HR Business Office
Forum
June 18, 2015
Agenda
Banner NSF Functionality Update
– Wencui Yang, Sr. Accounting Director
Payroll Update
– Veronica Gonzales, Accounting Supervisor
Changes to PMF
– Michael Brown, Dir. Talent Management and
HR Consulting
Agenda
Learning Management System Update
– Trish Heaton, Training and Development
Officer
Banner NSF Functionality Update
NSF stands for Non Sufficient Fund. Once the NSF checking functionality is
tuned on in Banner, a purchase requisition (both online and paper) will not be
able to turn into a purchase order if you don’t have sufficient budget unless the
NSF condition is overridden. For any given account (budget line items), if the
Available Balance is negative, that means it has a NSF condition. In Banner,
Available Balance = Budget – YTD Activity- Commitments.
 Purpose – align a departments budgets with their year to date expenses
plus their commitments with in the fiscal year.
 Timeline – early fiscal year 2015-16.
 What does this mean to my department? – Departments will not be able to
do any purchasing if their budget is insufficient. Some contracts (purchase
orders and blanket orders) will need to be restructured so they do not
unnecessarily cause an NSF alert but they may need to be addressed on a
case by case basis.
Payroll Update
 As a reminder, all CNM Business Office functions (Payroll, Accounts
Payables, General Accounting and Contract & Grant Accounting, in addition
to Purchasing) have relocated to Montoya Campus.
 Also, the Budget Office staff has moved to the Oxford House with Samantha
Sengel (Community Engagement). The CNM department moves are in
preparation for the A Building renovation.
 We need college-wide effort in reducing (eliminating) the processing of biweekly paper timesheets and manual check requests. Please ensure that
your department employees and Approvers are processing payroll in a
timely manner.
Payroll Update
 All electronic timesheets/leave reporting must be submitted by Approvers
prior to the payroll deadline, which is usually the Monday before each Friday
pay day. Please refer to the payroll calendar for specific dates, especially
early payroll deadlines.
 Payroll checks will be mailed directly to employees. Employees should
ensure that their “Payroll” address in myCNM is current.
 We are encourage all employees to sign up for direct deposit. Direct
deposit will be a requirement for all new employees.
Changes to PMF
Collaboration with Payroll, Budget,
Contract/Grant Accounting, and HR
Form is posted to the HR website forms
page
Simplified the questions on the form – now
only 4 questions
Changes to PMF
Can complete PMF electronically
PMF can be routed via email without
having to print the form
Imbedded instructions and hyperlinks on
the PMF
Change to CNMJobs
Expense Cost Account field
– Background Checks
– Advertising
– Drug Screens
Change to CNMJobs
Changed the Advertising Cost Account
to Expense Cost Account and made
the field required.
Status update:
User Testing phase
Building out the system
Introducing CNM’s new Talent Management System
Get involved: Sign up for User Testing lab
Monday, June 29th
1:00 – 4:00 p.m.
Any questions contact your HR Consultant.
Academic Affairs:
Karen Montoya
Lori Nawman
President’s Office/Finance & Operations:
Alma Aguilar
Student Services:
Miguel (Angel) Porras