Purchasing Department
525 Buena Vista SE
Albuquerque, NM 87106
(505) 224-4546
AMENDMENT # 1
DATE:
October 25, 2011
TO:
All Bidders of Record
FROM:
Greg Van Wart, Buyer
SUBJECT:
Amendment # 1 to T-2830 “Integrated Medical Education Platform for Experiential
Learning Experiences (Learning Space System)”
This amendment becomes part of the Contract Documents and modifies the original bidding documents
as noted below:
Clarification to Response Form SECTION E as follows:
•
Replace SECTION E with the attached REVISED response form SECTION E.
All other specifications, terms and conditions remain unchanged. Bidders are required to Acknowledge receipt
of this Amendment in the space provided on page 16, Section F.
Page 1
Company name_______________________________
*Residential Preference number _______________________
NOTE: *BIDDERS MUST SUBMIT A VALID RESIDENTIAL PREFERENCE CERTIFICATE WITH THEIR SEALED
RESPONSE TO RECEIVE THE 0.95 MULTIPLIER AS APPLICABLE PER NMSA 13-1-21.A THROUGH 13-1-21.L.(3).
SECTION E REVISED: SPECIFICATIONS AND RESPONSE FORM FOR BID T-2830
Bid as Follows:
Brand name or Equal Performance
All prices shall be F.O.B. Destination and shall include all charges that may be imposed in fulfilling the terms of this
agreement. Bid amounts shown below include all equipment, labor, installation, training, support, maintenance,
packaging, freight, handling, delivery, warranty, insurance, and other associated costs are to be included in the
lump sum bid.
Note: Delivery, Installation, Training and a Completely Functional System are
an Important Factor. CNM wishes to have this up and running for the Spring
Semester on or before January 8, 2012. Please state the earliest delivery and
installation date requested below.
Vendors shall *state Minimum percent (%) discount from list prices or
Maximum percent (%) Escalation where request below to be considered for
optional year renewal(s) to the Price Agreements per NMSA 13-1-150
Qty
Unit
1
LOT
Specifications
Integrated Medical Education Platform for Experiential Learning
Experiences (Learning Space System) or equal performance as follows:
•
System must be compatible with the current system located at the
Rio Rancho. All educational materials developed on the Rio
Rancho METI Learning Space server must be transferable and
maintain functionality with proposed system. This includes
events, cases, video recordings and any student data concerning
academic performance. Anything less than full compatibility will
not be allowed due to the necessity of maintaining equal standards
of education between both campuses.
•
Components to service 80 separate learning stations.
•
Must be compatible with METI, Laerdal, Gaumard, and other high
fidelity simulators. Documentation of compatibility with any other
manufacturers must be provided.
BID #T-2830 Advertise, October 18, 2011
Copyright CNM, 2011. All rights reserved.
Lump Sum
$______________
1
•
System must be all-inclusive regarding servers, software, cameras,
microphones, switches, hard drives, intercoms, racks, and cables.
Provide a fully functioning system.
•
All hardware to be installed by contractor.
•
Include technical training and support to include web-based
support with 24 hour response time. Software upgrades. System
diagnostic performed routinely via web for the First year of
support and maintenance.
•
Include 3-Day on-site faculty training.
•
Include at least a one-year warranty.
Integrated educational platform that brings together all aspects of
experiential learning to optimize the health care provider learning
experience.
System must provide a fully integrated, scalable, and adaptable solution
for complete integration of all activities around experiential learning.
The system is to be an audio-video system complete with cameras,
microphones and software that permit real-time viewing of learners or
teams performing various skills and educational tasks. The software shall
be real-time physiologic data and event logging superimposed on the video
display for immediate and detailed feedback of the procedures performed
plus the patient parameters and responses to the clinical interventions for
select simulators.
Web-based application that integrates educational content and assessment
instruments for individual and team performance described within CNM’s
curriculum. Provide scalable and adaptable software solution with key
features that include:
•
Integration of all learning activities from both the educators and
learners perspective, over time building an e-portfolio for each
learner.
•
Independent and remote capability that allows faculty to create
learning and assessment content, follow and monitor performance,
automatically generate reports, and communicate all this within an
electronic mail with features as follows:
o
Faculty can create learning and assessment modules with
BID #T-2830 Advertise, October 18, 2011
Copyright CNM, 2011. All rights reserved.
2
multimedia content as a series of exercises, assign it to
their learners and follow their progress as they evaluate
their performances. Learners can go through the complete
cycle of pre-exercise didactic content, having their
performance recorded, debriefed / formally assessed and
be able to review their assessment and feedback from
faculty and track their overall progress in person or
remotely.
•
•
Capture the patient monitor of all makes of simulators as a video
stream both live and post-recording. The annotation, bookmarking
and evaluation features to interpret the files of certain simulators
to present the simulator event log and a trend chart of
physiological data based on data captured by the simulators.
•
Allow for digital video recording with integrated archival,
retrieval, and live monitoring capabilities, as well as have
permissions-based streaming review for learners, faculty, and staff
from any computer with high speed web access.
Provide the most comprehensive integration with of *patient
simulators, as well as provides an interface for integration with other
platforms *(e.g. standardized patients, task trainers, etc.) and
traditional Learning Management Systems.
•
Compatible with other high fidelity simulators *(e.g. METI,
Laerdal, Gaumard, etc.)
o
Integration with audio/visual systems.
o
Provide sophisticated recordings of patient simulators.
Provide superimposed data output from the simulators
onto video screens that show both learner performance
and the outcomes and assessments of the individual or
team training scenario.
•
Support standard compliant IP-based digital network cameras and
encoders, minimizing required back-office equipment and wiring.
•
Allow live digital video view to any Windows computer with as
little as 0.5 second latency (subject to local network conditions).
•
Record and display up to five cameras per station, all of them in
full resolution, displayed side by side in a web based interface.
•
Provide immediate debriefing ability: review recordings while
they are still being post-processed for archived on-demand
streaming.
•
Tolerate the failure of any of the video capture servers with no
disruption in service.
•
Standardized Patient remote training module allows the use of
BID #T-2830 Advertise, October 18, 2011
Copyright CNM, 2011. All rights reserved.
3
existing learning encounter videos to provide demonstration,
practice and feedback to SPs.
•
Deliver complex multimedia content for learners, including video,
audio, zoom able high-resolution images, orders and lab results
with custom results.
•
Provide scoring of special differential diagnosis questions and
learner orders based on standardized relevancy scoring tables.
Requirements for Clinical Skills and Simulation Center Management
Solution
•
System shall be able to manage evaluation questionnaires, user
accounts and events.
•
Full text search based question, section and case reuse features are
required.
•
System shall control recording from various digital recording
devices, including Pan/Tilt/Zoom network cameras.
•
System shall use Cat5 wiring only from exam rooms to central
location.
•
Recording process shall be able to start and stop by user actions,
like opening or submitting a questionnaire or by exact time.
•
Recording shall be generated with metadata automatically attached
to it.
•
System shall provide tools for locating recordings based on
attached metadata, comments, event and case name, regardless of
recording date and time.
•
System shall enable privileged users to set report availability per
event, per report basis both for faculty and learners as well as
setting a time limit for report access to learners.
•
System must provide both automated and fully manual scheduling;
schedule modification shall be possible during the scheduled
event.
•
System shall have the ability to set score weighting across cases
for one overall skill area score independently from weighting of
skill area scores within one case for overall case score.
•
System shall provide integrated computer-to-computer intercom
system with timed pre-recorded announcement feature.
CNM’s Information Technology requirements as follows:
• Servers and data storage equipment shall be located
BID #T-2830 Advertise, October 18, 2011
Copyright CNM, 2011. All rights reserved.
4
remotely from the simulation rooms and housed in
CNM’s established Data Center.
o
•
•
•
•
Proximity to JS & S Buildings – The maximum
distance by way of single mode optical fiber paths
from CNM’s primary data facility to the JS and S
buildings where the simulation equipment will be
installed does not exceed 1,700 feet.
Vendor shall provide 19” rack mount servers with rails to
accommodate square hole rack installation and cool/hot
aisle airflow.
Non-rack mount server configurations are unacceptable.
Vendor provided equipment racks for equipment that is
to be housed in the Data Center are not acceptable. All
required Data Center enclosures shall be provided by
CNM.
If required by the vendor CNM can provide dedicated,
adjacent and secure equipment enclosures within the
Data Center.
•
Physical access to equipment housed in CNM’s Data
Center shall be scheduled in advance or in the event of an
emergency access may be obtained by following CNM/ITS
Emergency On-Call Procedures.
•
Uninterruptable Power Supplies (UPS) or other power
protection equipment is not required for Data Center
installations as all power is pre-conditioned and has both
UPS and generator backup.
•
CNM will work with the vendor to determine the optimal
equipment placement within the Data Center in order to
distribute both heat and power loads.
•
The Vendor shall identify any fiber connectors and cable
types that will be required for Data Center installation.
•
The Vendor shall identify all network, firewall and VLAN
requirements as part of the bid response by the vendor.
If any vendor requirements are of concern or cannot
provided by CNM, CNM will work with the vendor to
identify and implement mutually agreeable alternatives
where possible.
•
Servers, storage equipment and appliances containing
data storage devices shall not be installed in TRs. In order
to provide higher availability and security such equipment
shall be installed within CNM’s designated Data Centers.
Provisions to house servers and data storage equipment
within the JS & S buildings are not included as part of the
building renovation projects.
•
BID #T-2830 Advertise, October 18, 2011
Copyright CNM, 2011. All rights reserved.
5
•
CNM strongly discourages placement of server and data
storage devices in instructional areas. CNM cannot
ensure security, and environmental conditions to ensure
high availability for these types of systems outside of the
Data Centers controlled environment.
•
All vendor installed cabling must comply with all
applicable building codes and meet CNM CISM
requirements.
The vendor shall identify any cabling requirements and
cabling pathways that are require to deliver an operation
simulation environment as part of the bid response. In
the event CNM is responsible for provisioning or
installation of cable infrastructure installation time and
material availability must be factored into vendor product
delivery schedules.
CNM will provide patch cables not to exceed 21 feet in
length for all devices directly connected to CNM’s
communications network.
•
•
•
The vendor shall identify any fiber cabling requirements
as part of the bid response.
•
The vendor shall identify all VLAN and IP addressing
requirements as part of the bid response. CNM will work
with the vendor to accommodate such requirements
where possible.
•
CNM desires the capability of integration with the
existing medical simulation environment currently
deployed at CNM’s Rio Rancho campus. In addition it is
CNM’s intention that all campus locations have the
capability of accessing the compiled simulations that
would be produced as part of instructional exercises. The
Vendor shall identify any WAN requirements such as
minimum bandwidth necessary to achieve this goal as
part of the bid response.
•
The Vendor shall identify any remote access
requirements that are necessary to meet the terms and
conditions of the Vendors support and maintenance
proposal presented as part of the bid response.
State Estimated Delivery Date: ________________________ Days ARO.
Manufacturer’s Standard Warranty: Yes
______ No
Circle “Yes” or “No” or state Other:______________________________
State brand offered:___________________________________________
State model offered:___________________________________________
BID #T-2830 Advertise, October 18, 2011
Copyright CNM, 2011. All rights reserved.
6
2
5
year
term
SOFTWARE support and maintenance for Integrated Medical Education
Platform for Experiential Learning Experiences (Learning Space System)
or equal performance
$ ______________
INCLUDING:
A) Respond to critical support issues with 24 hours of notification
B) Make commercially reasonable efforts to develop, test and install updates to
critical problems
C) 48 hour resolution time
D) Updating applications
E) Daily backups
F) Data restorations
G) Phone support
H) Online support
I) Software updates.
Maximum percentage price escalation for support service renewal per 5 year term
following the 1st 12 months of support services. Renewal for support services are
contingent upon fiscal funding, vendor performance, and if it remains in CNM’s
best interest.
3
5
year
term
*Maximum percent
Escalation
_______________
HARDWARE support and maintenance for Integrated Medical Education
Platform for Experiential Learning Experiences (Learning Space System)
or equal performance
$ ______________
INCLUDING:
A) Respond to critical support issues with 24 hours of notification
B) Make commercially reasonable efforts to develop, test and install updates to
critical problems.
C) Replacement parts, parts on exchange basis and adjustment as necessary to keep
the system properly performing during the support term
D) 48 hour resolution time
E) Updating applications
F) Daily backups
G) Data restorations
H) Phone support
I) Online support
J) Software updates.
4
Maximum percentage price escalation for support service renewal per 5 year term
following the 1st 12 months of support services. Renewal for support services are
contingent upon fiscal funding, vendor performance, and if it remains in CNM’s
best interest.
SUPPLIES
Include a minimum percent (%) discount from list prices for all
items that may be purchased upon initial award, or as may be
required in the future for expansion or replacements. The quoted
discount rates shall be effective throughout the price agreement
term and apply to the awarded vendor’s current published list
prices. The quoted percent discount rates may be increased upon
written mutual agreement between the awarded vendor and CNM.
The discount rates may not decrease during the price agreement
term. The awarded Price Agreement holder shall supply to CNM
upon request at any time during the Price Agreement term, a
BID #T-2830 Advertise, October 18, 2011
Copyright CNM, 2011. All rights reserved.
*Maximum percent
Escalation
_______________
*Minimum percent
(%) discount from
list prices
________________
7
current published Price List(s). CNM reserves the right to renew
the awarded Price Agreement(s) in one (1) year increments with a
term not to exceed eight (8) years in accordance with NMSA 13-1150, if such renewal is found to be the best interest of CNM.
EQUIPMENT
5
Include a minimum percent (%) discount from list prices for all
items that may be purchased upon initial award, or as may be
required in the future for expansion or replacements. The quoted
discount rates shall be effective throughout the price agreement
term and apply to the awarded vendor’s current published list
prices. The quoted percent discount rates may be increased upon
written mutual agreement between the awarded vendor and CNM.
The discount rates may not decrease during the price agreement
term. The awarded Price Agreement holder shall supply to CNM
upon request at any time during the Price Agreement term, a
current published Price List(s). CNM reserves the right to renew
the awarded Price Agreement(s) in one (1) year increments with a
term not to exceed eight (8) years in accordance with NMSA 13-1150, if such renewal is found to be the best interest of CNM.
HARDWARE
6
Include a minimum percent (%) discount from list prices for all
items that may be purchased upon initial award, or as may be
required in the future for expansion or replacements. The quoted
discount rates shall be effective throughout the price agreement
term and apply to the awarded vendor’s current published list
prices. The quoted percent discount rates may be increased upon
written mutual agreement between the awarded vendor and CNM.
The discount rates may not decrease during the price agreement
term. The awarded Price Agreement holder shall supply to CNM
upon request at any time during the Price Agreement term, a
current published Price List(s). CNM reserves the right to renew
the awarded Price Agreement(s) in one (1) year increments with a
term not to exceed eight (8) years in accordance with NMSA 13-1150, if such renewal is found to be the best interest of CNM.
SOFTWARE
7
Include a minimum percent (%) discount from list prices for all
items that may be purchased upon initial award, or as may be
required in the future for expansion or replacements. The quoted
discount rates shall be effective throughout the price agreement
term and apply to the awarded vendor’s current published list
prices. The quoted percent discount rates may be increased upon
written mutual agreement between the awarded vendor and CNM.
The discount rates may not decrease during the price agreement
term. The awarded Price Agreement holder shall supply to CNM
upon request at any time during the Price Agreement term, a
current published Price List(s). CNM reserves the right to renew
the awarded Price Agreement(s) in one (1) year increments with a
term not to exceed eight (8) years in accordance with NMSA 13-1150, if such renewal is found to be the best interest of CNM.
8
HR.
*Minimum percent
(%) discount from
list prices
________________
*Minimum percent
(%) discount from
list prices
________________
*Minimum percent
(%) discount from
list prices
________________
SERVICES
BID #T-2830 Advertise, October 18, 2011
Copyright CNM, 2011. All rights reserved.
8
Vendors are invited to list hourly rates for field and/or other related
services. CNM may at CNM’s sole discretion, include the proposed
service offerings at the rates quoted in the awarded Price
Agreement(s). Include a minimum percent (%) discount from list
prices for all items that may be purchased upon initial award, or as
may be required in the future for expansion or replacements. The
quoted discount rates shall be effective throughout the price agreement
term and apply to the awarded vendor’s current published list prices.
The quoted percent discount rates may be increased upon written
mutual agreement between the awarded vendor and CNM. The
discount rates may not decrease during the price agreement term. The
awarded Price Agreement holder shall supply to CNM upon request at
any time during the Price Agreement term, a current published Price
List(s). CNM reserves the right to renew the awarded Price
Agreement(s) in one (1) year increments with a term not to exceed
eight (8) years in accordance with NMSA 13-1-150, if such renewal is
found to be the best interest of CNM
Type and Description of Service
_______________________________________________________________
$______________
_______________________________________________________________
$______________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
Note: Additional types of services not included above maybe added at
the same minimum percent (%) discount from list prices as indicated.
PAYMENT DISCOUNTS OFFERED:
Note: CNM will take advantage of payment discounts offered
Whenever possible; however, payment discounts will not be used
As a means to determine the lowest responsible bidder.
$______________
$______________
$______________
*Minimum percent
(%) discount from
list prices
_______________
$______________
LUMP SUM TOTAL FOR BID LOTS 1 - 3 $______________
BID #T-2830 Advertise, October 18, 2011
Copyright CNM, 2011. All rights reserved.
9