannette Stromberg Library Help Desk at 224-3274.
Library Patron Privileges and Responsibilities
CNM Library patrons are granted the general privileges of using the Libraries’ facilities, services, and
collections (hereafter “Libraries”) subject to the terms of this and other policies. Patron use of the
Libraries presumes agreement to the terms governing their use. CNM-granted privileges include a CNM
ID number, computer account, and CNM username and password necessary to use public-access
computers, subject to the terms of the CNM Institutional Technology Use Policy (ITUP), and Libraries
Acceptable Technology Use Policy. Specific library patron privileges and responsibilities for using the
libraries collections are detailed below.
Patrons requiring accessibility services <link to Libraries Accessibility Policy> may inquire at the Help
Desk or with the ADA Accessibility Coordinator about designating a proxy borrower.
Library patron privileges include:
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Access to the Libraries’ facilities, use of the public catalog, and items in the open stacks
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Use of the Libraries public-access computers, access to the internet, and library information
resources available through the libraries’ website and online collection catalog
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Borrowing privileges for circulating items in the collections
CNM Libraries Circulation and Access Policy
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On and off-campus access to the full text of libraries electronic resources
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Help locating and accessing materials to meet specific information needs
General responsibilities of library patrons include:
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Following this and other Libraries’ policies found on the Libraries’ website and as expressed by
library signs, notices, forms, labels, or by library staff when using the Libraries.
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Compliance with terms-of-use for online-accessible electronic resources (licensed content).
Responding in a timely manner to library communications.
Misuse or abuse of the Libraries’ facilities, services, resources or staff, or failure to observe the terms of
any of the Libraries policies or to respond to library communications may result in restriction or loss of
library patron privileges, imposition of fees, or other disciplinary actions.
Identification Requirements
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Patrons must present a valid CNM photo Identification card (CNM ID card), obtainable from CNM
Student Services ID office, to set up their library account, borrow library materials, or request
information about their account.
A current MyCNM username and password are required to use the libraries’ public-access
computers and to obtain access to the libraries’ electronic resources from off-campus.
Library staff may require patron identifying information to conduct library transactions.
Report lost or stolen CNM ID cards to the Libraries Help Desk to protect your account.
Replace lost or stolen CNM ID cards as soon as possible.
CNM ID cards found in the libraries will be kept at the Help Desk. The Libraries will contact the
owner by email, notifying them of where the ID card can be picked up.
Who May Use The CNM Libraries? Library Patron Categories
Current students, faculty and staff with CNM computer accounts have patron privileges to access the
Libraries’ computers, physical and electronic collections. Community members must register as CNM
Guests with Student Services to gain access and are bound by the terms of the CNM Student Code of
Conduct. The general public has limited access to CNM Libraries, library website information, online
publications, and catalog search results.
Account set-up and borrowing privileges are determined by patron category. Loan limits organized by
patron category and item type may be viewed in the Appendix at the end of this policy.
Currently Enrolled CNM students
Full-time, part-time, dual-credit students, and students of the College and Career High School
registered before the start of each full academic term are automatically entered as patrons of the CNM
Libraries at the beginning of each term.
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Late-registered students and students registering for late-start classes only may be required to present
CNM ID and a current course schedule at the Libraries Help Desk to establish a library patron account.
ESL and GED students may establish a patron account at the Libraries Help Desk with a CNM Photo ID
after having completed the required GED or ESL orientation.
Student library accounts expire on the last day of the term and all items checked out will be due on this
date regardless of when they were checked out. CNM Students registered for the following academic
term, with library accounts in good standing, may request that their borrowing privileges be continued
through the intersession, with their CNM ID and class schedule as proof of continuing registration.
Current CNM Faculty and Staff
Full and part-time faculty and staff currently employed by CNM, bearing a CNM faculty/staff photo ID,
may register for a library patron account at the Libraries Help Desk. Library staff will verify current
employment and CNM contact information prior to creating faculty/staff patron accounts.
Faculty and staff accounts expire upon separation from CNM. Those also registered as CNM students,
please present your CNM faculty/staff ID to Help Desk staff to ensure that you are registered with us as
faculty/staff and that your borrowing privileges are correct.
CNM Guests - UNM, APS and RRPS faculty and staff, and college/university students with NMCAL Joint
Access Passport
Current UNM students, faculty and staff, as well as Albuquerque Public Schools (APS) and Rio Rancho
Public Schools (RRPS) employees with school identification may obtain a CNM Guest ID card to use the
CNM Libraries free of charge. Currently registered patrons of New Mexico Consortium of Academic
Libraries (NMCAL) member libraries with a signed NMCAL Joint Access Passport obtained from their
academic library may also obtain a CNM Guest ID free of charge. The guest fee will be waived upon
presentation of your current academic ID and the Passport form to CNM Student Services. NMCAL
Passports may be obtained from the patron’s academic library circulation or help desk.
CNM Guests – community members
Community members who have paid the required fee and obtained a current CNM Guest ID Card from
the CNM Student Services ID Office may present their CNM Guest ID at the Libraries Help Desk to set up
a guest patron account. Your CNM Guest ID will be your CNM library card. Guest patrons are asked to
provide current email address for library circulation purposes only.
CNM Guest IDs and library patron accounts expire at the end of each semester, and all items will be due
on that date. Accounts must be re-established each term. Account privileges may not be carried over.
Guest patrons representing registered non-profit organizations who wish to borrow reserve media items
may inquire about special borrowing permissions and terms. For more information Contact the Main
Campus Jeannette Stromberg Library Helpdesk.
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Using the Library - Library Patron Accounts and Transactions
Setting up and maintaining your library patron account in good standing
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Currently registered CNM students are automatically enrolled by the Libraries at the start of
each term and are required to return all materials and settle any fees by the end of each term.
Library circulation notices are sent to student’s CNM email.
CNM faculty and staff register once, in person, for the duration of their employment at CNM
and are required to return all library materials or settle any fees before separating from CNM.
Library circulation notices are sent to CNM faculty/staff email.
CNM Guests must register with the library each term and provide a current email address if they
wish to receive email notices. Guests with outstanding library fees will not be allowed to
reregister with the Libraries. Library circulation notices will be sent to the email address
provided.
All borrowers are expected to
o return items on-time, in good condition
o respond promptly to libraries communications
o resolve any library circulation problems promptly
Borrowers will be held accountable for replacement charges for any items lost or damaged while
checked out to them.
Patrons with outstanding library fees may be blocked from borrowing additional materials,
registering for future classes, requesting transcripts and other services.
Borrower Privileges
Borrowers with accounts in good standing may check circulating materials out with their CNM ID card
up to the limit in the Loan Rules, and request items for Hold or Pick-up services online.
Library patron account security
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CNM ID cards, computer access user names and passwords, access to computer and library
patron accounts, and access to e-resources are intended for use only by the person in whose
name they were issued.
CNM Libraries requires only the amount of patron information necessary for circulation-related
records and communication, in order to help ensure patron privacy.
The Libraries make every reasonable effort to protect patron information.
It is the patron’s responsibility to notify the library Help Desk immediately if a CNM ID card is
lost or stolen.
Patron ID cards found in the libraries will be kept in the lost-and-found at the Help Desk until
picked up by the patron. See Lost and Found below.
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Loans and renewals
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Circulating materials may be checked out from the Help Desk during library open hours.
A current CNM ID card is required for loans and renewals.
Library materials are loaned to patrons with library accounts in good standing.
Loan periods are determined by patron category and item type. See the table, Circulation Loan
Rules by Patron Category and Item Type in the appendix.
Patrons may request a receipt identifying the items checked out to them and their due dates.
Patrons may renew eligible items at any library Help Desk, in person or over the phone.
Circulating items may be renewed once by the patron, within one week of the due date.
Long-overdue items may not be renewed.
Returns
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Circulating books may be returned to any campus library Help Desk or to book-drop boxes
outside of any campus library.
Media, Technology, Reserve and Supplemental items must be returned to staff at the Help Desk
location where it was checked out. These may not be taken campus to campus or placed in the
outdoor book-drop or book-drop slots.
Overdue and billed items
CNM Libraries Circulation sends overdue and billed notices by CNM email.
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Patrons are billed for circulating books and media at the time of the third overdue notice.
3-hour items such as reserves, technology, and supplemental items will be billed at the time
of the first overdue notice.
Long-overdue and billed items should be returned directly to a CNM Library Help Desk.
Damaged library materials
Library staff may inspect items before checking them in. Items returned with noticeable and significant
damage or wear which make the item unusable for library purposes will be marked “damaged”, and
library staff determine whether the item must be removed from the collection and billed to the patron
to whom they were checked out. Damage includes:
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Books with noticeably marked or soiled pages, missing pages or broken bindings
Book-media sets missing included media
Media returned soiled, scuffed or scratched
Supplemental items or sets with missing, broken or damaged parts
Technology with damaged or broken parts
Patrons are advised to report any existing damage prior to checking an item out.
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Lost, stolen and misplaced library materials
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Items which are reported lost by the patron will be billed to the patron
In the event of the loss or damage to items through theft or accident outside of a patron’s
control, the patron may present a copy of the incident, crime, or accident report
documenting the loss from CNM security or local law enforcement
It happens that patrons believe they have returned billed items which they cannot locate, and the
patron will claim to have returned the item.
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After all parties have conducted a thorough search for the billed item, a “claims returned”
note will be entered into the patron’s account.
A library patron is allowed to “claim returned” a maximum of three items during the lifetime of
their library account.
Additional billed items claimed “returned” by the patron, but not found in the Libraries will
be noted as “lost” and will be billed to the patron.
In the event that an item previously claimed “returned” is found by the patron, it will be
accepted by the Libraries when returned.
Return or Replacement of overdue and billed library materials
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Patrons may return overdue and billed items to any campus library Help Desk in order to
resolve account issues promptly.
Patrons are encouraged to return items which were previously claimed returned or lost.
Patrons are encouraged to replace lost or damaged books and media with a new copy of the
same title and edition, or a librarian-approved replacement.
Replacement copies may be brought to the Libraries Help Desk for prompt resolution.
Lost or damaged supplemental items and technology are not eligible for patron replacement.
The patron is required to pay the full replacement cost for the item to CNM Cashiers.
The Libraries prefer and recommend the direct replacement of books and media to the
payment of replacement fees.
Payment for billed items
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Standard replacement fees are set by item type, rather the price of a particular item.
Payments may be made to CNM Cashiers, only. The Libraries cannot accept payment.
Patrons preferring to pay for billed items, must obtain a Patron Payment/Clearance Form from
the Help Desk, to take to the Cashier’s Office.
Patrons requiring immediate resolution of blocks on their library or CNM accounts should return
directly to the Library Help Desk with their receipt from the Cashier’s Office.
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Patrons relying on Cashiers to send the receipt to the Libraries should expect a processing time
of up to two weeks.
Standard Replacement Fees by Item Type
Item type
standard replacement fee
replacement option
Calculator
Circulating book or media
iPad
$125.00
$125.00
$500.00
Patron may replace
Patron may replace
No replacement
Laptop
$1,000
No replacement
Reference, reserve book or media
Supplemental
$250.00
$25.00-5,000.00
Patron may replace
No replacement
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Charges for books and media items may be reduced, upon request, based on the
documented current retail price for an available, new copy of the title and edition at a
reputable vendor approved by the Libraries, at the time of payment. If the title is
unavailable for purchase, the patron will be charged the current cost of a library-staffapproved, available, new equivalent item up to a maximum value of $125.
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Students unable to afford to replace lost or damaged library materials due to financial hardship
are referred to the CNM Foundation’s Rust Opportunity Assistance Fund through Financial Aid
and Scholarship Services.
Returns and refunds for “Lost” and replaced or paid items, later found by the patron
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If a patron finds an item after it has been reported “lost” and has replaced the item or paid the
replacement cost, the item may be returned to the Help Desk within one year of the transaction,
along with the original dated receipt for purchase of a replacement or payment of the fee.
A signed Patron Payment/Clearance Form obtained from a full-time library staff member, along
with the original receipt, may be presented to the CNM Cashier in exchange for a refund for the
amount paid for the item.
Blocked Library Accounts and CNM Academic Records – What to expect
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A block will automatically be placed on the patron’s library account once the patron has been
billed for unreturned or damaged items. The library account block will suspend library
borrowing privileges until the items are either returned or replaced or the replacement fees
have been paid, and the library account is returned to good standing. Patrons may still access
Reserve materials at the desk, under the same terms as restricted reserves.
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CNM Libraries will place a “Library Hold” on the patron’s CNM account, as soon as library items
have been billed, entering the standard replacement fee(s) total.
The student will be unable to register for classes or receive transcripts until the library patron
account is returned to good standing and the CNM account block is cleared by the Libraries.
Library staff will promptly clear blocks on the patron’s library account and CNM account upon
return, replacement, or proof of payment for billed materials.
In the event of a lost or stolen CNM ID card, Library staff may place blocks on a patron’s library
account, at the patron’s request, to protect the patron’s accounts and information. In this case,
the patron will continue to enjoy borrowing privileges, with valid proof of identification, such as
a state issued driver’s license, or school identification with the patron’s picture.
Patron’s library accounts may be blocked for disciplinary reasons, removing all borrowing
privileges.
All patrons are subject to library blocks.
Restricted Reserves
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Library staff will place a “Restricted Reserves” message in a patron’s library account when the
patron has been billed for an overdue reserve item. This restriction will be in effect for the
duration of that semester.
Patrons with “restricted” access to Reserves may use reserve materials at or near the Help Desk.
No other library privileges are affected by the reserve access restriction.
Unreturned/damaged reserve issues will be handled following the same principles as for regular
circulating items, resulting in fees and library patron account and CNM account blocks.
Patron Access to Library Collections
Electronic Collections (e-resources) – Who may use?
Access to licensed electronic collections (e-resources) is provided to CNM Authorized Users who
are current CNM faculty, staff, and students or registered CNM Guests. Licensed online
electronic collections (e-resources) are accessed through the Libraries homepage under
“databases”. Authorized users may sign up for an account within a database to receive the
benefits of electronic files, folders or favorites selected from within a collection. Extent of
access privileges, terms-of-use, features and functions vary by database provider.
Important: CNM Guests may access the full text of e-resources from on-campus only.
For help locating or accessing e-resources visit the Help Desk, or email [email protected].
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Patron privileges and responsibilities
Authorized users (patrons) are individually responsible for complying with the provider’s termsof-use, found in the footer of the database search page or the record page for an individual
item. With some special exceptions, noted in the list of databases, patron access to full-text
database content/e-resources is made available with MyCNM username and password:
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From on or off-campus
As single retention copy by download, email, or print
For personal, scholarly and academic use
To be used with provided attribution information, database and copyright information
attached
Single retention copies become the property of the individual, but are not intended to
be copied or distributed further for any purpose.
Important: License terms vary, and may be more restrictive than copyright.
Permanent Hyperlinks, Permanent URLs or “Permalinks” are provided for individual items such
as citations, abstracts, articles, e-book chapters, streaming videos and video clips such that each
use of an item gained through the permalink is an individual personal use by an authorized
user, under the terms-of-use. Use of embedded permalinks allows for:
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Instructional use in the CNM face-to-face or distance classroom
Embedding into CNM student assignments for out-of-class study
Student out-of-class study, on-line discussion, or preparation of assignments
CNM professional and collegial communication
E-book access
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Access to e-books may be restricted to one patron at a time.
E-books become “loaned” to a single patron after the patron has viewed a set number
of pages determined by the provider.
During the time an e-book is loaned, it will be unavailable to other patrons. Singlepatron loan periods are typically three weeks.
Download privileges for e-books may be restricted by the publisher, to a set number of
pagers per-title, per-patron. The number of pages allowed by the license is visible
within the download options screen.
Patrons may not download an entire e-book to a device.
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Single retention copies become the property of the authorized user, but are not
intended to be copied or distributed further for any purpose.
It is a violation of the terms-of-use of CNM Libraries’ licensed electronic resources to share
them with persons who are not qualified as authorized users. Therefore, CNM’s electronic
resources are not intended to be used for instructional purposes at other institutions, or shared
with students or faculty of other institutions, except through Interlibrary Loan. Similarly, copies
of licensed electronic resources obtained from other institutions for personal scholarly use
should not be distributed through CNM’s electronic systems for the purposes of CNM
instruction.
For more information on recommended uses of protected intellectual property see the
Libraries’ Copyright and Intellectual Property Policy.
Physical Collections – Types of Items Available for Loan or In-Library Use
The Libraries physical collections contain a variety of materials in different mediums and formats which
are organized and circulated (checked out to a patron’s account) according to the loan rules for each of
the following categories. See the Table in the Appendix for a quick summary of borrowing periods by
item type and patron category.
Circulating and non-circulating collections
Items intended for loan to patrons are termed “circulating”. Items intended for in-library use without
being checked out are termed “non-circulating”.
The open circulating collection includes books, audiobooks, CDs, DVDs, and book + media packages,
which may be found in the Libraries open shelving. CD and DVD cases are displayed in the open
collections for browsing. Present the CD or DVD case at the Help Desk to obtain the disks for check-out.
Open non-circulating collections include periodicals and reference materials.
Closed circulating collections include Academic Course Reserves, audiovisual media, media reserves
supplemental items, and laptops and iPads located behind the Help Desk.
Academic Course Reserves (closed, circulating, 3-hr loan period, no renewals)
Items which are required or recommended reading for CNM classes are placed on “reserve” for loan to
CNM students for limited periods of time. Some restrictions and limits apply.
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Reserves are available at the Help Desk, for three-hour loan.
Patrons may check out one reserve item at a time, with the exception of items which are
required to be used together for the same course. In this case, library staff may approve the
check-out of two reserve items at a time.
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Reserves are not eligible for immediate renewal.
Faculty and staff may borrow reserve items for up to 24 hours to facilitate teaching and tutoring.
This privilege is not meant to advantage faculty and staff enrolled as students in a CNM Course.
Patrons may make reasonably limited copies for their own personal and scholarly uses of
materials on reserve, under the terms of the Fair Use Section of U.S. Copyright Law.
See the Libraries Copyright Policy for restrictions on copying.
Reserves are due at the Help Desk 15 minutes before closing.
Return reserve items directly to the Help Desk staff.
Patrons with overdue and billed reserves will have restricted access to reserve materials for the
duration of the academic term as described in the Libraries circulation policy.
Overdue reserves will be promptly billed to the patron, and the patron’s CNM account will be
blocked.
For more information on Reserves see the Academic Course Reserves Policy.
Laptop computers and iPads (closed, circulating, 3-hr loan, no renewals)
Laptops and iPads are available at the Help Desk for 3-hour loan to current CNM students, staff or
faculty members with a CNM Photo ID and a library account in good standing.
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The Laptop/iPad Borrower Terms (BT) form must be completed and signed once each term
before Laptops or iPads may be loaned to a patron.
One 3-hour renewal is permitted without special permission.
Laptops have basic Microsoft Office software, and wireless internet connection, but do not
connect to printers. IPads come loaded with a select group of apps.
Laptops and iPads must be returned directly to library staff.
For more information on use of Libraries’ laptop and iPads see the Libraries Technology Access Policy.
Media (audiovisual) Reserves (closed, circulating, restricted use, renewal terms vary)
Collections of videos in DVD format intended exclusively for instructional use are kept in Media Reserve
at the Help Desk.
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Faculty and staff may check out up to 5 media reserve items for 7 days at a time;
Other patrons may borrow one item at a time, for three hours, to view in the library.
Exceptions require approval of the campus library manager.
Periodicals (open, non-circulating, in-library use only)
Periodicals include current journals, magazines, and newspapers in open shelving, intended to be used
in the Library. These do not circulate or leave the library. Back issues of a minimum of one year old are
available at the subscribing campus. Older materials may be found in the electronic collections or
obtained through interlibrary loan. Very recent articles may only be available in print periodicals.
Reference works (open, circulating, 1-day loans)
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The physical reference collection contains essential factual information sources generally intended for
in-house research, available in the open shelving. Faculty/staff and student patrons may check out one
reference item for up to 1 day. Students may check reference materials out for one day, on request.
Reference works are also available electronically through multiple databases on the Libraries’ website.
Supplemental materials (closed, circulating, 3-hr loan, renewals allowed)
Varied collections of scientific models, samples, slides, charts, and calculators for use by CNM students,
staff and faculty may be checked out from the Help Desk at most campus libraries. One of each type of
supplemental material may be checked out to a patron for 3 hours at a time without special permission.
Using the Hold and Pick-Up Services
The Hold service allows library patrons with accounts in good standing to request eligible materials to be
held at the campus library Help Desk. The Pick-up service provides delivery between CNM Campus
Libraries to facilitate patron access. Hold and pickup requests may be made electronically by
registered patrons using the “place hold” feature in the CNM Libraries online catalog, WorldCat
Discovery. Patrons may also verbally request a hold be placed on an item for them at the Help Desk.
Note: Use of the “place hold” feature requires set-up of a WorldCat account user-name and password.
The user-name will be the CNM ID number found on the CNM ID card.
Patrons may request eligible circulating items found in the catalog for hold or pickup:
 To be held at the campus library Help Desk, for the patron (hold request)
OR
To be delivered to another CNM campus library, for the patron to pick-up
 Hold requests for available items are typically filled within 24 hours
 Delivery time for available pick-up items may take 2 - 5 business days
 Patrons will be notified by CNM email when requested items have arrived at the Help Desk
 Patrons must pick up the items within seven days of receiving the hold/pickup email
 After 7 days, hold/pickup requests will expire and items will be returned to the shelf
Eligibility and availability of materials
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Circulating books and media in open collections are eligible for hold and pickup by all patrons
Media Reserves are eligible for hold and pick by faculty patrons only. Others may use Media
Reserves on the campus library premises only, as available
Reference items are not eligible for holds
Reserve, Supplemental, and Technology items are not eligible for hold or pickup
Items currently checked out to other patrons may be electronically requested for “hold” or
“pickup” and the request will be processed if the item is returned before the hold expires
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Items marked “missing” are not eligible for hold/pickup requests. However, missing items may
be requested by Interlibrary Loan (ILL). See the ILL Policy for more information.
Electronic hold and pick-up requests are filled on a first-come, first-served basis.
Items requested for hold/pickup may not be renewed.
Items checked out to faculty/staff, which are requested for hold/pickup will be recalled after 3
weeks.
Requests which violate the terms of this policy will not be filled.
Faculty Reserve Media Hold and Pick-up Requests
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Faculty may request up to five reserve and/or five circulating media items for hold or pick-up.
Electronically placed requests will be processed immediately on a first-come, first-served basis.
Electronic requests for items currently checked out to other patrons will be processed as soon
as the material becomes available.
Requests placed by email or phone to library staff will be processed as staff time allows.
Reserve media will be held at the requested campus library Help Desk for seven days.
Library media should be returned to the Library Help Desk, not sent via intercampus mail.
Library Security
Electronic security gates at public entrances and exits of CNM libraries detect secured library materials.
Security gates will not damage most electronic devices. An alarm will sound if a patron exits the library
with items that have not been properly checked out.
Library employees are authorized to request that the patron come back to the Help Desk and remove
books or other items from any backpack, briefcase or bag in order to determine what caused the alarm
to go off.
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If it is found that library materials improperly checked out to the patron or some other
sensitized material set off the alarm, the items will be properly checked out, discharged and
returned to the patron.
If Library staff have good reason to believe that an attempt has been made to remove library
materials without properly checking them out, the Libraries may report the incident to Campus
Security as attempted theft of library materials.
If CNM Library materials have been damaged in an attempt to evade detection, the Libraries will
report the incident to Campus Security as damage to library materials and attempted theft,
depending on the condition of the items.
Damage or theft of library materials is a violation of the Student Code of Conduct and may result in the
perpetrator being billed for replacement, having their library patron account blocked, being reported to
CNM Libraries Circulation and Access Policy, 3/16/16. Revised 6/20/17
14
CNM Libraries Circulation and Access Policy
Campus Security and the Office of the Dean of Students, and being barred from the Libraries and use of
Library services by the Dean of Students.
Lost-and-Found
The campus library lost-and-found is located at the Help Desk. The Libraries will make a reasonable
effort to contact the owners of valuable property bearing identification and contact information, and to
safeguard such items until the owners can retrieve them, but the Libraries do not take any responsibility
for personal property left unattended in the Libraries.
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CNM ID cards found in the libraries will be kept at the Help Desk. The Libraries will contact the
owner by email, notifying them of where the CNM ID card can be picked up.
High-value items such as wallets, identification, cell phones, car keys, prescription eyewear, and
jewelry will be kept at the Help Desk and turned over to Campus Security as soon as possible.
Low-value personal items including clothing, books and notebooks and flash drives, with or
without identifying marks may be kept at the Help Desk until disposed of at the Libraries
discretion.
Unclaimed textbooks, books, and calculators will be treated as donations at the end of each
semester.
Library materials belonging to other libraries should be reported to the Library Manager.
E-Resource Access by Patron Category and Location
Patron Category 
From Location/Access point 
From On-Campus
Enrolled Students
Faculty/Staff
CNM Guest
Full-text
Full-text
Full-text
In CNM Learn – per terms-of-use
Via permalink to
full-text
Via permalink to
full-text
Not available
From Off-Campus
Access full-text
with MyCNM
Password
Access full-text with
MyCNM Password
View titles only. Fulltext not available
CNM Libraries Circulation and Access Policy, 3/16/16. Revised 6/20/17
15
CNM Libraries Circulation and Access Policy
Circulation Loan Rules by Patron Category and Item Type
Patron Category 
Item Type 
Students with
CNM Photo ID
Faculty/Staff with
CNM Photo ID
Community Users
With CNM Guest ID
Academic Course Reserves**
1 item
3 hours
No renewals
25 items
21 days
1 renewal*
1 item
24 hours
No renewals
25 items
1 semester
Not Available
Circulating Books*
Circulating Media*
5 items
7 days
No renewals
Laptops and iPads**
1 item
3 hours
No renewals
1 item **
3 hours (in-house)
No renewals
Media Reserves
Reference***
(recall after 21 days)
2 renewals
5 items
7 days
4 renewals
(if not on hold)
1 item
3 hours
No renewals
5 items*
7 days
4 renewals
(if not on hold)
1 item
1 day
No renewals
1 of each item
3 hours
No renewals
Not available for
loan
Periodicals**
In-library use only
1 item
1 day
No renewals
1 of each item
3 hours
No renewals
Not available for
loan
*eligible for pick-up or hold services
** not eligible for pick-up or hold
Supplemental Materials**
(anatomical models, slides, calculators)
CNM Libraries Circulation and Access Policy, 3/16/16. Revised 6/20/17
5 items
21 days
1 renewal
3 items
7 days
No renewals
Not Available
Not Available
Not available for loan
Not available for loan
Not available for loan