Navigating Microsoft Excel 2013
Flash Fill
Flash fill should be turned on by default and
automatically fills in your data when using patterns.
1. Click File > Options
2. Click Advanced and make sure the
Automatically Flash Fill box is checked.
3. Click OK, and restart your workbook.
Recommended Charts
Simply click inside the data you want to chart, click the
Insert tab, and click Recommended Charts. Then, click a
thumbnail to preview your data as that chart type.
Absolute References
There may be times when you do not want a cell
reference to change when filling cells. You can use an
Absolute Reference to keep a row and/or column
constant. An Absolute Reference is labeled in a formula
by the addition of a dollar sign ($).
One Workbook, One Window
In Excel 2013, working with two workbooks is easier
because each workbook has in its own window. This is
especially useful when using two monitors.
Common Tools and Commands
To…
Click tab…
And then look in group…
Create, open, save, print, share, or export
files, or change options
FILE
Format, insert, delete, edit or find data in
cells, columns, and rows
Create tables, charts, sparklines, reports,
slicers, and hyperlinks
Set page margins, page breaks, print areas, or
sheet options
HOME
Backstage View (click commands in the left
pane)
Number, Styles, Cells, and Editing
INSERT
Tables, Charts, Sparklines, Filters, and Links
PAGE
LAYOUT
FORMULAS
Page Setup, Scale to Fit, and Sheet Options
Find functions, define names, or troubleshoot
formulas
Import or connect to data, sort and filter data,
validate data, flash fill values, or perform a
what-if analysis
Check spelling, review and revise, and protect
a sheet or workbook
Change workbook views, arrange windows,
freeze panes, and record macros
DATA
REVIEW
Proofing, Comments, and Changes
VIEW
Workbook Views, Window, and Macros
Multiple Sheets
If you want to put the same data into different worksheets.
One way to do this is to type the text in one worksheet,
and then copy and paste the text into the other
worksheets. If you have several worksheets, this can be
very tedious.
An easier way to do this is to use the CTRL key:
1. Start Excel. A new, blank workbook appears.
*To add worksheets, click the plus sign next to worksheet
tabs at the bottom
Function Library, Defined Names, and Formula
Auditing
Get External Data, Connections, Sort & Filter,
and Data Tools
.
2. Press and hold the CTRL key, and then click Sheet1,
Sheet2, and Sheet3.
3. Click in cell A1 in Sheet1, and then type: NAME
This data will appear in each sheet.
4. Click Sheet2 and notice that the text you just typed
in Sheet1 also appears in cell A1 of Sheet2. The
text also appears in Sheet3.
Finding a sum from multiple sheets is simple. You can use a
formula:
1. Start Excel. A new, blank workbook appears.
2. In cell B4 in Sheet1, type 40.
3. In cell B4 in both Sheet2 and Sheet3, type 50.
4 In cell A2 in Sheet1, type the following formula:
=SUM(Sheet1:Sheet3!B4)
5. Press ENTER. Notice that cell A2 displays 140,
which is the total sum of the cells in the three
worksheets.
A List of Helpful Shortcuts in Office 2013
Copy
Cut
Find
Go To
Help
Hyperlink
New
Open
Ctrl+C
Ctrl+X
Ctrl+F
Ctrl+G
F1
Ctrl+K
Ctrl+N
Ctrl+O
Paste
Print
Redo
Replace
Save
Select All
Spellcheck
Undo
Ctrl+V
Ctrl+P
Ctrl+Y
Ctrl+H
Ctrl+S
Ctrl+A
F7
Ctrl+Z