Pace University-NYC
Student Development and
Campus Activities
New Club & Organization
Start—up Packet
Mission Statement
The fundamental purpose of the Center for Student Development and Campus Activities at Pace
University’s New York City campus is to promote learning. We are committed to the education
and development of students into responsible, well-rounded and self–reliant individuals.
We will provide a balance of challenges and opportunities. We will recognize each student as an
individual, expose all students to differences, and reveal their similarities in order to facilitate a
deeper understanding of themselves and others. We will develop educationally purposeful
environments and social communities designed to engage our students in leadership
development and to involve our students in campus life. The Center for Student Development
and Campus Activities will systematically assess its effectiveness through a continuous process of
self-evaluation and staff development. We will strive to clarify our role based upon the needs of
our students and other constituencies, and we will build authentic interdependencies within the
University community. SDACA’s purpose is to develop an environment of unity, enjoyment and
personal growth at Pace University.
Dear Students,
Congratulations on your decision to start an organization on campus! The Student Development
and Campus Activities Office offers support and resources to help you achieve your leadership
goals. The New Club Packet is designed to provide you the necessary information in starting an
organization or club on the New York City campus.
First step:
Application
Complete the application and submit to Carmela Pastore, Assistant Director of Student
Development via email at [email protected] or to the office directly located at 41 Park Row, 8th
floor.
Second step: Paperwork Submission
Once your application is received and approved you will receive a request to submit your
paperwork (completed membership roster, constitution and advisor confirmation form).
Third Step:
Meeting
The Assistant Director of Student Development will contact the executive board to schedule an
appointment to review your packet once it is complete.
Fourth Step: Approval
Notification of Interest Group status (see classifications, page 11) approval will be emailed to the
executive board.
The Student Development and Campus Activities office wants to help you succeed, please feel free
to visit us or email us with any questions. We look forward to working with you!
Sincerely,
Carmela Pastore
TABLE OF CONTENTS
TYPES OF ORGANIZATIONS
CLUB CLASSIFICATION
TIMELINE
CHECKLIST
PAPERWORK
*Application
*Membership Roster
*Constitution
*Advisor Confirmation Form
Student Government Association Councils
TYPES OF ORGANIZATIONS
Pace Student Organizations
Pace Student Organizations are organizations that have been chartered by Pace
University after meeting all Pace criteria for Campus Activities recognition.
Pace student organizations are:
A. Covered by Pace’s insurance and are eligible to receive legal counsel for advice and
representation in legal disputes.
B. Eligible to receive up to 100% funding for Pace approved activities by the Budget
Allocation Council (BAC).
C. Eligible to receive the following services offered by SDACA..
(I) Use of office space, if available.
(II) Use of Pace’s mailing address, except as an incorporation address.
(III) Use of mailbox, mailing service, posting service, and copier service on an
expense reimbursement basis.
(IV) Use of Pace facilities for events, if available.
(V) Assignment of a Pace Agency Account.
D. Required to have all contracts negotiated by a Campus Activities agent, reviewed and
approved in advance by Pace University Counsel, and signed by an appropriate Pace
officer.
E. Required to maintain all organization funds in Pace accounts that are administered by
SDACA.
F. Required to comply with all of Pace's policies, rules and procedures in this handbook,
the guiding principles, the student handbook and the residential life handbook.
Affiliate Organizations
Affiliates are student organizations which are chartered independently of Pace, including
fraternities, sororities, honors societies, nationally affiliated groups and any other organizations
whose membership is not open to all Pace students and/or has a charter, constitution or by-laws
which provides that, upon dissolution, that organization’s assets shall be distributed to its members
or an entity other than Pace. Affiliates do no operate under Pace's corporate umbrella and are only
permitted to conduct activities on campus and receive services from Campus Activities if they
comply with all of Pace's policies, rules and procedures.
Affiliates are:
A. Not automatically covered by Pace’s insurance. Pace University is not liable for the
actions of Affiliates and does not represent them in legal disputes. The members of an
Affiliate are completely responsible for the actions of their organization. Affiliates are
required to maintain liability insurance in order to protect their members and provide proof
upon request. The insurance has a general liability insurance in the amount of one
million dollars. Note: Affiliates may not use Pace’s address to incorporate.
TYPES OF ORGANIZATIONS
B. Only eligible to receive funding from the Student Activities Fee for Pace approved
events which are open to all Pace students.
All Pace funds are paid directly by Pace to the providers of goods and services. All
receipts from events which are funded in whole or in part with Pace allocations must
be deposited into the sponsoring organization’s agency account. Pace will deduct all
amounts advanced by Pace, after which it will issue a check to the Affiliate for any
excess over the amount of Pace's advances.
C. Eligible to receive the following services offered by SDACA.
(I) Use of office space, if available.
(II) Use of Pace’s mailing address, except as an incorporation address.
(III) Use of mailbox, mailing service, posting service, and copier service on an
Expense reimbursement basis.
(IV) Use of Pace facilities for events, if available.
(V) Assignment of a Pace Agency Account.
D. Required to maintain all organization funds (except agency account funds) in the
organization’s own bank accounts.
E. Required to adhere to all Pace standards of conduct, policies, procedures and guidelines
in this handbook, the guiding principles, the student handbook and the residential life
handbook.
F. Affiliates must obtain prior Pace approval for all campus events. Affiliates do not
require permission from Pace to hold off campus events. However, they must notify the
Center for Student Development and Campus Activities in writing of all off-campus
events prior to their occurrences. Such notice shall not mean or suggest Pace
sponsorship or approval of the off-campus event. If such notice is not received,
disciplinary action may result.
All advertising by Affiliates for off-campus events must carry the following disclaimer:
Not a Pace University sponsored or approved event
Note: The Greek Council is a Pace student organization and not an Affiliate.
Duly recognized student organizations and affiliates are expected to abide by University policies
and procedures. Any organization found to be in violation of such policies will be subject to the
disciplinary process. Please refer to the Undergraduate Student Handbook.
GENERAL ORGANIZATION REQUIREMENTS FOR RECOGNITION
Student organizations must maintain official recognition by the University in order to be eligible
for the services and funding extended through Campus Activities. All recognized student
organizations are expected to operate within University Policies and Procedures.
To be officially recognized, a student organization must provide Campus Activities with:
· A charter constitution, pending approval by SGA and SDACA; and
· A completed Membership Roster with at least 8 currently registered full time students with
minimum
· Cumulative Quality Point Average (C.Q.P.A.s) of 2.0; and
· Officers may only hold up to two elected positions and one appointment position, totaling to no
more than three all together, and can only be the President of one; and
· Officers must have a minimum 2.5 C.Q.P.A; and
· The contact information of its faculty/staff advisor and SDACA representative
· Enrollment in the Leaders Online Communities.
· Completion of all SDACA required training for the fall and spring semesters
· Adhere to any notices and or changes set forth by Pace University and SDACA NYC.
Organizations that are recognized by the Student Government Association & Student
Development and Campus Activities must be primarily intended for undergraduate students.
Graduate & Part time students may be members of SGA-recognized student organizations
however, they may not hold office. The only exceptions to this policy are in 5 year dual
bachelors-masters combined program students.
Pace University does not require any of its students who may have a common interest to form a
recognized student organization. Neither does it have any policy or procedure that would bar
several students from discussing their common interests or otherwise associating with each other in
areas set aside for that purpose (e.g., cafeterias, student lounges, common areas, etc.) at times when
those facilities are open and not in use for special events.
GENERAL ORGANIZATION REQUIREMENTS FOR RECOGNITION
(continued)
However, as set forth in these guidelines, student clubs and organizations must maintain official
recognition by the University in order to be eligible for the services, benefits, and privileges offered
by the Center for Student Development and Campus Activities Office (SDACA– N.Y.) or Student
Development and Campus Activities Office (SDCA– WEST.). To be eligible for Student Activities
Fee funds (SAF) the constitutions of clubs and organizations must be approved by the Student
Government Association (SGA-N.Y.) or Student Association (SA– WEST.). All recognized
student clubs and organizations are expected to operate within Pace University policies and
procedures.
Services offered by Pace to officially recognized student clubs and organization include a license to
use Pace University’s name to publicly identify their club or meetings and events; to post and
distribute meeting and event notices; and to distribute or post club or organization informational
materials on Pace’s premises and on Pace provided web pages.
The only way that Pace students may reserve University space for a meeting or event (and,
therefore, publicly announce that they are conducting a “Pace” club or organization meeting or
event in a Pace space) is under the sponsorship of a recognized student club or organization or a
University academic or administrative Department. Individual students or unrecognized groups of
students may not do so.
Pace University does not prohibit its students from identifying themselves as Pace students
wherever they may be. However, the University does not license the use of its name to
unrecognized organizations or permit Pace students who may be members of its unrecognized
clubs or organizations to represent that their club or organization is a “Pace” club or organization.
GENERAL ORGANIZATION REQUIREMENTS FOR RECOGNITION
(continued)
Officers
Officers are defined as all presidents, vice presidents, secretaries, treasurers and others as defined by a student
organization charter or constitution. For the student media organizations, this includes all editorial and managerial
positions. Any student holding an elected or appointed office must have the following:
1. A Cumulative Quality Point Average (C.Q.P.A.) of 2.5 or better must be maintained by an
2. undergraduate student holding an office or as stated in your organization's constitution.
3. Students who fall below the minimum C.Q.P.A. will be asked to resign from their positions.
All C.Q.P.A.s will be checked each semester.
4. Students who are elected or appointed to an office must be officially registered as a full time
student for the semesters during their term of office. No student is permitted to hold office in his/
her first semester at Pace. In addition, no student should hold the same officer position for more
than two years consecutively.
5. A full-time faculty/staff member of the University may not hold an elected or appointed
position.
Advisors
All organizations must have an official faculty/staff advisor, which is a requirement to be an
officially recognized organization. An advisor is a faculty or staff member chosen by a student
organization to provide knowledge, commitment, and support to the organization. In addition,
each organization will be assigned an internal SDACA advisor. Every organization is assigned a full
time SDACA advisor to assist with the overall management of your respective organization. A
SDACA advisor does not replace an organization’s required faculty / staff advisor.
GENERAL ORGANIZATION REQUIREMENTS FOR RECOGNITION
(continued)
A SDACA advisor does the following:
· Helps set goals and objectives for the year (1 per semester)
· Assists with event planning (ongoing)
· Processes internal forms (ongoing)
· Serves as liaison with other departments (ongoing)
· Works with faculty / staff advisor (ongoing)
· Communicates policy set forth by the University
· Assists in management of budgets (ongoing)
A Faculty/Staff advisor should:
· Teach leadership and support,
· Make recommendations, when appropriate,
· Provide continuity and history,
· Help orient new leaders,
· Serve as a resource person,
· Represent Pace University when dealing with, or on behalf of the organization.
Training Requirements
Officer training is required for all executive board members for each year. Presidents, Vice Presidents, Secretaries
and Treasurers must attend in order to obtain necessary information to manage their organization. A series of
workshops and group activities designed to provide student leaders and club officers with essential skills needed to
effectively guide clubs and encourage interactions between student leaders. Such topics include Delegation, Event
Planning, Publicity and Recruitment. Training is mandatory for all organizations and must be fulfilled by all officers
in order to be recognized as an official university organization. If your organization does not fulfill required
trainings, you will loose certain privileges, such as programming, to be determined by SDACA.
CLUB CLASSIFICATION
If the club is an interest club, meaning that the students expressed an interest to
start a new club then please read the following guidelines:
Interest groups:
1. Interest groups can post flyers
2. Interest groups must have a complete new club packet including a constitution, a
membership roster with 4 e board members, and an advisor confirmation form.
3. Interest groups receive a common hour class room and can only have common
hour meetings. No late night or afternoon meetings outside common hour are
permitted at any time.
4. Interest groups can request tabling spaces to distribute brochures related to their
clubs. No bake sales are permitted.
Interest groups receive $300 for promotional items for the academic year and do not
receive $500 seed funding until the second semester of the club existence.
If the club is a new club, meaning that your organization has existed for a semester
prior to the fall or late summer of this year and was an interest group in the previous
semester, please read the following guidelines:
1. New Clubs can post flyers
2. New Clubs must have an updated constitution, an updated membership roster
with 4 executive board members, and an advisor confirmation form.
3. New Clubs receive a common hour class room and can only have common hour
meetings. No late night or afternoon meetings outside common hour are per
mitted at any time.
4. New Clubs can request tabling spaces to distribute brochures related to their
clubs.
No bake sales are permitted.
New Clubs receive $500 seed funding and as such can request food at meetings.
These clubs also receive the $300 for promotional items for the academic year.
STUDENT ORGANIZATION CHECKLIST
September
 Submit a completed membership roster (All rosters must be typed.)
 Submit an updated constitution with a list and contact information of the
 current Executive board including phone numbers and email addresses on the
last page
 Submit a completed advisor confirmation form
 Ensure that all E Board members attended SDACA Fall Training Sessions
 Schedule a meeting with your SDACA representative
 Sign a room contract if you have an office on the 8th Floor
 Submit a key list if you have an office on the 8th Floor
 Submit a weekly meeting form for your weekly meetings classroom (if you
have not already submitted one in the summer).
October and/or November
 Attend Budget Proposal workshops (Both president and treasurer must attend).
 Submit a budget proposal for the spring semester unless you are an interest
group
 (check New Club Packet)
 Submit change of information form if there are any changes to the E Board
 Submit a Space Reservation form for all events for the Spring Semester
January
 Ensure that all Executive Board members who did not receive training in the
fall receive training for their position.
 Attend training if needed
 Ensure that the membership roster is up to date. If not, use the change of
 information form.
 Schedule a meeting with your SDACA representative.
STUDENT ORGANIZATION CHECKLIST
February
 Attend the Annual Leadership Conference, at least 2 members from each
organization must attend.
March
 Conduct elections for new E Board members for the next academic year
April





Submit a new membership roster (All rosters must be typed and completed).
(See instructional sheet)
Submit an updated constitution with a list of new e board members and their
contact information including
Submit an advisor confirmation form
Attend BAC Workshops (both Treasurer and President must attend)
Submit a BAC Proposal for the next fall semester
APPLICATION
GENERAL STUDENT INFORMATION
Name of Student
Student Major:
Year of Study:
Please list any other involvements on campus:
Contact Phone Number:
Pace Student Email:
Pace Student U3:
GENERAL INFORMATION FOR PROPOSED CLUB/ORGANIZATION
Proposed Name of Club/Organization:
Is this part of a National Club/Organization? (circle one) YES *

NO
If Yes, please provide a copy of the National Constitution and/or Bylaws to this application.
Reason(s) for starting Club/Organization on campus:
APPLICATION (continued)
DETAILED INFORMATION FOR PROPOSED CLUB/ORGANIZATION
How, specifically, will your Club/Organization add to the Pace community?
Have you spoken to other students on campus who have expressed a general interest or excitement
about this Club/Organization? If so, what did they say?
What organizational skills or ideas do you have to help create a solid foundation for a future Club/
Organization on the Pace campus? What steps will you take to become organized and ensure that
your Club/Organization is able to prosper in the future?
What are some general goals of your proposed Club/Organization?
Using the information from the last four (4) questions in this ‘Detailed Information for Proposed
Club/Organization’ section, please write a rough draft of a Mission Statement for your proposed
Club/Organization:
Instructional Sheet for Membership Rosters
The membership roster is an essential component of your club management as a student leader
and should be taken as seriously as the other components in order to ensure success in your operations as a student organization. When completing the roster you should consider the following
guidelines:
All membership rosters should include:
·Your complete name as it appears on the Banner System or your driver’s permit, state ID
If your name is Charles and your nickname is Chuck you should put Charles on the membership roster to
avoid confusion when the office assistant does QPA and Registration checks, or if money has to be reimbursed to you in the form of a check.
The U# for all E board members.
Your U# numbers is extremely important because it is your ID on campus. For further instructions on how
to find your U#, please refer to the bottom of the instructional page.*
Your Pace email addresses.
In any event where we need to contact you via email, it is highly recommended that the Pace email be used.
It is also useful for professional reasons. As a student leader, you are in training to become a working professional and one of tomorrow’s future leaders and as such proper email practices is a must.
An alternate email address
Please note that if you do not check your Pace email regularly, you always have the option of forwarding
your Pace email to your personal email accounts such as Yahoo, Hotmail, Gmail, and AOL.
A current and constantly updated phone contact for each E board member.
For major events and other general events, your SDACA advisor will need to contact you via phone to keep
you up to date on the latest details. A current phone number is therefore vital.
Indicated position.
Your position should always be clearly outlined on the membership roster sheet so that the Office of Student Development and Campus Activities can contact the right person or persons on your E board for clarifications, trainings and for other various reasons or occasions.
Typed and completed with as much as information as possible.
All membership rosters should be typed.
*If you do not know your U# follow the instructions below,
Simply log on to Pace Portal
Click on the student tab
Click on registration and grades
Click on class schedule
Pick a previous or current semester
Organization:
Membership Roster
Academic Year 2008-2009
Position: President
Name: (Last, First)
,
Student ID Number/ U#:
Phone: - Cell Home Work
Email: (Pace Email only)
Alternate Email:
Position: Vice President
Name: (Last, First) ,
Student ID Number/ U#:
Phone - Cell Home Work
Email: (Pace Email only)
Alternate Email:
Position: Secretary
Name: (Last,
Student ID Number/
Phone - Email: (Pace Email
Alternate Email:
First)
U#:
,
Cell Home Work
only)
Position: Treasurer
Name: (Last, First)
Student ID Number/ U#:
Phone: - Cell Home Work
Email:
(Pace Email only)
Alternate Email:
Position: Organization Council Representative
Name: (Last, First)
Student ID Number/ U#:
Phone: - Cell Home Work
For Official Use Only:
Entered in database 
Entered in list serve 
Date:
Date:
Key list submitted  Date:
Constitution submitted 
Date:
Advisor Confirmation
An Advisor:

Knows the organization’s constitution and history and helps the group stay true to
its mission and purpose.
 Will attend an advisor informational session (schedule to be provided).
 Assists in the planning of events.
 Is willing to attend 2 of the student organization’s meetings and 2 of the student
organization’s events per semester.
 Encourages continual assessment of the group’s events and general effectiveness.
I
agree to serve as the advisor to
for the
school year.
Print Name
Email Address*
Department
Phone Number
Signature
Date
Please return to:
Student Development & Campus Activities
41 Park Row, 8th floor
[email protected]
212-346-1590
*You will be added to the student leader listserv.
Thank you for agreeing to serve as a student organization advisor.
Constitution Outline
Article I: Name of Organization
State the official name of the organization, as well as any nicknames/pseudonyms that the
organization is to be known as (example: Undergraduate Business Society is sometimes referred to
as UBS).
Article II: Purpose of the Organization
State the purpose, goals and aspirations of the organization. The purpose can be related to what
the organization hopes its members achieve by taking part in the given organization.
Article III. (Optional)
If the organization will require dues from its members, state any information regarding the dues.
Dues are optional.
Article IV: Membership Requirements
State the minimum required GPA of members and officers. SGA requires that members and
Officers be undergraduate students and have minimum GPA’s of 2.0 and 2.5, respectively.
However, if the organization wants to hold its members and officers to higher standards, it is
welcome to. On the other hand, it may not hold them to lower standards.
Graduate students may not be officers or members of the organization.
Article V. Meetings
State a general schedule for meetings (weekly, bi-weekly). SGA requires that organizations hold
meetings regularly.
Article VI. Elections Procedures
State the procedure for electing officers. For example, organizations usually hold secret ballot
elections. A democratic based election is required. Officers should not simply be appointed by the
President. However, secondary officers, such as committee members, may be vote in or appointed.
State that elections must be held at the end of the spring semester for the upcoming school year.
Article VII: Qualifications of Officers and Members
Only current members of an organization may run for an office position. State that only students
who have been members of an organization for a minimum of one prior semester are allowed
to run for office.
Article VIII: Duties, Powers, and Limitations of Officers
The four mandatory officer positions for any organization are: President, Vice President, Treasurer,
and Secretary.
For each individual officer, state and list their specific responsibilities, such as their role during
Meetings, agenda planning, etc.
This should be done in the following form:
President: (number and list responsibilities)
A.
Serve as chief executive officer and be responsible for upholding and enforcing this
Constitution and the by-laws of this organization.
B.
Make the final decision of the executive board
C.
Appoint executive officers as he/she deems necessary
D.
Preside over all meetings
E.
Preside over all organization and have full authority to act on behalf of the
organization at all times.
Vice President: (number and list responsibilities)
A.
Assume the duties, powers, and office of the President in the event of a vacancy of
said office.
B.
Assist the President in all undertakings as requested by them.
C.
Coordinate all functions and related activities of the organization
Treasurer: (number and list responsibilities)
A.
Keep all financial record pertaining thereto
B.
Prepare the budget to present to the SGA
C.
Submit financial reports after each event and at the end of the academic year
D.
Collect all fees and assessments provided for the organization and/or debts due to
the organization
Secretary: (number and list responsibilities)
A.
Write and send out the President’s official correspondence in the name of the
Organization
B.
Take and read minutes of all meetings and maintain a permanent file of said
minutes
Article IX: Committees (optional)
If any committees are formed within the organization, state how they are appointed (via Presidential appointment,
election, etc.) State the purposes of the committees.
Article X: Impeachment and Resignation of Officers
Impeachment is a serious subject. If the issue is raised, an impeachment process should only take forth if a
majority of the members vote to have an impeachment process for a given officer.
If that vote goes through, the impeachment process must take precedence over any regular meeting, and should be
dealt with immediately. The impeachment procedure should be based on a democratic process allowing the officer
who is being impeached to have his fair say regarding the matter. This process should include a meeting with all
officers and members, and the final vote to impeach the given officer must be 2/3 or higher in favor of
impeachment.
Thus, the president is not allowed to impeach another officer without a fair process similar to the example above.
A procedure for resignation of an officer is required for all clubs and organizations. A good system of how an
officer is able to resign is giving two weeks written notice, and instructing the newly elected officer of his or her
duties.
Article XI: Vacancy of Office Provision
If an office position becomes vacant (such as resignation or impeachment of an officer), state whether the position
will be temporarily filled by an appointment, or whether an election procedure will take place.
Article XII: Amendment Procedure
State the procedure that the organization will take to amend its constitution. The procedure should be democratic
based, requiring a general consensus of officers and members in order to pass.
Any finalization MUST be approved by the SGA. This clause must be stated in this section.
Article XIII: By—Law Procedure
If any By-laws are proposed within the organization, they should follow the guidelines mentioned above (Article
XII: Amendment Procedure). Again, the SGA MUST approve any decisions made by the organization.
You MUST include the following two by-laws in full…
REGULATION OF CONDUCT ON CAMPUSES AND COLLEGE
PROPERTY USED FOR EDUATIONAL PURPOSES
Section 6430 - General Provisions:
Pace University has established rules and regulations as enumerated in this Handbook and in other
University publications, in compliance with the New York State Education Law and the General Municipal
Law for the maintenance and enforcement of public order.
Item H of the Pace University Guiding Principles of Conduct expressly provides that engaging in
any of the following conduct constitutes a violation of University rules and regulations and shall be
considered sufficiently serious to warrant disciplinary action:
“Any action or situation involving physical or mental abuse such as harassment; intimidation or
hazing (defined as subjecting a person to treatment intended to put him/ her in a humiliating or
disconcerting position), the forced consumption of liquor, drugs or other liquid or solid substance
for the purpose of initiation into or affiliation with any organization; or other conduct that recklessly or intentionally endangers or threatens the health, safety or welfare of any person, regardless
of whether or not the behavior occurs on or off University premises, or University operated property or at University sponsored activities.”
Such rules and regulations shall govern the conduct of students, faculty and other staff as well as
visitors, licensees, and invitees on Pace campuses, properties, and at University sponsored activities. The
penalties for violations of these rules and regulations are clearly set forth in this Handbook and shall include
provision for the ejection and ban of a violator from Pace University campuses. In the case of a student,
staff or faculty violator, penalties may include suspension, expulsion or other appropriate disciplinary action,
and in the case of an organization which authorizes such conduct, withdrawal of permission for that organization to operate on Pace University property or at any Pace sponsored activities or events on or off campus. Such penalties shall be in addition to any penalty pursuant to the penal law or any other law to which a
violator or organization may be subject.
A copy of these rules and regulations shall be given to all students enrolled at Pace and shall be
deemed to be part of the by-laws of all organizations operating on Pace campuses. Organizations agree to
annually review their by-laws with individuals affiliated with such organizations.
(Compliance with Chapter 597, Article 129-A as amended; Section 6430: September 30, 2003).
Section 6431- Pace University established in 1999, the President’s Advisory Committee on Campus Security,
in compliance with the Student Right to Know and Campus Security Act of 1990, as amended. The committee complies in all aspects to the requirements of Section 6431 of the New York State Education Law, to
whit:
The committee is comprised of a minimum of six members, at least half of which are female: one third
of the committee are students appointed by Student Government Associations; one third being faculty appointed by campus faculty councils and one third being administrators appointed by the
President of Pace University.
The committee reviews current campus security policies and procedures and makes recommendations
for their improvement. It specifically reviews current policies and procedures for:
educating the campus community, including security personnel and those persons who advise
or supervise students, about sexual assault;
educating the campus community about personal safety and crime prevention;
reporting sexual assaults and dealing with victims during investigations;
referring complaints to appropriate authorities;
counseling victim’s, and;
responding to inquiries from concerned persons.
The committee reports, in writing, to the President of the University on its findings and recommendations at least once each academic year, such report being available upon request.
Section 6433 - Campus Crime Reporting and Statistics: Pace University is in compliance with all aspects of
Title 20 of the U.S. Code Section 1092(f), Student Right to Know and Campus Security (Jeanne Clery) Act
of 1990, as amended, and provisions of New York State Education Law.
The Pace University Campus Crime Statistics can be found on the Pace University Internet Web
Site at www.pace.edu (Intra Pace, Finance and Administration, Safety and Security, Campus Statistics). The
Pace University Presidents’ Advisory Committee on Campus Security will provide, upon request, all campus
crime statistics as reported to the United States Department of Education (U.S.D.E.).
The U.S.D.E. web site for campus crime statistics is; http://securityoncampus.org. The Pace University Official charged with responsibility for collecting and reporting campus crime statistics is Mr. Frank
McDonald, Executive Director of Safety and Security, (914) 773-3700.
Upon request, the University shall provide a hard copy of Pace’s campus crime statistics, mailed to
the individual requesting the report, within 10 days of the request and that information will include all of the
statistics that the University is required to ascertain per federal law. The President’s Advisory Committee,
the Executive Director of Safety and Security, and the President will take steps to inform students and prospective students of the existence of the campus crime statistics on an annual basis and other safety policies
and procedures of the University.
Section 6434 – Investigation of Violent Felony Offenses:
Pace University has implemented a plan providing for the investigation of any violent felony offense occurring at or on the campuses of Pace University, and providing for the investigation of a report of any missing
student. These plans provide for the coordination of the investigation of such crimes and reports with local
law enforcement agencies. Such plans include, but are not limited to, written agreements with appropriate
local law enforcement agencies providing for the prompt investigation of such crimes and reports.
PACE UNIVERSITY POLICY STATEMENT
REGARDING HATE/BIAS-RELATED CRIME
Policy Statement:
The New York State Legislature found and determined that “criminal acts involving violence, intimidation,
and destruction of property based upon bias and prejudice have become more prevalent in New York State in recent years. The intolerable truth is that in these crimes, commonly and justly referred to as “hate crimes”, victims
are intentionally selected, in whole or in part, because of their race, color, national origin, ancestry, gender, religion,
religious practice, age, disability or sexual orientation. Hate crimes do more than threaten the safety and welfare of
all citizens. They inflict on victims, incalculable, physical and emotional damage and tear out the very fabric of free
society. Crimes motivated by invidious hatred toward particular groups not only harm individual victims, but send a
powerful message of intolerance and discrimination to all members of the group to which the victim(s) belongs.
Hate crimes can and do intimidate and disrupt entire communities and vitiate the civility that is essential to healthy
democratic process. In a democratic society citizens cannot be required to approve of the beliefs and practices of
others, but must never commit criminal acts on account of them.”
Pace University has, throughout its history, prided itself in, and been recognized for, its reputation as a
leading institution of higher education in New York state. The University’s Guiding Principles of Conduct clearly and
unequivocally provide that “membership in the University community is accompanied by the responsibility to maintain and foster an environment characterized by freedom of expression, inquiry and exchange of ideas and respect
for the dignity and uniqueness of each individual.” In addition, the University has established standards of behavior
to ensure the safety of all members of the University Community.
The commission of a crime of violence, intimidation, or destruction of property by a member of the Pace
Community is unacceptable. The commission of such a crime out of bias or prejudice is repugnant and will not be
tolerated. The University, through its disciplinary, grievance or employment practices and procedures and/or by
referral to local law enforcement officials, will seek appropriate redress, including criminal prosecution against any
student, staff or faculty member who violates this policy.
Definition:
a person commits a hate crime when he or she commits a specified offense and either:
intentionally selects the person against whom the offense is committed or intended to be committed in whole or in substantial part because of a belief or perception regarding the race, color, national origin, ancestry, gender, religion, religious practice, age, disability or sexual orientation of a
person, regardless of whether the belief or perception is correct, or
intentionally commits the act or acts constituting the offense in whole or in substantial part because of
a belief or perception regarding the race, color, national origin, ancestry, gender, religion, religious practice, age, disability, or sexual orientation of a person, regardless of whether the belief
Bias Related Crime Reporting:
There are numerous ways available within the University to report a bias-related crime. The Affirmative Action Officer (AAO) is the University Official delegated with responsibility to investigate all reports of discrimination within the University. The AAO has offices in New York (212) 346-1310 and Westchester (914) 773-3856.
All crimes, including bias-related crimes, may be reported to the Campus Security office; Dean for
Students; Office of Multi-Cultural Affairs (New York) or Diversity Programs (Westchester), or the Human
Resources Offices. All crime emergencies on campus may be reported to Campus Security via the Intra
University Emergency Phone –Ext. 777.
If you are unsure as to whether a bias-related crime may have occurred, or desire to speak with
someone confidentially, you may contact the University Ombuds (212) 346-1111 or the Counseling Centers
in New York (212) 346-1526 or Westchester (914) 773-3710.
If you witness a bias-related crime at Pace University and fail to report it to a University Official,
you are in violation of the University’s Guiding Principles of Conduct.
The University is required by federal law, 20 U.S.C. § 1092f (Student Right to Know and Campus
Security Act of 1990, as amended) to report all bias-related crime to the United States Department of Education as part of its annual crime statistics reporting. You can find these statistics on the Pace University
Web site at www.pace.edu (Intra- Pace, Finance and Administration, Safety and Security, Campus Statistics).
When a bias-related crime occurs on campus, the University Community will be notified at the time and in
the manner set forth in the Safety/Security, Crime Reporting section outlined in this Handbook.
Procedures for Handling Bias-related crimes:
Complaints involving bias-related crimes may be initiated through the University Disciplinary Procedure, or the University Grievance Procedure, both of which are outlined in this Handbook. Complaints
involving faculty or staff should be initiated through the Human Resource Office. Any complaint involving
a bias-related crime may also be made directly to local law enforcement agencies.
Penalties for Commission of a Bias-related crime:
Internal University sanctions against a student, student group, or organization may include a wide
range of penalties as enumerated in this Handbook, including actions such as warning, restitution, probation, and up to and including expulsion (permanent separation) from the University. Penalties against faculty and staff are determined through established employment practices and may include up to termination.
The Hate Crimes Act of 2000 made extensive provision in the penal code for serious criminal penalties resulting from conviction for the commission of bias-related crime, including incarceration depending
on the nature and severity of the crime. University penalties may be in addition to criminal penalties.
Bias-related Crime Prevention Information:
Pace University is intent on ensuring a safe and secure environment, free from bias and prejudice
for all its community members. The University provides the following to new students each year: information on bias-related crime, alcohol and drug use, sexual harassment and sexual assault and general crime prevention through various means including orientations, this handbook, and other relevant publications and
brochures. The University also provides information and encourages discussion of these and related topics
through workshops, seminars, discussion
groups, media presentations and a wide variety of activities, events and programs sponsored by the University departments and student organizations. Students are also exposed to these issues through the curriculum of University 101, the required extended orientation course, taken by all freshmen students.
Counseling and Support:
Victims of or witnesses to bias-related crimes may obtain counseling and support from the University Counseling Center, University Ombuds, Offices of Multi-Cultural Affairs or Diversity Programs, or the
Dean for Students. Faculty and staff may seek counseling and support through the University Employee
Assistance Program.
The above policy, information and procedures are in compliance with the New York State Hate Crimes Act
of 2000 and New York State Education Law, Article 281-A, Section 645O as amended, January 8, 2003.
Article XIV: Absences of Members and Officers
State that members of organizations should attend a reasonable number of meetings (minimum 1/3 total)
per semester to maintain their membership status. Officers should not miss more than three (3) meetings
per semester. If officers do not follow these guidelines, proper procedure should be taken, such as an
Impeachment process, etc.
Article XV: Voting Requirements
Officers are required to vote. Members are not necessarily required, but should be encouraged. The faculty
advisor is not allowed to vote, and it should be stated. Voting should be democratic based, via secret ballots
or other means. In the case of impeachment, voting is required.
Article XVI: Faculty Advisor Appointment
A procedure of how the faculty advisor is appointed is required. You may state that the faculty advisor will
be selected by majority vote.
Last page must include list of executive board and faculty advisor information
(Name
Position
Phone Number
Email Address
Student Government Association Councils
Budget Allocation Council (BAC)
Comprised of the executive treasurer, four student government appointees, and four elected student organization representatives. The council allocates all student fee funding in a fair and just
manner. Every undergraduate student at Pace University pays a student activities fee of $76 as part
of their tuition. This money is pooled together in one large account. SGA is charged with managing $850,000 each year, and the responsibility is taken very seriously. The Budget Allocation Council (BAC), receives budget proposals from student organizations, and agrees upon the amount that
each organization should receive each semester.
Organizational Council
Comprised of a representative from every organization under SGA's jurisdiction. Organizations
under SGA's jurisdiction include any and all organizations that receive SAF funding, of funding
from the student activities fee account and allocated by the Budget Allocation Council. These organizations must also submit constitution to the aforementioned constitutions committee in order
to continue to receive funding through the Budget Allocation Council. The Organizational Council
also serves as a forum for organizations to express concerns, problems and upcoming events. Organizational Council meetings occur during each semester and all organizations under SGA's jurisdiction are required to send at least one representative.
Furthermore, the Student organizations office space is determined through the Student Event
Evaluations. The Organizational Council Ambassadors, along with the SGA Vice-President, keep a
running tally of student organization ranks. Student organizations will be allocated points based on
categories submitted through the Event Evaluation forms. Those points determine student organizations' office space on the Student Organizations floor, 8th floor of 41 Park Row.
If you are a in an executive position in a student organization at Pace University, and would like to
see an improvement in student organization procedures, regulations, etc. you can bring your
gripes/suggestions to the organizational ambassadors; they will try their best to resolve any issues.