HR Business Office
Forum
April 16, 2015
Agenda
Overtime issues
– Michael Brown, Director Talent Management
and HR Consulting
Position Types
– Michael Brown
Policy Updates
– Michael Anaya, Policy and Procedure Analyst
Agenda
Wellness Webinar: Disrupting Negative
Thoughts
– Lori Bennison, Benefits Officer
Wells Fargo HomeStart Program
– Lori Bennison
Overtime Issues
Overtime Issues
What would you do?
Non-exempt employee works 35 hours
during the week. In addition to the time
actually worked the employee used 8 hours
of annual leave.
Overtime Issues
Does this employee receive overtime pay?
If so, how much?
Is this straight time or 1 and ½ times the
salary?
How about Flex Time?
Does annual and sick leave count as time
worked?
Which Is Correct?
35 hours regular pay + 8 hours of annual
leave pay
Or
35 hours regular pay + 5 hours of annual
leave pay
Or
40 hours of regular pay + 3 hours of
overtime pay
Overtime Issues
Why are we talking about this?
– Internal Audit looking at overtime across the
College
• 68% had an overtime slip on file
• Only 50% of overtime approved in advance
• 24% were incorrectly calculated
Overtime Policies/Procedures
CNM Handbook
– Section 5.02 (C)(11)(c)
• Requests for overtime must be submitted to the
control agent for approval before overtime
commences.
– Section 5.02 (C)(11)(b)
• Holidays count as time worked
• Leave does not count as time worked
Overtime Policies/Procedures
The Source
– IS-1802
– IS-1806
– IS-2046
Overtime Policy/Procedure
IS-1802
– 4.1
• Non-exempt employees are required to complete a
budget control agent’s request for anything over 40
hours in one week.
• There is no time frame for retention of these
records. Recommended same as leave slips – one
year.
Overtime Policy/Procedure
IS-1806
– 1.5
• The supervisor’s signature certifies the correctness
of the hours worked and leave hours taken.
Overtime Policy/Procedure
IS-2046
– 1.1
• All overtime must be approved in advance by the
supervisor or department head .
– 1.2
• The supervisor must maintain the appropriate
records which track the actual days and time
worked…
Position Types
Position Types
Regular
– Full or Part – Time Staff
– May or may not be benefits eligible
– May or may not be covered by a bargaining
agreement
– Board approved after probationary period
Position Types
Limited Term
– Hired for a defined period of time
– Same rights as regular employee
– Can extend or end assignment
Temporary
– Hired for up to 1 year
– Benefits eligible after 6 months
Position Types
Contract
– Senior positions designated by the President
– Terms and conditions stipulated in contract
– Typically run on a fiscal year
Casual
– Work on an as needed basis
– No benefits
– May pay into ERB based on hours worked
Position Types
Interim
– Occurs when an employee assumes a
majority (75% or greater) of the job
responsibilities of a higher level position for a
specified period of time, normally not in
excess of one year.
Recent Policy Changes
Employee Handbook Section 8.21, Domestic
Abuse Leave (Effective Date: 4/14/15)
– Allows an employee to take unpaid leave to
address matters directly related to the
domestic abuse of the employee, a minor
child of the employee, or a person for whom
the employee is a legal guardian in
accordance with state law.
– Leave may be taken on an intermittent basis
for up to 14 days in a calendar year
Wellness Presentations
Disrupting Negative
Thoughts
Tuesday, April 21
10am - 11am or Noon – 1pm
SRC 204
Registration is not required.
Deer Oaks EAP and CNM Employee Wellness
HomeStart
$15,000 in down payment assistance!
Limited funds available and distributed on
a first come first serve basis.
Be one of the first to qualify and reserve
your space.
About Homestart
Homestart is a full-service, non-profit agency
promoting affordable homeownership through
financial counseling and educational classes,
designed to help New Mexico’s moderateincome residents become successful
homeowners. By offering all of the services of
home buying in a goal-oriented, customercentered environment, the homebuyer makes
informed decisions during each step of the
process, all with an eye toward long-term
financial security.

Attend one of these
HomeStart info sessions
– Thursday, April 16th or April 23, 4PM
– CNM Main Campus, South Building, S101
Any questions contact your HR Consultant.
Academic Affairs:
Karen Montoya
Lori Nawman
President’s Office/Finance & Operations:
Alma Aguilar
Student Services:
Miguel (Angel) Porras