Navigating Microsoft Outlook 2013
Main Outlook Elements
To access primary functions including Mail, Calendar,
People (Contacts), and Tasks go to the lower left of the
screen.
Inline Replies
When the Reading Pane is open, access Reply, Reply
All, and Forward with one click by typing your response
right in the Reading Pane. You can Pop Out and Discard
the new message by click the options above the header.
Commands in the Message Lists
Flag, delete, or mark your messages read or unread
with handy commands in the message list or by right
clicking the messages in the list.
Common Tools and Commands
To…
Click tab…
And then look in…
Apply email signature
FILE
Options, Mail, Signatures button
Send automatic replies
FILE
Insert pictures or clipart
INSERT
Assigning rules
HOME
Account Information, Automatic Replies, Send
automatic replies
From a new mail message, click Illustrations,
Pictures, Online Picture, Shapes, SmartArt,
Chart, or Screenshot
In Mail view, click Move, Rules
Check Mailbox size
FILE
File, Cleanup Tools button, Mailbox Cleanup…,
View Mailbox Size
Share a calendar
HOME
From the Calendar view, in the Share group,
click Email Calendar, Share Calendar (select
name from the Global Address List)
Backstage View
Click File to access the backstage with important account
settings. Some of the most important are:
 Account Settings, Mailbox Cleanup, and Rules and
Alerts. Account Settings is where you will setup
Delegates so others share access to your account.
 Mailbox Cleanup is where you can check your
Mailbox size and setup email archive (CNM mailbox
quota is 750MB).
 Rules and Alerts allows you setup rules and
organize your email as it arrives in your mailbox.
People
This is the new quick peek of your contacts. When you
hover over the name, the contact card will appear, and give
you a choice of contact methods.
A List of Helpful Shortcuts in Office 2013
Copy
Cut
Find
Go To
Help
Hyperlink
New
Open
Ctrl+C
Ctrl+X
Ctrl+F
Ctrl+G
F1
Ctrl+K
Ctrl+N
Ctrl+O
Paste
Print
Redo
Replace
Save
Select All
Spellcheck
Undo
Ctrl+V
Ctrl+P
Ctrl+Y
Ctrl+H
Ctrl+S
Ctrl+A
F7
Ctrl+Z