Position Management Form
TO BE COMPLETED BY HIRING DEPARTMENT
Grade Level:
Position Title:
Dept. / School:
Posting Salary Range: $
Salary of Incumbent: $
List all Position #s being filled:
Employee Type:
Position Type:
This request is to:
Position Status:
FTE:
If position is temporary or contract/grant-funded, then include End Date:
If grant-funded, name of Principal Investigator (PI):
Incumbent Name:
Reason Position Vacant:
Requesting to double fill a position:
Yes
Complete question 5 on the next page if “Yes.”
Incumbent Position Type:
Date of Vacancy:
If “Yes” – duration of double filling this position:
No
Salary Cost Account:
Cost Account for Expenses:
List External Advertising Resources:
Hard to Fill Position:
Yes
No
Yes
Separation Workflow has been submitted:
Name of Contract/Grant:
No
Yes
No
If Separation Workflow not submitted, please explain why:
TO BE COMPLETED BY CONTRACT AND GRANT ACCOUNTING
Contract/Grant Account Number:
Contract/Grant Term:
Primary Funding Source:
Name of Contract/Grant Accountant:
Position Class Code:
30 Digit Banner Title:
Degree Requirement:
Pre-Employment Requirement:
HR Consultant Comments:
TO BE COMPLETED BY HUMAN RESOURCES
Status:
E-Class:
IPEDS:
Position Type:
Drug Test
Current NM Driver's License
Background Check
Amount currently budgeted for position
Additional budget needed @ min
Total Salary
Benefits @ 35%
Total Recurring Salary and Benefits
Other Costs
Equipment Costs
Total Nonrecurring Cost
Budget Off. Rec. Fund Sources
Revised 7.28.2015
Are you interested in a recruitment plan:
TO BE COMPLETED BY BUDGET OFFICE
Proposed Hire
Incumbent if double filling position
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
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COMMENTS
TO BE COMPLETED BY HIRING OFFICIAL/DEPARTMENT
The following questions are for the Department Head to communicate the need to fill this position to the appropriate
Vice President.
1. What is the purpose of this position?
2. Has consideration been given to alternative ways to accomplish the responsibilities of the position such as
outsourcing, assigning duties to other incumbents, or hiring as part-time, etc.?
3. What is the impact of not filing this position? Does the position have any legal, safety, or policy issues that require this
position be filled?
4. If this is a new position, are there any costs for new equipment. If yes, then please list new equipment needed.
5. If double filling this position, then how is the department covering the additional salary cost?
SIGNATURES
My typed name indicates approval of this action (hiring official)
Hiring Official:
Date:
Contract/Grant:
Ingenuity:
Human Resources:
Budget:
Revised 7.28.2015
Page 2 of 3
Executive Team Approval:
No
Yes
Authorized Additional Recurring Budget Amount:
Following Fiscal Year:
Current Fiscal Year:
Sources of Funding:
Authorized Additional Nonrecurring Budget Amount:
Current Fiscal Year:
Following Fiscal Year:
Sources of Funding:
Vice President Approval:
Signature
Date
President Approval:
Signature
Date:
Deadlines for submitting PMF:
Human Resources: Tuesday 12:00 p.m.
Budget: Thursday 12:00 p.m.
Vice President: Monday 12:00 p.m.
FYI – these deadlines need to be met in order to have PMF reviewed by Executive Team that meets Tuesday morning.
Where to send completed PMF:
If position funding is a contract or a grant, then send completed form to Contract and Grant Accounting.
Email completed PMF to Human Resources at [email protected].
Revised 7.28.2015
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