CNM Qualifications Based Bid Award Determination Process
11-01-13
1. All Bidders must provide all required information and documentation as set forth in the
Bidding Documents in order to be considered for the Bid award.
2. Bidder with lowest Base Bid (taking into consideration any asserted Resident or Resident
Veterans Certification) at the Bid Opening will be the Apparent Bid Awardee, provided
all required information and documentation is in the submitted Bid Package.
3. After the Bid Opening is completed, CNM will confirm and verify as valid all required
licenses, permits and certifications provided by the Apparent Bid Awardee.
4. CNM will contact the required three (3) references provided by the Apparent Bid
Awardee to determine whether or not the Apparent Bid Awardee’s previous work
qualifies the Apparent Bid Awardee as a Responsible Bidder (NMSA 13-1-82).
References will be asked to score the Apparent Bid Awardee’s qualifications by
providing feedback to CNM regarding the questions listed on the CNM Responsible
Bidder Qualifications Criteria Form (see attached). CNM is not limited to the references
provided by Bidders. CNM may, at its own discretion, obtain references from parties
other than those provided by Bidders and such references shall be taken into
consideration by CNM when determining whether or not Bidder is a Responsible Bidder
and to determine Bidder’s qualifications to perform the Work required by the Bid.
5. The maximum number of points available on the CNM Responsible Bidder Qualifications
Criteria Form is thirty (30) points. In order to be considered a Responsible Bidder,
Bidder’s average score for all references checked must be twenty (20) points or greater.
If Bidder’s average score for all references checked is less than twenty (20) points,
Bidder will NOT be found to be a Responsible Bidder.
6. If the Apparent Bid Awardee is found to be a Responsible Bidder, the Apparent Bid
Awardee will be deemed the Bid Awardee by CNM and CNM will enter into contract
negotiations with the Bid Awardee.
7. If the Apparent Bid Awardee is found to NOT be a Responsible Bidder, the Apparent Bid
Awardee will be disqualified from further consideration regarding award of the Bid.
8. If the initial Apparent Bid Awardee is disqualified, CNM will take move to the Bidder
with the next lowest Base Bid (taking into consideration any verified Resident or
Resident Veterans Certification) and attempt to qualify that Bidder as being a
Responsible Bidder by going through steps 1 through 7 above. This process will
continue until CNM determines the first/lowest Base Bid Bidder to be a Responsible
Bidder.
9. Once a contract is fully executed with the first/lowest Base Bid Bidder that has been
found to be a Responsible Bidder, the Bid Award will be posted on CNM’s website and
the Work as set forth in the Bid will begin.
Technical Specifications for
the Replacement of the Automatic
Fire Alarm Systems
at
Buildings
E, J, K, N, P, SSC, TC, & W
Central New Mexico Community College
Albuquerque, New Mexico
RFP T-2922
Prepared For:
Central New Mexico Community College
Physical Plant Department
525 Buena Vista SE
Albuquerque, NM 87106
By:
Hughes Associates, Inc.
3860 Wyoming NE, Suite 217
Albuquerque, NM 87111
SECTION 00010
INVITATION TO BID
BID NUMBER:
T-2922
PROJECT:
Central New Mexico Community College (CNM)
EIGHT BUILDING FIRE ALARM SYSTEM REPLACEMENT PROJECT
OWNER:
GOVERNING BOARD OF CENTRAL NEW MEXICO COMMUNITY COLLEGE
(CNM)
525 BUENA VISTA SE
ALBUQUERQUE, NM 87106
OWNER'S PROCUREMENT CONTACT:
GREG VAN WART, CNM SENIOR BUYER
CENTRAL NEW MEXICO COMMUNITY COLLEGE
PURCHASING DEPARTMENT
525 BUENA VISTA SE,
A BUILDING, ROOM #A109
ALBUQUERQUE, NM 87106
PHONE (505) 224-4546
FAX (505) 224-4548
E-mail address: [email protected]
A. Invitation: You are invited to bid on a general contract, furnishing all labor and materials, including
all site, architectural, structural, mechanical and electrical work as indicated on the Drawings and as
specified within the Project Manual for a complete project.
1. A Mandatory Pre-Bid meeting will be held on March 10, 2014 at 9:00 AM local time at
CNM Main Campus – “A” Building, Room # A36 Conference Room Mary Broemel, CNM
Project Manager of Facilities Planning will conduct a site visit at that time. All Contractors
intending to submit a Bid for this Project must attend this Mandatory Pre-Bid meeting.
Failure to attend will render any submitted Bid non-responsive.
B. Receipt of Bids: The Owner will receive sealed Bids from Bidders until 4:00 PM local Mountain
time on March 31, 2014 at Central New Mexico Community College (CNM), Main Campus, 525 Buena
Vista SE, A Building, Room #A109, Albuquerque, New Mexico, 87106. Bids received after that time
will not be accepted. For informational purposes only, Bids will be opened publicly and read aloud at
that time and location. All interested parties are invited to attend.
BID #T-2922; Advertised on March 2, 2014
SECTION 00010 - 1
C. Contract Documents: The proposed Contract Documents may be examined at the following
locations.
Builders News & Plan Room
3435 Princeton, N.E., Albuquerque, NM, 87107
Construction Reporter
Construction News Service
McGraw-Hill Construction Dodge
Reed Construction Data
1609 2nd Street, N.W., Albuquerque, NM 87102
75 Centennial Blvd., Colorado Springs, CO, 80919
1615 University N.E., Albuquerque, NM 87110
8878 S. Barrons Blvd., Highlands Ranch, CO 80129
D. The proposed Contract Documents may be modified prior to execution of the contract to reflect
Owner’s decisions as to optional methods of compliance with the New Mexico Prompt Payment Act.
E. Securing Documents: Bona fide general contract bidders, subcontractors and manufacturers may
secure copies of the proposed Contract Documents from:
Albuquerque Reprographics, Inc
ATTN: Anna
4716 McLeod NE
Albuquerque, NM 87109
(505) 884-0862
on the following basis:
1. General Contractors: Three (3) sets of Contract Documents may be obtained upon deposit of
$75.00 per set, refundable upon return of undamaged/unmarked sets, including all
addenda/amendments, within ten (10) days after receipt of bids. No partial sets will be issued.
Architect will determine whether or not set is undamaged/unmarked, refunds will be mailed after
sets have been checked. Checks shall be made payable to Central New Mexico Community
College (CNM) Purchasing Department.
2. Mechanical and Electrical Subcontractors: One (1) set of Contract Documents may be obtained
upon deposit of $75.00 per set, refundable upon return of undamaged/unmarked set, including all
addenda/amendments, within ten (10) days after receipt of bids. No partial sets will be issued.
Architect will determine whether or not set is undamaged/unmarked, refunds will be mailed after
sets have been checked. Checks shall be made payable to Central New Mexico Community
College (CNM) Purchasing Department.
3. All Other Subcontractors and Manufacturers:
a. Copies of entire sets of Contract Documents may be obtained upon deposit of $75.00 per set,
refundable upon return of undamaged/unmarked set, including all addenda, within ten (10)
days after receipt of bids. No partial sets will be issued. Architect will determine whether or
not set is undamaged/unmarked, refunds will be mailed after sets have been checked. Checks
shall be made payable to Central New Mexico Community College Purchasing Department.
BID #T-2922; Advertised on March 2, 2014
SECTION 00010 - 2
b. Copies of portions of the Contract Documents (Technical provision sections and drawing
sheets) may be obtained at a cost established by the Architect - non-refundable. If
Subcontractors, and Manufacturers obtain copies of portions of Contract Documents, they
shall be responsible for reading and comprehending the requirements of all portions of the
Contract Documents and shall be liable for same.
F. Information: Architectural and engineering firms to contact for information regarding this project
are as follows:
ENGINEER:
Ken Gentile
Hughes Associates
323-5040
[email protected]
3620 Wyoming NE suite 217
Albuquerque, NM 87111
G. Additional Information:
1. Any notice required to be given or which may be given under this Invitation to Bid or the
resultant Contract shall be made to the Director of Purchasing in writing and delivered in person
or via first class mail to the following address:
Central New Mexico Community College (CNM)
525 Buena Vista SE
“A” Building, Room A109
Albuquerque, NM 87106
END OF INVITATION TO BID
BID #T-2922; Advertised on March 2, 2014
SECTION 00010 - 3
CNM
EIGHT BUILD FIRE ALARM SYSTEM REPLACEMENT PROJECT
SECTION 00100
INSTRUCTIONS TO BIDDERS
PART 1 - GENERAL
1.01 GENERAL.
A.
The Contract shall be based upon the GENERAL CONDITIONS OF THE CONTRACT
FOR CONSTRUCTION, 2007 EDITION, AIA document A201, as amended and modified in
SECTION 00300. THE STANDARD FORM OF AGREEMENT BETWEEN OWNER AND
CONTRACTOR, AIA form A101 shall be used in the execution of the Contract. The AIA
documents as referenced above may be viewed at the office of the Architect.
B.
It is the Contractor's responsibility to become aware of any recent changes in legislation
that might affect the form of Bid and to comply with SECTION 00300 SUPPLEMENTARY
CONDITIONS, and other conditions as set forth in the Bid Response Forms. Without limitation,
it is Contractor’s responsibility to be aware of and make subcontractors aware of the provisions of
the Bidding Documents with respect to compliance with the New Mexico Prompt Payment Act.
C.
CID license recommendation: EE-98 or GB-98 contractor could be the prime contractor
regardless of dollar amounts. The ES-3 contractor could be the prime only if the major portion of
the work, based on dollar amount, is covered by the ES-3 classification. There is low voltage
work (50 volts and under) on the alarm system covered by the ES-3 classification. There is also
conduit work and electrical work over 50 volts covered by the EE-98 classification. The
determination as to which classification should bid as prime contractor is determined by which
classification covers the bigger portion of the contract, based on dollar amount. The EE-98
includes the scope of work of the ES-3, so the EE-98 could be the prime regardless.
There to be work covered by the GS-18 Painting classification, and the GS-30 Plastering
classification. These would have to be sub-contracted if the prime was an electrical contractor
who did not also have these classifications attached to the license.
The GS-18 and GS-30 classifications are subsets of the GB-98, and these scopes of work are also
covered by the GB-98. Because there is some GB-98 work as part of this contract, a GB-98
contractor could bid the project as prime even though the GB work is not the biggest portion of
the contract, based on dollar amount. This is pursuant to the New Mexico Administrative Code
(NMAC) Section 14.6.6.9 A. (1). The GB-98 would have to sub-contract the electrical work if the
proper electrical classification/s were not also attached to the license.
D.
Tentative Schedule:
*Bid Advertising Date: 3/2/2014
*Mandatory Pre-Bid Meeting Date: 3/10/2014
(All Contractors intending to submit a Bid for this Project must attend this
meeting if the meeting is Mandatory. Failure to attend will render any
submitted Bid unresponsive.)
*Bid Questions/Clarifications Deadline: 3/24/2014
*Bid Due Date: 3/31/2014
INSTRUCTIONS TO BIDDERS
Bid #T-2922. Advertised March 2, 2014
Copyright CNM, 2014. All rights reserved.
00100-1
CNM
EIGHT BUILD FIRE ALARM SYSTEM REPLACEMENT PROJECT
*Bid Due Time: 4:00 PM, Local Time
*Location:
CNM Purchasing Office
Building “A”, Room A109
525 Buena Vista SE
Albuquerque, NM 87106
1.02 DEFINITIONS.
A.
"Bidding Documents" include the Bidding Requirements and the proposed Contract
Documents. The "Bidding Requirements" consist of the Invitation to Bid, Instructions to Bidders,
General Terms and Conditions, Bid Response Form, Supplementary Instructions to Bidders, A/E
to provide State of New Mexico Department of Labor Wage Rates Decision number, Change
order forms, and other sample bidding forms. The proposed "Contract Documents" consist of the
form of Agreement between the Owner and Contractor, Conditions of the Contract (General,
Supplementary and other Conditions), Drawings, Specifications and all Addenda/Amendments
issued prior to execution of the Contract.
B.
All definitions set forth in the General Conditions of the Contract for Construction, AIA
Document A201, as amended, or in other Contract Documents, are applicable to the Bidding
Documents.
C.
"Addenda/Amendments" are written or graphic instructions issued by the Owner prior to
the execution of the Contract which modify or interpret the Bidding Documents by additions,
deletions, clarifications or corrections.
D.
A "Bid" is a complete and properly signed bid to do the Work for the sums stipulated
therein submitted in accordance with the Bidding Documents.
E.
"Base Bid" is the sum stated in the Bid for which the Bidder offers to perform the Work
described as the base (excluding taxes), to which Work may be added, for sums stated in the
Alternates, if any.
F.
An "Alternate" is an amount stated in the Bid to be added to the amount of the Base Bid
if the corresponding change in Project scope of materials or methods of construction described in
the Bidding Documents is accepted by Owner.
G.
A "Bidder" is one who submits a Bid for a prime contract with the Owner for the Work
described in the Bidding Documents.
H.
A "Subcontractor" is one who submits a bid to a Bidder for materials, equipment, or labor
for a portion of the Work.
I.
“Day” or “Days” shall mean calendar days unless specified otherwise.
J.
The "Owner" is Central New Mexico Community College (CNM).
K.
A “Responsible Bidder” is defined under NMSA 13-1-82: Definition; responsible bidder.
"Responsible bidder" means a bidder who submits a responsive bid and who has furnished, when
required, information and data to prove that his financial resources, production or service
facilities, personnel, service reputation and experience are adequate to make satisfactory delivery
INSTRUCTIONS TO BIDDERS
Bid #T-2922. Advertised March 2, 2014
Copyright CNM, 2014. All rights reserved.
00100-2
EIGHT BUILD FIRE ALARM SYSTEM REPLACEMENT PROJECT
CNM
of the services, construction or items of tangible personal property described in the invitation for
bids.
1.03 BIDDER'S REPRESENTATIONS.
A.
Each Bidder, by making a Bid, represents that:
1. The Bidder has read and understands the Bidding Documents and the Bid is made in
accordance therewith, and that Bidder and Bidder’s Subcontractors are familiar with and
in agreement with the provisions of the Bidding Documents with respect to the New
Mexico Prompt Payment Act.
2. The Bidder has visited the site, become familiar with the local conditions under which the
Work is to be performed, and has correlated the Bidder's personal observations with the
requirements of the proposed Contract Documents.
3. The Bid is based upon the materials, systems and equipment described in the Bidding
Documents without exception.
4. The Bidder has carefully examined the proposed Contract Documents and the
construction site to obtain first-hand knowledge of all proposed Work and all existing
improvements and conditions at the site. The Bidder has made all appropriate
examinations, investigations and tests and has made a provision as to the cost thereof in
his Bid.
5. The Bidder is prepared to execute, deliver and perform as required by the Contract
Documents.
1.04 BIDDING DOCUMENTS.
A.
Copies:
1. Bidders may obtain from the Albuquerque Reprographics complete sets of the Bidding
Documents in the number and for the deposit sum stated in the Invitation to Bid. The
deposit will be refunded to Bidders who submit a bona fide Bid and return the Bidding
Documents in good condition within ten (10) days after date for receipt of Bids. The cost
of replacement of any missing or damaged documents will be deducted from the deposit.
A Bidder receiving a contract award may retain the Bidding Documents and his deposit
will be refunded.
2. Bidding Documents will not be issued to Subcontractors or others unless specifically
offered in the Invitation to Bid, or in Supplementary Instructions to Bidders.
3. Complete sets of Bidding Documents shall be used in preparing Bids; neither the Owner
nor the Architect assume any responsibility for errors or misinterpretations resulting from
the use of incomplete sets of Bidding Documents.
INSTRUCTIONS TO BIDDERS
Bid #T-2922. Advertised March 2, 2014
Copyright CNM, 2014. All rights reserved.
00100-3
CNM
EIGHT BUILD FIRE ALARM SYSTEM REPLACEMENT PROJECT
4. The Owner or the Architect, in making copies of the Bidding Documents available on the
above terms, do so only for the purpose of obtaining bids on the Work and do not confer
a license or grant for any other use.
B. Interpretation or Correction of Bidding Documents:
1. The Bidder shall carefully study and compare the Bidding Documents with each other,
and with other work, if any, being bid concurrently or presently under construction to the
extent that it relates to the Work for which the Bid is submitted, shall examine the site
and local conditions, and shall at once report to Owner's Purchasing Department errors,
inconsistencies or ambiguities discovered.
2. Bidders requiring clarification or interpretation of the Bidding Documents shall submit
all questions about the non-technical sections of the Work to the Owner's Purchasing
Department, in writing not later than five (5) days prior to the date for receipt of Bids,
including any discrepancies, omissions, or ambiguities noted by any Bidder. Bidders
shall submit all questions about the technical sections of the proposed Contract
Documents to the Project Architect in writing not later than five (5) days prior to date for
receipt of Bids, including any discrepancies, omissions, or ambiguities noted by any
Bidder. If appropriate, the Owner’s Purchasing Department will issue a written
Addendum which shall thereafter become part of the Bid Documents and proposed
Contract Documents. No oral interpretations shall be given by the Owner or Architect
and, if given, such shall not be binding upon the Owner unless reduced to a written
Addendum issued by the Owner’s Purchasing Department prior to receipt of Bids. All
Bids shall be responsive to and include any Addenda/Amendments issued prior to receipt
of Bids.
C.
BRAND NAME RESTRICTIONS APPLY TO THIS INVITATION; ALTERNATE
BRANDS OR PRODUCTS WILL NOT BE CONSIDERED FOR AWARD.
Addenda/Amendments:
1. All Addenda/Amendments shall be located at Owner’s website:
http://www.cnm.edu/depts/purchasing/request-for-bids. Addenda/Amendments may
also be found at various plan rooms but Owner’s website is the official and governing
location for this Bid and all associated Addenda/Amendments that may be issued
regarding this Bid. It is the Bidder’s responsibility to monitor this site for possible
amendments, changes, or other updated information related to the Bid.
2. The Owner may attempt to make all Addenda/Amendments available to all who are
known by the Owner to have received a complete set of Bidding Documents, however, it
remains the Bidders’ responsibility to monitor Owner’s website for all
Addenda/Amendments issued regarding this Bid.
3. The Owner and/or Architect will attempt to assure that copies of Addenda/Amendments
are made available for inspection at the Reprographics Company responsible for
document distribution, however, it remains the Bidders’ responsitility to monitor Owner’s
website for all Addenda/Amendments issued regarding this Bid.
INSTRUCTIONS TO BIDDERS
Bid #T-2922. Advertised March 2, 2014
Copyright CNM, 2014. All rights reserved.
00100-4
CNM
EIGHT BUILD FIRE ALARM SYSTEM REPLACEMENT PROJECT
4. Addenda/Amendments will be issued whenever convenient for the Owner.
5. Each Bidder shall ascertain prior to submitting his Bid that he has received all
Addenda/Amendments issued, and all Addenda/Amendments must be acknowledged in
Bidder’s Bid Response Form, Section 00200.
1.05 BIDDING PROCEDURE.
A.
Form and Style of Bids:
1. Where so indicated by the makeup of the Bid Response Form, sums shall be expressed in
both words and figures, and in case of discrepancy between the two, the written amount
shall govern.
2. Interlineation, alteration or erasure of entries by Bidder on the Bid Response Form must
be initialed by the signer of the Bid.
3. Bids must be submitted on the prescribed Bid Response Form without alteration (see
SECTION 00200). Fill in the blank spaces neatly, in ink or typewritten. Bids shall be
signed with the name and title/position of the signatory typed below the signature. If the
Bid is submitted by a sole proprietorship, it shall be signed by the individual Owner. If
the Bid is submitted by a joint venture or general or limited partnership, the name and
address of each joint venture member or general partner must be listed by an authorized
general partner or joint venture member. If the Bid is submitted by a corporation, the
corporate name and business address must be given and the Bid signed by either the
President or an authorized Vice President of the Corporation or other authorized
individuals. Include the New Mexico Contractor's License Number and the resident
Contractor's Certificate Number. Any written changes must be initialed by the person
signing the Bid. Bids in which acceptance is in some manner restricted or conditioned by
the Bidder will be reviewed by the Owner. If the limitations imposed are not in the best
interest of the Owner or are prejudicial to other Bidders, the Bid will be rejected. A Bid
submitted by an agent shall have a current power of attorney attached certifying the
agent's authority to bind the Bidder.
4. All requested Alternates shall be bid. If no change in the Base Bid is required, enter "No
Change".
5. Bidders shall make no additional stipulations on the bid form nor qualify their Bids in
any other manner.
6. Bids shall be submitted in accordance with Paragraph 1.17 of these Instructions to
Bidders.
B.
Bid Security:
1. Each Bid must be accompanied by a Bid Security in an amount of not less than five
percent (5%) of the Bid. Bid Security shall be payable by a bid bond, or cashier's check
payable without condition to Central New Mexico Community College (CNM),
Albuquerque, New Mexico. Bid security will be returned as soon as practical after the
opening of Bids and the successful Bidder has furnished the performance and payment
INSTRUCTIONS TO BIDDERS
Bid #T-2922. Advertised March 2, 2014
Copyright CNM, 2014. All rights reserved.
00100-5
EIGHT BUILD FIRE ALARM SYSTEM REPLACEMENT PROJECT
CNM
bonds, or if no award has been made within 30 days after the opening of Bids, upon
demand of the Bidder at anytime thereafter, so long as he has not been notified of the
acceptance of his Bid. The Bid Security shall be given as a guarantee that the Bidder will
enter into an Agreement with the Owner as provided for in the proposed Contract
Documents and furnish the required payment/performance bonds and insurance
certificates and endorsements if awarded for the Project. The required performance and
payment bond(s), endorsements, etc. shall be delivered (or satisfactory evidence that such
documents will be furnished) within ten (10) days after notification of award. If the
Bidder's Bid is accepted by the Owner then, should the Bidder fail to execute the
Agreement called for in the proposed Contract Documents or deliver to Owner the
required bonds/insurance certificates/insurance endorsements/and other documents called
for in the proposed Contract Documents, then Owner may collect on the bid bond or
other bid security and recover appropriate damages and terminate any and all rights or
interest of the Bidder with respect to the Project or the Work.
2. Each Bid shall be accompanied by a Bid Bond or Cashier's Check in the required form
and amount pledging that the Bidder will enter into a Contract with the Owner on the
terms stated in his Bid and will furnish bonds as described hereunder in Instructions to
Bidders, paragraph 1.09, covering the faithful performance of the Contract and the
payment of all obligations arising thereunder. Should the Bidder refuse to enter into such
Contract or fail to furnish such bonds, the amount of the Bid Bond or cashiers check shall
be forfeited to the Owner as liquidated damages, not as a penalty.
3. The Bond shall be issued by a surety licensed to do business in the State of New Mexico
listed on the current U.S. Treasury Surety List, and acceptable to the Owner. The
Attorney-in-Fact who executes the Bond on behalf of the Surety shall affix to the Bond a
certified and current copy of his Power of Attorney.
4. The Owner will have the right to retain the Bid Security of the Bidders until either:
a. The Contract has been executed and payment and performance bonds, etc. have been
furnished,
b. The specified time has elapsed so the Bids may be withdrawn; or
c.
C.
All Bids have been rejected.
Submission of Bids:
1. Sealed Bids and Bid Security shall be deposited at the designated location prior to the
time and date for receipt of Bids indicated in the Invitation to Bid, or any extension
thereof made by Addendum. Bids received after the time and date for receipt of Bids will
be returned unopened. See paragraph 1.17 of this Section 00100.
2. Bidder shall assume full responsibility for timely delivery at location designated for
receipt of Bids.
3. Oral, telephonic or telegraphic (fax) Bids are invalid and will not receive consideration.
D.
Modification or Withdrawal of Bid:
INSTRUCTIONS TO BIDDERS
Bid #T-2922. Advertised March 2, 2014
Copyright CNM, 2014. All rights reserved.
00100-6
CNM
EIGHT BUILD FIRE ALARM SYSTEM REPLACEMENT PROJECT
1. A Bid may not be modified, withdrawn or canceled by the Bidder during the stipulated
time period following the time and date designated for the receipt of Bids, and Bidder so
agrees in submitting the Bid.
2. Prior to the time and date designated for receipt of Bids, Bids submitted early may be
modified or withdrawn only by notice to the Owner at the place and prior to the time
designated for receipt of Bids.
a. Such notice shall be in writing over the signature of the Bidder or be by telegram; if
by telegram, written confirmation over the signature of Bidder must have been
mailed and postmarked on or before the date and time set for receipt of Bids. A
change shall be so worded as not to reveal the amount of the original Bid.
3. Withdrawn Bids may be resubmitted up to the date and time designated for the receipt of
Bids provided that they are then fully in conformance with these Instructions to Bidders.
4. Bid Security shall be in the amount sufficient for the Bid as modified or resubmitted.
1.06 CONSIDERATION OF BIDS.
A. Opening of Bids: Properly identified Bids received on time will be opened publicly and will
be read aloud.
B. Rejection of Bids: The Owner has the right to reject any or all Bids and in particular to reject
a Bid not accompanied by any required Bid Security or data required by the Bidding
Documents or a Bid in any way incomplete or irregular. CONDITIONAL BIDS WILL
NOT BE ACCEPTED.
C.
Acceptance of Bid:
1. The Owner has the right to waive any informality or irregularity in any Bid received and
to accept the Bid which, in the Owner's sole judgment, is in the Owner's own best
interests.
2. It is the intent of the Owner to award a Contract to the lowest Responsible Bidder
provided the Bid has been submitted in accordance with the requirements of the Bidding
Documents and does not exceed the funds available, and further provided that the
Responsible Bidder meets the qualifications requirements as noted in Article 1.07 below
and is found by Owner, in Owner’s sole judgment, to be properly qualified to carry out
the obligations of the Contract and to complete the Work contemplated herein. Note:
The Contract award shall be contingent upon approval by Owner's Governing board.
3. If the Owner wishes to accept any Alternates, then the Contract Award will be made to
that Responsible Bidder submitting the low combination of Base Bid and Alternates
accepted, provided that the Responsible Bidder meets the qualifications requirements as
noted in Article 1.07 below and is found by Owner, in Owner’s sole judgment, to be a
Responsible Bidder and properly qualified to carry out the obligations of the Contract and
to complete the Work contemplated in this Bid.
INSTRUCTIONS TO BIDDERS
Bid #T-2922. Advertised March 2, 2014
Copyright CNM, 2014. All rights reserved.
00100-7
EIGHT BUILD FIRE ALARM SYSTEM REPLACEMENT PROJECT
CNM
1.07 QUALIFICATIONS OF BIDDER.
A. The Owner may make any investigations it deems necessary to determine whether or not
Bidder is a Responsible Bidder and to determine the ability of the Bidder to perform the
Work. Bidders shall furnish the Owner all such information and data for this purpose as the
Owner may request.
B. Using the form provided in Section 00200, Bid Response, All Bidders shall provide three (3)
references for previous work performed within the previous twenty four (24) months that is
relevant or similar to the Work called for in this Bid. List references with institutes of public
education, higher education, commercial facilities, municipalities, non-profit and/or
community organizations and/or financial institutions. If Bidder has previously worked with
Owner, Bidder may include such work in its reference list but the Owner reference should be
in addition to, and not one of the three (3) required references. Bidder’s references shall
include:
*Reference's name,
*Reference's representative who served as the day-to-day liaison during planning, design,
and/or construction of the project, and
*Reference’s representative's telephone, fax numbers and email addresses.
mandatory.
All are
*Project Name
*Project Value
Owner is not limited to the references provided by Bidders. Owner may, at its own
discretion, obtain references from parties other than those provided by Bidders and such
references shall be taken into consideration by Owner when determining whether or not
Bidder is a Responsible Bidder and to determine Bidders’ qualifications to perform the Work
required by this Bid.
Bidders are strongly recommended to verify reference phone numbers, fax numbers, email
addresses and contact names for accuracy. Owner will not be responsible for obtaining
updated or corrected reference information. Submission of incorrect or no information for
references may have an impact on Owner’s assessment of Bidder’s determination as a
Responsible Bidder and Bidder’s qualifications to perform the Work in this Bid, up to and
including disqualification and rejection of Bid.
C. The Owner reserves the right to reject any Bid if, in the Owner’s sole judgment, the evidence
submitted by, or investigation of such Bidder fails to satisfy the Owner that Bidder is a
Responsible Bidder and is qualified to carry out the obligations of the Contract and to
complete the Work contemplated herein.
1.08 SUB-CONTRACTORS.
A.
Listing:
1. Subcontractors:
INSTRUCTIONS TO BIDDERS
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a. The Bidder shall list the subcontractors he proposes to use for all trades or items on
the Bid Response Form. The listing of subcontractors shall be in accordance with the
New Mexico Subcontractors Fair Practices Act, sections 13-4-31 through 13-4-42
NMSA 1978 (1992 Repl.) (the "Fair Practices Act"). The Bidder shall list all
subcontractors and their place of business for trades listed on the form that fall above
the listing threshold for this Project (see paragraph 1.16 of these Instructions to
Bidders). The Bidder shall use the firm listed, or themselves if "General Contractor"
has been listed, unless a request for a change or substitution is approved by the
Owner for any reason as outlined herein. The successful Bidder shall identify all
subcontractors to the Owner, in writing, within 30 days of execution of the Contract.
b. The Architect and Owner shall consider any request for a change in the listed firms if
the Bidder can furnish evidence of being able to perform the work in a manner more
satisfactory and beneficial to both the Owner and the Bidder by not using the listed
firm, or as otherwise set forth in the Fair Practices Act. Satisfactory reasons for a
substitution may include, with respect to the Subcontractor, bankruptcy or
insolvency, the inability to bond, or lack of evidence of being able to furnish
acceptable materials on schedule. Also, if the Bidder has made an inadvertent
clerical error in listing a low subcontractor, a request for substitution, made after the
Bid opening will be considered. The proof of error must be conclusive based upon
the approval of said evidence by the listed subcontractor and/or any other
confirmation satisfactory to the Architect and Owner.
c. The Bidder shall not list itself as the subcontractor for any trade unless he has
previously performed work of this type or can prove to the Architect's and Owner’s
satisfaction that he actually has, or will obtain, fully adequate facilities and plans to
perform the Work with his own forces.
d. Omission or non-compliance with the intent of the Subcontractor Listing Form will
be grounds for considering a Bid as non-responsive.
e. The apparent low Bidder's Subcontractors Listing Form will be read following the
Bid opening upon request.
2. The Bidder will, upon request, be required to establish to the satisfaction of the Architect
and the Owner the reliability and responsibility of the proposed Subcontractors to furnish
and perform the Work described in the Sections of the Specifications pertaining to the
proposed Subcontractors respective trades.
3. Prior to the award of the Contract, the Architect will notify the Bidder in writing if either
the Owner or the Architect, after due investigation, has objection, in the Architect’s or
Owner’s sole judgment, to any person or organization on such list, and refuses in writing
to accept such person or organization. Thereupon, the Bidder may, at his option:
a. Withdraw their Bid; or
b. Submit an acceptable substitute Subcontractor. In the event of withdrawal under
this Subparagraph, Bid Security will not be forfeited.
INSTRUCTIONS TO BIDDERS
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Copyright CNM, 2014. All rights reserved.
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4. Persons and entities proposed by the Bidder and to whom the Owner and Architect have
made no objection must be used on the Work for which they were proposed and shall not
be changed except with the written consent of the Owner and Architect.
1.09 PERFORMANCE BOND AND LABOR AND MATERIAL PAYMENT BOND.
A. Security of Faithful Performance: The Bidder shall furnish bonds covering the faithful
performance of the Contract and the payment of all obligations arising thereunder in an
amount equal to one hundred percent (100%) of the Contract Sum including all
Addenda/Amendments, applicable taxes and with such sureties secured through the Bidder's
usual sources, licensed to do business in the State of New Mexico and as may be agreeable to
the parties. The cost of such bonds shall be included in the Bid.
B. Time of Delivery and Form of Bonds:
1. The Bidder shall deliver the required bonds to the Owner not later than the date of the
execution of the Contract, or if the Work is commenced prior thereto in response to a
letter of Notice to Proceed, the Bidder shall, prior to commencement of Work submit
evidence satisfactory to the Owner that such bonds will be furnished.
2. The bonds shall be written on the AIA Document A311, Performance Bond and Labor
and Material Payment Bond and shall be dated on or after the date of the Contract.
3. The Bidder shall require the Attorney-in-Fact who executes the required bonds on behalf
of the surety to affix thereto a certified and current copy of his Power of Attorney.
1.10 SUBCONTRACTOR PAYMENT AND PERFORMANCE BONDS.
A. Senate Bill 207 (“SB 227”) (effective July 1, 2007) modifies the New Mexico Procurement
Code to require that subcontractors whose contract for work to be performed on a project is
One Hundred Twenty Five Thousand Dollars ($125,000.00) or more are required to provide a
payment and performance bond. Contractors performing work on CNM Projects shall
comply with SB 207 as follows:
1. All entities and persons doing business with CNM shall comply with SB 207.
2. Any subcontractors whose work to be performed on a CNM Project is $125,000.00 or
more must provide payment and performance bonds.
3. Subcontractor is defined as a contractor who contracts directly with the general contractor
(hereinafter “First Tier Subcontractor”).
4. CNM requires payment and performance bonds from all First Tier Subcontractors whose
contracts, as determined by their bids submitted on bid day, are $125,000.00 or more.
5. The First Tier Subcontractor shall include in their payment and performance bond
amounts, monies for any contractors, subcontractors with whom they contract for any
CNM Project.
INSTRUCTIONS TO BIDDERS
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Copyright CNM, 2014. All rights reserved.
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EIGHT BUILD FIRE ALARM SYSTEM REPLACEMENT PROJECT
6. The subcontractor payment and performance bonds shall be issued by a corporate surety
authorized to do business in New Mexico in accordance with the New Mexico Insurance
Code, shall be sureties listed in the most current U.S. Treasury Circular 570, and shall
name both the prime/general contractor and Central New Mexico Community College
(CNM), as obligees.
7. The performance and payment bonds required under this section shall be provided to the
general contractor at the time the subcontract is executed. The general contractor is
required to provide CNM with certified copies of payment and performance bonds for all
subcontracts of $125,000.00 or more prior to the (general contractor/subcontractor)
starting work on any CNM Project.
8. The payment and performance bond shall be in the amount 100% of the subcontractor’s
contract as determined by the bid submitted by the subcontractor on bid day.
9. The payment and performance bonds required by this section shall be provided at the
expense of the subcontractor, who may include the bond premium in their bid. CNM will
not pay additional monies, over and above the bid amount, for payment and performance
bonds.
10. Nothing in this section relieves the general/prime contractor from its obligation to
provide payment and performance bonds pursuant to N.M. Stat. Ann. §§ 13-4-18 and 19,
New Mexico’s Little Miller Act.
11. The subcontractor payment and performance bonds required by this section shall be
provided on AIA surety bond forms AIA document A312 or other acceptable form.
1.11 TIME OF COMPLETION AND LIQUIDATED DAMAGES.
A. Bidder must agree to commence work on or before a date specified in a written Notice to
Proceed issued by the Owner.
B. The Bidder must agree to complete the Project within 234 consecutive calendar days
thereafter.
C. The Owner will suffer financial loss if the Project is not substantially complete on the date
set forth on the Contract Documents. The Bidder (and his surety) shall be liable for and shall
pay to the Owner, not as a penalty, but as fixed, agreed upon liquidated damages, the amount
of $1200.00 per calendar day of the delay after the Contract completion date until the Work is
determined by the Engineer to be substantially complete, and as set forth in paragraph 1.43A
of these Instructions to Bidders.
1.12 UTILIZATION OF SMALL AND MINORITY BUSINESS ENTERPRISES. It is the
policy of the Owner that Small and Minority Business Enterprises shall have the opportunity to
participate in the award of contracts by the Owner. The Bidder hereby agrees to carry out this
policy in the awarding of subcontracts consistent with the efficient performance of the Contract,
if received. Bidders acting in good faith may rely on the written representations by their
Subcontractors as to business size and type.
INSTRUCTIONS TO BIDDERS
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Copyright CNM, 2014. All rights reserved.
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1.13 RESIDENT CONTRACTOR AND MATERIALS PREFERENCE AND CRIMINAL
LAWS. Resident Bidders shall be given preference on award of the contract in accordance with
State requirements for public works contracts. Materials produced, grown, processed or
manufactured in New Mexico by citizens or residents of New Mexico shall be given preference
on award of the Contract in accordance with State requirements for public works contracts. New
Mexico Criminal Laws prohibit bribes, gratuities and kick-backs.
1.14 TAXES. Bidder should be aware of the New Mexico Gross Receipts Tax (NMGRT). Do
not include NMGRT in your Base Bid. Provision for reimbursement of these taxes are provided
in the Supplementary Conditions (See SECTION 00300).
1.15 INSURANCE. Contractor's insurance requirements are set out in the GENERAL
CONDITIONS OF THE CONTRACT FOR CONSTRUCTION, 2007 EDITION, AIA document
A201, as amended and modified by CNM in SECTION 00300. Five (5) signed copies of all
required certificates, endorsements, or other evidence of insurance must be delivered to Owner as
provided in the bid documents. Insurance certificates must show CNM as "additional insured".
Document’s must reference this bid number on the face of the insurance cerificate.
1.16 SUBCONTRACTORS (NEW MEXICO SUBCONTRACTORS FAIR PRACTICES ACT).
Names of subcontractors providing over $5,000.00 of the total project cost, not including
alternates, whichever is greater, shall be listed on the Bid Response Form, pursuant to the New
Mexico Subcontractors Fair Practices Act. There shall be only one subcontractor listed for each
classification. If a contractor fails to receive a bid for a category of work, he shall designate on
the Bid Response Form that no bid was received. If a contractor fails to receive more than one
bid for a category of work, he shall state on the Bid Response Form that only one subcontractor’s
bid was received, together with the name of the subcontractor. This designation shall not occur
more than one time on the subcontractor list. If a contractor fails to specify a subcontractor in
excess of the listing threshold and he does not state that no bid was received or that only one bid
was received, he represents that he is fully qualified to perform that portion of the work himself
and that he shall perform that portion of the work himself. If after the award of the Contract, the
Contractor subcontracts any portion of the Work, except as provided in the Subcontractor Fair
Practices Act, the Contractor shall be guilty of violation of the Subcontractor Fair Practices Act
and subject to the penalties provided therein. The Owner reserves the right to disqualify
subcontractors in accordance with the Conditions of the Contract. Contractor may not change
any of the subcontractors so listed without Owner's consent. Owner's right to object following
Notice of Award and execution of the Agreement to any subcontractor listed shall be as provided
in the proposed Contract Documents (particularly Article 5 of the General Conditions). Should
Owner object to any listed subcontractor prior to the Notice of Award, and Contractor fails to
promptly secure an alternative subcontractor acceptable to Owner, then such shall be a basis for
Owner rejecting a Bid as unresponsive.
1.17 SUBMITTALS. Deliver Bid Response Form, Bid Security, Debarment/Suspension Status
and Non-Collusion Affidavit Form, and Subcontractor Listing in an opaque sealed envelope to
the location identified in the Invitation to Bid. Identify the envelope with the project name, Bid
number, name of the Bidder, and the time and date of the Bid opening on the bottom left hand
corner of the envelope. Each Bid must be submitted on the prescribed form. All blank spaces for
Bid prices must be filled in with ink or typewritten. Corrections shall be initialed in ink by
person signing the Bid.
INSTRUCTIONS TO BIDDERS
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Copyright CNM, 2014. All rights reserved.
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1.18 BID OPENING. Bids will be opened and publicly read aloud. Bids received after the time
and date established by the Bid opening shall be returned unopened. The reading of Bids is for
information only and is not to be construed as acceptance or rejection by the Owner.
1.19 PROTEST. Any bidder, offerer or Contractor who is aggrieved in connection with a
procurement action may protest to the Director of Purchasing at the Owner. The protest shall be
submitted in writing within 15 calendar days after the fact or occurrences giving rise thereto.
1.20 AWARD. The award shall be contingent upon approval by Owner's Governing Board.
Owner reserves the right 1) to award the Bid based upon the Base Bid only or any combination of
Base Bid and Alternate(s) (note that the listed order of Alternates, if any, is not prioritized); 2) to
reject any or all Bids or any part thereof; 3) to waive any informality in any Bid; and 4) to accept
the Bid that is in the best interest of the Owner. Owner’s determination that Bidder is a
Responsible Bidder and that Bidder has the qualifications to satisfactorily complete the Work
called for in the Bid, as determined by Owner and in Owner’s sole judgment, shall be an integral
component in deciding the award of the Bid. It is the responsibility of the Bidder to inquire as to
Bid results and the status of any subsequent award(s).
1.21 DISQUALIFICATION. The Owner reserves the right to disqualify Bids, before or after
opening, upon evidence of collusion with intent to defraud or other illegal practices upon the part
of the Bidder. The Procurement Code, Section 13-1-28 through 13-1-99 NMSA, imposes civil
and criminal penalties for its violation. In addition, the New Mexico criminal statutes impose
felony penalties for illegal bribes, gratuities and kick backs. Owner further reserves the right to
disqualify the apparent low Bidder if Owner determines, in its sole judgment, that the apparent
low Bidder is not a Responsible Bidder. Owner further reserves the right to award the project to
the next apparent low Bidder if that Bidder is determined to be a Responsible Bidder. A similar
determination of Responsible Bidder will be made.
1.22 CONTINUED QUALIFICATIONS OF BIDDERS. The Owner may make any
investigations it feels necessary to determine whether or not Bidder is a Responsible Bidder and
has the qualifications and ability to perform the Work. Bidder shall furnish to the Owner all
information and data for this purpose as the Owner may request. The Owner reserves the right to
reject any Bid if the evidence submitted by, or investigation of the Bidder fails to satisfy the
Owner, in Owner’s sole judgment, that such Bidder is a Responsible Bidder and is qualified to
carry out the obligations of the Contract and to complete the Work described therein.
Bidder shall also construe this provision to incorporate any necessary investigation and/or
monitoring during the life of any resulting Contract to enforce any current policy of the Owner's
Governing Board such as, but not limited to, no smoking, no alcoholic beverages, no drugs and
no firearms on the Owner's property; and no demonstration of language or gestures which may
be construed as sexual or racial harassment or offensive to students, employees or guests of the
Owner. As a general rule, any such regulation or law applying to the Owner's personnel shall be
deemed to be in force for Bidder's workforce occupying any work site.
1.23 EXECUTION OF CONTRACT/COMPLIANCE WITH BID INSTRUCTIONS. If the
Bidder's Bid is accepted by Owner, such Bidder shall execute the Contract Documents and
provide the instruments/documents called for in the Bidding Documents within ten (10) days after
the Notice of Award, subject to forfeiture of its Bid security if such is not timely done. Bidder
further acknowledges his understanding of the payment/performance bond requirements and
insurance requirements called for in the Bidding Documents.
INSTRUCTIONS TO BIDDERS
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Copyright CNM, 2014. All rights reserved.
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1.24 PLAN CHECKING & PERMIT FEES. Each Bidder shall include as part of the Bid any
Plan Checking Fee & Permit Fee as charged by the City of Albuquerque (or any other applicable
entity or agency with jurisdiction over the Project) for checking plans prior to obtaining a
Building Permit and all costs incurred for permits relating to this Scope of Work. The Owner
does not pay for business licenses, professional affiliations and similar costs of doing business
which are the Bidder's obligation to secure and maintain. The cost of all bonding will be paid by
the Bidder and will not be paid by the Owner. Include these costs in your bid.
1.25 STATE WAGE RATES. It is the Bidder's responsibility to acquaint himself with and
comply with State Regulations regarding payment of wages on public projects. Wage rates as
established by the New Mexico State Labor and Industrial Commission are attached and will be
paid by the Bidder and all subcontractors. Compliance is a part of the Bid. The Bidder and all
subcontractors shall pay all persons employed on the site of the Project, unconditionally and not
less often than once a week, and without subsequent unlawful deduction or rebate on any account,
the full amount accrued at time of payment, computed at wage rates not less than those stated in
the attached wage rates in SECTION 00400 provided by A/E.
In the event it is found by the State Labor Commission, that any person employed by the Bidder
or any subcontractor on the site of a Project covered by any resulting Contract has been or is
being paid, as a result of a willful violation, a rate of wages less than the rate of wages required
by the contract, the Owner may, by written notice to the Bidder and his or her subcontractor (if
the violation involves a subcontractor) terminate their right to proceed with the Work, or such
part of the Work as to which there has been a willful failure to pay the required wages, and the
Owner may prosecute the Work to completion by contract or otherwise, and the Bidder and his
sureties shall be liable for any excess cost occasioned thereby. Any party receiving notice of
termination of his contract or subcontract under the provisions of this section may appeal the
finding to the State Labor Commissioner as provided in the Public Works Minimum Wage Act.
1.26 PUBLIC WORKS APPRENTICESHIP AND TRAINING ACT. The Bidder, by submitting
a Bid, agrees to make contributions to approved apprentice and training programs in New Mexico
in which the Bidder is a participant or to the public works apprentice and training fund
administered by the Public Works Bureau of the Labor and Industrial Division of the New
Mexico Labor Department, all as required pursuant to the New Mexico Public Works Apprentice
and Training Act, Section 13-4D-1 et seq. NMSA 1978 (1992 Repl.).
1.27 CLEAN UP. It is the Bidder's responsibility that the job site be kept clean and free of
debris while Work is performed under any resulting Contract. Upon completion of the Work, all
areas shall be cleared of all Bidder's and subcontractors' equipment, excess materials and debris.
1.28 CONFLICT OF INTEREST. Bidder warrants that it presently has no interest and shall not
acquire any interest directly or indirectly which would conflict in any manner or degree with the
performance of services required under these Bidding Requirements.
1.29 CONSTRUCTION RECORD DRAWINGS. The successful contractor will be required to
provide the Owner, upon completion of the work, three (3) sets of record drawing(s) showing any
changes from the contract drawings (especially electrical, plumbing, utility lines, etc.) added or
affected by the work the contractor has performed, unless provisions for pre-approval of drawings
is contained elsewhere in these Bidding Documents.
INSTRUCTIONS TO BIDDERS
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Copyright CNM, 2014. All rights reserved.
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1.30 DAMAGE AND SECURITY OF OWNER'S PROPERTY. The Bidder shall be responsible
for all damage to persons or property that occurs as a result of his fault or negligence, or that of
any of his employees, agents and/or subcontractors. He shall save and keep harmless the Owner
against any and all loss, cost, damage, claims, expense or liability (including court costs and
attorneys' fees) in connection with the performance of any resulting Contract. Any equipment,
electrical conduit, or facilities damaged by the Bidder's operations shall be repaired and/or
restored to their original condition at the Bidder's expense, including but not limited to cleaning
and painting. The Bidder shall be responsible for security of all his equipment and for the
protection of Work done under any resulting Contract until final acceptance of the Work.
1.31 DISRUPTION OF NORMAL ACTIVITY. CNM must remain in operation during
construction. All work shall be performed so as not to interfere with normal activities of the
Owner and the staff and students of the Owner. When it is necessary to disrupt normal activities,
the schedule of Work and areas to be affected must be approved by the Owner's authorized
representative prior to commencement of the Work.
1.32 EMPLOYEE CERTIFICATION. The Bidder and all Bidder's employees utilized on the
Work to be performed under the Contract must have the proper certification(s) and license(s) to
comply with State and local requirements connected to any resulting Contract.
1.33 EQUIPMENT REQUIRED.
The Bidder shall be responsible for supplying and
maintaining all equipment and materials necessary to complete the Work under any resulting
Contract except as otherwise noted in the Specifications.
1.34 GOVERNING LAW. These Bidding Documents will be interpreted and governed by the
laws of the State of New Mexico.
1.35 INSPECTIONS. The Bidder shall be responsible for securing at his expense, all required
inspections to comply with Federal, State and/or local regulations governing the Work performed
under any resulting Contract.
1.36 LICENSES/PERMITS/EASEMENTS. The Bidder shall be responsible for obtaining, at
his expense, all permanent easements, public utility easments, right-of-ways, accesses, licenses,
permits, and utility locations required to perform the Work under any resulting Contract.
1.37 NEW MATERIALS REQUIRED. Unless otherwise specified, all materials and equipment
delivered and/or installed under any resulting Contract shall be new and be the standard products
of a manufacturer regularly engaged in the production of the materials and equipment. Where
two (2) or more units of the same class of materials and/or equipment are required, the units shall
be the products of the same manufacturer. Any manufacturer's data supplied with the item(s)
shall be submitted to the Owner's authorized representative.
1.38 OSHA REGULATIONS. The Bidder shall abide by Federal Occupational Safety and
Health Administration (OSHA) regulations and the State of New Mexico Environmental
Improvement Board occupational health and safety regulations that apply to the Work performed
under any resulting Contract. The Bidder shall defend, indemnify and hold the Owner free and
harmless against any and all claims, loss, liability and expense resulting from any alleged
violation(s) of said regulation(s) including but not limited to, fines or penalties, judgments, court
costs and attorneys' fees.
INSTRUCTIONS TO BIDDERS
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Copyright CNM, 2014. All rights reserved.
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EIGHT BUILD FIRE ALARM SYSTEM REPLACEMENT PROJECT
1.39 POTENTIAL COST-UNSPECIFIED. The Bidder shall include in his Bid all material and
labor costs known to be required to complete the Work under any resulting Contract including
any materials, labor or other costs that are not specifically identified in the Specifications.
1.40 REPLACEMENT PARTS. The quality of all replacement parts shall be equal or greater
than the quality of the original parts being replaced. All replacement parts shall be new unless
otherwise agreed to in writing.
1.41 SITE FAMILIARITY. The Bidder shall be responsible for thoroughly inspecting the Project
site and Work to be done prior to submission of a Bid. Bidder shall not be entitled to any
additional compensation or any extension of the Contract Time for conditions which can be
determined by examining the site and the proposed Contract Documents. There shall be no
allowance for anticipated profits. The failure of the Bidder to be fully informed regarding the
requirements of any resulting Contract will not constitute grounds for any claim, demand for
adjustment or the withdrawal of a Bid after the opening.
1.42 STATE AND LOCAL ORDINANCES.
The Bidder shall perform Work under any
resulting Contract in strict accordance with the latest adopted version of all state and local codes,
ordinances, and regulations governing the work involved. All materials and labor necessary to
comply with the rules, regulations and ordinances shall be provided by the Bidder. Where the
drawings and/or specifications indicate materials or construction in excess of the code
requirements, the drawings and/or specifications shall govern. The Bidder shall be responsible
for the final execution of the Work to meet these requirements. In the event of a conflict between
various codes and standards, the more stringent shall apply.
1.43 CONTRACTOR SCHEDULE REQUIRED. The Bidder shall provide prior to signing the
Contract a proposed schedule for completion of Work. It should contain an itemized break out of
all major items and projects and include testing dates, if applicable Schedule shall be reviewed by
owner and adjustments to meet utility shut downs, hours of operation.
1.44 COMMENCEMENT DATE / SUBSTANTIAL COMPETION DATE. The Commencement
Date will not be later than ten (10) days after written notice to proceed and will be established by
issuance of a Purchase Order (PO). The allowed total duration for construction will be 120
consecutive calendar days.
1.45 THE CONTRACTOR AND SUBCONTRACTORS. The Bidder and each subcontractor
shall to the best of their abilities, provide and install materials that are ASBESTOS-FREE. Any
material violating any applicable federal, state or local laws or regulations covering asbestos must
be removed by a licensed asbestos abatement contractor and replaced with non-asbestos
containing material at no cost to the Owner. The area where such work is conducted will be
returned to its substantially complete condition. Such replacement action will be in effect for the
period of construction and continue through the entire warranty year.
1.46 GENERAL TERMS AND CONDITIONS. The Owner's General Terms and Conditions
are an equal and integral part of these Bidding Documents (see SECTION 00150).
1.47 STATUS OF CONTRACTOR. The Bidder is an independent contractor performing
services for the Owner and neither he nor his agents or employees shall, as a result of this
agreement, accrue leave, retirement, insurance, bonding authority, use of the Owner's vehicles, or
any other benefits, prerequisites or allowances normally afforded only to employees of the
INSTRUCTIONS TO BIDDERS
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Copyright CNM, 2014. All rights reserved.
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Owner. The Bidder acknowledges that all sums received under the Contract are personally
reportable by him for income, self-employment and other applicable taxes.
1.48 WORKMANSHIP/COOPERATION. All Work shall be done in a neat, workman-like
manner using acceptable equipment and methods. The Bidder will cooperate with the Owner and
other contractors and coordinate his Work involving other contractors through the Owner's
authorized representative.
1.49 GENDER REFERENCES. All references contained in these Bidding Documents to any
gender shall be construed to include both genders.
1.50 NO THIRD PARTY BENEFITS. None of the Bidding Documents are intended for the
benefit of any party other than the Owner and shall convey no other legal interest to any party not
a party thereto.
1.51 LIMITATION ON INDEMNIFICATION PROVISIONS. Notwithstanding any provision
to the contrary contained in any of the Bidding Documents, no agreement to indemnify contained
in any of the Bidding Documents shall extend to liability, claims, damages, losses or expenses,
including attorneys' fees arising out of:
a. the preparation or approval of maps, drawings, opinions, reports, surveys, change orders,
designs or specifications by the indemnified party, or the agents or employees of the
indemnified party; or
b. the giving of or failure to give directions or instructions by the indemnified party, or the
agents or employees of the indemnified party, where such giving or failure to give
directions or instructions is the primary cause of bodily injury to persons or damage to
property.
1.52 TIME OF ESSENCE. Time is of the essence to each of the Bidding Documents.
1.53 CAPTIONS. The headings contained in these Bidding Documents are for convenience of
reference only and shall not be used to construe or interpret any of the provisions of these
Bidding Documents.
END OF SECTION 00100. INSTRUCTIONS TO BIDDERS
INSTRUCTIONS TO BIDDERS
Bid #T-2922. Advertised March 2, 2014
Copyright CNM, 2014. All rights reserved.
00100-17
CENTRAL NEW MEXICO COMMUNITY COLLEGE
SECTION 00150
GENERAL TERMS AND CONDITIONS
1. Inspection and Audit. a. CNM may inspect, at any reasonable time, any part of Seller's plant
or place of business which is related to performance of this Purchase Order. Acceptance of
delivery shall not be considered acceptance of the materials, supplies or services furnished.
Final inspection of product and services will be made at the destination. Any testing or
inspection procedures required by the specification are in addition to CNM's rights under this
paragraph.
b. The Contractor shall maintain detailed time records which indicate the date, time and
nature of services rendered. Contractor shall maintain detailed records of all materials or
supplies delivered to CNM under this Purchase Order, including serial numbers and other
appropriate identifiers. These records shall be subject to internal and external audit. CNM shall
have the right to audit billings both before and after payment. Payment under the resultant
Agreement shall not preclude CNM from recovering excessive, erroneous or illegal payments
previously made to the Contractor.
2 Warranties. Seller warrants the materials, supplies or services furnished to be exactly as
specified in this order, free from defects in Seller's design, labor, materials and manufacture, and
to be in compliance with any drawings or specifications incorporated herein and with any
samples furnished by Seller. All applicable UCC warranties, express and implied, are
incorporated herein.
3. Acceptance and Rejection. If prior to final acceptance, any materials, supplies or service are
found to be defective or not as specified, or, if CNM is entitled to revoke acceptance of them,
CNM may reject or revoke acceptance, require Seller to correct without charge within a
reasonable time, or require delivery at an equitable reduction in price at CNM's option. Seller
shall reimburse CNM for all incidental and consequential costs related to unaccepted materials,
supplies or service. Notwithstanding final acceptance and payment, Seller shall be liable for
latent defects, fraud, or such gross mistakes as amount to fraud. Acceptance of performance
shall not waive CNM's right to claim damages for breach.
4. Assignment. This order is assignable by CNM. Except as to any payment due hereunder,
this order is not assignable by Seller without written approval of CNM.
5. Changes. CNM may make changes within the general scope of this order by giving notice to
Seller and subsequently confirming such changes in writing. If such changes affect the cost of,
or the time required for performance of this order, an appropriate equitable adjustment shall be
made. No change by Seller shall be recognized without written approval of CNM. Any claim of
Seller for an adjustment under this paragraph must be made in writing within thirty (30) days
from the date of receipt of Seller of notification of such change, unless CNM waives this
condition. Nothing in this paragraph shall excuse Seller from proceeding with performance of
the order as changed hereunder.
6. Termination and Delays. CNM, by written notice stating the extent and effective date may
terminate this order for convenience in whole or in part, at any time. CNM shall pay Seller as
full compensation for performance until such termination: (1) the unit or pro rata order price for
the delivered and accepted portion; provided, however, compensation hereunder shall in no
event exceed the total order price. Such amount will be limited to Seller's actual cost and may
not include anticipated profits.
CNM may terminate this order by written notice in whole or in part for Seller's default if Seller
refuses or fails to comply with the provision of this order, or fails to make progress so as to
endanger performance and does not cure such failure within a reasonable period of time. In such
event, CNM may otherwise secure the materials, supplies or services ordered, and Seller shall be
liable for damages suffered by CNM, including incidental and consequential damages.
If, after notice of termination, CNM determines Seller was not in default, or if Seller's default
is due to failure of CNM, termination shall be deemed for the convenience of CNM.
The rights and remedies of CNM provided in this article shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this order.
As used in this paragraph, the word "Seller" includes Seller and its subsuppliers at any tier.
7. Affirmative Action.
Seller shall not discriminate with regard to hiring, termination or
other incidents of employment on the basis of race, sex, national origin, religion, age or
handicap. Seller agrees to: a) adhere to the principles set forth in Executive Order 11246 and
11375, and to undertake specifically to maintain employment policies and practices that
affirmatively promote equality of opportunity for handicapped persons, minority group persons
and women; b) take affirmative steps to hire and promote women and minority group persons at
all job levels and in all aspects of employment; c) communicate this policy in both English and
Spanish to all persons concerned within the company, with outside recruiting services and the
minority community at large; d) provide CNM on request a breakdown of labor force by ethnic
group, sex, and job category; and e) discuss with CNM its policies and practices relating to its
affirmative action program.
8. Indemnification and Insurance Seller assumes the entire responsibility and liability for
losses, expenses, damages, demands and claims in connection with or arising out of any actual
or alleged personal injury (including death) and/or damage or destruction to property sustained
or alleged to have been sustained in connection with or arising out of the performance of the
work by Seller, its agents, employees, subcontractors or consultants, except to the extent of
liability arising out of the negligent performance of the work by or willful misconduct of CNM.
In any event, CNM's liability shall be subject to the limitations of the New Mexico Tort Claims
Act. Seller shall indemnify and hold harmless CNM, its officers, agents, and employees from
any and all liability for such losses, expenses, damages, demands, and claims and shall defend
any suit or action brought against any or all of them based on any actual or alleged personal
BID #T-2922; Advertise March 2, 2014
Copyright CNM, 2014. All rights reserved.
injury or damage and shall pay any damage costs and expenses including attorneys fees, in
connection with or resulting from such suit or action.
Seller agrees that it and its subcontractors will maintain public liability and property damage
insurance in reasonable amounts covering the above obligation and will maintain workers'
compensation coverage covering all employees performing this order.
9. Patent and Copyright Indemnity. Seller shall pay all royalty and license fees relating to
deliverables and other items covered hereby. In the event any third party shall claim that the
reproduction, manufacture, use, or sale of goods or items covered hereby infringes any
copyright, trademark, patent, or other intellectual property rights, Seller shall indemnify and
hold CNM harmless from any cost, expense, damage, or loss resulting therefrom.
10. Discounts. Any discount time will not begin until the materials, supplies, or services have
been received and accepted and correct invoice received by CNM's Purchasing Department. In
the event testing is required, the discount time shall begin upon the completion of the tests.
11. Penalties. The Procurement Code, Section 13-1-28 et seq., imposes civil and criminal
penalties for its violation. In addition, the New Mexico criminal statutes impose felony
penalties for bribes, gratuities and kickbacks.
12. Title and Delivery.
Title to the materials and supplies passed hereunder shall pass to
CNM at the F.O.B. point specified subject to the right of CNM to reject upon inspection. For
any exception to the delivery date specified, Seller shall give prior notification and obtain
approval from CNM's Purchasing Department. Time is of the essence and the order is subject to
termination for failure to deliver on time.
13. Payment Charges. Late payment charges shall be paid in the amount and under the
conditions stated in Section 13-1-158, NMSA 1978.
14. Other Applicable Laws. Any provision required to be included in a contract of this type by
any applicable and valid Executive order, federal, state or local law, ordinance, rule or
regulation shall be deemed to be incorporated herein.
15. OSHA Regulations. The contractor shall abide by Federal Occupational Safety and Health
Administration (OSHA) regulations and the State of New Mexico Environmental Improvement
Board occupational health and safety regulations that apply to the work performed under this
Invitation. ALL PRODUCTS CONTAINING HAZARDOUS SUBSTANCES MUST BE
PROPERLY LABELED AND ACCOMPANIED BY MATERIAL SAFETY DATA
SHEETS. The contractor shall defend, indemnify and hold CNM free and harmless against any
and all claims, loss, liability and expense resulting from any alleged violations of said
regulations including but not limited to fines, penalties, judgments, court costs and attorney fees.
16. Debarment/Suspension. In performing the services and/or furnishing the goods specified
within this purchase order, the vendor/contractor certifies that it is not suspended, debarred or
declared ineligible from entering into contracts with the Executive Branch of the Federal
Government, any State agency or local public body; nor is in receipt of a notice of proposed
debarment or suspension from the Executive Branch of the federal Government, any State
agency or local public body.
17. Applicable Law. Each party acknowledges that the New Mexico Procurement Code, NMSA
1978 13-1-28 through -199, as amended, applies to every CNM purchase or contract agreement
of tangible personal property, services and construction, including participation made pursuant
to this purchase order. Further, each party acknowledges that it will be responsible for claims or
damages arising from personal injury or damage to persons or property to the extent they result
from negligence of its employees or agents and that the liability of CNM shall be subject in all
cases to the immunities and limitation of the New Mexico Tort Claims Act, NMSA 1978 41-4-1
through -2 7, as amended.
SECTION 2
GOVERNMENT SUBCONTRACT PROVISIONS
If this order is subcontract under a U.S. Government Prime Contract, the applicable
clauses listed below are incorporated into, and form a part of, the terms and conditions of this
order. In the event of any conflict between the terms and condition of Section 2 and any other
provisions of this order the terms and conditions of Section 2 shall prevail. The clauses
contained in the following paragraphs of the Federal Acquisition Regulations are incorporated
herein by reference. For purposes of this Purchase Order, in the following clauses, the term
"contract" shall mean "this order", the term "contractor" shall mean "Seller" and the term
"Government" and "Contracting Officer" shall mean "Albuquerque CNM" and the "Director of
Purchasing," respectively.
The following provisions of the Federal Acquisition Regulations (FAR) apply regardless
of the amount of this order:
* Anti-kickback Procedures:
52.203-7
Buy American Act and Balance of Payments Program
52.225-7001
* Contract Work Hours and Safety Standards Act-Overtime Comp. 52.222-4
* Equal Employment Opportunity
52.222-26
Integrity of Unit Prices
52.215-26(a)(b)
SECTION 00150 –1
Notice to the Government of Labor Disputes
52.222-1
Preference for U.S. Flag Air Carriers (For internal air travel)
52.247-63
Restriction on Subcontractor Sales to the Government
52.203-6
Service Contract Act of 1965 (Reserved)
52.222-41
* Termination for Convenience of Government
(Education and other Nonprofit Institutions)
52.249-5(a)(f)
CNM reserves all administrative, contractual, and legal remedies against Seller in case of any
breaches of the contract.
* On contracts funded by federal grants, only the Special Terms and Conditions clauses
identified by the asterisk (*) are incorporated into this contract.
BID #T-2922; Advertise March 2, 2014
Copyright CNM, 2014. All rights reserved.
SECTION 00150 –1
SECTION 00200
BID RESPONSE FORM - BID FOR LUMP SUM CONTRACT
Contractor's License No(s). ____________________ Resident Preference No.___________________
Resident Veterans Business Preference Number _________________________________________
Labor Enforcement Fund Registration Number _________________________________________
(hereinafter called the Bidder), organized and existing
Bid of
under the Laws of the State of
, a [corporation], [partnership] or
[an individual] doing business as
___________________________________________________________________________________..
To the Board of the Central New Mexico CNM (hereinafter called the Owner).
Ladies and Gentlemen:
The Bidder in compliance with your Invitation to BID #T-2922 for “EIGHT BUILDING FIRE
ALARM SYSTEM REPLACEMENT PROJECT”, has examined the Drawings and Project Manual
with Bidding Documents and the site of the proposed Work, and being familiar with all of the conditions
surrounding the construction of the proposed Project, including the availability of materials and supplies,
and proposes to construct the Project in accordance with the Contract Documents within the time set
forth herein and at the prices stated below. These prices shall cover all expenses incurred in performing
the Work required under the Contract Documents, of which this Bid is a part.
Bidder hereby agrees to commence Work under the Contract within ten (10) days after the date specified
in the Notice to Proceed of the Owner and to fully complete the Project within the stipulated number of
consecutive calendar days thereafter. Bidder further agrees to pay as liquidated damages, the sum as
provided in paragraph 1.10 of the Instructions to Bidders.
Bidder acknowledges receipt of the following Addenda/Amendments:
No.
dated____________. No.
dated____________. No.
dated ____________.
No.
dated____________. No.
dated____________. No.
dated ____________.
No.
dated____________. No.
dated____________. No.
dated ____________.
No.
dated____________. No.
dated____________. No.
dated ____________.
BID #T-2922, Advertised on March 2, 2014
SECTION 00200- 1
A. BASE BID PROPOSAL: Bidder agrees to perform the Work required for construction of
Bid #T-2922, “EIGHT BUILDING FIRE ALARM SYSTEM REPLACEMENT PROJECT”
Central New Mexico Community College, Albuquerque, New Mexico, described in the Project
Manual and shown on the Drawings. The "Base Bid" described in paragraph 1.05 of Instructions to
Bidders does not include applicable gross receipts or local option tax as required in Section 13-1-108
NMSA 1978 (1992 Repl.).
BASE BID _________________________________________________________
(Written)
Dollars($______________________________).
(Figure)
Total (Base Bid)
($______________________________________________________________).
(Amounts to be shown in both words and figures. In case of discrepancy, the amount shown in words
will govern.)
B. UNIT PRICES/CREDITS PROPOSAL: For changes to the number of devices shown on the
Drawings or described in the Project Manual, Bidder agrees to perform installation or ommissions of
the following devices for the below listed unit prices or credits. Price includes providing all
equipment, boxes, mounting hardware, installation labor, tools, programming, a maximum of 40-feet
of additional circuit (with raceway) and testing. New Mexico Gross receipts tax is not to be included
in the price listed below. Omission credits are only applicable if the device has not been installed at
the time of CNM’s request for ommission.
Device
Unit Price
Addition
Unit Credit
Ommission
Photo-electric
Smoke Detector
Heat Detector
Manual Station
Duct-Smoke
Detector
Addressable
Monitor Module
BID #T-2922, Advertised on March 2, 2014
SECTION 00200- 2
Device
Unit Price
Addition
Unit Credit
Ommission
Addressable
Control Module
Ceiling Mounted
Speaker
Ceiling Mounted
Strobe
Ceiling Mounted
Horn
Ceiling Mounted
Speaker/Strobe
Ceiling Mounted
Horn/Strobe
Wall Mounted
Speaker
Wall Mounted
Strobe
Wall Mounted
Horn
Wall Mounted
Speaker/Strobe
Wall Mounted
Horn/Strobe
Remote Power
Supply
C. ADDITONAL PROPOSAL DOCUMENTS SUBMITTED: Indicated by marking the appropriate
box that follows that the described item is included with the Bidders response
Appendix A
Checklist
SFMO Certificate
of Fitness
BID #T-2922, Advertised on March 2, 2014
SECTION 00200- 3
D. SUBCONTRACTOR LISTING:
The following subcontractors will work on the construction of this Project if my Bid is accepted. (Refer
to paragraph 1.08 and 1.16 of Instructions To Bidders section for requirements of New Mexico
Subcontractors Fair Practices Act.) It is the Bidder’s responsibility to comply with the New Mexico
Subcontractor’s Fair Practice Act.
The listing threshold for the Project is $5,000.00.
Category of Work
Subcontractor Name
City or County of Subcontractors
place of business
1. ELECTRICAL
INSTALLATION
(MEDIUM VOLTAGE)
2.
PAINTING, PATCHING,
DRY WALL
3.
4.
E. AWARDING CONTRACT: Bidder understands that the Contract in the form of the Contract
Documents (as may be modified in accordance with paragraph 1.0.2.A of Instructions to Bidders) will be
awarded in accordance with the provisions under paragraph 1.06 of Instructions to Bidders and that the
Owner reserves the right to reject any or all Bids and to waive any informalities in the bidding.
The Bidder agrees that this bid shall be good and may not be withdrawn for a period of ninety (90)
calendar days after the scheduled closing time for receiving Bids.
Upon receipt of written notice of the acceptance of this Bid, Bidder will execute the final Contract in the
form of the Contract Documents within ten (10) days and deliver payment and performance bonds as
required by paragraph 1.09 of the Instructions to Bidders.
The Bid Security attached, using AIA Form 310, other acceptable form, or cashiers check in the sum of
5% of the total amount Bid:
Dollars ($
).
is to become the property of the Owner in the event the contract and bond(s) are not executed within the
time above set forth, as liquidated damages for the delay and additional expense to the Owner caused
thereby.
Attached also is the executed Debarment/Suspension Status & Non-Collusion Affidavit Form.
BID #T-2922, Advertised on March 2, 2014
SECTION 00200- 4
All capitalized terms used in this Bid Proposal Form and not defined herein shall have the definitions
ascribed to them in the Instructions to Bidders.
All New Mexico license numbers listed herein or purported by the vendor must be issued in the
offering firm’s legal company name. License numbers listed under a name other than the legal
company name may render the offer as being non-responsive. Non-responsive offers will not be
considered for award.
F. QUALIFICATIONS OF BIDDER: Information submitted by Bidder required in Section 00100,
Instructions to Bidders, Article 1.07, and any other investigations deemed necessary by Owner will be
considered by Owner to determine whether or not Bidder is a Responsible Bidder and to determine the
qualifications of the Bidder to perform the Work required in this Bid. Such determination by Owner, in
Owner’s sole judgment, shall be final and will be integral in Owner’s Bid award decision.
BID #T-2922, Advertised on March 2, 2014
SECTION 00200- 5
RESIDENT AND RESIDENT VETERANS PREFERENCE CERTIFICATION
RESIDENT PREFERENCE
BIDDERS WISHING TO RECEIVE THE RESIDENTIAL PREFERENCE AS APPLICABLE PER NMSA 13-1-21
MUST SUBMIT A VALID RESIDENTIAL PREFERENCE CERTIFICATE WITH THEIR SEALED RESPONSE.
Submitted certificates shall be validated by CNM with New Mexico Tax & Revenue.
RESIDENT VETERANS PREFERENCE
BIDDERS WISHING TO RECEIVE THE RESIDENT VETERANS BUSINESS PREFERENCE AS APPLICABLE
PER NMSA 13-1-22 MUST SUBMIT A VALID RESIDENTIAL VETERAN PREFERENCE CERTIFICATE WITH
THEIR SEALED RESPONSE AND COMPLETE THE FOLLOWING. Submitted certificates shall be validated
by CNM with New Mexico Tax & Revenue.
__________________________________________ (NAME OF CONTRACTOR) hereby certifies the following in
regard to application of the resident veterans' preference to this procurement:
PLEASE CHECK ONE BOX ONLY FROM THE FOUR (4) CHECK BOXES LISTED BELOW:
I declare that my firm is ineligible to receive New Mexico Resident Veterans Preference.
The following three (3) checkboxes are applicable to ONLY those vendors eligible to receive New Mexico
Resident Veterans Preference AND who have included a valid New Mexico Resident Veterans Preference
certificate with their sealed response. No preference will be extended unless a valid certificate is included in your
sealed response. This Resident Veterans Preference is separate from the Resident Preference and is not
cumulative with that preference.
I declare under penalty of perjury that my business prior year revenue starting January 1 ending December 31 is less
than $1M allowing me the 10% preference discount on this solicitation. I understand that knowingly giving false or
misleading information about this fact constitutes a crime.
I declare under penalty of perjury that my business prior year revenue starting January 1 ending December 31 is more
than $1M but less than $5M allowing me the 8% preference discount on this bid or proposal. I understand that
knowingly giving false or misleading information about this fact constitutes a crime.
I declare under penalty of perjury that my business prior year revenue starting January 1 ending December 31 is more
than $5M allowing me the 7% preference discount on this bid or proposal. I understand that knowingly giving false or
misleading information about this fact constitutes a crime.
"I agree to submit a report, or reports, to the State Purchasing Division of the General Services Department
declaring under penalty of perjury that during the last calendar year starting January 1 and ending on December 31, the
following to be true and accurate:
"In conjunction with this procurement and the requirements of this business' application for a Resident Veteran
Business Preference/Resident Veteran Contractor Preference under Sections 13-1-21 or 13-1-22 NMSA 1978, when
awarded a contract which was on the basis of having such veterans preference, I agree to report to the State Purchasing
Division of the General Services Department the awarded amount involved. I will indicate in the report the award
amount as a purchase from a public body or as a public works contract from a public body as the case may be.
"I understand that knowingly giving false or misleading information on this report constitutes a crime."
I declare under penalty of perjury that this statement is true to the best of my knowledge. I understand that giving false or
misleading statements about material fact regarding this matter constitutes a crime.
______________________________________________________________________________
(Signature of Business Representative)*
(Date)
*Must be an authorized signatory for the Business.
BID #T-2922, Advertised on March 2, 2014
SECTION 00200- 6
The representations made in checking the boxes constitutes a material representation by the business that is subject to
protest and may result in denial of an award or unaware of the procurement involved if the statements are proven to be
incorrect.
DEBARMENT/SUSPENSION STATUS & NON-COLLUSION AFFIDAVIT FORM
DEBARMENT/SUSPENSION STATUS
1. The Contractor certifies that it is not suspended, debarred or ineligible from entering into
contracts with the Executive Branch of the Federal Government, or in receipt of a notice of proposed
debarment from any State agency or local public body.
2. The Contractor agrees to provide immediate notice to Owner's Purchasing department in the
event of being suspended, debarred or declared ineligible by any State or Federal department or agency,
or upon receipt of a notice of proposed debarment that is received after the submission of this Bid but
prior to the award of the Contract.
NON-COLLUSION AFFIDAVIT
The undersigned, duly authorized to represent the persons, firm and/or corporation joining and
participating in the submission of the foregoing Bid (such persons, firm and/or corporation hereinafter
being referred to as the Contractor), being duly sworn, on his/her oath, states that to the best of his/her
belief and knowledge no person, firm, or corporation, nor any person duly representing the same joining
and participating in the submission or the foregoing Bid, has directly or indirectly entered into any
agreement or arrangement with any other vendor/contractors, or with any employee of Owner, or any
person, firm or corporation under contract with Owner whereby the Contractor, in order to induce the
acceptance of the foregoing Bid by Owner has paid or is to pay any other vendor/contractor or to the
aforementioned persons anything of value whatsoever, and that the Contractor has not directly or
indirectly entered into any agreement or arrangement with any other vendor/contractor which tends to or
does lessen or destroy free competition in the letting of the contract sought for by the foregoing Bid.
CERTIFICATION
The undersigned hereby certifies that he/she has read the above Non-Collusion Affidavit, and
Debarment/Suspension Disclosure Statement and that he/she understands and will comply with these
requirements. The undersigned further certifies that he/she has the authority to certify compliance for the
Contractor named below.
Signature_____________________________________________________________________________
Title________________________________________________________________________________
NameTyped__________________________________________________________________________
Date_________________________________________________________________________________
Company_____________________________________________________________________________
Address______________________________________________________________________________
City, State and zip code_________________________________________________________________
Telephone number (
)__________________________ Fax number (
)________________________
E-mail address________________________________________________________________________
BID #T-2922, Advertised on March 2, 2014
SECTION 00200- 7
Respectfully submitted,
By __________________________________________________
(Legal Company name)
___________________________________________________________________________
(Address/City/State/Zip code)
(
)________________________
Telephone number
(
)______________________
Fax number
_____________________________________________________________________________
(E-mail address)
__________________________________________________
(Signature)
_____________________
(Date)
__________________________________________________
(Typed Name and Title of Above)
(SEAL, if bid is by corporation) _____________________________
BID #T-2922, Advertised on March 2, 2014
SECTION 00200- 8
REFERENCES
CNM Bid # T-2922
Company #1 Name: ______________________________________
Reference Individual’s Name: ______________________________
Reference Individual’s Contact Information:
Telephone: _____________________
Fax: ___________________________
Email: _________________________
Project Name: ___________________________________________
Project Value: $ ___________________________
Company #2 Name: ______________________________________
Reference Individual’s Name: ______________________________
Reference Individual’s Contact Information:
Telephone: _____________________
Fax: ___________________________
Email: _________________________
Project Name: ___________________________________________
Project Value: $ ___________________________
Company #3 Name: ______________________________________
Reference Individual’s Name: ______________________________
Reference Individual’s Contact Information:
Telephone: _____________________
Fax: ___________________________
Email: _________________________
Project Name: ___________________________________________
Project Value: $ ___________________________
BID #T-2922, Advertised on March 2, 2014
SECTION 00200- 9
SECTION 00300
AIA DOCUMENT A201-2007
(AS AMENDED AND MODIFIED BY CNM AS OF OCTOBER 2005).
SUPPLEMENTARY CONDITIONS TO AIA DOCUMENT A201-1997
NOTE: RED LINE COPY OF AIA A201-2007 IS AVAILBLE FOR
INSPECTION AT CNM’S PURCHASING DEPARTMENT.
PART 1 - GENERAL
The Contract award shall be based upon the GENERAL CONDITIONS OF THE CONTRACT
FOR CONSTRUCTION, 2007 EDITION, AIA document A201 as amended and modified by
Central New Mexico Community College (CNM).
THE STANDARD FORM OF
AGREEMENT BETWEEN OWNER AND CONTRACTOR, AIA form A101 shall be used in
the execution of the Contract. A document showing the changes made to the 2007 AIA A201 is
available for review at the CNM Purchasing Department upon request.
These
SUPPLEMENTARY CONDITIONS amend and modify the provisions of A201; the AIA
documents and these Supplementary Conditions together, however, do not constitute an
exhaustive statement of the Contract provisions, nor do they limit the definition of Contract
Documents in the Instructions to Bidders.
NOTWITHSTANDING
ANYTHING
ELSE
CONTAINED
IN
THE
CONTRACT between Owner and Contractor (the "Contract"), whether or not in GENERAL
CONDITIONS OF THE CONTRACT FOR CONSTRUCTION, 2007 EDITION, AIA document
A201,
THE
STANDARD
FORM
OF
AGREEMENT
BETWEEN
OWNER
AND
CONTRACTOR, AIA form A101, these SUPPLEMENTARY CONDITIONS TO AIA
Page 1 of 55
DOCUMENT A201-2007, the Project manual for the Contractor's Bid, or any other document
or matter included or incorporated in the Contract by reference or implication, the following
provisions of Sections A, B, C, D, E, F, G, H, I and J shall control:
Prompt Payment Act N.M.S.A. 57-28-1 (2007)
A.
Improperly Completed Invoices/Notice.
If Owner receives an improperly completed
invoice, Owner shall notify Contractor within seven (7) days of receipt in what way the invoice
is improperly completed. Contractor is hereby notified and acknowledges (i) that any invoice is
improperly completed if it (a) contains arithmetic errors, (b) is not signed by Contractor, (c) is
not certified by Engineer as correct as to work completed and materials actually supplied,
compliance with the Contract, and calculations, (d) fails to show Owner's applicable Purchase
Order (PO) number correctly, or (e) invoices for work completed or materials supplied pursuant
to a Change Order that has not been approved in writing by the Owner, (f) does not include
properly executed lien and bond claim releases from the contractor, subcontractor, and major
suppliers. (ii) that Contractor has received timely notice by this Contract of improper completion
of any and all improperly completed invoices described in the foregoing subparagraph (i) and is
not entitled to payment upon or consideration of such invoices until they are resubmitted as
complete regardless of the giving or timing of giving of any additional notice of improper
completion, and (iii) that the foregoing subparagraph (i) is not an exhaustive list of ways in
which an invoice may be improperly completed.
B.
Unless grant money is a source of funding for this Contract, amounts due shall be paid
within twenty-one (21) days after Owner receives a properly completed undisputed request for
payment.
IF GRANT MONEY IS A SOURCE OF FUNDING FOR THIS CONTRACT,
AMOUNTS DUE SHALL BE PAID WITHIN FORTY-FIVE (45) DAYS AFTER OWNER
RECEIVES A PROPERLY COMPLETED UNDISPUTED REQUEST FOR PAYMENT.
If grant money is a source of funding for this Contract, Owner shall have included the
following legend on each page of the plans, including bid plans and construction plans:
NOTICE OF EXTENDED PAYMENT PROVISION:
This
Contract allows the Owner to make payment within forty-five
(45) days after submission of an undisputed request for
payment.
Contractor and subcontractors shall make prompt payment to their subcontractors and
suppliers for amounts owed for work performed on the construction project within seven (7) days
after receipt of payment from the Owner, Contractor, or subcontractor, as may be applicable.
Contractor shall, by appropriate agreement with each subcontractor, require each subcontractor
to make payments to sub-subcontractors in a similar manner.
Subparagraph 13.6.1 of the General Conditions of the Contract for Construction, 2007 Edition,
AIA document A201, as otherwise amended by these Supplemental Conditions below, is hereby
deleted in its entirety.
Contractor hereby indemnifies and holds harmless Owner for all claims by subcontractors
or suppliers against Owner or its property arising under or related to the New Mexico Prompt
Payment Act, including, but not limited to, all costs and expenses of defense of such claims
including reasonable attorneys' fees.
F.
Subcontracts. Contractor is responsible to make all subcontractors aware of the
foregoing provisions of this Contract and to include all necessary and appropriate parallel
provisions in each subcontract.
Contractor is responsible to have made all proposed
subcontractors listed in the Bid Response Form aware of the foregoing provisions of this
Contract prior to submission of their bids. Contractor is entirely and solely responsible, as
between and among Contractor and subcontractors, for compliance with the New Mexico Prompt
Payment Act.
G.
Modification of Pay Application. CNM reserves the right to modify pay applications to
correct mathematical errors without returning the pay application to the contractor for correction
and resubmission.
H.
Requests for Additional Time.
Contractor bears the burden to demonstrate that
additional contract time is warranted due to changes, including Owner requested changes,
weather, or any other reason. Contractor bears the burden of demonstrating that any such
changes, modifications, or delays impact the critical path for the project.
I.
Dispute Resolution.
If at any time during the course of the project a dispute arises
between the Contractor and the Owner, including a dispute between the Contractor and the
Engineer, the procedure shall be mediation, or litigation as described in the amended AIA A2011997 in this Project Manual.
For the following PROJECT: T-2922
(Name and location or address):
Central New Mexico Community College (CNM)
EIGHT BUILDING FIRE ALARM SYSTEM REPLACEMENT PROJECT
THE OWNER:
(Name and address):
Governing Board for the Central New Mexico Community College (CNM)
525 Buena Vista SE
Albuquerque, New Mexico 87106
THE ARCHITECT:
(Name and address):
All references to Architect hereafter shall be replaced with Engineer
Hughes Associates, Ken Gentile
3620 Wyoming NE suite 217
Albuquerque, NM 87111
Telephone number 323-5040
Fax Number 832-504-9291
TABLE OF ARTICLES
1
GENERAL PROVISIONS
2
OWNER
3
CONTRACTOR
4
ADMINISTRATION OF THE CONTRACT
5
SUBCONTRACTORS
6
CONSTRUCTION BY OWNER OR BY SEPARATE CONTRACTORS
7
CHANGES IN THE WORK
8
TIME
9
PAYMENTS AND COMPLETION
10
PROTECTION OF PERSONS AND PROPERTY
11
INSURANCE AND BONDS
12
UNCOVERING AND CORRECTION OF WORK
13
MISCELLANEOUS PROVISIONS
14
TERMINATION OR SUSPENSION OF THE CONTRACT
INDEX
(Numbers and Topics in Bold are Section Headings)
Acceptance of Nonconforming Work
9.6.6, 9.9.3, 12.3
Acceptance of Work
9.6.6, 9.8.2, 9.9.3, 9.10.1, 9.10.3, 12.3
Access to Work
3.16, 6.2.1, 12.1
Accident Prevention
4.2.3, 10
Acts and Omissions
3.2, 3.3.2, 3.12.8, 3.18, 4.2.3, 4.3.8, 4.4.1, 8.3.1,
9.5.1, 10.2.5, 13.4.2, 13.7, 14.1
Addenda
1.1.1, 3.11
Additional Costs, Claims for
4.3.4, 4.3.5, 4.3.6, 6.1.1, 10.3
Additional Inspections and Testing
9.8.3, 12.2.1, 13.5
Additional Time, Claims for
4.3.4, 4.3.7, 8.3.2
ADMINISTRATION OF THE CONTRACT
3.1.3, 4, 9.4, 9.5
Advertisement or Invitation to Bid
1.1.1
Aesthetic Effect
4.2.13, 4.5.1
Allowances
3.8
All-risk Insurance
11.4.1.1
Applications for Payment
4.2.5, 7.3.8, 9.2, 9.3, 9.4, 9.5.1, 9.6.3, 9.7.1, 9.8.5,
9.10, 11.1.3, 14.2.4, 14.4.3
Approvals
2.4, 3.1.3, 3.5, 3.10.2, 3.12, 4.2.7, 9.3.2, 13.4.2, 13.5
Arbitration
4.3.3, 4.4, 4.5.1, 4.5.2, 4.6, 8.3.1, 9.7.1, 11.4.9,
11.4.10
Architect
4.1
Architect, Definition of
4.1.1
Architect, Extent of Authority
2.4, 3.12.7, 4.2, 4.3.6, 4.4, 5.2, 6.3, 7.1.2, 7.3.6, 7.4,
9.2, 9.3.1, 9.4, 9.5, 9.8.3, 9.10.1, 9.10.3, 12.1, 12.2.1,
13.5.1, 13.5.2, 14.2.2, 14.2.4
Architect, Limitations of Authority and
Responsibility
2.1.1, 3.3.3, 3.12.4, 3.12.8, 3.12.10, 4.1.2, 4.2.1,
4.2.2, 4.2.3, 4.2.6, 4.2.7, 4.2.10, 4.2.12, 4.2.13, 4.4,
5.2.1, 7.4, 9.4.2, 9.6.4, 9.6.6
Architect's Additional Services and Expenses
2.4, 11.4.1.1, 12.2.1, 13.5.2, 13.5.3, 14.2.4
Architect's Administration of the Contract
3.1.3, 4.2, 4.3.4, 4.4, 9.4, 9.5
Architect's Approvals
2.4, 3.1.3, 3.5.1, 3.10.2, 4.2.7
Architect's Authority to Reject Work
3.5.1, 4.2.6, 12.1.2, 12.2.1
Architect's Copyright
1.6
Architect's Decisions
4.2.6, 4.2.7, 4.2.11, 4.2.12, 4.2.13, 4.3.4, 4.4.1, 4.4.5,
4.4.6, 4.5, 6.3, 7.3.6, 7.3.8, 8.1.3, 8.3.1, 9.2, 9.4,
9.5.1, 9.8.4, 9.9.1, 13.5.2, 14.2.2, 14.2.4
Architect's Inspections
4.2.2, 4.2.9, 4.3.4, 9.4.2, 9.8.3, 9.9.2, 9.10.1, 13.5
Architect's Instructions
3.2.3, 3.3.1, 4.2.6, 4.2.7, 4.2.8, 7.4.1, 12.1, 13.5.2
Architect's Interpretations
4.2.11, 4.2.12, 4.3.6
Architect's Project Representative
4.2.10
Architect's Relationship with Contractor
1.1.2, 1.6, 3.1.3, 3.2.1, 3.2.2, 3.2.3, 3.3.1, 3.4.2, 3.5.1,
3.7.3, 3.10, 3.11, 3.12, 3.16, 3.18, 4.1.2, 4.1.3, 4.2,
4.3.4, 4.4.1, 4.4.7, 5.2, 6.2.2, 7, 8.3.1, 9.2, 9.3, 9.4,
9.5, 9.7, 9.8, 9.9, 10.2.6, 10.3, 11.3, 11.4.7, 12,
13.4.2, 13.5
Architect's Relationship with Subcontractors
1.1.2, 4.2.3, 4.2.4, 4.2.6, 9.6.3, 9.6.4, 11.4.7
Architect's Representations
9.4.2, 9.5.1, 9.10.1
Architect's Site Visits
4.2.2, 4.2.5, 4.2.9, 4.3.4, 9.4.2, 9.5.1, 9.9.2, 9.10.1,
13.5
Asbestos
10.3.1
Attorneys' Fees
3.18.1, 9.10.2, 10.3.3
Award of Separate Contracts
6.1.1, 6.1.2
Award of Subcontracts and Other Contracts for
Portions of the Work
5.2
Basic Definitions
1.1
Bidding Requirements
1.1.1, 1.1.7, 5.2.1, 11.5.1
Boiler and Machinery Insurance
11.4.2
Bonds, Lien
9.10.2
Bonds, Performance, and Payment
7.3.6.4, 9.6.7, 9.10.3, 11.4.9, 11.5
Building Permit
3.7.1
Capitalization
1.3
Certificate of Substantial Completion
9.8.3, 9.8.4, 9.8.5
Certificates for Payment
4.2.5, 4.2.9, 9.3.3, 9.4, 9.5, 9.6.1, 9.6.6, 9.7.1, 9.10.1,
9.10.3, 13.7, 14.1.1.3, 14.2.4
Certificates of Inspection, Testing or Approval
13.5.4
Certificates of Insurance
9.10.2, 11.1.3
Change Orders
1.1.1, 2.4.1, 3.4.2, 3.8.2.3, 3.11.1, 3.12.8, 4.2.8, 4.3.4,
4.3.9, 5.2.3, 7.1, 7.2, 7.3, 8.3.1, 9.3.1.1, 9.10.3,
11.4.1.2, 11.4.4, 11.4.9, 12.1.2
Change Orders, Definition of
7.2.1
CHANGES IN THE WORK
3.11, 4.2.8, 7, 8.3.1, 9.3.1.1, 11.4.9
Claim, Definition of
4.3.1
Claims and Disputes
3.2.3, 4.3, 4.4, 4.5, 4.6, 6.1.1, 6.3, 7.3.8, 9.3.3, 9.10.4,
10.3.3
Claims and Timely Assertion of Claims
4.6.5
Claims for Additional Cost
3.2.3, 4.3.4, 4.3.5, 4.3.6, 6.1.1, 7.3.8, 10.3.2
Claims for Additional Time
3.2.3, 4.3.4, 4.3.7, 6.1.1, 8.3.2, 10.3.2
Claims for Concealed or Unknown Conditions
4.3.4
Claims for Damages
3.2.3, 3.18, 4.3.10, 6.1.1, 8.3.3, 9.5.1, 9.6.7, 10.3.3,
11.1.1, 11.4.5, 11.4.7, 14.1.3, 14.2.4
Claims Subject to Arbitration
4.4.1, 4.5.1, 4.6.1
Cleaning Up
3.15, 6.3
Commencement of Statutory Limitation Period
13.7
Commencement of the Work, Conditions Relating to
2.2.1, 3.2.1, 3.4.1, 3.7.1, 3.10.1, 3.12.6, 4.3.5, 5.2.1,
5.2.3, 6.2.2, 8.1.2, 8.2.2, 8.3.1, 11.1, 11.4.1, 11.4.6,
11.5.1
Commencement of the Work, Definition of
8.1.2
Communications Facilitating Contract
Administration
3.9.1, 4.2.4
Completion, Conditions Relating to
1.6.1, 3.4.1, 3.11, 3.15, 4.2.2, 4.2.9, 8.2, 9.4.2, 9.8,
9.9.1, 9.10, 12.2, 13.7, 14.1.2
COMPLETION, PAYMENTS AND
9
Completion, Substantial
4.2.9, 8.1.1, 8.1.3, 8.2.3, 9.4.2, 9.8, 9.9.1, 9.10.3,
9.10.4.2, 12.2, 13.7
Compliance with Laws
1.6.1, 3.2.2, 3.6, 3.7, 3.12.10, 3.13, 4.1.1, 4.4.8, 4.6.4,
4.6.6, 9.6.4, 10.2.2, 11.1, 11.4, 13.1, 13.4, 13.5.1,
13.5.2, 13.6, 14.1.1, 14.2.1.3
Concealed or Unknown Conditions
4.3.4, 8.3.1, 10.3
Conditions of the Contract
1.1.1, 1.1.7, 6.1.1, 6.1.4
Consent, Written
1.6, 3.4.2, 3.12.8, 3.14.2, 4.1.2, 4.3.4, 4.6.4, 9.3.2,
9.8.5, 9.9.1, 9.10.2, 9.10.3, 11.4.1, 13.2, 13.4.2
CONSTRUCTION BY OWNER OR BY
SEPARATE CONTRACTORS
1.1.4, 6
Construction Change Directive, Definition of
7.3.1
Construction Change Directives
1.1.1, 3.12.8, 4.2.8, 4.3.9, 7.1, 7.3, 9.3.1.1
Construction Schedules, Contractor's
1.4.1.2, 3.10, 3.12.1, 3.12.2, 4.3.7.2, 6.1.3
Contingent Assignment of Subcontracts
5.4, 14.2.2.2
Continuing Contract Performance
4.3.3
Contract, Definition of
1.1.2
CONTRACT, TERMINATION OR
SUSPENSION OF THE
5.4.1.1, 11.4.9, 14
Contract Administration
3.1.3, 4, 9.4, 9.5
Contract Award and Execution, Conditions Relating
to
3.7.1, 3.10, 5.2, 6.1, 11.1.3, 11.4.6, 11.5.1
Contract Documents, The
1.1, 1.2
Contract Documents, Copies Furnished and Use of
1.6, 2.2.5, 5.3
Contract Documents, Definition of
1.1.1
Contract Sum
3.8, 4.3.4, 4.3.5, 4.4.5, 5.2.3, 7.2, 7.3, 7.4, 9.1, 9.4.2,
9.5.1.4, 9.6.7, 9.7, 10.3.2, 11.4.1, 14.2.4, 14.3.2
Contract Sum, Definition of
9.1
Contract Time
4.3.4, 4.3.7, 4.4.5, 5.2.3, 7.2.1.3, 7.3, 7.4, 8.1.1, 8.2,
8.3.1, 9.5.1, 9.7, 10.3.2, 12.1.1, 14.3.2
Contract Time, Definition of
8.1.1
CONTRACTOR
3
Contractor, Definition of
3.1, 6.1.2
Contractor's Construction Schedules
1.4.1.2, 3.10, 3.12.1, 3.12.2, 4.3.7.2, 6.1.3
Contractor's Employees
3.3.2, 3.4.3, 3.8.1, 3.9, 3.18.2, 4.2.3, 4.2.6, 10.2, 10.3,
11.1.1, 11.4.7, 14.1, 14.2.1.1,
Contractor's Liability Insurance
11.1
Contractor's Relationship with Separate Contractors
and Owner's Forces
3.12.5, 3.14.2, 4.2.4, 6, 11.4.7, 12.1.2, 12.2.4
Contractor's Relationship with Subcontractors
1.2.2, 3.3.2, 3.18.1, 3.18.2, 5, 9.6.2, 9.6.7, 9.10.2,
11.4.1.2, 11.4.7, 11.4.8
Contractor's Relationship with the Architect
1.1.2, 1.6, 3.1.3, 3.2.1, 3.2.2, 3.2.3, 3.3.1, 3.4.2, 3.5.1,
3.7.3, 3.10, 3.11, 3.12, 3.16, 3.18, 4.1.2, 4.1.3, 4.2,
4.3.4, 4.4.1, 4.4.7, 5.2, 6.2.2, 7, 8.3.1, 9.2, 9.3, 9.4,
9.5, 9.7, 9.8, 9.9, 10.2.6, 10.3, 11.3, 11.4.7, 12,
13.4.2, 13.5
Contractor's Representations
1.5.2, 3.5.1, 3.12.6, 6.2.2, 8.2.1, 9.3.3, 9.8.2
Contractor's Responsibility for Those Performing the
Work
3.3.2, 3.18, 4.2.3, 4.3.8, 5.3.1, 6.1.3, 6.2, 6.3, 9.5.1,
10
Contractor's Review of Contract Documents
1.5.2, 3.2, 3.7.3
Contractor's Right to Stop the Work
9.7
Contractor's Right to Terminate the Contract
4.3.10, 14.1
Contractor's Submittals
3.10, 3.11, 3.12, 4.2.7, 5.2.1, 5.2.3, 7.3.6, 9.2, 9.3,
9.8.2, 9.8.3, 9.9.1, 9.10.2, 9.10.3, 11.1.3, 11.5.2
Contractor's Superintendent
3.9, 10.2.6
Contractor's Supervision and Construction
Procedures
1.2.2, 3.3, 3.4, 3.12.10, 4.2.2, 4.2.7, 4.3.3, 6.1.3,
6.2.4, 7.1.3, 7.3.4, 7.3.6, 8.2, 10, 12, 14
Contractual Liability Insurance
11.1.1.8, 11.2, 11.3
Coordination and Correlation
1.2, 1.5.2, 3.3.1, 3.10, 3.12.6, 6.1.3, 6.2.1
Copies Furnished of Drawings and Specifications
1.6, 2.2.5, 3.11
Copyrights
1.6, 3.17
Correction of Work
2.3, 2.4, 3.7.4, 4.2.1, 9.4.2, 9.8.2, 9.8.3, 9.9.1, 12.1.2,
12.2, 13.7.1.3
Correlation and Intent of the Contract Documents
1.2
Cost, Definition of
7.3.6
Costs
2.4, 3.2.3, 3.7.4, 3.8.2, 3.15.2, 4.3, 5.4.2, 6.1.1, 6.2.3,
7.3.3.3, 7.3.6, 7.3.7, 7.3.8, 9.10.2, 10.3.2, 10.5, 11.3,
11.4, 12.1, 12.2.1, 12.2.4, 13.5, 14
Cutting and Patching
6.2.5, 3.14
Damage to Construction of Owner or Separate
Contractors
3.14.2, 6.2.4, 9.2.1.5, 10.2.1.2, 10.2.5, 10.6, 11.1,
11.4, 12.2.4
Damage to the Work
3.14.2, 9.9.1, 10.2.1.2, 10.2.5, 10.6, 11.4, 12.2.4
Damages, Claims for
3.2.3, 3.18, 4.3.10, 6.1.1, 8.3.3, 9.5.1, 9.6.7, 10.3.3,
11.1.1, 11.4.5, 11.4.7, 14.1.3, 14.2.4
Damages for Delay
6.1.1, 8.3.3, 9.5.1.6, 9.7, 10.3.2
Date of Commencement of the Work, Definition of
8.1.2
Date of Substantial Completion, Definition of
8.1.3
Day, Definition of
8.1.4
Decisions of the Architect
4.2.6, 4.2.7, 4.2.11, 4.2.12, 4.2.13, 4.3.4, 4.4.1, 4.4.5,
4.4.6, 4.5, 6.3, 7.3.6, 7.3.8, 8.1.3, 8.3.1, 9.2, 9.4,
9.5.1, 9.8.4, 9.9.1, 13.5.2, 14.2.2, 14.2.4
Decisions to Withhold Certification
9.4.1, 9.5, 9.7, 14.1.1.3
Defective or Nonconforming Work, Acceptance,
Rejection and Correction of
2.3, 2.4, 3.5.1, 4.2.6, 6.2.5, 9.5.1, 9.5.2, 9.6.6, 9.8.2,
9.9.3, 9.10.4, 12.2.1, 13.7.1.3
Defective Work, Definition of
3.5.1
Definitions
1.1, 2.1.1, 3.1, 3.5.1, 3.12.1, 3.12.2, 3.12.3, 4.1.1,
4.3.1, 5.1, 6.1.2, 7.2.1, 7.3.1, 7.3.6, 8.1, 9.1, 9.8.1
Delays and Extensions of Time
3.2.3, 4.3.1, 4.3.4, 4.3.7, 4.4.5, 5.2.3, 7.2.1, 7.3.1,
7.4.1, 8.3, 9.5.1, 9.7.1, 10.3.2, 10.6.1, 14.3.2
Disputes
4.1.4, 4.3, 4.4, 4.5, 4.6, 6.3, 7.3.8
Documents and Samples at the Site
3.11
Drawings, Definition of
1.1.5
Drawings and Specifications, Use and Ownership of
1.1.1, 1.3, 2.2.5, 3.11, 5.3
Effective Date of Insurance
8.2.2, 11.1.2
Emergencies
4.3.5, 10.6, 14.1.1.2
Employees, Contractor's
3.3.2, 3.4.3, 3.8.1, 3.9, 3.18.2, 4.2.3, 4.2.6, 10.2, 10.3,
11.1.1, 11.4.7, 14.1, 14.2.1.1
Equipment, Labor, Materials and
1.1.3, 1.1.6, 3.4, 3.5.1, 3.8.2, 3.8.3, 3.12, 3.13, 3.15.1,
4.2.6, 4.2.7, 5.2.1, 6.2.1, 7.3.6, 9.3.2, 9.3.3, 9.5.1.3,
9.10.2, 10.2.1, 10.2.4, 14.2.1.2
Execution and Progress of the Work
1.1.3, 1.2.1, 1.2.2, 2.2.3, 2.2.5, 3.1, 3.3, 3.4, 3.5, 3.7,
3.10, 3.12, 3.14, 4.2.2, 4.2.3, 4.3.3, 6.2.2, 7.1.3, 7.3.4,
8.2, 9.5, 9.9.1, 10.2, 10.3, 12.2, 14.2, 14.3
Extensions of Time
3.2.3, 4.3.1, 4.3.4, 4.3.7, 4.4.5, 5.2.3, 7.2.1, 7.3, 7.4.1,
9.5.1, 9.7.1, 10.3.2, 10.6.1, 14.3.2
Failure of Payment
4.3.6, 9.5.1.3, 9.7, 9.10.2, 14.1.1.3, 14.2.1.2, 13.6
Faulty Work
(See Defective or Nonconforming Work)
Final Completion and Final Payment
4.2.1, 4.2.9, 4.3.2, 9.8.2, 9.10, 11.1.2, 11.1.3, 11.4.1,
11.4.5, 12.3.1, 13.7, 14.2.4, 14.4.3
Financial Arrangements, Owner's
2.2.1, 13.2.2, 14.1.1.5
Fire and Extended Coverage Insurance
11.4
GENERAL PROVISIONS
1
Governing Law
13.1
Guarantees (See Warranty)
Hazardous Materials
10.2.4, 10.3, 10.5
Identification of Contract Documents
1.5.1
Identification of Subcontractors and Suppliers
5.2.1
Indemnification
3.17, 3.18, 9.10.2, 10.3.3, 10.5, 11.4.1.2, 11.4.7
Information and Services Required of the Owner
2.1.2, 2.2, 3.2.1, 3.12.4, 3.12.10, 4.2.7, 4.3.3, 6.1.3,
6.1.4, 6.2.5, 9.3.2, 9.6.1, 9.6.4, 9.9.2, 9.10.3, 10.3.3,
11.2, 11.4, 13.5.1, 13.5.2, 14.1.1.4, 14.1.4
Injury or Damage to Person or Property
4.3.8, 10.2, 10.6
Inspections
3.1.3, 3.3.3, 3.7.1, 4.2.2, 4.2.6, 4.2.9, 9.4.2, 9.8.2,
9.8.3, 9.9.2, 9.10.1, 12.2.1, 13.5
Instructions to Bidders
1.1.1
Instructions to the Contractor
3.2.3, 3.3.1, 3.8.1, 4.2.8, 5.2.1, 7, 12, 8.2.2, 13.5.2
Insurance
3.18.1, 6.1.1, 7.3.6, 8.2.1, 9.3.2, 9.8.4, 9.9.1, 9.10.2,
9.10.5, 11
Insurance, Boiler and Machinery
11.4.2
Insurance, Contractor's Liability
11.1
Insurance, Effective Date of
8.2.2, 11.1.2
Insurance, Loss of Use
11.4.3
Insurance, Owner's Liability
11.2
Insurance, Project Management Protective
Liability
11.3
Insurance, Property
10.2.5, 11.4
Insurance, Stored Materials
9.3.2, 11.4.1.4
INSURANCE AND BONDS
11
Insurance Companies, Consent to Partial Occupancy
9.9.1, 11.4.1.5
Insurance Companies, Settlement with
11.4.10
Intent of the Contract Documents
1.2.1, 4.2.7, 4.2.12, 4.2.13, 7.4
Interest
13.6
Interpretation
1.2.3, 1.4, 4.1.1, 4.3.1, 5.1, 6.1.2, 8.1.4
Interpretations, Written
4.2.11, 4.2.12, 4.3.6
Joinder and Consolidation of Claims Required
4.6.4
Judgment on Final Award
4.6.6
Labor and Materials, Equipment
1.1.3, 1.1.6, 3.4, 3.5.1, 3.8.2, 3.8.3, 3.12, 3.13, 3.15.1,
42.6, 4.2.7, 5.2.1, 6.2.1, 7.3.6, 9.3.2, 9.3.3, 9.5.1.3,
9.10.2, 10.2.1, 10.2.4, 14.2.1.2
Labor Disputes
8.3.1
Laws and Regulations
1.6, 3.2.2, 3.6, 3.7, 3.12.10, 3.13, 4.1.1, 4.4.8, 4.6,
9.6.4, 9.9.1, 10.2.2, 11.1, 11.4, 13.1, 13.4, 13.5.1,
13.5.2, 13.6, 14
Liens
2.1.2, 4.4.8, 8.2.2, 9.3.3, 9.10
Limitation on Consolidation or Joinder
4.6.4
Limitations, Statutes of
4.6.3, 12.2.6, 13.7
Limitations of Liability
2.3, 3.2.1, 3.5.1, 3.7.3, 3.12.8, 3.12.10, 3.17, 3.18,
4.2.6, 4.2.7, 4.2.12, 6.2.2, 9.4.2, 9.6.4, 9.6.7, 9.10.4,
10.3.3, 10.2.5, 11.1.2, 11.2.1, 11.4.7, 12.2.5, 13.4.2
Limitations of Time
2.1.2, 2.2, 2.4, 3.2.1, 3.7.3, 3.10, 3.11, 3.12.5, 3.15.1,
4.2.7, 4.3, 4.4, 4.5, 4.6, 5.2, 5.3, 5.4, 6.2.4, 7.3, 7.4,
8.2, 9.2, 9.3.1, 9.3.3, 9.4.1, 9.5, 9.6, 9.7, 9.8, 9.9,
9.10, 11.1.3, 11.4.1.5, 11.4.6, 11.4.10, 12.2, 13.5,
13.7, 14
Loss of Use Insurance
11.4.3
Material Suppliers
1.6, 3.12.1, 4.2.4, 4.2.6, 5.2.1, 9.3, 9.4.2, 9.6, 9.10.5
Materials, Hazardous
10.2.4, 10.3, 10.5
Materials, Labor, Equipment and
1.1.3, 1.1.6, 1.6.1, 3.4, 3.5.1, 3.8.2, 3.8.23, 3.12, 3.13,
3.15.1, 4.2.6, 4.2.7, 5.2.1, 6.2.1, 7.3.6, 9.3.2, 9.3.3,
9.5.1.3, 9.10.2, 10.2.1, 10.2.4, 14.2.1.2
Means, Methods, Techniques, Sequences and
Procedures of Construction
3.3.1, 3.12.10, 4.2.2, 4.2.7, 9.4.2
Mechanic's Lien
4.4.8
Mediation
4.4.1, 4.4.5, 4.4.6, 4.4.8, 4.5, 4.6.1, 4.6.2, 8.3.1, 10.5
Minor Changes in the Work
1.1.1, 3.12.8, 4.2.8, 4.3.6, 7.1, 7.4
MISCELLANEOUS PROVISIONS
13
Modifications, Definition of
1.1.1
Modifications to the Contract
1.1.1, 1.1.2, 3.7.3, 3.11, 4.1.2, 4.2.1, 5.2.3, 7, 8.3.1,
9.7, 10.3.2, 11.4.1
Mutual Responsibility
6.2
Nonconforming Work, Acceptance of
9.6.6, 9.9.3, 12.3
Nonconforming Work, Rejection and Correction of
2.3, 2.4, 3.5.1, 4.2.6, 6.2.5, 9.5.1, 9.8.2, 9.9.3, 9.10.4,
12.2.1, 13.7.1.3
Notice
2.2.1, 2.3, 2.4, 3.2.3, 3.3.1, 3.7.2, 3.7.4, 3.12.9, 4.3,
4.4.8, 4.6.5, 5.2.1, 8.2.2, 9.7, 9.10, 10.2.2, 11.1.3,
11.4.6, 12.2.2, 12.2.4, 13.3, 13.5.1, 13.5.2, 14.1, 14.2
Notice, Written
2.3, 2.4, 3.3.1, 3.9, 3.12.9, 3.12.10, 4.3, 4.4.8, 4.6.5,
5.2.1, 8.2.2, 9.7, 9.10, 10.2.2, 10.3, 11.1.3, 11.4.6,
12.2.2, 12.2.4, 13.3, 14
Notice of Testing and Inspections
13.5.1, 13.5.2
Notice to Proceed
8.2.2
Notices, Permits, Fees and
2.2.2, 3.7, 3.13, 7.3.6.4, 10.2.2
Observations, Contractor's
1.5.2, 3.2, 3.7.3, 4.3.4
Occupancy
2.2.2, 9.6.6, 9.8, 11.4.1.5
Orders, Written
1.1.1, 2.3, 3.9, 4.3.6, 7, 8.2.2, 11.4.9, 12.1, 12.2,
13.5.2, 14.3.1
OWNER
2
Owner, Definition of
2.1
Owner, Information and Services Required of the
2.1.2, 2.2, 3.2.1, 3.12.4, 3.12.10, 4.2.7, 4.3.3, 6.1.3,
6.1.4, 6.2.5, 9.3.2, 9.6.1, 9.6.4, 9.9.2, 9.10.3, 10.3.3,
11.2, 11.4, 13.5.1, 13.5.2, 14.1.1.4, 14.1.4
Owner's Authority
1.6, 2.1.1, 2.3, 2.4, 3.4.2, 3.8.1, 3.12.10, 3.14.2, 4.1.2,
4.1.3, 4.2.4, 4.2.9, 4.3.6, 4.4.7, 5.2.1, 5.2.4, 5.4.1,
6.1, 6.3, 7.2.1, 7.3.1, 8.2.2, 8.3.1, 9.3.1, 9.3.2, 9.5.1,
9.9.1, 9.10.2, 10.3.2, 11.1.3, 11.3.1, 11.4.3, 11.4.10,
12.2.2, 12.3.1, 13.2.2, 14.3, 14.4
Owner's Financial Capability
2.2.1, 13.2.2, 14.1.1.5
Owner's Liability Insurance
11.2
Owner's Loss of Use Insurance
11.4.3
Owner's Relationship with Subcontractors
1.1.2, 5.2, 5.3, 5.4, 9.6.4, 9.10.2, 14.2.2
Owner's Right to Carry Out the Work
2.4, 12.2.4. 14.2.2.2
Owner's Right to Clean Up
6.3
Owner's Right to Perform Construction and to
Award Separate Contracts
6.1
Owner's Right to Stop the Work
2.3
Owner's Right to Suspend the Work
14.3
Owner's Right to Terminate the Contract
14.2
Ownership and Use of Drawings, Specifications
and Other Instruments of Service
1.1.1, 1.6, 2.2.5, 3.2.1, 3.11.1, 3.17.1, 4.2.12, 5.3
Partial Occupancy or Use
9.6.6, 9.9, 11.4.1.5
Patching, Cutting and
3.14, 6.2.5
Patents
3.17
Payment, Applications for
4.2.5, 7.3.8, 9.2, 9.3, 9.4, 9.5.1, 9.6.3, 9.7.1, 9.8.5,
9.10.1, 9.10.3, 9.10.5, 11.1.3, 14.2.4, 14.4.3
Payment, Certificates for
4.2.5, 4.2.9, 9.3.3, 9.4, 9.5, 9.6.1, 9.6.6, 9.7.1, 9.10.1,
9.10.3, 13.7, 14.1.1.3, 14.2.4
Payment, Failure of
4.3.6, 9.5.1.3, 9.7, 9.10.2, 14.1.1.3, 14.2.1.2, 13.6
Payment, Final
4.2.1, 4.2.9, 4.3.2, 9.8.2, 9.10, 11.1.2, 11.1.3, 11.4.1,
11.4.5, 12.3.1, 13.7, 14.2.4, 14.4.3
Payment Bond, Performance Bond and
7.3.6.4, 9.6.7, 9.10.3, 11.4.9, 11.5
Payments, Progress
4.3.3, 9.3, 9.6, 9.8.5, 9.10.3, 13.6, 14.2.3
PAYMENTS AND COMPLETION
9
Payments to Subcontractors
5.4.2, 9.5.1.3, 9.6.2, 9.6.3, 9.6.4, 9.6.7, 11.4.8,
14.2.1.2
PCB
10.3.1
Performance Bond and Payment Bond
7.3.6.4, 9.6.7, 9.10.3, 11.4.9, 11.5
Permits, Fees and Notices
2.2.2, 3.7, 3.13, 7.3.6.4, 10.2.2
PERSONS AND PROPERTY, PROTECTION
OF
10
Polychlorinated Biphenyl
10.3.1
Product Data, Definition of
3.12.2
Product Data and Samples, Shop Drawings
3.11, 3.12, 4.2.7
Progress and Completion
4.2.2, 4.3.3, 8.2, 9.8, 9.9.1, 14.1.4
Progress Payments
4.3.3, 9.3, 9.6, 9.8.5, 9.10.3, 13.6, 14.2.3
Project, Definition of the
1.1.4
Project Management Protective Liability
Insurance
11.3
Project Manual, Definition of the
1.1.7
Project Manuals
2.2.5
Project Representatives
4.2.10
Property Insurance
10.2.5, 11.4
PROTECTION OF PERSONS AND PROPERTY
10
Regulations and Laws
1.6, 3.2.2, 3.6, 3.7, 3.12.10, 3.13, 4.1.1, 4.4.8, 4.6,
9.6.4, 9.9.1, 10.2.2, 11.1, 11.4, 13.1, 13.4, 13.5.1,
13.5.2, 13.6, 14
Rejection of Work
3.5.1, 4.2.6, 12.2.1
Releases and Waivers of Liens
9.10.2
Representations
1.5.2, 3.5.1, 3.12.6, 6.2.2, 8.2.1, 9.3.3, 9.4.2, 9.5.1,
9.8.2, 9.10.1
Representatives
2.1.1, 3.1.1, 3.9, 4.1.1, 4.2.1, 4.2.10, 5.1.1, 5.1.2,
13.2.1
Resolution of Claims and Disputes
4.4, 4.5, 4.6
Responsibility for Those Performing the Work
3.3.2, 3.18, 4.2.3, 4.3.8, 5.3.1, 6.1.3, 6.2, 6.3, 9.5.1,
10
Retainage
9.3.1, 9.6.2, 9.8.5, 9.9.1, 9.10.2, 9.10.3
Review of Contract Documents and Field
Conditions by Contractor
1.5.2, 3.2, 3.7.3, 3.12.7, 6.1.3
Review of Contractor's Submittals by Owner and
Architect
3.10.1, 3.10.2, 3.11, 3.12, 4.2, 5.2, 6.1.3, 9.2, 9.8.2
Review of Shop Drawings, Product Data and
Samples by Contractor
3.12
Rights and Remedies
1.1.2, 2.3, 2.4, 3.5.1, 3.15.2, 4.2.6, 4.3.4, 4.5, 4.6, 5.3,
5.4, 6.1, 6.3, 7.3.1, 8.3, 9.5.1, 9.7, 10.2.5, 10.3,
12.2.2, 12.2.4, 13.4, 14
Royalties, Patents and Copyrights
3.17
Rules and Notices for Arbitration
4.6.2
Safety of Persons and Property
10.2, 10.6
Safety Precautions and Programs
3.3.1, 4.2.2, 4.2.7, 5.3.1, 10.1, 10.2, 10.6
Samples, Definition of
3.12.3
Samples, Shop Drawings, Product Data and
3.11, 3.12, 4.2.7
Samples at the Site, Documents and
3.11
Schedule of Values
9.2, 9.3.1
Schedules,
1.4.1.2, 3.10, 3.Construction12.1, 3.12.2, 4.3.7.2,
6.1.3
Separate Contracts and Contractors
1.1.4, 3.12.5, 3.14.2, 4.2.4, 4.2.7, 4.6.4, 6, 8.3.1,
11.4.7, 12.1.2, 12.2.5
Shop Drawings, Definition of
3.12.1
Shop Drawings, Product Data and Samples
3.11, 3.12, 4.2.7
Site, Use of
3.13, 6.1.1, 6.2.1
Site Inspections
1.2.2, 3.2.1, 3.3.3, 3.7.1, 4.2, 4.3.4, 9.4.2, 9.10.1, 13.5
Site Visits, Architect's
4.2.2, 4.2.9, 4.3.4, 9.4.2, 9.5.1, 9.9.2, 9.10.1, 13.5
Special Inspections and Testing
4.2.6, 12.2.1, 13.5
Specifications, Definition of the
1.1.6
Specifications, The
1.1.1, 1.1.6, 1.1.7, 1.2.2, 1.6, 3.11, 3.12.10, 3.17
Statute of Limitations
4.6.3, 12.2.6, 13.7
Stopping the Work
2.3, 4.3.6, 9.7, 10.3, 14.1
Stored Materials
6.2.1, 9.3.2, 10.2.1.2, 10.2.4, 11.4.1.4
Subcontractor, Definition of
5.1.1
SUBCONTRACTORS
5
Subcontractors, Work by
1.2.2, 3.3.2, 3.12.1, 4.2.3, 5.2.3, 5.3, 5.4, 9.3.1.2,
9.6.7
Subcontractual Relations
5.3, 5.4, 9.3.1.2, 9.6, 9.10 10.2.1, 11.4.7, 11.4.8, 14.1,
14.2.1, 14.3.2
Submittals
1.6, 3.10, 3.11, 3.12, 4.2.7, 5.2.1, 5.2.3, 7.3.6, 9.2,
9.3, 9.8, 9.9.1, 9.10.2, 9.10.3, 11.1.3
Subrogation, Waivers of
6.1.1, 11.4.5, 11.4.7
Substantial Completion
4.2.9, 8.1.1, 8.1.3, 8.2.3, 9.4.2, 9.8, 9.9.1, 9.10.3,
9.10.4.2, 12.2, 13.7
Substantial Completion, Definition of
9.8.1
Substitution of Subcontractors
5.2.3, 5.2.4
Substitution of Architect
4.1.3
Substitutions of Materials
3.4.2, 3.5.1, 7.3.7
Sub-subcontractor, Definition of
5.1.2
Subsurface Conditions
4.3.4
Successors and Assigns
13.2
Superintendent
3.9, 10.2.6
Supervision and Construction Procedures
1.2.2, 3.3, 3.4, 3.12.10, 4.2.2, 4.2.7, 4.3.3, 6.1.3,
6.2.4, 7.1.3, 7.3.6, 8.2, 8.3.1, 9.4.2, 10, 12, 14
Surety
4.4.7, 5.4.1.2, 9.8.5, 9.10.2, 9.10.3, 14.2.2
Surety, Consent of
9.10.2, 9.10.3
Surveys
2.2.3
Suspension by the Owner for Convenience
14.4
Suspension of the Work
5.4.2, 14.3
Suspension or Termination of the Contract
4.3.6, 5.4.1.1, 11.4.9, 14
Taxes
3.6, 3.8.2.1, 7.3.6.4
Termination by the Contractor
4.3.10, 14.1
Termination by the Owner for Cause
4.3.10, 5.4.1.1, 14.2
Termination of the Architect
4.1.3
Termination of the Contractor
14.2.2
TERMINATION OR SUSPENSION OF THE
CONTRACT
14
Tests and Inspections
3.1.3, 3.3.3, 4.2.2, 4.2.6, 4.2.9, 9.4.2, 9.8.3, 9.9.2,
9.10.1, 10.3.2, 11.4.1.1, 12.2.1,13.5
TIME
8
Time, Delays and Extensions of
3.2.3, 4.3.1, 4.3.4, 4.3.7, 4.4.5, 5.2.3, 7.2.1, 7.3.1,
7.4.1, 8.3, 9.5.1, 9.7.1, 10.3.2, 10.6.1, 14.3.2
Time Limits
2.1.2, 2.2, 2.4, 3.2.1, 3.7.3, 3.10, 3.11, 3.12.5, 3.15.1,
4.2, 4.3, 4.4, 4.5, 4.6, 5.2, 5.3, 5.4, 6.2.4, 7.3, 7.4,
8.2, 9.2, 9.3.1, 9.3.3, 9.4.1, 9.5, 9.6, 9.7, 9.8, 9.9,
9.10, 11.1.3, 11.4.1.5, 11.4.6, 11.4.10, 12.2, 13.5,
13.7, 14
Time Limits on Claims
4.3.2, 4.3.4, 4.3.8, 4.4, 4.5, 4.6
Title to Work
9.3.2, 9.3.3
UNCOVERING AND CORRECTION OF
WORK
12
Uncovering of Work
12.1
Unforeseen Conditions
4.3.4, 8.3.1, 10.3
Unit Prices
4.3.9, 7.3.3.2
Use of Documents
1.1.1, 1.6, 2.2.5, 3.12.6, 5.3
Use of Site
3.13, 6.1.1, 6.2.1
Values, Schedule of
9.2, 9.3.1
Waiver of Claims by the Architect
13.4.2
Waiver of Claims by the Contractor
4.3.10, 9.10.5, 11.4.7, 13.4.2
Waiver of Claims by the Owner
4.3.10, 9.9.3, 9.10.3, 9.10.4, 11.4.3, 11.4.5, 11.4.7,
12.2.2.1, 13.4.2, 14.2.4
Waiver of Consequential Damages
4.3.10, 14.2.4
Waiver of Liens
9.10.2, 9.10.4
Waivers of Subrogation
6.1.1, 11.4.5, 11.4.7
Warranty
3.5, 4.2.9, 4.3.5.3, 9.3.3, 9.8.4, 9.9.1, 9.10.4, 12.2.2,
13.7.1.3
Weather Delays
4.3.7.2
Work, Definition of
1.1.3
Written Consent
1.6, 3.4.2, 3.12.8, 3.14.2, 4.1.2, 4.3.4, 4.6.4, 9.3.2,
9.8.5, 9.9.1, 9.10.2, 9.10.3, 11.4.1, 13.2, 13.4.2
Written Interpretations
4.2.11, 4.2.12, 4.3.6
Written Notice
2.3, 2.4, 3.3.1, 3.9, 3.12.9, 3.12.10, 4.3, 4.4.8, 4.6.5,
5.2.1, 8.2.2, 9.7, 9.10, 10.2.2, 10.3, 11.1.3, 11.4.6,
12.2.2, 12.2.4, 13.3, 14
Written Orders
1.1.1, 2.3, 3.9, 4.3.6, 7, 8.2.2, 11.4.9, 12.1, 12.2,
13.5.2, 14.3.1
ARTICLE 1 GENERAL PROVISIONS
§ 1.1 BASIC DEFINITIONS
§ 1.1.1 THE CONTRACT DOCUMENTS
The Contract Documents consist of the Agreement between Owner and Contractor (hereinafter the
Agreement), Conditions of the Contract (General, Supplementary and other Conditions), Drawings,
Specifications, Addenda issued prior to execution of the Contract, other documents listed in the Agreement
and Modifications issued after execution of the Contract. A Modification is (1) a written amendment to the
Contract signed by both parties, (2) a Change Order, (3) a Construction Change Directive or (4) a written
order for a minor change in the Work issued by the Architect. The Contract Documents shall also include
Instructions to Bidders, Invitation to Bid, sample forms, the Bid Response form, and Contractor’s Bid.
§ 1.1.2 THE CONTRACT
The Contract Documents form the Contract for Construction. The Contract represents the entire and
integrated agreement between the parties hereto and supersedes prior negotiations, representations or
agreements, either written or oral. The Contract may be amended or modified only by a Modification. The
Contract Documents shall not be construed to create a contractual relationship of any kind (1) between the
Architect and Contractor, (2) between the Owner and a Subcontractor or Sub-subcontractor, (3) between
the Owner and Architect or (4) between any persons or entities other than the Owner and Contractor. The
Architect shall, however, be entitled to performance and enforcement of obligations under the Contract
intended to facilitate performance of the Architect's duties.
§ 1.1.3 THE WORK
The term "Work" means the construction and services required by the Contract Documents, whether
completed or partially completed, and includes all other labor, materials, equipment and services provided
or to be provided by the Contractor to fulfill the Contractor's obligations. The Work may constitute the
whole or a part of the Project.
§ 1.1.4 THE PROJECT
The Project is the total construction of which the Work performed under the Contract Documents may be
the whole or a part and which may include construction by the Owner or by separate contractors.
§ 1.1.5 THE DRAWINGS
The Drawings are the graphic and pictorial portions of the Contract Documents showing the design,
location and dimensions of the Work, generally including plans, elevations, sections, details, schedules and
diagrams.
§ 1.1.6 THE SPECIFICATIONS
The Specifications are that portion of the Contract Documents consisting of the written requirements for
materials, equipment, systems, standards and workmanship for the Work, and performance of related
services. The Specifications are of the abbreviated or "streamlined" type and include incomplete sentences.
Omissions of words or phrases such as "the Contractor shall," "in conformity therewith," "shall be," "as
noted," or "as indicated" or "as noted and/or indicated on the Drawings," "according to the Plans," "A,"
"an," the," and "all" are intentional. Omitted words or phrases shall be supplied by inference in the same
manner as they are when a "Note" occurs on the Drawings. Where "as directed," "as required," "as
permitted," "as approved," "as accepted," or words of similar import are used, it shall be understood that the
directions, requirements, permission, approval, and acceptance of the Architect is intended unless otherwise
stated.
§ 1.1.7 THE PROJECT MANUAL
The Project Manual is a volume or volumes assembled for the Work which may include the bidding
requirements, sample forms, Conditions of the Contract and Specifications."
§ 1.1.8 THE ARCHITECT
The Architect for this Project is TBA and its authorized representatives.
§ 1.1.9 RECORD DRAWINGS
Record Drawings are drawings maintained by the Contractor during the period of construction of the
Project. The Record Drawings shall depict, on the appropriate drawings, all deviations to the Contract
Drawings. Permitted set by CID would be the Record Drawings and shall be delivered to the Owner with
the Application for Final Payment.
§ 1.1.10 REQUEST FOR INFORMATION
Contractor may ask questions and make inquiries with respect to the Contract documents. Such inquiries
and questions shall be made in writing in the form of a request for information to the Architect. The
Architect shall respond to requests for information in a reasonable time.
§ 1.1.11 MODIFICATION CHANGE REQUEST
A Modification Change Request (“MCR”) is a form which initiates the change order process. The MCR is
form which is provided to the Contractor by the Owner. The MCR shall be completed and signed by the
Owner, Architect, and Contractor prior to the Contractor starting work on any proposed change order. The
MCR is utilized for the purpose of authorizing work prior to the execution of a fully completed change
order.
§ 1.1.12 SECTIONS AND SUBPARAGRAPHS
As used in these Owner modified General Conditions of the Contract for Construction, the terms
“Section(s)” and “Subparagraph(s)” refer to the Sections and Subparagraphs contained in these General
Conditions unless otherwise noted.
§ 1.2 CORRELATION AND INTENT OF THE CONTRACT DOCUMENTS
§ 1.2.1 The intent of the Contract Documents is to include all items necessary for the proper execution and
completion of the Work by the Contractor. The Contract Documents are complementary, and what is
required by one shall be as binding as if required by all; performance by the Contractor shall be required
only to the extent consistent with the Contract Documents and reasonably inferable from them as being
necessary to produce the indicated results. In the event of conflicts or discrepancies within the Contract
Documents such as between referenced codes, standards, drawings, specifications or Project Manual or any
combination thereof, the most stringent requirements or provisions shall govern. The codes and standards
specified in the Contract Documents shall be the "Edition" including supplements and revisions in effect at
time of bid.
§ 1.2.2 Organization of the Specifications into divisions, sections and articles, and arrangement of Drawings
shall not control the Contractor in dividing the Work among Subcontractors or in establishing the extent of
Work to be performed by any trade.
§ 1.2.3 Unless otherwise stated in the Contract Documents, words which have well-known technical or
construction industry meanings are used in the Contract Documents in accordance with such recognized
meanings.
§ 1.2.4 Each Section of Specifications shall be deemed to have as its leading Article the following, which
shall become part of each section as if written out in full:
SCOPE OF WORK: Contractor performing this Work shall furnish all labor, equipment, tools,
appurtenances, and materials, except those specified to be furnished by others, and pay for all special taxes
or permits necessary to complete all Work as hereinafter required, or as shown or called for on Drawings,
in the best accepted workmanlike manner.
The PART 2 PRODUCTS portion of each work section of the Specifications shall be deemed to have as
its last Article the following, which shall become part of each section as if written out in full:
OTHER MATERIALS: All other materials, products, etc., not specifically described but required for a
complete and proper installation of the Work of this Section or the Project, shall be new, first quality of
their respective kinds, submitted to the Architect for approval, and furnished and installed at Contractor's
expense."
§ 1.2.5 In the event of conflicts or discrepancies among the Contract Documents, interpretations will be
based on the following priorities:
.1 Addenda/Amendments, with those of later date having precedence over those of earlier date.
.2 Specifications
.3 Drawings
.4 The Supplementary Conditions
.5 The Agreement, AIA A101, 1997 edition
.6 The General Conditions of the Contract for Construction, A1A, A201, 1997 Edition, as
amended
.7 The Instructions to Bidders
.8 Bid Terms and Conditions
In the case of an inconsistency between Drawings and Specifications or within either Document not
clarified by addendum, the better quality or greater quantity of Work shall be provided in accordance with
the Owner's Interpretation.
§ 1.3 CAPITALIZATION
§ 1.3.1 Terms capitalized in these General Conditions include those which are (1) specifically defined, (2)
the titles of numbered articles or (3) the titles of other documents published by the American Institute of
Architects.
§ 1.4 INTERPRETATION
§ 1.4.1 In the interest of brevity the Contract Documents frequently omit modifying words such as "all" and
"any" and articles such as "the" and "an," but the fact that a modifier or an article is absent from one
statement and appears in another is not intended to affect the interpretation of either statement.
§ 1.5 EXECUTION OF CONTRACT DOCUMENTS
§ 1.5.1 The Contract Documents shall be signed in not less than quintuplicate by the Owner and Contractor.
No contract shall be binding on the Owner until it has been fully executed and approved pursuant to
applicable CNM rules, procedures, regulations, and statutes, which will be made available to Contractor
upon request.
§ 1.5.2 Execution of the Contract by the Contractor is a representation that the Contractor has visited the
site, become generally familiar with local conditions under which the Work is to be performed and
correlated personal observations with requirements of the Contract Documents.
§ 1.5.3 The Contractor shall familiarize himself with the work required by each subcontractor or material
supplier. Where it is specified that certain work is excluded from a work section of the Technical
Provisions of the Specifications, the Contractor shall either specifically assign such excluded work to the
proper subcontractor, or shall assume such responsibility as his own to furnish, install or complete.
§ 1.6 OWNERSHIP AND USE OF DRAWINGS, SPECIFICATIONS AND OTHER INSTRUMENTS OF SERVICE
§ 1.6.1 All original drawings and specifications, Instruments of Service and other documents furnished by
the Architect become the property of this Owner and are not to be used by the Contractor or any
Subcontractor, Sub-subcontractor, or material or equipment supplier on other projects or for additions to
this Project outside the scope of Work without the specific written consent of the Owner. The Contractor,
Subcontractors, Sub-subcontractors and material or equipment suppliers are authorized to use and
reproduce applicable portions of the Drawings, Specifications and other documents prepared by the
Architect and the Architect’s consultants appropriate to and for use in the execution of their Work under the
Contract Documents."
ARTICLE 2 OWNER
§ 2.1 GENERAL
§ 2.1.1 The Owner is the person or entity identified as such in the Agreement and is referred to throughout
the Contract Documents as if singular in number. The Owner shall designate in writing a representative
who shall have express authority to bind the Owner with respect to all matters requiring the Owner's
approval or authorization. Except as otherwise provided in Section 4.2.1, the Architect does not have such
authority. The term "Owner" means the Owner or the Owner's authorized representative.
§ 2.1.2 Owner's Representatives: The Owner's Purchasing Director and Vice President for Administrative
Services shall be the Owner's Representatives, authorized to act on the Owner's behalf with respect to
oversight and approval of the Construction Contract and Change Orders. The Owner's Facilities
Construction Project Manager shall be the Owner's Representative with respect to oversight of the project
and work to be completed. The Purchasing Director further designates authority to the Owner’s Facilities
Construction Project Manager to recommend and approve change orders that do not exceed $10,000.00.
§ 2.2 INFORMATION AND SERVICES REQUIRED OF THE OWNER
§ 2.2.1 INTENTIONALLY OMITTED
§ 2.2.2 Except for permits and fees, including those required under Section 3.7.1, which are the
responsibility of the Contractor under the Contract Documents, the Owner shall secure and pay for
necessary approvals, easements, assessments and charges required for construction, use or occupancy of
permanent structures or for permanent changes in existing facilities.
§ 2.2.3 The Owner shall furnish surveys describing physical characteristics, legal limitations and utility
locations for the site of the Project, and a legal description of the site. The Contractor shall be entitled to
rely on the accuracy of information furnished by the Owner but shall exercise proper precautions relating to
the safe performance of the Work.
§ 2.2.4 Information or services required of the Owner by the Contract Documents shall be furnished by the
Owner with reasonable promptness. Any other information or services relevant to the Contractor's
performance of the Work under the Owner's control shall be furnished by the Owner after receipt from the
Contractor of a written request for such information or services.
§ 2.2.5 The Contractor will be furnished free of charge a minimum of fifteen (15) copies of the Drawings
and Project Manuals. If additional sets are available from the bid process, Owner may, at no charge,
distribute such additional sets to Contractor, at Owner’s sole discretion. Additional sets will be furnished
to the Contractor at the cost of reproduction, postage and handling.
§ 2.3 OWNER'S RIGHT TO STOP THE WORK
§ 2.3.1 If the Contractor fails to correct Work which is not in accordance with the requirements of the
Contract Documents as required by Section 12.2 or persistently fails to carry out Work in accordance with
the Contract Documents, the Owner may issue a written order to the Contractor to stop the Work, or any
portion thereof, until the cause for such order has been eliminated; however, the right of the Owner to stop
the Work shall not give rise to a duty on the part of the Owner to exercise this right for the benefit of the
Contractor or any other person or entity, except to the extent required by Section 6.1.3.
§ 2.4 OWNER'S RIGHT TO CARRY OUT THE WORK
§ 2.4.1 If the Contractor defaults or neglects to carry out the Work in accordance with the Contract
Documents and fails within a seven-day period after receipt of written notice from the Owner to commence
and continue correction of such default or neglect with diligence and promptness, the Owner may after such
seven-day period give the Contractor a second written notice to correct such deficiencies within a three-day
period. If the Contractor within such three-day period after receipt of such second notice fails to commence
and continue to correct any deficiencies, the Owner may, without prejudice to other remedies the Owner
may have, correct such deficiencies. In such case an appropriate Change Order and/or Construction
Directive shall be issued deducting from payments then or thereafter due the Contractor the reasonable cost
of correcting such deficiencies, including Owner's expenses and compensation for the Architect's additional
services made necessary by such default, neglect or failure. Such action by the Owner and amounts charged
to the Contractor are both subject to prior approval of the Architect. If payments then or thereafter due the
Contractor are not sufficient to cover such amounts, the Contractor shall pay the difference to the Owner.
§2.5 OWNER’S RIGHT TO VISIT THE JOB SITE AND REQUEST CHANGES IN WORK
§2.5.1 The Owner shall at all times have access to the Work whenever it is in preparation and progress. The
Owner, as outlined in the Contract Documents, shall request change orders through the Architect. The final
acceptance of the Project shall be made by representatives of the Architect and the Owner.
ARTICLE 3 CONTRACTOR
§ 3.1 GENERAL
§ 3.1.1 The Contractor is the person or entity identified as such in the Agreement and is referred to
throughout the Contract Documents as if singular in number. The term "Contractor" means the Contractor
or the Contractor's authorized representative.
§ 3.1.2 The Contractor shall perform the Work in accordance with the Contract Documents.
§ 3.1.3 The Contractor shall not be relieved of obligations to perform the Work in accordance with the
Contract Documents either by activities or duties of the Architect in the Architect's administration of the
Contract, or by tests, inspections or approvals required or performed by persons other than the Contractor.
§ 3.2 REVIEW OF CONTRACT DOCUMENTS AND FIELD CONDITIONS BY CONTRACTOR
§ 3.2.1 Before each portion of the Work the Contractor shall carefully study and compare the various
drawings and other Contract Documents relative to that portion of the Work, as well as the information
furnished by the Owner pursuant to Subparagraph 2.2.3 and shall report promptly to the Architect errors,
inconsistencies or omissions discovered. If the Contractor performs any construction activity knowing it
involves a recognized error, inconsistency or omission in the Contract Documents without such notice to
the Architect, the Contractor shall assume responsibility for such performance and shall bear all the costs
for correction.
§ 3.2.2 Any design errors or omissions noted by the Contractor during this review shall be reported
promptly to the Architect, but it is recognized that the Contractor's review is made in the Contractor's
capacity as a contractor and not as a licensed design professional unless otherwise specifically provided in
the Contract Documents. The Contractor is not required to ascertain that the Contract Documents are in
accordance with applicable laws, statutes, ordinances, building codes, and rules and regulations, but any
nonconformity discovered by or made known to the Contractor shall be reported promptly to the Architect.
§ 3.2.3 If the Contractor believes that additional cost or time is involved because of clarifications or
instructions issued by the Architect in response to the Contractor’s notices or requests for information
pursuant to Subparagraphs 3.2.1, 3.2.2 and 3.2.4, the Contractor shall make Claims as provided in
Subparagraphs 4.3.6 and 4.3.7. If the Contractor fails to perform the obligations of Subparagraphs 3.2.1,
3.2.2 and 3.2.4, the Contractor shall pay such costs and damages to the Owner as would have been avoided
if the Contractor had performed such obligations. The Contractor shall not be liable to the Owner or
Architect for damage resulting from errors, inconsistencies or omissions in the Contract Documents unless
the Contractor should have recognized such error, inconsistency or omission and failed to report it to the
Architect.
§ 3.2.4 The Contractor shall take field measurements and verify field conditions and shall carefully compare
such field measurements and conditions and other information known to the Contractor with the Contract
Documents before commencing activities. Errors, inconsistencies or omissions shall be reported to the
Architect at once.
§ 3.3 SUPERVISION AND CONSTRUCTION PROCEDURES
§ 3.3.1 The Contractor shall supervise and direct the Work, using the Contractor's best skill and attention.
The Contractor shall be solely responsible for and have control over construction means, methods,
techniques, sequences and procedures and for coordinating all portions of the Work under the Contract,
unless the Contract Documents give other specific instructions concerning these matters. If the Contract
Documents give specific instructions concerning construction means, methods, techniques, sequences or
procedures, the Contractor shall evaluate the jobsite safety thereof and, except as stated below, shall be
fully and solely responsible for the jobsite safety of such means, methods, techniques, sequences or
procedures. If the Contractor determines that such means, methods, techniques, sequences or procedures
may not be safe, the Contractor shall give timely written notice to the Owner and Architect and shall not
proceed with that portion of the Work without further written instructions from the Architect.
§ 3.3.2 The Contractor shall be responsible to the Owner for acts and omissions of the Contractor's
employees, Subcontractors and their agents and employees, and other persons or entities performing
portions of the Work for or on behalf of the Contractor or any of its Subcontractors.
§ 3.3.3 The Contractor shall be responsible for inspection of portions of Work already performed to
determine that such portions are in proper condition to receive subsequent Work.
§ 3.3.4 The Contractor shall lay out Work, be responsible for measurements, exercise proper precaution to
verify all dimensions, grades, lines, utility connections and levels, before layout of Work, and will be held
responsible for any errors therein that otherwise might have been avoided. The Architect shall be promptly
informed of any errors or discrepancies discovered in the Drawings and Project Manual, in order that the
proper correction may be made. The Work must be executed systematically and so managed at all times to
insure the Contractor maintains the Project Schedule.
§ 3.3.5 The Contractor shall at the completion of the Work, and prior to receipt of the final payment for
construction, furnish to the Architect, at the Contractor's expense, "Record" Drawings. The Contractor
shall maintain during the period of construction a record of all deviations to the Contract Drawings to
facilitate the completion of the "Record" drawings." Record drawings shall be delivered to the Owner with
the application for final payment.
§ 3.4 LABOR AND MATERIALS
§ 3.4.1 Unless otherwise provided in the Contract Documents, the Contractor shall provide and pay for
labor, materials, equipment, tools, construction equipment and machinery, water, heat, utilities,
transportation, and other facilities and services necessary for proper execution and completion of the Work,
whether temporary or permanent and whether or not incorporated or to be incorporated in the Work.
§ 3.4.2 The Contractor may make substitutions only with the consent of the Owner, after evaluation by the
Architect and in accordance with a Change Order.
§ 3.4.3 By making requests for substitutions based on Subparagraph 3.4.2 above, the Contractor:
1. represents that the Contractor has personally investigated the proposed substitute product and
determined that it is equal or superior in all respect to that specified;
2. represents that the Contractor will provide the same warranty for the substitution that the
Contractor would for that specified;
3. certifies that the cost data presented is complete and includes all related costs under this
Contract except the Architect's redesign costs, and waives all claims for additional costs related to the
substitution which subsequently become apparent; and
4. will coordinate the installation of the accepted substitute, making such changes as may be
required for the Work to be completed in all respects.
§ 3.4.4 The Contractor shall enforce strict discipline and good order among the Contractor's employees and
other persons carrying out the Contract. The Contractor shall not permit employment of unfit persons or
persons not skilled in tasks assigned to them.
§ 3.4.5 The Contractor and all Subcontractors and Sub subcontractors on the Project shall use, whenever the
species of lumber necessary for such construction or repair work is available in the State of New Mexico,
such species of lumber produced from the timber grown in the State of New Mexico in accordance with
NMSA 1978 § 13 4 7 as amended.
§ 3.4.6 The Contractor shall make contributions to approved apprentice and training programs in New
Mexico in which the Contractor is a participant or to the public works apprentice and training fund
administered by the Public Works Bureau of the Labor and Industrial Division of the New Mexico Labor
Department, all as required pursuant to the New Mexico Public Works Apprentice and Training Act,
NMSA 1978 § 13 4D 1 et seq. as amended.
§ 3.5 WARRANTY
§ 3.5.1 The Contractor warrants to the Owner and Architect that materials and equipment furnished under
the Contract will be of good quality and new unless otherwise required or permitted by the Contract
Documents, that the Work will be free from defects not inherent in the quality required or permitted, and
that the Work will conform to the requirements of the Contract Documents. Work not conforming to these
requirements, including substitutions not properly approved and authorized, may be considered defective.
The Contractor's warranty excludes remedy for damage or defect caused by abuse, modifications not
executed by the Contractor, improper or insufficient maintenance, improper operation, or normal wear and
tear and normal usage. If required by the Architect, the Contractor shall furnish satisfactory evidence as to
the kind and quality of materials and equipment.
§ 3.5.2 The Contractor shall and hereby does warrant to Owner all workmanship, labor, and materials
performed and supplied by him or his subcontractors, for a period of one (1) year from the date of
completion as evidenced by date of fully executed Certificate of Substantial Completion identified in
Section 9.8. This also includes all labor required for replacing materials or equipment found to be
defective within the one (1) year period. All warranties for a longer period of time required by the
Contract Documents shall be secured by the Contractor from subcontractors and delivered to the Architect
and are hereby warranted by the Contractor as much as if countersigned by him.
§ 3.6 TAXES
§ 3.6.1 The Contractor shall pay sales, consumer, use and similar taxes for the Work provided by the
Contractor which are legally enacted when bids are received or negotiations concluded, whether or not yet
effective or merely scheduled to go into effect.
§ 3.6.2 All Contractors on the Project shall comply with provisions of the New Mexico Gross Receipts
(NMGRT) and Compensating Tax Act, NMSA 1978 § 7-9-1 et seq. as amended, and all amendments to
same and require all of their subcontractors to do likewise.
§ 3.7 PERMITS, FEES AND NOTICES
§ 3.7.1 Unless otherwise provided in the Contract Documents, the Contractor shall secure and pay for the
building permit and other permits and governmental fees, licenses and inspections necessary for proper
execution and completion of the Work which are customarily secured after execution of the Contract and
which are legally required when bids are received or negotiations concluded.
§ 3.7.2 The Contractor shall comply with and give notices required by laws, ordinances, rules, regulations
and lawful orders of public authorities applicable to performance of the Work.
§ 3.7.3 It is not the Contractor's responsibility to ascertain that the Contract Documents are in accordance
with applicable laws, statutes, ordinances, building codes, and rules and regulations. However, if the
Contractor observes that portions of the Contract Documents are at variance therewith, the Contractor shall
promptly notify the Architect and Owner in writing, and necessary changes shall be accomplished by
appropriate Modification.
§ 3.7.4 If the Contractor performs Work knowing it to be contrary to laws, statutes, ordinances, building
codes, and rules and regulations without such notice to the Architect and Owner, the Contractor shall
assume appropriate responsibility for such Work and shall bear the costs attributable to correction.
§ 3.7.5 The Contractor shall procure and pay for all building fees and permits. Building permits shall be
obtained from the applicable Code Administration Department or agency having jurisdiction over the
Project, Albuquerque, New Mexico, or other regulatory agency; in addition, the Contractor shall obtain all
additional fees and permits not necessarily aforementioned but required for the Work and pay all additional
required fees to same. The Owner shall pay fees for water meters and impact fees.
§ 3.8 ALLOWANCES
§ 3.8.1 INTENTIONALLY OMITTED
§ 3.8.2 INTENTIONALLY OMITTED
§ 3.8.3 INTENTIONALLY OMITTED
§ 3.9 SUPERINTENDENT
§ 3.9.1 The Contractor shall employ a competent superintendent and necessary assistants who shall be in
attendance at the Project site during performance of the Work. The superintendent shall represent the
Contractor, and communications given to the superintendent shall be as binding as if given to the
Contractor. Important communications shall be confirmed in writing. Other communications shall be
similarly confirmed on written request in each case.
§ 3.10 CONTRACTOR'S CONSTRUCTION SCHEDULES
§ 3.10.1 The Contractor, promptly after being awarded the Contract, shall prepare and submit for the
Owner's and Architect's information a Contractor's construction schedule for the Work. The schedule shall
not exceed time limits current under the Contract Documents, shall be revised at appropriate intervals as
required by the conditions of the Work and Project, shall be related to the entire Project to the extent
required by the Contract Documents, and shall provide for expeditious and practicable execution of the
Work. The Contractor's proposed schedule shall be submitted for the Owner's and Architect’s review and
information only and does not constitute approval by the Owner or the Architect.
§ 3.10.2 The Contractor shall prepare and keep current, for the Architect's approval, a schedule of submittals
which is coordinated with the Contractor's construction schedule and allows the Architect reasonable time
to review submittals.
§ 3.10.3 The Contractor shall perform the Work in general accordance with the most recent schedules
submitted to the Owner and Architect.
§ 3.10.4 Within ten (10) calendar days after receipt of "Notice to Proceed," the Contractor shall submit a
Progress Schedule to the Architect. It shall be revised by Contractor from time to time but at least monthly
to reflect all changes in contract work and adjustments in time, money, or both that are approved by the
Architect after consultation with the Owner. Schedule shall show date of commencement of work on each
pertinent phase or item of construction, percentage of scheduled completion at end of each ten (10) days,
and date of completion of each phase or item of Work. Progress schedule shall indicate labor, materials
and equipment actually incorporated into the Work (construction in place). No payment will be made
without the Owner having reviewed the progress schedule submittal.
§ 3.11 DOCUMENTS AND SAMPLES AT THE SITE
§ 3.11.1 The Contractor shall maintain at the site for the Owner one record copy of the Drawings,
Specifications, Addenda, Change Orders and other Modifications, in good order and marked currently to
record field changes and selections made during construction, and one record copy of approved Shop
Drawings, Product Data, Samples and similar required submittals. These shall be available to the Architect
and shall be delivered to the Architect for submittal to the Owner upon completion of the Work.
§ 3.12 SHOP DRAWINGS, PRODUCT DATA AND SAMPLES
§ 3.12.1 Shop Drawings are drawings, diagrams, schedules and other data specially prepared for the Work
by the Contractor or a Subcontractor, Sub-subcontractor, manufacturer, supplier or distributor to illustrate
some portion of the Work.
§ 3.12.2 Product Data are illustrations, standard schedules, performance charts, instructions, brochures,
diagrams and other information furnished by the Contractor to illustrate materials or equipment for some
portion of the Work.
§ 3.12.3 Samples are physical examples which illustrate materials, equipment or workmanship and establish
standards by which the Work will be judged.
§ 3.12.4 Shop Drawings, Product Data, Samples and similar submittals are not Contract Documents. The
purpose of their submittal is to demonstrate for those portions of the Work for which submittals are
required by the Contract Documents the way by which the Contractor proposes to conform to the
information given and the design concept expressed in the Contract Documents. Review by the Architect is
subject to the limitations of Section 4.2.7. Informational submittals upon which the Architect is not
expected to take responsive action may be so identified in the Contract Documents. Submittals which are
not required by the Contract Documents may be returned by the Architect without action.
§ 3.12.5 The Contractor shall review for compliance with the Contract Documents, approve and submit to
the Architect Shop Drawings, Product Data, Samples and similar submittals required by the Contract
Documents with reasonable promptness and in such sequence as to cause no delay in the Work or in the
activities of the Owner or of separate contractors. Submittals which are not marked as reviewed for
compliance with the Contract Documents and approved by the Contractor may be returned by the Architect
without action.
§ 3.12.6 By approving and submitting Shop Drawings, Product Data, Samples and similar submittals, the
Contractor represents that the Contractor has determined and verified materials, field measurements and
field construction criteria related thereto, or will do so, and has checked and coordinated the information
contained within such submittals with the requirements of the Work and of the Contract Documents.
§ 3.12.7 The Contractor shall perform no portion of the Work for which the Contract Documents require
submittal and review of Shop Drawings, Product Data, Samples or similar submittals until the respective
submittal has been approved by the Architect.
§ 3.12.8 The Work shall be in accordance with approved submittals except that the Contractor shall not be
relieved of responsibility for deviations from requirements of the Contract Documents by the Architect's
approval of Shop Drawings, Product Data, Samples or similar submittals unless the Contractor has
specifically informed the Architect in writing of such deviation at the time of submittal and (1) the
Architect has given written approval to the specific deviation as a minor change in the Work, or (2) a
Change Order or Construction Change Directive or an MCR has been issued authorizing the deviation. The
Contractor shall not be relieved of responsibility for errors or omissions in Shop Drawings, Product Data,
Samples or similar submittals by the Architect's approval thereof.
§ 3.12.9 The Contractor shall direct specific attention, in writing or on resubmitted Shop Drawings, Product
Data, Samples or similar submittals, to revisions other than those requested by the Architect on previous
submittals. In the absence of such written notice the Architect's approval of a resubmission shall not apply
to such revisions.
§ 3.12.10 The Contractor shall not be required to provide professional services which constitute the practice
of Architecting or Architecting unless such services are specifically required by the Contract Documents
for a portion of the Work or unless the Contractor needs to provide such services in order to carry out the
Contractor's responsibilities for construction means, methods, techniques, sequences and procedures. The
Contractor shall not be required to provide professional services in violation of applicable law. If
professional design services or certifications by a design professional related to systems, materials or
equipment are specifically required of the Contractor by the Contract Documents, the Owner and the
Architect will specify all performance and design criteria that such services must satisfy. The Contractor
shall cause such services or certifications to be provided by a properly licensed design professional, whose
signature and seal shall appear on all drawings, calculations, specifications, certifications, Shop Drawings
and other submittals prepared by such professional. Shop Drawings and other submittals related to the
Work designed or certified by such professional, if prepared by others, shall bear such professional's
written approval when submitted to the Architect. The Owner and the Architect shall be entitled to rely
upon the adequacy, accuracy and completeness of the services, certifications or approvals performed by
such design professionals, provided the Owner and Architect have specified to the Contractor all
performance and design criteria that such services must satisfy. Pursuant to this Section 3.12.10, the
Architect will review, approve or take other appropriate action on submittals only for the limited purpose of
checking for conformance with information given and the design concept expressed in the Contract
Documents. The Contractor shall not be responsible for the adequacy of the performance or design criteria
required by the Contract Documents.
§ 3.13 USE OF SITE
§ 3.13.1 The Contractor shall confine operations at the site to areas permitted by law, ordinances, permits
and the Contract Documents and shall not unreasonably encumber the site with materials or equipment.
§ 3.13.2 The Contractor’s scheduled outage/tie-in plan, time, and date is subject to approval by the Owner.
Failure of Contractor to secure Owner’s approval shall cause the Contractor to waive any right to an
adjustment of the Contract Sum or Contract Time for any postponement, rescheduling or other delays
ordered by Owner in connection with such Work. Owner’s approval shall not be unreasonably withheld.
The Contractor shall coordinate all Work so there shall be no prolonged interruption of existing utilities,
systems and equipment of Owner. Any existing plumbing, heating, ventilating, air conditioning, or
electrical disconnection necessary, which affect portions of this construction or building or any other
building, must be scheduled with the Owner to avoid any disruption of operation within the building under
construction or other buildings or utilities. In no case shall utilities be left disconnected at the end of a
workday or over a weekend. Any interruption of utilities, either intentionally or accidentally, shall not
relieve the Contractor from repairing and restoring the utility to normal service. Repairs and restoration
shall be made before the workers responsible for the repair and restoration leave the job.
The Contractor shall be responsible for repair of damage to property caused by the Contractor on or off the
project occurring during construction of the project, and all such repairs shall be make to meet code
requirements or to the satisfaction of the Owner if code is not applicable, if possible, given the availability
of parts, equipment and services necessary to effect the repair/restoration. Cost of expediting
repair/restoration shall be the Contractor’s provided the cause of the accidental interruption is the
Contractor’s.
§ 3.13.3 The Contractor shall limit operations and storage of material to the area within the Work limit lines
shown on Drawings, except as necessary to connect to existing utilities, shall not encroach on neighboring
property, and shall exercise caution to prevent damage to existing structures.
The Contractor shall ensure that the Work is at all times performed in a manner that affords reasonable
access, both vehicular and pedestrian, to the site of the Work and all adjacent areas. The Work shall be
performed in such a manner that public areas adjacent to the site of the Work shall be free from all debris,
building materials and equipment likely to cause hazardous conditions. Without limitations of any other
provision of the Contract Documents, Contractor shall not interfere with the occupancy or beneficial use of
(1) any areas and buildings adjacent to the site of the Work or (2) the work in the event of partial
occupancy. Owner may agree, in writing, to disruption of adjacent buildings, if necessary to properly
perform the Work. Contractor shall assume full responsibility for any damage to the property comprising
the work or to the owner or occupant of any adjacent land or areas resulting from the performance of the
Work.
The Contractor shall not permit any workers to use existing facilities at the Work site, including, without
limitation, lavatories, toilets, entrances and parking areas other than those designated by Owner. The
Contractor, Subcontractor of any tier, suppliers and employees shall comply with instructions or regulations
of the Owner’s governing access to, operation of, and conduct while in or on the premises and shall
perform all Work required under the contract Documents in such a manner as not to unreasonably interrupt
or interfere with the conduct of Owner’s operations. Any request for Work, a suspension of Work or any
other request or directive received by the Contractor from occupants of existing buildings shall be referred
to the Owner for determination.
The Contractor shall keep the Work site and surrounding areas free from accumulation of waste materials,
rubbish, debris, and dirt resulting from the Work and shall clean the Work site and surrounding areas as
requested by the Owner. The Contractor shall be responsible for clean up and removal of debris from
premises. The building and premises shall be kept clean, safe, in workmanlike manner, in compliance with
OSHA standards at all times. At completion of the Work, the Contractor shall remove from and about the
Work site tools, construction equipment, machinery, fencing, and surplus materials. Further, at the
completion of the work, all dirt, stains, and smudges shall be removed from every part of the building, all
glass in doors and windows shall be washed, and entire Work shall be left broom clean in a finished state
ready for occupancy. If the Contractor fails to comply with the provisions of this paragraph, the Owner
may do so, upon proper notice, and the cost shall be charged to the Contractor.
§ 3.14 CUTTING AND PATCHING
§ 3.14.1 The Contractor shall be responsible for cutting, fitting or patching required to complete the Work
or to make its parts fit together properly.
§ 3.14.2 The Contractor shall not damage or endanger a portion of the Work or fully or partially completed
construction of the Owner or separate contractors by cutting, patching or otherwise altering such
construction, or by excavation. The Contractor shall not cut or otherwise alter such construction by the
Owner or a separate contractor except with written consent of the Owner and of such separate contractor;
such consent shall not be unreasonably withheld. The Contractor shall not unreasonably withhold from the
Owner or a separate contractor the Contractor's consent to cutting or otherwise altering the Work.
§ 3.15 CLEANING UP
§ 3.15.1 The Contractor shall keep the premises and surrounding area free from accumulation of waste
materials or rubbish caused by operations under the Contract. At completion of the Work, the Contractor
shall remove from and about the Project waste materials, rubbish, the Contractor's tools, construction
equipment, machinery and surplus materials.
§ 3.15.2 If the Contractor fails to clean up as provided in the Contract Documents, the Owner may do so and
the cost thereof shall be charged to the Contractor.
§ 3.16 ACCESS TO WORK
§ 3.16.1 The Contractor shall provide the Owner and Architect access to the Work in preparation and
progress wherever located.
§ 3.17 ROYALTIES, PATENTS AND COPYRIGHTS
§ 3.17.1 The Contractor shall pay all royalties and license fees. The Contractor shall defend suits or claims
for infringement of copyrights and patent rights and shall hold the Owner and Architect harmless from loss
on account thereof, but shall not be responsible for such defense or loss when a particular design, process
or product of a particular manufacturer or manufacturers is required by the Contract Documents or where
the copyright violations are contained in Drawings, Specifications or other documents prepared by the
Owner or Architect. However, if the Contractor has reason to believe that the required design, process or
product is an infringement of a copyright or a patent, the Contractor shall be responsible for such loss
unless such information is promptly furnished to the Architect.
§ 3.18 INDEMNIFICATION
§ 3.18.1 To the fullest extent permitted by law, the Contractor shall indemnity and hold harmless the Owner,
Architect, Architect’s consultants, and agents, officers, and employees of any of them, against liability,
claims, damages, losses, and expenses, including but not limited to attorneys fees, arising out of or resulting
from performance of the Work , provided that such claim, damage, loss, or expenses is attributable to
bodily injury, sickness, disease, or death, or to physical injury to real or personal property, including the
loss of use resulting therefrom, but only to the extent that the liability, damages, losses, or costs are caused
by, or arise out of, the acts or omissions of the Contractor or its officers, employees, or agents. Both parties
to this Contract represent and agree that this indemnity provision is valid and enforceable and meets the
requirements of N.M. Stat. Ann. § 56-7-1 (1978 as amended).
§ 3.18.2 In claims against any person or entity indemnified under this Section 3.18 by an employee of the
Contractor, a Subcontractor, anyone directly or indirectly employed by them or anyone for whose acts they
may be liable, the indemnification obligation under Section 3.18.1 shall not be limited by a limitation on
amount or type of damages, compensation or benefits payable by or for the Contractor or a Subcontractor
under workers' compensation acts, disability benefit acts or other employee benefit acts.
ARTICLE 4 ADMINISTRATION OF THE CONTRACT
§ 4.1 ARCHITECT
§ 4.1.1 The Architect is the person lawfully licensed to practice Architecting or an entity lawfully practicing
Architecting identified as such in the Agreement and is referred to throughout the Contract Documents as if
singular in number. The term "Architect" means the Architect or the Architect's authorized representative.
§ 4.1.2 Duties, responsibilities and limitations of authority of the Architect as set forth in the Contract
Documents shall not be restricted, modified or extended without written consent of the Owner, Contractor
and Architect. Consent shall not be unreasonably withheld.
§ 4.1.3 If the employment of the Architect is terminated, the Owner shall employ a new Architect against
whom the Contractor has no reasonable objection and whose status under the Contract Documents shall be
that of the former Architect.
§ 4.2 ARCHITECT'S ADMINISTRATION OF THE CONTRACT
§ 4.2.1 The Architect will provide administration of the Contract as described in the Contract Documents,
(1) during construction, (2) until final payment is due and (3) with the Owner's concurrence, from time to
time during the one-year period for correction of Work described in Section 12.2. The Architect will have
authority to act on behalf of the Owner only to the extent provided in the Contract Documents, unless
otherwise modified in writing in accordance with other provisions of the Contract.
§ 4.2.2 The Architect will visit the site at intervals appropriate to the stage of construction to become
generally familiar with the progress and quality of the completed Work and to determine in general if the
Work is being performed in a manner indicating that the Work, when completed, will be in accordance with
the Contract Documents. However, the Architect will not be required to make exhaustive or continuous
on-site inspections to check quality or quantity of the Work. On the basis of on-site observations as an
Architect, the Architect will keep the Owner informed of progress of the Work, and will endeavor to guard
the Owner against defects and deficiencies in the Work.
§ 4.2.2.1 The Architect will, from time to time, make inspections of Work. Contractor shall be responsible
for Work being performed in strict accordance with the Drawings and Specifications, and shall call any
deviation to attention of Architect or his representative immediately upon discovery. The inspection of the
Work by the Architect does not relieve the Contractor of any of his responsibility under the Contract that
pertains to matters performed at the site. Contractor shall be responsible for detailed supervision of Work.
Owner and Architect have full authority to demand of the Contractor or his representative that the
Contractor comply with all terms of the Contract and perform Work in strict accordance with Contract
Drawings and Specifications. All demands upon the Contractor shall be made in writing, but where
necessary to make demands orally, oral instructions will be confirmed in writing later. Minor matters that
are adjustable amicably need not be in writing, at discretion of party making demand.
§ 4.2.3 The Architect will not be responsible for the Contractor's failure to perform the Work in accordance
with the requirements of the Contract Documents. The Architect will not have control over or charge of and
will not be responsible for acts or omissions of the Contractor, Subcontractors, or their agents or
employees, or any other persons or entities performing portions of the Work.
§ 4.2.4 Communications Facilitating Contract Administration. Except as otherwise provided in the Contract
Documents or when direct communications have been specially authorized, the Owner and Contractor shall
endeavor to communicate with each other through the Architect about matters arising out of or relating to
the Contract. Communications by and with the Architect's consultants shall be through the Architect.
Communications by and with Subcontractors and material suppliers shall be through the Contractor.
Communications by and with separate contractors shall be through the Owner.
§ 4.2.5 Based on the Architect's evaluations of the Contractor's Applications for Payment, the Architect will
review and certify the amounts due the Contractor and will issue Certificates for Payment in such amounts.
§ 4.2.6 The Architect will have authority to reject Work that does not conform to the Contract Documents.
Whenever the Architect considers it necessary or advisable, the Architect will have authority to require
inspection or testing of the Work in accordance with Sections 13.5.2 and 13.5.3, whether or not such Work
is fabricated, installed or completed. However, neither this authority of the Architect nor a decision made in
good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the
Architect to the Contractor, Subcontractors, material and equipment suppliers, their agents or employees, or
other persons or entities performing portions of the Work.
§ 4.2.7 The Architect will review and approve or take other appropriate action upon the Contractor's
submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking
for conformance with information given and the design concept expressed in the Contract Documents. The
Architect's action will be taken with such reasonable promptness as to cause no delay in the Work or in the
activities of the Owner, Contractor or separate contractors, while allowing sufficient time in the Architect's
professional judgment to permit adequate review. Review of such submittals is not conducted for the
purpose of determining the accuracy and completeness of other details such as dimensions and quantities,
or for substantiating instructions for installation or performance of equipment or systems, all of which
remain the responsibility of the Contractor as required by the Contract Documents. The Architect's review
of the Contractor's submittals shall not relieve the Contractor of the obligations under Sections 3.3, 3.5 and
3.12. The Architect's review shall not constitute approval of safety precautions or, unless otherwise
specifically stated by the Architect, of any construction means, methods, techniques, sequences or
procedures. The Architect's approval of a specific item shall not indicate approval of an assembly of which
the item is a component.
§ 4.2.8 The Architect will prepare Change Orders and Construction Change Directives as may be authorized
and directed by the Owner as provided in Subparagraph 7.4. Owner will provide forms for changes in the
Work.
§ 4.2.9 The Architect will conduct inspections to determine the date or dates of Substantial Completion and
the date of final completion, will receive and forward to the Owner, for the Owner's review and records,
written warranties and related documents required by the Contract and assembled by the Contractor, and
will issue a final Certificate for Payment upon compliance with the requirements of the Contract
Documents.
§ 4.2.10 If the Owner and Architect agree, the Architect will provide one or more project representatives to
assist in carrying out the Architect's responsibilities at the site. The duties, responsibilities and limitations
of authority of such project representatives shall be as set forth in an exhibit to be incorporated in the
Contract Documents.
§ 4.2.11 The Architect will interpret and decide matters concerning performance under, and requirements of,
the Contract Documents on written request of the Owner.
§ 4.2.11(a) The Contractor may submit questions or requests for information to the Architect in writing.
Responses to such requests for information shall be in writing and signed by the Architect.
§ 4.2.12 Interpretations and decisions of the Architect will be consistent with the intent of and reasonably
inferable from the Contract Documents and will be in writing or in the form of drawings.
§ 4.2.13 If consistent with the intent expressed in the Contract Documents and with Owner’s Consent, the
Architect’s decisions on matters relating to aesthetic effect will be final.
§ 4.3 CLAIMS AND DISPUTES
§ 4.3.1 Definition. A Claim is a demand or assertion by one of the parties seeking, as a matter of right,
adjustment or interpretation of Contract terms, payment of money, extension of time or other relief with
respect to the terms of the Contract. The term "Claim" also includes other disputes and matters in question
between the Owner and Contractor arising out of or relating to the Contract. Claims must be initiated by
written notice. The responsibility to substantiate Claims shall rest with the party making the Claim.
§ 4.3.2 Time Limits on Claims. Claims by either party must be initiated within ten (10) days after occurrence
of the event giving rise to such Claim or within ten (10) days after the claimant first recognizes the
condition giving rise to the Claim, whichever is later. Claims must be initiated by written notice to the
Architect and the other party.
§ 4.3.3 Continuing Contract Performance. Pending final resolution of a Claim except as otherwise agreed in
writing or as provided in Section 9.7.1 and Article 14, the Contractor shall proceed diligently with
performance of the Contract and the Owner shall continue to make payments in accordance with the
Contract Documents.
§ 4.3.4 Claims for Concealed or Unknown Conditions. If conditions are encountered at the site which are
(1) subsurface or otherwise concealed physical conditions which differ materially from those indicated in
the Contract Documents or (2) unknown physical conditions of an unusual nature, which differ materially
from those ordinarily found to exist and generally recognized as inherent in construction activities of the
character provided for in the Contract Documents, then notice by the observing party shall be given to the
other party promptly before conditions are disturbed and in no event later than 5 days after first observance
of the conditions. The Architect will promptly investigate such conditions and, if they differ materially and
cause an increase or decrease in the Contractor's cost of, or time required for, performance of any part of
the Work, will recommend an equitable adjustment in the Contract Sum or Contract Time, or both. If the
Architect determines that the conditions at the site are not materially different from those indicated in the
Contract Documents and that no change in the terms of the Contract is justified, the Architect shall so
notify the Owner and Contractor in writing, stating the reasons. Claims by either party in opposition to such
determination must be made within 21 days after the Architect has given notice of the decision.
Notwithstanding the foregoing, no adjustment in the Contract Sum or Contract Time or both shall occur
except through the change order process in accordance with Article 7.
§ 4.3.5 Claims for Additional Cost. If the Contractor wishes to make Claim for an increase in the Contract
Sum, written notice as provided herein shall be given and written authorization obtained from Accountant
and Owner before proceeding to execute the Work. Prior notice is not required for Claims relating to an
emergency endangering life or property arising under Section 10.6.
§ 4.3.6 If the Contractor believes additional cost is involved for reasons including but not limited to (1) a
written interpretation from the Architect, (2) an order by the Owner to stop the Work where the Contractor
was not at fault, (3) a written order for a minor change in the Work issued by the Architect, (4) failure of
payment by the Owner, (5) termination of the Contract by the Owner, (6) Owner's suspension or (7) other
reasonable grounds, Claim shall be filed in accordance with this Section 4.3.
§ 4.3.7 Claims for Additional Time.
§ 4.3.7.1 If the Contractor wishes to make Claim for an increase in the Contract Time, written notice as
provided herein shall be given. The Contractor's Claim shall include an estimate of cost and of probable
effect of delay on progress of the Work. In the case of a continuing delay only one Claim is necessary.
§ 4.3.7.2 If adverse weather conditions are the basis for a Claim for additional time, such Claim shall be
documented by data substantiating that weather conditions were abnormal for the period of time, could not
have been reasonably anticipated and had an adverse effect on the scheduled construction.
§ 4.3.8 Injury or Damage to Person or Property. If either party to the Contract suffers injury or damage to
person or property because of an act or omission of the other party, or of others for whose acts such party is
legally responsible, written notice of such injury or damage, whether or not insured, shall be given to the
other party within a reasonable time not exceeding 21 days after discovery. The notice shall provide
sufficient detail to enable the other party to investigate the matter.
§ 4.3.9 INTENTIONALLY OMITTED
§ 4.3.10 Claims for Consequential Damages. The Contractor waives all claims against the Owner for all
consequential damages arising out of or relating to this Contract. This waiver includes damages incurred
by the Contractor for principal office expenses including the compensation of personnel stationed there, for
losses of financing, business and reputation, and for loss of profit other than anticipated profits arising
directly from the Work. This waiver is applicable, without limitation, to all consequential damages due to
Owner’s termination in accordance with Article 14.
§ 4.4 RESOLUTION OF CLAIMS AND DISPUTES
§ 4.4.1 Decision of Architect. Claims, including those alleging an error or omission by the Architect but
excluding those arising under Paragraph 10.3 through 10.4, shall be referred initially to the Architect for
decision. An initial decision by the Architect shall be required as a condition precedent to mediation and
litigation of all Claims between the Contractor and Owner arising prior to the date final payment is due,
unless thirty (30) days have passed after the Claim has been referred to the Architect with no decision
having been rendered by the Architect. The Architect will not decide disputes between the Contractor and
persons or entities other than the Owner.
§ 4.4.2 The Architect will review Claims and within ten days of the receipt of the Claim take one or more of
the following actions: (1) request additional supporting data from the claimant or a response with
supporting data from the other party, (2) reject the Claim in whole or in part, (3) approve the Claim, (4)
suggest a compromise, or (5) advise the parties that the Architect is unable to resolve the Claim if the
Architect lacks sufficient information to evaluate the merits of the Claim or if the Architect concludes that,
in the Architect's sole discretion, it would be inappropriate for the Architect to resolve the Claim.
§ 4.4.3 In evaluating claims, the Architect may, but shall not be obligated to, consult with or seek
information from either party, or from persons with special knowledge or expertise who may assist the
Architect in rendering a decision.
§ 4.4.4 If the Architect requests a party to provide a response to a Claim or to furnish additional supporting
data, such party shall respond, within ten days after receipt of such request, and shall either provide a
response on the requested supporting data, advise the Architect when the response or supporting data will
be furnished or advise the Architect that no supporting data will be furnished. Upon receipt of the response
or supporting data, if any, the Architect will either reject or approve the Claim in whole or in part.
§ 4.4.5 The Architect will approve or reject Claims by written decision, which shall state the reasons
therefor and which shall notify the parties of any change in the Contract Sum or Contract Time or both.
The approval or rejection of a Claim by the Architect shall be final and binding on the parties but subject to
mediation and litigation.
§ 4.4.6 INTENTIONALLY OMITTED
§ 4.4.7 Upon receipt of a Claim against the Contractor or at any time thereafter, the Architect or the Owner
may, but is not obligated to, notify the surety, if any, of the nature and amount of the Claim. If the Claim
relates to a possibility of a Contractor's default, the Architect or the Owner may, but is not obligated to,
notify the surety and request the surety's assistance in resolving the controversy.
§ 4.4.8 In the event that any dispute is not resolved under the procedures set forth in Paragraphs 4.4.1
through 4.4.7 hereinabove, the matter shall be submitted to mediation in accordance with Paragraph 4.5.1.
§ 4.4.9 In the event that any dispute is not resolved under the procedures identified in Subparagraphs 4.4.1
through 4.4.8 hereinabove, either of Contractor or Owner may seek judicial relief in a court of law, which
shall be a trial de novo. The parties agree that venue and jurisdiction for any such action shall properly lie
with the Second Judicial District Court, County of Bernalillo, State of New Mexico. In any such court
action, the prevailing party shall be entitled to an award against the non-prevailing party of the prevailing
party’s reasonable attorneys’ fees and court costs in addition to any other awards by the court.
§ 4.5 MEDIATION
§ 4.5.1 Notwithstanding any provision of any Contract Document to the contrary, any claim, dispute or
other matter in question between the Contractor and the Owner, except those relating to artistic effect as
provided in Subparagraph 4.2.13, and except to those which have been waived by the making or acceptance
of final payment as provided in Subparagraph 9.10.4 shall be subject to mediation pursuant to and under the
provisions of the New Mexico Public Works Mediation Act, NMSA 1978 § 13 4C 1 et seq. as amended. A
party seeking to resolve a dispute under this Agreement or any of the Contract Documents shall proceed
under the procedures and provisions of the Public Works Mediation Act subject to the following
conditions. No demand for mediation may be made until the earlier of (1) the date on which the Architect
has rendered a written decision, if presented to the Architect, or (2) the tenth day after the parties have
presented their evidence to the Architect or have been given a reasonable opportunity to do so, if the
Architect has not rendered his written decision by that date. When the written decision of the Architect
states (1) that the decision is final and subject to appeal, and (2) that any demand for mediation must be
made within thirty (30) days after the date on which the party making the demand receives the Architect's
written decision, failure to demand mediation within the thirty (30) day period will result in the Architect's
decision becoming final and binding on the Owner and Contractor. If the Architect renders a decision after
mediation proceedings have been initiated, such decision may be entered as evidence but will not supersede
any mediation proceedings unless the decision is acceptable to all parties concerned.
§ 4.5.2 INTENTIONALLY OMITTED
§ 4.5.3 INTENTIONALLY OMITTED
§ 4.6 INTENTIONALLY OMITTED
§ 4.6.1 INTENTIONALLY OMITTED
§ 4.6.2 INTENTIONALLY OMITTED
§ 4.6.3 INTENTIONALLY OMITTED
§ 4.6.4 INTENTIONALLY OMITTED
§ 4.6.5 INTENTIONALLY OMITTED
§ 4.6.6 INTENTIONALLY OMITTED
ARTICLE 5 SUBCONTRACTORS
§ 5.1 DEFINITIONS
§ 5.1.1 A Subcontractor is a person or entity who has a direct contract with the Contractor to perform a
portion of the Work at the site. The term "Subcontractor" is referred to throughout the Contract Documents
as if singular in number and means a Subcontractor or an authorized representative of the Subcontractor.
The term "Subcontractor" does not include a separate contractor or subcontractors of a separate contractor.
§ 5.1.2 A Sub-subcontractor is a person or entity who has a direct or indirect contract with a Subcontractor
to perform a portion of the Work at the site. The term "Sub-subcontractor" is referred to throughout the
Contract Documents as if singular in number and means a Sub-subcontractor or an authorized
representative of the Sub-subcontractor.
§ 5.2 AWARD OF SUBCONTRACTORS
§ 5.2.1 All awards of subcontracts shall be in accordance with the New Mexico Subcontractors Fair
Practices Act.
§ 5.2.2 The Contractor shall not contract with a proposed person or entity to whom the Owner or Architect
has made reasonable and timely objection. The Contractor shall not be required to contract with anyone to
whom the Contractor has made reasonable objection.
§ 5.2.3 INTENTIONALLY OMITTED
§ 5.2.4 INTENTIONALLY OMITTED
§ 5.3 SUBCONTRACTUAL RELATIONS
§ 5.3.1 By appropriate agreement, written where legally required for validity, the Contractor shall require
each Subcontractor, to the extent of the Work to be performed by the Subcontractor, to be bound to the
Contractor by terms of the Contract Documents, and to assume toward the Contractor all the obligations
and responsibilities, including the responsibility for safety of the Subcontractor's Work, which the
Contractor, by these Documents, assumes toward the Owner and Architect. Each subcontract agreement
shall preserve and protect the rights of the Owner and Architect under the Contract Documents with respect
to the Work to be performed by the Subcontractor so that subcontracting thereof will not prejudice such
rights, and shall allow to the Subcontractor, unless specifically provided otherwise in the subcontract
agreement, the benefit of all rights, remedies and redress against the Contractor that the Contractor, by the
Contract Documents, has against the Owner. Where appropriate, the Contractor shall require each
Subcontractor to enter into similar agreements with Sub-subcontractors. The Contractor shall make
available to each proposed Subcontractor, prior to the execution of the subcontract agreement, copies of the
Contract Documents to which the Subcontractor will be bound, and, upon written request of the
Subcontractor, identify to the Subcontractor terms and conditions of the proposed subcontract agreement
which may be at variance with the Contract Documents. Subcontractors will similarly make copies of
applicable portions of such documents available to their respective proposed Sub-subcontractors.
§ 5.4 CONTINGENT ASSIGNMENT OF SUBCONTRACTS
§ 5.4.1 Each subcontract agreement for a portion of the Work is assigned by the Contractor to the Owner
provided that:
.1
.2
assignment is effective only after termination of the Contract by the Owner for cause
pursuant to Section 14.2 and only for those subcontract agreements which the Owner accepts
by notifying the Subcontractor and Contractor in writing; and
assignment is subject to the prior rights of the surety, if any, obligated under bond relating to
the Contract.
§ 5.4.2 Upon such assignment, if the Work has been suspended for more than 30 days, the Subcontractor's
compensation shall be equitably adjusted for increases in cost resulting from the suspension.
ARTICLE 6 CONSTRUCTION BY OWNER OR BY SEPARATE C
ONTRACTORS
§ 6.1 OWNER'S RIGHT TO PERFORM CONSTRUCTION AND TO AWARD SEPARATE CONTRACTS
§ 6.1.1 The Owner reserves the right to perform construction or operations related to the Project with the
Owner's own forces, and to award separate contracts in connection with other portions of the Project or
other construction or operations on the site under Conditions of the Contract identical or substantially
similar to these including those portions related to insurance and waiver of subrogation. If the Contractor
claims that delay or additional cost is involved because of such action by the Owner, the Contractor shall
make such Claim as provided in Section 4.3.
§ 6.1.2 When separate contracts are awarded for different portions of the Project or other construction or
operations on the site, the term "Contractor" in the Contract Documents in each case shall mean the
Contractor who executes each separate Owner-Contractor Agreement.
§ 6.1.3 The Owner shall provide for coordination of the activities of the Owner's own forces and of each
separate contractor with the Work of the Contractor, who shall cooperate with them. The Contractor shall
participate with other separate contractors and the Owner in reviewing their construction schedules when
directed to do so. The Contractor shall make any revisions to the construction schedule deemed necessary
after a joint review and mutual agreement. The construction schedules shall then constitute the schedules to
be used by the Contractor, separate contractors and the Owner until subsequently revised.
§ 6.1.4 Unless otherwise provided in the Contract Documents, when the Owner performs construction or
operations related to the Project with the Owner's own forces, the Owner shall be deemed to be subject to
the same obligations and to have the same rights which apply to the Contractor under the Conditions of the
Contract, including, without excluding others, those stated in Article 3, this Article 6 and Articles 10, 11
and 12.
§ 6.1.5 The Owner reserves the right to place and install as much equipment and machinery during progress
of Work as is possible before completion of various parts of the Work and Contractor and Owner further
agree that such placings and installations of equipment does not in any way evidence the completion of the
Work or any portion of it, nor signify the Owner's acceptance of the Work or any portion of it.
§ 6.2 MUTUAL RESPONSIBILITY
§ 6.2.1 The Contractor shall afford the Owner and separate contractors reasonable opportunity for
introduction and storage of their materials and equipment and performance of their activities, and shall
connect and coordinate the Contractor's construction and operations with theirs as required by the Contract
Documents.
§ 6.2.2 If part of the Contractor's Work depends for proper execution or results upon construction or
operations by the Owner or a separate contractor, the Contractor shall, prior to proceeding with that portion
of the Work, promptly report to the Architect apparent discrepancies or defects in such other construction
that would render it unsuitable for such proper execution and results. Failure of the Contractor so to report
shall constitute an acknowledgment that the Owner's or separate contractor's completed or partially
completed construction is fit and proper to receive the Contractor's Work, except as to defects not then
reasonably discoverable.
§ 6.2.3 The Owner shall be reimbursed by the Contractor for costs incurred by the Owner which are payable
to a separate contractor because of delays, improperly timed activities or defective construction of the
Contractor. The Owner shall be responsible to the Contractor for costs not reasonably avoidable incurred
by the Contractor because of delays, improperly timed activities, damage to the Work or defective
construction of a separate contractor.
§ 6.2.4 The Contractor shall promptly remedy damage wrongfully caused by the Contractor to completed or
partially completed construction or to property of the Owner or separate contractors as provided in Section
10.2.5.
§ 6.2.5 The Owner and each separate contractor shall have the same responsibilities for cutting and patching
as are described for the Contractor in Section 3.14.
§ 6.3 OWNER'S RIGHT TO CLEAN UP
§ 6.3.1 If a dispute arises among the Contractor, separate contractors and the Owner as to the responsibility
under their respective contracts for maintaining the premises and surrounding area free from waste
materials and rubbish, the Owner may clean up and the Architect will allocate the cost among those
responsible.
ARTICLE 7 CHANGES IN THE WORK
§ 7.1 GENERAL
§ 7.1.1 Changes in the Work may be accomplished after execution of the Contract, and without invalidating
the Contract, by Change Order, Construction Change Directive, or an Order for a minor change in the
Work as issued by the Architect, subject to the limitations stated in this Article 7 and elsewhere in the
Contract Documents.
§ 7.1.2 A Change Order shall be based upon agreement among the Owner, Contractor and Architect; a
Construction Change Directive requires agreement by the Owner and Architect and may or may not be
agreed to by the Contractor; an order for a minor change in the Work may be issued by the Architect alone.
§ 7.1.3 Changes in the Work shall be performed under applicable provisions of the Contract Documents,
and the Contractor shall proceed promptly, unless otherwise provided in the Change Order, Construction
Change Directive or order for a minor change in the Work issued by the Architect.
§ 7.2 CHANGE ORDERS
§ 7.2.1 A Change Order is a written instrument prepared by the Architect and signed by the Owner,
Contractor and Architect, stating their agreement upon all of the following:
.1
change in the Work;
.2
the amount of the adjustment, if any, in the Contract Sum; and
.3
the extent of the adjustment, if any, in the Contract Time.
§ 7.2.1.2 Every Change Order shall be initiated by an agreement by Owner, Architect, and Contractor to a Modification
Change Request (MCR) on the form provided by the Owner. An MCR is a form which initiates the Change
Order process. The MCR is a form which is provided to the Contractor by the Owner. The MCR shall be
completed and signed by the Owner, Architect, and Contractor prior to Contractor starting work on any
proposed Change Order. The MCR is a written document utilized for the purposes of authorizing work
prior to the execution of a fully completed Change Order Document.
§ 7.2.2 Methods used in determining adjustments to the Contract Sum may include:
.1 cost plus proposal; or
.2 unit price proposal as defined in the following provisions.
§ 7.2.2.1 Cost Plus Change Order Proposals Architect
.1 The Contractor will submit a properly itemized Cost Plus Change Order Proposal covering the
additional work or work to be deleted. This proposal will be itemized for the various components of Work
and segregated by labor, material, and equipment using the attached Change Order Forms. The Owner will
require itemized change orders and contractor pricing certifications on all Change Order proposals over
$10,000.00 from the Contractor, subcontractors, sub subcontractors regardless of tier, and major material
suppliers. Details to be submitted will include a material and labor quantity take off and related pricing
information and extensions (by drawing if applicable). Upon final approval of the MCR, the Contractor
shall perform such authorized extra Work at actual cost for direct labor (working foremen, journeymen,
apprentices, helpers, etc.), actual cost of labor burden, actual cost of material used to perform the extra
Work, and actual cost of rental of major equipment (without any charge for administration, clerical
expense, general supervision or superintendence of any nature whatsoever, including general foremen, or
the cost or rental of small tools, minor equipment, or plant) plus the approved Markup Percentage Fee.
Owner and Contractor shall agree in advance in writing on a maximum price for this Work and Owner shall
not be liable for any charge in excess of the maximum.
.2 Labor: Estimated labor costs to be included for self performed Work shall be based on the
actual cost per hour paid by the Contractor for those workers or crews of workers whom the Contractor
reasonably anticipates will perform the Change Order Work. Estimated labor hours shall include hours
only for those workmen and working foremen directly involved in performing the Change Order Work.
Supervision above the level of working foremen (such as general foremen, superintendent, project
manager, etc.) is considered to be included in the agreed upon Markup Percentage Fee.
.3 Labor Burden: Labor burden allowable in Change Orders shall be defined as employer's net
actual cost of payroll taxes (FICA, Medicare, SUTA, FUTA), net actual cost for employer's cost of union
benefits, and net actual cost to employer for worker's compensation insurance taking into consideration
adjustments for experience modifiers, premium discounts, dividends, rebates, expense constants, assigned
risk pool costs and assigned risk rebates. Contractor shall reduce their standard payroll tax percentages to
properly reflect the effective cost reduction due to the estimated impact of the annual maximum wages
subject to payroll taxes. Labor burden shall not be considered to include costs of small tools,
comprehensive general liability insurance, auto insurance, or umbrella insurance all of which shall be
considered covered by the Markup Percentage Fee.
.4 Material: Estimated material Change Order prices shall reflect the Contractor's reasonably
anticipated net actual cost for the purchase of the material needed for the Change Order Work. Estimated
material prices shall reflect the Contractor's reasonably anticipated cost reductions due to available trade
discounts and/or volume rebates.
.5 Equipment: Allowable Change Order estimated costs may include appropriate amounts for
rental of major equipment specifically needed to perform the Change Order Work (defined as tools and
equipment with an individual purchase cost of more than $750). However, the aggregate rentals chargeable
for any one piece of equipment shall be limited to 75% of its fair market value at the time the Change Order
is priced.
.6 Markup Percentage Fee: With respect to Cost Plus Change Order Proposals, the Markup
Percentage Fee to be paid to any Contractor (regardless of tier) on self performed work shall be a single
markup percentage not to exceed 15% of the net amount of (1) direct labor and allowable labor burden
costs applicable to the Change Order or extra Work; (2) material and equipment incorporated into the
change or extra Work, and (3) rental cost of major equipment necessary to complete the change in the
Work.
.7 The Markup Percentage Fee to be paid to any Contractor (regardless of tier) on any
Subcontractor Work shall be a single percentage not to exceed 5% of the total allowable cost of sublet
Work.
.8 Sales and use tax (if applicable) shall not be subject to any Markup Percentage Fee. Any sales
or use tax properly payable by the Contractor shall be added after computing the Change Order amount
before tax.
.9 As a further clarification, the agreed upon Markup Percentage Fee is intended to cover the
Contractor's profit and all indirect costs associated with the Change Order Work. Items intended to be
covered by the Markup Percentage Fee include, but are not limited to: home office expenses, branch office
and field office overhead expense of any kind; project management; superintendents, general foremen;
Architecting; coordination; expediting; purchasing; detailing; legal, accounting, data processing or other
administrative expenses; shop drawings; permits; general liability and excess umbrella insurance; pickup
truck costs. The cost for the use of small tools is also to be considered covered by the Markup Percentage
Fee. Small tools shall be defined as tools and equipment (power or non power) with an individual purchase
cost of less than $750).
.10 The application of the markup percentages referenced in the preceding Subparagraphs
7.2.2.1.7 and 7.2.2.1.8 will apply to additive Change Orders. In those instances where changes involved
both additive and deductive work, the additions and deductions will be netted and the markup percentage
will be applied to the net additive amount.
.11 In no event will any amounts for "contingency" be allowed to be added as a separate line item
in change order estimates. Variables attributable to labor hours will be accounted for when estimating
labor hours anticipated to do the work.
.12 The Contractor's proposals and proposed MCR for changes in the Contract Sum or Contract
Time shall be submitted within seven (7) calendar days of the Owner's request, unless the Owner extends
such period of time due to the circumstances involved. If such proposals are not received in a timely
manner, if the proposals are not acceptable to Owner, or if the changed Work should be started immediately
to avoid damage to the Project or costly delay, the Owner may direct the Contractor to proceed with the
changes without waiting for the Contractor's proposal or for the formal Change Order or Modification
Change Request to be issued. Such directions to the Contractor by the Owner shall be confirmed in writing
by a "Construction Change Directive" letter. The cost, credit, and time extensions, if any, will be
determined by negotiations as soon as practicable thereafter and incorporated in a Change Order to the
Contract.
.13 Contractor agrees that it is responsible for submitting accurate cost and pricing data
to support its Cost Plus Change Order Proposals or other contract price adjustments under the Contract
containing the information identified on the attached Change Order or Modification Change Request
Forms. Contractor further agrees that it will certify that to the best of his knowledge and belief, the cost
and pricing data submitted was accurate, complete, current and in accordance with the terms of the
Contract with respect to pricing of Change Orders. Contractor will also further represent that he has made
reasonable good faith inquiries to appropriate individuals within his organization to confirm that the data
submitted was accurate, complete and current. It is agreed that such certifications will be required for all
contract price adjustments. The Contractor shall provide backup documentation or Contractor will not be
paid for the changed work. The Contractor shall not bill or invoice for changed work until the formal
Change Order is agreed to and executed by the Architect, Contractor, and Owner.
.14 Contractor also understands that the Owner has the right to audit the Contractor's records to
verify the accuracy and appropriateness of the pricing data used to price Change Order Proposals. Even
after a Change Order Proposal has been approved, Contractor agrees that if it is later determined by audit or
otherwise that the cost and pricing data submitted was inaccurate, incomplete, not current or not in
compliance with the terms of the Contract regarding pricing of Change Orders; then an appropriate
Contract Sum revision will be made.
.15 Contractor also agrees that it will incorporate the provisions of this Subparagraph 7.2.2.1 into
all agreements with subcontractors and major material suppliers. It is understood that the Change Order,
pricing terms outlined in this Subparagraph 7.2.2.1 will apply to Contractor, all Subcontractors, all sub
subcontractors and all major material suppliers, unless specific modifications are approved in advance by
Owner and documented in a written amendment to this Contract.
.16 Contractor agrees to provide and require all subcontractors to provide labor and labor burden
cost and pricing information as outlined in the Change Order and MCR Forms. This information will be
used to evaluate the potential cost of labor and labor burden related to Change Order Work. It is intended
that this information represent the Contractor's best estimate of its actual costs at the time the estimate is
presented. It is anticipated that this information or similar cost and pricing data may be used from time to
time for the pricing of Change Orders. This information is not intended to establish fixed billing or Change
Order pricing labor rates. At the time Change Order or MCR are priced, the Owner and Contractor may
agree to use the submitted data to price Change Order Work. It is intended for all such pricing data to be
subject to audit and adjustment at a later date if the information was not accurate and in accordance with
the Contract terms.
§ 7.2.2.2 Unit Price Change Order Proposals
1. As an alternative to Cost Plus Change Order Proposals, the Owner may choose the option to
use Contract Unit Prices, if unit prices are stated in the Contract Documents. The Contractor will submit
within seven (7) calendar days after receipt of the Owner's written request for a Unit Price Proposal, a
written Unit Price Proposal itemizing the quantities of each item of Work for which there is an applicable
Contract Unit Price on the attached Change Order Forms. The quantities must be itemized in relation to
each specific contract drawing. Contract Unit Prices will be applied to net differences of quantities of the
same item. Such Contract Unit Prices will be considered to cover all direct and indirect costs of furnishing
and installing the item including the Contractor's Markup Percentage Fee.
§ 7.3 CONSTRUCTION CHANGE DIRECTIVES
§ 7.3.1 A Construction Change Directive is a written order prepared by the Architect and signed by the
Owner and Architect, directing a change in the Work prior to agreement on adjustment , if any, in the
Contract Sum or Contract Time, or both. The Owner may by Construction Change Directive, without
invalidating the Contract, order changes in the Work within the general scope of the Contract consisting of
additions, deletions or other revisions, the Contract Sum and Contract Time being adjusted accordingly.
A Construction Change Directive shall be used in the absence of total agreement on the terms of a
Change Order. If the Construction Change Directive provides for an adjustment to the Contract Sum the
adjustment shall be based as prescribed in Section 7.2.2 as amended. Upon receipt of a Construction
Directive, the Contractor shall promptly proceed with the change in work involved.
§ 7.3.2 A Construction Change Directive shall be used in the absence of total agreement on the terms of a
Change Order.
§ 7.3.3 If the Construction Change Directive provides for an adjustment to the Contract Sum, the adjustment
shall be based on one of the following methods:
.1
mutual acceptance of a lump sum properly itemized and supported by sufficient
substantiating data to permit evaluation;
.2
unit prices stated in the Contract Documents or subsequently agreed upon;
.3
cost to be determined in a manner agreed upon by the parties and a mutually acceptable
fixed or percentage fee; or
.4
as provided in Section 7.3.6.
§ 7.3.4 Upon receipt of a Construction Change Directive, the Contractor shall promptly proceed with the
change in the Work involved and advise the Architect of the Contractor's agreement or disagreement with
the method, if any, provided in the Construction Change Directive for determining the proposed adjustment
in the Contract Sum or Contract Time.
§ 7.3.5 A Construction Change Directive signed by the Contractor indicates the agreement of the Contractor
therewith, including adjustment in Contract Sum and Contract Time or the method for determining them.
Such agreement shall be effective immediately and shall be recorded as a Change Order.
§ 7.3.6 If the Contractor does not respond promptly or disagrees with the method for adjustment in the
Contract Sum, the method and the adjustment shall be determined by the Architect on the basis of
reasonable expenditures and savings of those performing the Work attributable to the change, including, in
case of an increase in the Contract Sum, a reasonable allowance for overhead and profit. In such case, and
also under Section 7.3.3.3, the Contractor shall keep and present, in such form as the Architect may
prescribe, an itemized accounting together with appropriate supporting data. Unless otherwise provided in
the Contract Documents, costs for the purposes of this Section 7.3.6 shall be limited to the following:
.1
costs of labor, including social security, old age and unemployment insurance, fringe
benefits required by agreement or custom, and workers' compensation insurance;
.2
costs of materials, supplies and equipment, including cost of transportation, whether
incorporated or consumed;
.3
rental costs of machinery and equipment, exclusive of hand tools, whether rented from the
Contractor or others;
.4
costs of premiums for all bonds and insurance, permit fees, and sales, use or similar taxes
related to the Work; and
.5
additional costs of supervision and field office personnel directly attributable to the change.
§ 7.3.7 The amount of credit to be allowed by the Contractor to the Owner for a deletion or change which
results in a net decrease in the Contract Sum shall be actual net cost as confirmed by the Architect. When
both additions and credits covering related Work or substitutions are involved in a change, the allowance
for overhead and profit shall be figured on the basis of net increase, if any, with respect to that change.
§ 7.3.8 Pending final determination of the total cost of a Construction Change Directive to the Owner,
amounts not in dispute for such changes in the Work shall be included in Applications for Payment
accompanied by a Change Order indicating the parties' agreement with part or all of such costs. For any
portion of such cost that remains in dispute, the Architect will make an interim determination for purposes
of monthly certification for payment for those costs. That determination of cost shall adjust the Contract
Sum on the same basis as a Change Order, subject to the right of either party to disagree and assert a claim
in accordance with Article 4.
§ 7.3.9 When the Owner and Contractor agree with the determination made by the Architect concerning the
adjustments in the Contract Sum and Contract Time, or otherwise reach agreement upon the adjustments,
such agreement shall be effective immediately and shall be recorded by preparation and execution of an
appropriate Change Order.
§ 7.4 MINOR CHANGES IN THE WORK
§ 7.4.1 The Architect will have authority to order minor changes in the Work not involving adjustment in
the Contract Sum or extension of the Contract Time and not inconsistent with the intent of the Contract
Documents as directed by the Owner. Such changes shall be effected by written order and shall be binding
on the Owner and Contractor. The Contractor shall carry out such written orders promptly.
ARTICLE 8 TIME
§ 8.1 DEFINITIONS
§ 8.1.1 Unless otherwise provided, Contract Time is the period of time, including authorized adjustments,
allotted in the Contract Documents for Substantial Completion of the Work.
§ 8.1.2 The date of commencement of the Work is the date established in the Agreement. The date shall not
be postponed by the failure to act of the Contractor or persons or entities for whom the Contractor is
responsible.
§ 8.1.3 The date of Substantial Completion is the date certified by the Architect in accordance with Section
9.8.
§ 8.1.4 The term "day" as used in the Contract Documents shall mean calendar day unless otherwise
specifically defined.
§ 8.1.5 Work required to be performed after regular working hours shall be done without additional cost to
the Owner. The Contractor shall include the cost of all overtime work necessary to complete the Contract
in his original Bid. After substantial completion, the Contractor and his Subcontractors shall employ all of
the measures prescribed for safeguarding the continuous and satisfactory operation of the building, as
interruption of such service will be considered a breach of contract.
§ 8.1.6 The Owner has established the Completion Date based on the Owner's previous experience with
similar projects using average time, not one particular Contractor's experience or ability. Any Contractor
who estimates the actual construction in less time than given in the Contract, shall do so at his own risk and
may not pass on any additional costs due to under estimating the actual construction time. The Contractor's
proposed schedule shall be submitted for the Owner's review and information only and does not constitute
approval by the Owner or Architect. Contractor shall not be entitled to any delay damages for any reason if
Contractor achieves substantial completion within the time allowed in the Contract Documents.
§ 8.2 PROGRESS AND COMPLETION
§ 8.2.1 Time limits stated in the Contract Documents are of the essence of the Contract. By executing the
Agreement the Contractor confirms that the Contract Time is a reasonable period for performing the Work.
§ 8.2.2 The Contractor shall not knowingly, except by agreement or instruction of the Owner in writing,
prematurely commence operations on the site or elsewhere prior to the effective date of insurance required
by Article 11 to be furnished by the Contractor. The date of commencement of the Work shall not be
changed by the effective date of such insurance. Unless the date of commencement is established by a
notice to proceed given by the Owner, the Contractor shall notify the Owner in writing not less than five (5)
days or other agreed period before commencing the Work to permit the timely filing of mortgages,
mechanics liens and other security interests.
§ 8.2.3 The Contractor shall proceed expeditiously with adequate forces and shall achieve Substantial
Completion within the Contract Time.
§ 8.2.4 It is hereby understood and mutually agreed that the date for beginning, rate of progress, and time
for completion for Work to be done hereunder are ESSENTIAL CONDITIONS of this Contract.
Contractor agrees that said work shall be prosecuted regularly, diligently, and uninterruptedly at such rate
of progress as will insure full completion thereof within time specified. It is expressly understood and
agreed that the time provided in the Contract Documents for completion of the Work was calculated taking
into consideration average climatic range and usual industrial conditions prevailing in this locality, and is a
reasonable amount of time in which to complete the Work.
§ 8.2.5 If Contractor shall neglect, fail or refuse to complete the Work within time herein specified, then
Contractor does hereby agree, as part consideration for awarding of this contract, to pay to the Owner the
amount specified in the Contract, not as a penalty but as liquidated damages for such breach of contract as
hereinafter set forth for each and every calendar day that the Contractor shall be in default after time
stipulated in the Contract for completing Work. Provided, that Contractor shall not be charged with
liquidated damages or any excess when delay in completion of the Work is due:
.1 To any performance, priority or allocation order duly issued by the government;
.2 To unforeseeable cause beyond Contractor's control and without fault or negligence of
Contractor including but not limited to acts of God or public enemy, acts of Owner, acts of another
contractor in performance of a different contract with Owner, fires, floods, epidemics, quarantine
restrictions, strikes, freight embargoes, and unusually severe weather; and
.3 To any delays of Subcontractors and/or material suppliers occasioned by any of the causes
specified in subsections 1 and 2 of this Subparagraph 8.2.5.
§ 8.2.6 Provided, further, that Contractor shall within three (3) days from beginning of such delay notify
Architect, in writing, of the causes of delay, the facts underlying the delay and extent of delay
§ 8.3 INTENTIONALLY OMITTED
§ 8.3.1 INTENTIONALLY OMITTED
§ 8.3.2 INTENTIONALLY OMITTED
§ 8.3.3 INTENTIONALLY OMITTED
ARTICLE 9 PAYMENTS AND COMPLETION
§ 9.1 CONTRACT SUM
§ 9.1.1 The Contract Sum is stated in the Agreement and, including authorized adjustments, is the total
amount payable by the Owner to the Contractor for performance of the Work under the Contract
Documents.
§ 9.2 SCHEDULE OF VALUES
§ 9.2.1 Before the first Application for Payment, the Contractor shall submit to the Architect a schedule of
values allocated to various portions of the Work, prepared in such form and supported by such data to
substantiate its accuracy as the Architect may require. This schedule, unless objected to by the Architect,
shall be used as a basis for reviewing the Contractor's Applications for Payment.
§ 9.2.2 The schedule provided by Contractor under Subparagraph 9.2.1 shall not be effective unless also
submitted to the Owner and not objected to within a reasonable time.
§ 9.3 APPLICATIONS FOR PAYMENT
§ 9.3.1 At least ten (10) days before the date established for each progress payment, the Contractor shall
submit to the Architect an itemized Application for Payment for operations completed in accordance with
the schedule of values. Such application shall be notarized, if required, and supported by such data
substantiating the Contractor's right to payment as the Owner or Architect may require, such as copies of
requisitions from Subcontractors and material suppliers, and reflecting retainage if provided for in the
Contract Documents.
§ 9.3.1.1 Such applications may include requests for payment on account of changes in the Work which
have been properly authorized for payment in accordance with Paragraph 7.2 of the Contract.
§ 9.3.1.2 Such applications may not include requests for payment of amounts the Contractor does not intend
to pay to a Subcontractor or material supplier because of a dispute or other reason.
§ 9.3.2 Unless otherwise provided in the Contract Documents, payments shall be made on account of
materials and equipment delivered and suitably stored at the site for subsequent incorporation in the Work.
Payment for materials and equipment stored on site shall be conditioned upon compliance by the
Contractor with procedures satisfactory to the Owner to establish the Owner's title to such materials and
equipment or otherwise protect the Owner's interest.
§ 9.3.3 The Contractor warrants that title to all Work covered by an Application for Payment will pass to the
Owner no later than the time of payment. The Contractor further warrants that upon submittal of an
Application for Payment all Work for which Certificates for Payment have been previously issued and
payments received from the Owner shall, to the best of the Contractor's knowledge, information and belief,
be free and clear of liens, claims, security interests or encumbrances in favor of the Contractor,
Subcontractors, material suppliers, or other persons or entities making a claim by reason of having provided
labor, materials and equipment relating to the Work.
§ 9.3.4 Each waiver of application for Payment shall be certified as correct by Contractor and shall be
accompanied by waivers of liens and payment and performance bond claims and other documentation from
Subcontractors and Sub subcontractors as reasonably may be required by the Owner. In addition, such
Application for Payment shall contain a certification by the Contractor that there are no written claims of
mechanics' or materialmen's liens submitted to the Contractor at the date of such Application for Payment,
that the Contractor has no knowledge of any filed mechanics' or materialmen's liens on the Work, and that
waivers from all Subcontractors constitute an effective waiver of payments that have been made or are to
be made concurrently with payment pursuant to such Application for Payment. A copy of all Applications
for Payment shall be submitted by Contractor directly to Owner. The Architect shall not certify any
payment for a period of at least five (5) days after receipt of an Application for Payment or if objected to by
either the Architect or the Owner.
§ 9.3.5 The Contractor shall indemnify and hold harmless the Owner against any assertion of claims for
mechanics' or materialmen's liens by Subcontractors, Sub subcontractors or material suppliers and against
any assertion of security interests by suppliers of goods or materials, to include court costs and attorneys'
fees incurred by the Owner in connection therewith.
§ 9.4 CERTIFICATES FOR PAYMENT
§ 9.4.1 The Architect will, within seven days after receipt of the Contractor's Application for Payment,
either issue to the Owner a Certificate for Payment, with a copy to the Contractor, for such amount as the
Architect determines is properly due, or notify the Contractor and Owner in writing of the Architect's
reasons for withholding certification in whole or in part as provided in Section 9.5.1.
§ 9.4.2 The issuance of a Certificate for Payment will constitute a representation by the Architect to the
Owner, based on the Architect's evaluation of the Work and the data comprising the Application for
Payment, that the Work has progressed to the point indicated and that, to the best of the Architect's
knowledge, information and belief, the quality of the Work is in accordance with the Contract Documents.
The foregoing representations are subject to an evaluation of the Work for conformance with the Contract
Documents upon Substantial Completion, to results of subsequent tests and inspections, to correction of
minor deviations from the Contract Documents prior to completion and to specific qualifications expressed
by the Architect. The issuance of a Certificate for Payment will further constitute a representation that the
Contractor is entitled to payment in the amount certified. However, the issuance of a Certificate for
Payment will not be a representation that the Architect has (1) made exhaustive or continuous on-site
inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods,
techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and
material suppliers and other data requested by the Owner to substantiate the Contractor's right to payment,
or (4) made examination to ascertain how or for what purpose the Contractor has used money previously
paid on account of the Contract Sum.
§ 9.5 DECISIONS TO WITHHOLD CERTIFICATION
§ 9.5.1 The Architect may withhold a Certificate for Payment in whole or in part, to the extent reasonably
necessary to protect the Owner, if in the Architect's opinion the representations to the Owner required by
Section 9.4.2 cannot be made. If the Architect is unable to certify payment in the amount of the
Application, the Architect will notify the Contractor and Owner as provided in Section 9.4.1. If the
Contractor and Architect cannot agree on a revised amount, the Architect will promptly issue a Certificate
for Payment for the amount for which the Architect is able to make such representations to the Owner. The
Architect may also withhold a Certificate for Payment or, because of subsequently discovered evidence,
may nullify the whole or a part of a Certificate for Payment previously issued, to such extent as may be
necessary in the Architect's opinion to protect the Owner from loss for which the Contractor is responsible,
including loss resulting from acts and omissions described in Section 3.3.2, because of:
.1
defective Work not remedied;
.2
third party claims filed or reasonable evidence indicating probable filing of such claims
unless security acceptable to the Owner is provided by the Contractor;
.3
failure of the Contractor to make payments properly to Subcontractors or for labor, materials
or equipment;
.4
reasonable evidence that the Work cannot be completed for the unpaid balance of the
Contract Sum;
.5
damage to the Owner or another contractor;
.6
.7
reasonable evidence that the Work will not be completed within the Contract Time, and that
the unpaid balance would not be adequate to cover actual or liquidated damages for the
anticipated delay; or
persistent failure to carry out the Work in accordance with the Contract Documents.
§ 9.5.2 When the above reasons for withholding certification, including those listed in Subparagraph 9.3.4
are removed or satisfied, certification will be made for amounts previously withheld.
§ 9.6 PROGRESS PAYMENTS
§ 9.6.1 After the Architect has issued a Certificate for Payment, the Owner shall make payment in the
manner and within the time provided in the Contract Documents, and shall so notify the Architect.
§ 9.6.1.1 A retainage of 5% of the value of the Work in place, and of materials adequately stored may be
withheld from each payment to the Contractor, pursuant to N.M. Stat. Ann. § 57-1-28, et. seq. as amended.
Owner has determined to establish retainage as prescribed/outlined within Supplementary Conditions to
AIA document A201-1997.
§ 9.6.2 The Contractor shall promptly pay each Subcontractor, upon receipt of payment from the Owner, out
of the amount paid to the Contractor on account of such Subcontractor's portion of the Work, the amount to
which said Subcontractor is entitled, reflecting percentages actually retained from payments to the
Contractor on account of such Subcontractor's portion of the Work. The Contractor shall, by appropriate
agreement with each Subcontractor, require each Subcontractor to make payments to Sub-subcontractors in
a similar manner.
§ 9.6.3 The Architect will, on request, furnish to a Subcontractor, if practicable, information regarding
percentages of completion or amounts applied for by the Contractor and action taken thereon by the
Architect and Owner on account of portions of the Work done by such Subcontractor.
§ 9.6.4 Neither the Owner nor Architect shall have an obligation to pay or to see to the payment of money to
a Subcontractor except as may otherwise be required by law.
§ 9.6.5 Payment to material suppliers shall be treated in a manner similar to that provided in Sections 9.6.2,
9.6.3 and 9.6.4.
§ 9.6.6 A Certificate for Payment, a progress payment, or partial or entire use or occupancy of the Project
by the Owner shall not constitute acceptance of Work not in accordance with the Contract Documents.
§ 9.6.7 Payments received by the Contractor for Work properly performed by Subcontractors and suppliers
shall be held by the Contractor for those Subcontractors or suppliers who perform Work or furnish
materials, or both, under contract with the Contractor for which payment was made by the Owner.
§ 9.7 FAILURE OF PAYMENT
§ 9.7.1 If the Architect does not issue a Certificate for Payment, through no fault of the Contractor, within
the time allowed by law and provided in the Contract Documents after receipt of the Contractor’s
Application for Payment, or if the Owner does not pay the Contractor within seven (7) days after the date
established in the Contract Documents the amount certified by the Architect or awarded by a final
judgment of a court of competent jurisdiction, then the Contractor may, upon seven (7) additional days
written notice to the Owner and Architect, stop the Work until payment for the amount owing has been
received. The Contract Time shall be extended appropriately and the Contract Sum shall be increased by
the amount of the Contractor’s reasonable cost of shutdown, delay and start up.
§ 9.8 SUBSTANTIAL COMPLETION
§ 9.8.1 The date of Substantial Completion of the work or designated portion thereof shall be determined by
the Owner's Representatives signing the AIA Document #G704 Certificate of Substantial Completion. This
date shall commence on or before a date to be specified in a written "Notice to Proceed" of the Owner; and
the construction is to be sufficiently complete, in accordance with the Contract Documents, so the Owner
can occupy or utilize the area or designated portion thereof for the use for which it is intended. For new
construction, the Certificate of Substantial Completion shall not issue before the final Certificate of
Occupancy is issued by the appropriate code authority.
§ 9.8.2 When the Contractor considers that the Work, or a portion thereof which the Owner agrees to accept
separately, is substantially complete, the Contractor shall prepare and submit to the Architect a
comprehensive list of items to be completed or corrected prior to final payment. Failure to include an item
on such list does not alter the responsibility of the Contractor to complete all Work in accordance with the
Contract Documents.
§ 9.8.3 Upon receipt of the Contractor's list, the Architect will make an inspection to determine whether the
Work or designated portion thereof is substantially complete. If the Architect's inspection discloses any
item, whether or not included on the Contractor's list, which is not sufficiently complete in accordance with
the Contract Documents so that the Owner can occupy or utilize the Work or designated portion thereof for
its intended use, the Contractor shall, before issuance of the Certificate of Substantial Completion,
complete or correct such item upon notification by the Architect. In such case, the Contractor shall then
submit a request for another inspection by the Architect to determine Substantial Completion.
§ 9.8.4 When the Work or designated portion thereof is substantially complete, the Architect will prepare a
Certificate of Substantial Completion which shall establish the date of Substantial Completion, shall
establish responsibilities of the Owner and Contractor for security, maintenance, heat, utilities, damage to
the Work and insurance, and shall fix the time within which the Contractor shall finish all items on the list
accompanying the Certificate. Warranties required by the Contract Documents shall commence on the date
of Substantial Completion of the Work or designated portion thereof unless otherwise provided in the
Certificate of Substantial Completion.
§ 9.8.5 The Certificate of Substantial Completion shall be submitted to the Owner and Contractor for their
written acceptance of responsibilities assigned to them in such Certificate. No adjustment in retainage will
be made unless approved by the Owner.
§ 9.8.6 Copies of all submissions by the Contractor to the Architect under Subparagraph 9.8.2 shall also be
delivered promptly to the Owner. All decisions by the Architect as to Substantial Completion shall be
made in consultation with the Owner.
§ 9.9 PARTIAL OCCUPANCY OR USE
§ 9.9.1 The Owner may occupy or use any completed or partially completed portion of the Work at any
stage when such portion is designated by separate agreement with the Contractor, provided such occupancy
or use is consented to by the insurer as required under Section 11.4.1.5 and authorized by public authorities
having jurisdiction over the Work. Such partial occupancy or use may commence whether or not the
portion is substantially complete, provided the Owner and Contractor have accepted in writing the
responsibilities assigned to each of them for payments, retainage, if any, security, maintenance, heat,
utilities, damage to the Work and insurance, and have agreed in writing concerning the period for
correction of the Work and commencement of warranties required by the Contract Documents. When the
Contractor considers a portion substantially complete, the Contractor shall prepare and submit a list to the
Architect as provided under Section 9.8.2. Consent of the Contractor to partial occupancy or use shall not
be unreasonably withheld. The stage of the progress of the Work shall be determined by written agreement
between the Owner and Contractor or, if no agreement is reached, by decision of the Architect.
§ 9.9.2 Immediately prior to such partial occupancy or use, the Owner, Contractor and Architect shall
jointly inspect the area to be occupied or portion of the Work to be used in order to determine and record
the condition of the Work.
§ 9.9.3 Unless otherwise agreed upon, partial occupancy or use of a portion or portions of the Work shall
not constitute acceptance of Work not complying with the requirements of the Contract Documents.
§ 9.10 FINAL COMPLETION AND FINAL PAYMENT
§ 9.10.1 Upon receipt of written notice that the Work is ready for final inspection and acceptance and upon
receipt of a final Application for Payment, the Architect will promptly make such inspection and, when the
Architect finds the Work acceptable under the Contract Documents and the Contract fully performed, the
Architect will promptly issue a final Certificate for Payment stating that to the best of the Architect's
knowledge, information and belief, and on the basis of the Architect's on-site visits and inspections, the
Work has been completed in accordance with terms and conditions of the Contract Documents and that the
entire balance found to be due the Contractor and noted in the final Certificate is due and payable. The
Architect's final Certificate for Payment will constitute a further representation that conditions listed in
Section 9.10.2 as precedent to the Contractor's being entitled to final payment have been fulfilled.
§ 9.10.1.1 The Contractor shall notify the Owner in writing, with a copy to the Architect, at least ten (10)
days prior to the date on which the Work will be ready for final inspection. Final inspection will not be
performed until all Work under the Contract is completed. The Owner will make a final inspection on date
requested, but any delay in making final inspection shall not relieve the Contractor of responsibility for the
Work, nor shall the Owner be held responsible for damages or claims for compensation on account of
continuing overhead, maintenance, etc., occasioned by such delay. If the Owner making final inspection
with the Architect finds the Work so far from completion as to make a later visit necessary, or that undue
delay in making final inspection is incurred, Contractor shall, if determined by Owner, be liable for expense
to Owner incurred by reason of such delay or re-inspection.
§ 9.10.1.2 The Owner will participate in the final inspection of the Project. Neither the final acceptance nor
the remaining retained percentage of the Contract shall become due until the Contractor submits to the
Architect the following documents:
.1 AIA Form G706, Contractor's Affidavit of Payment of Debts and Claims (2 copies).
.2 AIA Form G706A, Contractor's Affidavit of Release of Liens (2 copies).
.3 AIA Form G707, Consent of Surety Company to Final Payment (2 copies).
.4 All bonds and guarantees (4 copies), especially for roof and HVAC.
.5 Maintenance and Operations Manual – Three (3) sets.
.6 Construction Record Drawings and Specifications – Two (2) sets.
.7 Lien waivers from all suppliers, Subcontractors and Sub subcontractors.
§ 9.10.2 Neither final payment nor any remaining retained percentage shall become due until the Contractor
submits to the Architect (1) an affidavit that payrolls, bills for materials and equipment, and other
indebtedness connected with the Work for which the Owner or the Owner's property might be responsible
or encumbered (less amounts withheld by Owner) have been paid or otherwise satisfied, (2) a certificate
evidencing that insurance required by the Contract Documents to remain in force after final payment is
currently in effect and will not be canceled or allowed to expire until at least 30 days' prior written notice
has been given to the Owner, (3) a written statement that the Contractor knows of no substantial reason that
the insurance will not be renewable to cover the period required by the Contract Documents, (4) consent of
surety, if any, to final payment and (5), if required by the Owner, other data establishing payment or
satisfaction of obligations, such as receipts, releases and waivers of liens, claims, security interests or
encumbrances arising out of the Contract, to the extent and in such form as may be designated by the
Owner. If a Subcontractor refuses to furnish a release or waiver required by the Owner, the Contractor may
furnish a bond satisfactory to the Owner to indemnify the Owner against such lien. If such lien remains
unsatisfied after payments are made, the Contractor shall refund to the Owner all money that the Owner
may be compelled to pay in discharging such lien, including all costs and reasonable attorneys' fees.
§ 9.10.3 If, after Substantial Completion of the Work, final completion thereof is materially delayed through
no fault of the Contractor or by issuance of Change Orders affecting final completion, and the Architect so
confirms, the Owner shall, upon application by the Contractor and certification by the Architect, and
without terminating the Contract, make payment of the balance due for that portion of the Work fully
completed and accepted. If the remaining balance for Work not fully completed or corrected is less than
retainage stipulated in the Contract Documents, and if bonds have been furnished, the written consent of
surety to payment of the balance due for that portion of the Work fully completed and accepted shall be
submitted by the Contractor to the Architect prior to certification of such payment. Such payment shall be
made under terms and conditions governing final payment, except that it shall not constitute a waiver of
claims.
§ 9.10.4 The making of final payment shall constitute a waiver of Claims by the Owner except those arising
from:
.1
liens, Claims, security interests or encumbrances arising out of the Contract and unsettled;
.2
failure of the Work to comply with the requirements of the Contract Documents; or
.3
terms of special warranties required by the Contract Documents.
§ 9.10.5 Acceptance of final payment by the Contractor, a Subcontractor or material supplier shall constitute
a waiver of claims by that payee except those previously made in writing and identified by that payee as
unsettled at the time of final Application for Payment.
ARTICLE 10 PROTECTION OF PERSONS AND PROPERTY
§ 10.1 SAFETY PRECAUTIONS AND PROGRAMS
§ 10.1.1 The Contractor shall be responsible for initiating, maintaining and supervising all safety
precautions and programs in connection with the performance of the Contract.
§ 10.2 SAFETY OF PERSONS AND PROPERTY
§ 10.2.1 The Contractor shall be responsible for taking reasonable precautions for safety of, and shall
provide reasonable protection to prevent damage, injury or loss to:
.1
employees on the Work and other persons who may be affected thereby;
.2
the Work and materials and equipment to be incorporated therein, whether in storage on or
off the site, under care, custody or control of the Contractor or the Contractor's
Subcontractors or Sub-subcontractors; and
.3
other property at the site or adjacent thereto, such as trees, shrubs, lawns, walks, pavements,
roadways, structures and utilities not designated for removal, relocation or replacement in
the course of construction and the Contractor shall be responsible for paying for the repair or
replacement of any such lost, or stolen, or damaged Work, materials, equipment or property.
§ 10.2.1.2 The Work and materials and equipment to be incorporated therein, stored on site, under care,
custody or control of the Contractor or Contractor's Subcontractors or Sub subcontractors; and
§ 10.2.2 The Contractor shall give notices and comply with applicable laws, ordinances, rules, regulations
and lawful orders of public authorities bearing on safety of persons or property or their protection from
damage, injury or loss.
§ 10.2.3 The Contractor shall erect and maintain, as required by existing conditions and performance of the
Contract, reasonable safeguards for safety and protection, including posting danger signs and other
warnings against hazards, promulgating safety regulations and notifying owners and users of adjacent sites
and utilities.
§ 10.2.4 When use or storage of explosives or other hazardous materials or equipment or unusual methods
are necessary for execution of the Work, the Contractor shall exercise utmost care and carry on such
activities under supervision of properly qualified personnel.
§ 10.2.5 The Contractor shall promptly remedy damage and loss (other than damage or loss insured under
property insurance required by the Contract Documents) to property referred to in Sections 10.2.1.2 and
10.2.1.3 caused in whole or in part by the Contractor, a Subcontractor, a Sub-subcontractor, or anyone
directly or indirectly employed by any of them, or by anyone for whose acts they may be liable and for
which the Contractor is responsible under Sections 10.2.1.2 and 10.2.1.3, except damage or loss attributable
to acts or omissions of the Owner or Architect or anyone directly or indirectly employed by either of them,
or by anyone for whose acts either of them may be liable, and not attributable to the fault or negligence of
the Contractor. The foregoing obligations of the Contractor are in addition to the Contractor's obligations
under Section 3.18.
§ 10.2.6 The Contractor shall designate a responsible member of the Contractor's organization at the site
whose duty shall be the prevention of accidents. This person shall be the Contractor's superintendent unless
otherwise designated by the Contractor in writing to the Owner and Architect.
§ 10.2.7 The Contractor shall not load or permit any part of the construction or site to be loaded so as to
endanger its safety.
§ 10.3 HAZARDOUS MATERIALS
§ 10.3.1 If reasonable precautions will be inadequate to prevent foreseeable bodily injury or death to
persons resulting from a material or substance, including but not limited to asbestos or polychlorinated
biphenyl (PCB), encountered on the site by the Contractor, the Contractor shall, upon recognizing the
condition, immediately stop Work in the affected area and report the condition to the Owner and Architect
in writing.
§ 10.3.2 INTENTIONALLY OMITTED
§ 10.3.3 INTENTIONALLY OMITTED
§ 10.4 The Owner shall not be responsible under Paragraph 10.3 for materials or substances brought to the
site by the Contractor.
§ 10.5 INTENTIONALLY OMITTED
§ 10.6 EMERGENCIES
§ 10.6.1 In an emergency affecting safety of persons or property, the Contractor shall act, at the Contractor's
discretion, to prevent threatened damage, injury or loss. Additional compensation or extension of time
claimed by the Contractor on account of an emergency shall be determined as provided in Section 4.3 and
Article 7.
ARTICLE 11 INSURANCE AND BONDS
§ 11.1 CONTRACTOR'S LIABILITY INSURANCE
§ 11.1.1 The Contractor shall purchase from and maintain in a company or companies lawfully authorized
to do business in the jurisdiction in which the Project is located such insurance as will protect the
Contractor from claims set forth below which may arise out of or result from the Contractor's operations
under the Contract and for which the Contractor may be legally liable, whether such operations be by the
Contractor or by a Subcontractor or by anyone directly or indirectly employed by any of them, or by
anyone for whose acts any of them may be liable:
.1
claims under workers' compensation, disability benefit and other similar employee benefit
acts which are applicable to the Work to be performed;
.2
claims for damages because of bodily injury, occupational sickness or disease, or death of
the Contractor's employees;
.3
claims for damages because of bodily injury, sickness or disease, or death of any person
other than the Contractor's employees;
.4
claims for damages insured by usual personal injury liability coverage;
.5
.6
.7
.8
claims for damages, other than to the Work itself, because of injury to or destruction of
tangible property, including loss of use resulting therefrom;
claims for damages because of bodily injury, death of a person or property damage arising
out of ownership, maintenance or use of a motor vehicle;
claims for bodily injury or property damage arising out of completed operations; and
claims involving contractual liability insurance applicable to the Contractor's obligations
under Section 3.18.
§ 11.1.2 The insurance required by Section 11.1.1 shall be written for not less than limits of liability
specified in the Contract Documents or required by law, whichever coverage is greater. Coverages, whether
written on an occurrence or claims-made basis, shall be maintained without interruption from date of
commencement of the Work until date of final payment and termination of any coverage required to be
maintained after final payment.
§ 11.1.3 Certificates of insurance acceptable to the Owner shall be filed with the Owner prior to
commencement of the Work. These certificates and the insurance policies required by this Section 11.1
shall contain a provision that coverages afforded under the policies will not be canceled or allowed to
expire until at least 30 days' prior written notice has been given to the Owner. If any of the foregoing
insurance coverages are required to remain in force after final payment and are reasonably available, an
additional certificate evidencing continuation of such coverage shall be submitted with the final
Application for Payment as required by Section 9.10.2. Information concerning reduction of coverage on
account of revised limits or claims paid under the General Aggregate, or both, shall be furnished by the
Contractor with reasonable promptness in accordance with the Contractor's information and belief.
§ 11.1.4 Contractor's Insurance Requirements:
§ 11.1.4.1 General Requirements: Contractor shall not commence nor continue to perform any Work unless
he, at his own expense, has in full force and effect all insurance required by the Contract Documents. The
Contractor shall not permit any Sub contractor to perform Work on the Project unless the Worker's
Compensation Insurance requirement have been complied with by such Subcontractor. The types of
insurance the Contractor shall obtain and maintain are set forth herein.
Worker's Compensation Insurance and Liability Insurance shall be maintained in full force and effect for
the full warranty period provided for in the Contract Documents. [See Subparagraph 12.2.2 of the General
Conditions].
Insurers must be authorized to do business (and have an agent for service of process) in New Mexico and
either (1) have an "A" policyholder's rating and a financial rating of at least Class XI in accordance with the
most current Best's Rating; or (2) be acceptable to Owner as evidenced by Owner's written approval of such
Insurer. If by the terms of any insurance to be provided herein, any mandatory deductibles are required, or
if Contractor should so elect, with the written concurrence of Owner, to increase the mandatory deductible
amounts or purchase insurance with voluntary deductible amounts, the Contractor shall be responsible
(without entitlement to any reimbursement from Owner) for payment of the amount of the deductible in the
event of a paid claim.
Certificates of insurance (and endorsements) must be on forms acceptable to Owner delivered to Owner
prior to commencement of the Work. The Contractor shall furnish a Certificate of Insurance under either
AIA Document G705 or ACORD 25 S (11/85) Form. The Certificate shall include a 30 day cancellation
clause. The Certificate must include the provision the insurance company will mail 30 day written notice
to Owner. The wording “will endeavor” is not acceptable. Contractor surety shall provide Owner with a
transmittal letter stating that all insurance documents have been reviewed and have met or exceeded the
contract document requirements.
In addition, Contractor, if requested by Owner, shall deliver to Owner (within 10 days of Owner's request)
a certified copy of any policies called for herein. Contractor shall also immediately furnish Owner with
copies of any endorsements, addenda, or amendments to such policies. If Owner is damaged by
Contractor's failure to obtain and maintain the insurance called for herein, then Contractor shall be liable to
Owner for all costs, expenses, and damages resulting therefrom. All insurance policies to be furnished by
Contractor under the Contract Documents shall be subject to approval by Owner. All policies shall be on
an occurrence (as opposed to claims made) basis.
§ 11.1.4.2 Worker's Compensation and Employer's Liability Insurance: Contractor shall comply with all
applicable provisions of the New Mexico Worker's Compensation Act, the New Mexico Subsequent Injury
Act, and the New Mexico Occupational Disease Disablement Law. Contractor shall procure and maintain
during the life of the Contract Documents complete Worker's and Employer's liability Insurance in
accordance with New Mexico laws and regulations.
Contractor shall require each Subcontractor similarly to provide such coverage (or qualify as a self insured)
for all the latter's employees to be engaged in such Work. The Owner, the Architect, any consultants of
Owner or Architect and its consultants, and each of their directors, officers, board members,
representatives, agents and employees, will not be responsible for any claims or actions occasioned by the
failure of the Contractor to comply with this obligation of Contractor. Worker's Compensation coverage
shall be carried in the amounts of the statutory limits. Contractor shall provide and shall cause each
Subcontractor to provide Employer's Liability coverage of not less than $100,000 each person.
At the time of Contractor's execution of the Contract Documents, Contractor shall deliver to Owner a
certificate(s) of insurance certifying that he has obtained full Worker's Compensation and Employer's
Liability Insurance coverage for all persons whom he employs or may employ in carrying out the Work
under the Agreement. Contractor shall maintain such coverage for the period of the Agreement (and the
warranty period). At the same time, the Contractor shall deliver to Owner any required insurance
endorsement(s) on forms approved by Owner. This insurance shall be in strict accordance with the
requirement of the most current and applicable Worker's Compensation Insurance laws and regulations in
the State where the Project is located.
§ 11.1.4.3 Liability Insurance: The Contractor shall procure and maintain, during the life of the Contract
Documents, an Owner's Protective Liability Insurance Policy. The policy will be written with the Owner,
its officers, agents and employees as named insured. The policy shall provide limits as follows:
$1,000,000 Bodily Injury and Property Damage per occurrence.
$1,000,000 Bodily Injury and Property Damage Aggregate.
The Contractor shall procure and maintain, during the life of the Agreement, Commercial General Liability
Insurance. The policy will be written with the Owner, its officers, agents and employees as named insured.
The policy shall provide limits as follows, if under the ISO 11/85 policy.
$1,000,000 General Aggregate
$1,000,000 Products/Completed Operations Aggregate
$1,000,000 Personal Injury & Advertising Injury
$1,000,000 Each Occurrence
$50,000 Fine Damage (any one fire)
$5,000 Medical Expense (any one person)
If coverage is provided under Comprehensive General Liability (prior to 11/85 ISO policy) limits shall be:
$1,000,000 Bodily Injury and Property Damage combined per occurrence
$1,000,000 Bodily Injury and Property Damage combined Aggregate
The policy must include:
Premises/Operations (including X, C, and U coverage’s as applicable)
Independent Contractors' Protective
Products and Completed Operations
Contractual Liability Covering the Agreement
Board Form Property Damage including Completed Operations
Personal Injury Liability with Employment Exclusion deleted
Underground coverage………Endorsement showing Owner as an additional insured under the
Contractor’s liability policy
The Contractor shall procure and maintain, during the life of the Contract Documents Automobile Liability
Insurance. The limits shall be:
$1,000,000 Combined Single Limit Bodily Injury or Property Damage per occurrence.
Coverage must be on an "Any Auto" basis or include Owned, Hired, and non Owned Automobile
Coverage.
Excess Insurance or Umbrella Liability Insurance will be acceptable in attaining above limits. Without
limiting the foregoing, the liability limits shall be sufficient to meet the Owner's obligation under the New
Mexico Tort Claims Act, as it may be amended from time to time.
If the General Liability coverages are provided by a Commercial General Liability Policy on a claims made
basis, the policy date or Retroactive Date shall predate the Contract; the termination date of the policy or
applicable extended reporting period shall be no earlier than the termination date of coverages required to
be maintained after final payment certified in accordance with Subparagraph 9.10.2.
§ 11.1.4.4 Builder's Risk Insurance: The Owner shall purchase and maintain property insurance upon the
entire Work at the site to the full insurable value thereof. This insurance shall include the interests of the
Owner, the Contractor, Subcontractors and Sub subcontractors in the Work and shall insure against the
perils of fire and extended coverage and shall include "all risk" insurance for physical loss or damage
including, without duplication of coverage, theft, vandalism and malicious mischief. In the event the
Owner agrees to make payments for materials suitably stored offsite, the Contractor shall effect and
maintain similar property insurance coverage on portions of the Work stored off the site or in transit when
such portions of the Work are to be included in an Application for Payment. Such insurance shall include
the Owner as an additional insured.
The Owner's Builder's Risk Insurance will include a $15,000 deductible. The Contractor will be liable for
the deductible amount and may wish to secure his own insurance to cover the deductible amount.
§ 11.1.4.5 Adjustment: Any loss insured under Paragraphs 11.1, 11.2, and 11.3 shall be adjusted with the
Owner and made payable to Owner. Owner shall reimburse Contractor (or his Subcontractors) for insured
losses incurred (for which they hadn't received payment) upon receipt of the insurance proceeds (less any
deductible charged to the Owner).
To the extent Contractor (or any Subcontractor) is reimbursed by Owner for any loss covered by the
insurance provided in Paragraphs 11.1, 11.2, and 11.4, then Contractor/Subcontractor shall waive any claim
they have for such losses to the extent covered by the insurance called for in Paragraphs 11.1, 11.2, and
11.4.
§ 11.1.4.6 Contractor's Liability Not Limited By Insurance: Nothing contained in these insurance
requirements is to be construed to limit the liability of the Contractor or the Contractor's Surety.
§ 11.2 OWNER'S LIABILITY INSURANCE
§ 11.2.1 The Owner shall be responsible for purchasing and maintaining the Owner's usual liability
insurance.
§ 11.3 PROJECT MANAGEMENT PROTECTIVE LIABILITY INSURANCE
§ 11.3.1 Optionally, the Owner may require the Contractor to purchase and maintain Project Management
Protective Liability insurance from the Contractor’s usual sources as primary coverage for the Owner’s,
Contractor’s, Sub-subcontractor’s, and Architect’s vicarious liability for construction operations under the
Contract. Unless otherwise required by the Contract Documents, the Owner shall reimburse the Contractor
by increasing the Contract Sum to pay the cost of purchasing and maintaining such optional insurance
coverage, and the Contractor shall not be responsible for purchasing any other liability insurance on behalf
of the Owner. The minimum limits of liability purchased with such coverage shall be equal to the
aggregate limits required for Contractor’s Liability Insurance under Paragraph 11.1.
§ 11.3.2 To the extent damages are covered by Project Management Protective Liability insurance, the
Owner, Contractor and Architect waive all rights against each other for damages, except such rights as they
may have to the proceeds of such insurance. The policy shall provide for such waivers of subrogation by
endorsement or otherwise.
§ 11.3.3 The Owner shall require the Contractor to include the Owner, Architect or other persons or entities
as additional insured on the Contractor’s Liability Insurance coverage under Paragraph 11.1.
§ 11.4 PROPERTY INSURANCE
§ 11.4.1 The Owner shall purchase and maintain property insurance upon the entire Work at the site to the
full insurable completed value thereof. This insurance shall include the interests of the Owner, the
Contractor, Subcontractors and Sub subcontractors in the Work and shall insure against the perils of fire
and extended coverage and shall include "all risk" insurance for physical loss or damage including, without
duplication of coverage, theft, vandalism and malicious mischief. The Owner shall purchase such
insurance for the full insurable value of the entire Work. The Owner shall affect insurance which will
protect the interests of the Owner, the Contractor, his Subcontractors and the Sub subcontractors in the
Work. If not covered under the all risk insurance or otherwise provided in the Contract Documents, the
Contractor shall effect and maintain similar property insurance on portions of the Work stored off the site
or in transit when such portions of the Work are to be included in an Application for Payment under
Subparagraph 9.3.2.
§ 11.4.1.1 Property insurance shall be on an "all-risk" or equivalent policy form and shall include, without
limitation, insurance against the perils of fire (with extended coverage) and physical loss or damage
including, without duplication of coverage, theft, vandalism, malicious mischief, collapse, earthquake,
flood, windstorm, falsework, testing and startup, temporary buildings and debris removal including
demolition occasioned by enforcement of any applicable legal requirements, and shall cover reasonable
compensation for Architect's and Contractor's services and expenses required as a result of such insured
loss.
§ 11.4.1.2 If the Owner does not intend to purchase such property insurance required by the Contract and
with all of the coverages in the amount described above, the Owner shall so inform the Contractor in
writing prior to commencement of the Work. The Contractor may then affect insurance which will protect
the interests of the Contractor, Subcontractors and Sub-subcontractors in the Work, and by appropriate
Change Order the cost thereof shall be charged to the Owner. If the Contractor is damaged by the failure or
neglect of the Owner to purchase or maintain insurance as described above, without so notifying the
Contractor in writing, then the Owner shall bear all reasonable costs properly attributable thereto.
§ 11.4.1.3 If the property insurance requires minimum deductibles and such deductibles are identified in the
Contract Documents, the Contractor shall pay costs not covered because of such deductibles. If the Owner
or insurer increases the required minimum deductibles above the amounts so identified, or if the Owner
elects to purchase this insurance with voluntary deductible amounts, the Owner shall be responsible for
payment of the additional costs not covered because of such increase or voluntary deductible. If the
deductibles are not identified in the Contract Documents, the Owner shall pay costs not covered because of
the deductibles.
§ 11.4.1.4 INTENTIONALLY OMITTED
§ 11.4.1.5 Partial occupancy or use in accordance with Section 9.9 shall not commence until the insurance
company or companies providing property insurance have consented to such partial occupancy or use by
endorsement or otherwise. The Owner and the Contractor shall take reasonable steps to obtain consent of
the insurance company or companies and shall, without mutual written consent, take no action with respect
to partial occupancy or use that would cause cancellation, lapse or reduction of insurance.
§ 11.4.2 Boiler and Machinery Insurance. The Owner shall purchase and maintain boiler and machinery
insurance required by the Contract Documents or by law, which shall specifically cover such insured
objects during installation and until final acceptance by the Owner; this insurance shall include interests of
the Owner, Contractor, Subcontractors and Sub-subcontractors in the Work, and the Owner and Contractor
shall be named insureds.
§ 11.4.3 Loss of Use Insurance. The Owner, at the Owner's option, may purchase and maintain such
insurance as will insure the Owner against loss of use of the Owner's property due to fire or other hazards,
however caused. The Owner waives all rights of action against the Contractor for loss of use of the Owner's
property, including consequential losses due to fire or other hazards however caused.
§ 11.4.4 The Contractor shall file a copy of all policies with the Owner before an exposure to loss may
occur.
§ 11.4.5 If the Contractor desires insurance for risks other than those described in Subparagraphs 11.3.1 and
11.3.2 or other special hazards he shall include those in the property insurance policy, but the costs for such
insurance shall be paid by the Contractor.
§ 11.4.6 INTENTIONALLY OMITTED
§ 11.4.7 Waivers of Subrogation. The Owner and Contractor waive all rights against (1) each other and any
of their subcontractors, sub-subcontractors, agents and employees, each of the other, and (2) the Architect,
Architect's consultants, separate contractors described in Article 6, if any, and any of their subcontractors,
sub-subcontractors, agents and employees, for damages caused by fire or other causes of loss to the extent
covered by property insurance obtained pursuant to this Section 11.4 or other property insurance applicable
to the Work, except such rights as they have to proceeds of such insurance held by the Owner as fiduciary.
The Owner or Contractor, as appropriate, shall require of the Architect, Architect's consultants, separate
contractors described in Article 6, if any, and the subcontractors, sub-subcontractors, agents and employees
of any of them, by appropriate agreements, written where legally required for validity, similar waivers each
in favor of other parties enumerated herein. The policies shall provide such waivers of subrogation by
endorsement or otherwise. A waiver of subrogation shall be effective as to a person or entity even though
that person or entity would otherwise have a duty of indemnification, contractual or otherwise, did not pay
the insurance premium directly or indirectly, and whether or not the person or entity had an insurable
interest in the property damaged.
§ 11.4.8 A loss insured under Owner's property insurance shall be adjusted by the Owner as fiduciary and
made payable to the Owner as fiduciary for the insureds, as their interests may appear, subject to
requirements of any applicable mortgagee clause and of Section 11.4.10. The Contractor shall pay
Subcontractors their just shares of insurance proceeds received by the Contractor, and by appropriate
agreements, written where legally required for validity, shall require Subcontractors to make payments to
their Sub-subcontractors in similar manner.
§ 11.4.9 If required in writing by a party in interest, the Owner as fiduciary shall, upon occurrence of an
insured loss, give bond for proper performance of the Owner's duties. The cost of required bonds shall be
charged against proceeds received as fiduciary. The Owner shall deposit in a separate account proceeds so
received, which the Owner shall distribute in accordance with such agreement as the parties in interest may
reach, or in accordance with an arbitration award in which case the procedure shall be as provided in
Section 4.6. If after such loss no other special agreement is made and unless the Owner terminates the
Contract for convenience, replacement of damaged property shall be performed by the Contractor after
notification of a Change in the Work in accordance with Article 7.
§ 11.4.10 The Owner as fiduciary shall have power to adjust and settle with insurers unless one of the
parties in interest shall object in writing within five days after occurrence of loss to the Owner’s exercise of
this power; if such objection is made, the dispute shall be resolved as provided in Paragraphs 4.4 and 4.5.
§ 11.5 PERFORMANCE BOND AND PAYMENT BOND
§ 11.5.1 The Contractor to whom the Contract is awarded shall furnish and pay for reputable and approved
Performance and Labor and Material Payment Bonds, each for full amount of Contract Sum including all
Addenda/Amendments and applicable taxes. Bonds shall be executed on Standard AIA form A311. Bonds
shall be obtained from a Bonding Company that is approved by the U.S. Treasury Department for bonding
in the amount required for this project, has at least an "A" Best's key rating, and is licensed in the
jurisdiction in which the Work is located. The cost of such bonds shall be included in the Contract Sum.
§ 11.5.1.1 The Contractor shall deliver the required bonds to the Owner not later than the date of execution
of the Contract, or if the Work is commenced prior thereto in response to a letter of Notice to Proceed, the
Contractor will submit evidence satisfactory to the Owner that such bonds will be furnished.
§ 11.5.1.2 The Contractor shall require the attorney in fact who executes the required bonds on behalf of the
surety to affix thereto a certified and current copy of the power of attorney.
§ 11.5.1.3 Pursuant to N.M. Stat. Ann § 13-1-1, et seq., and applicable New Mexico law, Contractor shall
require all subcontractors whose contracts are written for $125,000 or more, to provide payment and
performance bonds per the provisions of §11.5.1. Such subcontractor payment and performance bonds
shall be delivered to CNM prior to the execution of this Agreement.
§ 11.5.2 Upon the request of any person or entity appearing to be a potential beneficiary of bonds covering
payment of obligations arising under the Contract, the Contractor shall promptly furnish a copy of the
bonds or shall permit a copy to be made.
ARTICLE 12 UNCOVERING AND CORRECTION OF WORK
§ 12.1 UNCOVERING OF WORK
§ 12.1.1 If a portion of the Work is covered contrary to the Architect's request or to requirements
specifically expressed in the Contract Documents, it must, if required in writing by the Architect, be
uncovered for the Architect's examination and be replaced at the Contractor's expense without change in
the Contract Time.
§ 12.1.2 If a portion of the Work has been covered which the Architect has not specifically requested to
examine prior to its being covered, the Architect may request to see such Work and it shall be uncovered by
the Contractor. If such Work is in accordance with the Contract Documents, costs of uncovering and
replacement shall, by appropriate Change Order, be at the Owner's expense. If such Work is not in
accordance with the Contract Documents, correction shall be at the Contractor's expense unless the
condition was caused by the Owner or a separate contractor in which event the Owner shall be responsible
for payment of such costs.
§ 12.2 CORRECTION OF WORK
§ 12.2.1 BEFORE OR AFTER SUBSTANTIAL COMPLETION
§ 12.2.1.1 The Contractor shall promptly correct Work rejected by the Architect or failing to conform to the
requirements of the Contract Documents, whether discovered before or after Substantial Completion and
whether or not fabricated, installed or completed. Costs of correcting such rejected Work, including
additional testing and inspections and compensation for the Architect's services and expenses made
necessary thereby, shall be at the Contractor's expense.
§ 12.2.2 AFTER SUBSTANTIAL COMPLETION
§ 12.2.2.1 In addition to the Contractor’s obligation under Paragraph 3.5, if within one (1) year after the date
of acceptance and approval of the Final Application for Payment of the work, or after the date for
commencement of warranties established under Subparagraph 9.9.1, or by terms of an applicable special
warranty required by the Contract Documents, any of the Work is found to be not in accordance with the
requirements of the Contract Documents, the Contractor shall correct it promptly after receipt of written
notice from the Owner to do so, unless the Owner has previously given the Contractor a written acceptance
of such condition.
§ 12.2.2.2 The one-year period for correction of Work shall be extended with respect to portions of Work
first performed after Substantial Completion by the period of time between Substantial Completion and the
actual performance of the Work. This obligation under this Subparagraph 12.2.2 shall survive acceptance
of the Work under the Contract and termination of the Work under the Contract and termination of the
contract.
§ 12.2.2.3 INTENTIONALLY OMITTED
§ 12.2.3 The Contractor shall remove from the site portions of the Work which are not in accordance with
the requirements of the Contract Documents and are neither corrected by the Contractor nor accepted by
the Owner.
§ 12.2.4 The Contractor shall bear the cost of correcting destroyed or damaged construction, whether
completed or partially completed, of the Owner or separate contractors caused by the Contractor's
correction or removal of Work which is not in accordance with the requirements of the Contract
Documents.
§ 12.2.5 Nothing contained in this Section 12.2 shall be construed to establish a period of limitation with
respect to other obligations which the Contractor might have under the Contract Documents. Establishment
of the one-year period for correction of Work as described in Section 12.2.2 relates only to the specific
obligation of the Contractor to correct the Work, and has no relationship to the time within which the
obligation to comply with the Contract Documents may be sought to be enforced, nor to the time within
which proceedings may be commenced to establish the Contractor's liability with respect to the Contractor's
obligations other than specifically to correct the Work.
§ 12.2.6 If the Contractor fails to initiate the correction of non-conforming Work within seven (7) days of
being notified of such non-conforming work, and fails to complete the correction of such non-conforming
work within a reasonable amount of time as established by the Owner, the Owner may correct it in
accordance with Paragraph 2.4. If the Contractor does not proceed with correction of such non-conforming
Work within a reasonable time fixed by written notice from the Architect, the Owner may remove it and
store the salvable materials or equipment at the Contractor’s expense. If the Contractor does not pay costs
of such removal and storage within ten (10) days after written notice, the Owner may upon ten (10)
additional days written notice sell such materials and equipment at auction or at private sale and shall
account for the proceeds thereof, after deducting costs and damages that should have been borne by the
Contractor, including compensation for the Architect’s services and expenses made necessary thereby. If
such proceeds of sale do not cover costs which the Contractor should have borne, the Contract Sum shall be
reduced by the deficiency. If payments then, or thereafter due the Contractor are not sufficient to cover
such amount, the Contractor shall pay the difference to the Owner.
§ 12.3 ACCEPTANCE OF NONCONFORMING WORK
§ 12.3.1 If the Owner prefers to accept Work which is not in accordance with the requirements of the
Contract Documents, the Owner may do so instead of requiring its removal and correction, in which case
the Contract Sum will be reduced as appropriate and equitable. Such adjustment shall be effected whether
or not final payment has been made.
ARTICLE 13 MISCELLANEOUS PROVISIONS
§ 13.1 GOVERNING LAW
§ 13.1.1 The Contract shall be governed by the law of the place where the Project is located.
§ 13.2 SUCCESSORS AND ASSIGNS
§ 13.2.1 The Owner and Contractor respectively bind themselves, their partners, successors, assigns and
legal representatives to the other party hereto and to partners, successors, assigns and legal representatives
of such other party in respect to covenants, agreements and obligations contained in the Contract
Documents. Except as provided in Section 13.2.2, neither party to the Contract shall assign the Contract as
a whole without written consent of the other. If either party attempts to make such an assignment without
such consent, that party shall nevertheless remain legally responsible for all obligations under the Contract.
§ 13.2.2 The Owner may, without consent of the Contractor, assign the Contract to an institutional lender
providing construction financing for the Project. In such event, the lender shall assume the Owner's rights
and obligations under the Contract Documents. The Contractor shall execute all consents reasonably
required to facilitate such assignment.
§ 13.3 WRITTEN NOTICE
§ 13.3.1 Written notice shall be deemed to have been duly served if delivered in person to the individual or
a member of the firm or entity or to an officer of the corporation for which it was intended, or if delivered
at or sent by registered or certified mail to the last business address known to the party giving notice.
§ 13.4 RIGHTS AND REMEDIES
§ 13.4.1 Duties and obligations imposed by the Contract Documents and rights and remedies available
thereunder shall be in addition to and not a limitation of duties, obligations, rights and remedies otherwise
imposed or available by law.
§ 13.4.2 No action or failure to act by the Owner, Architect or Contractor shall constitute a waiver of a right
or duty afforded them under the Contract, nor shall such action or failure to act constitute approval of or
acquiescence in a breach thereunder, except as may be specifically agreed in writing.
§ 13.5 TESTS AND INSPECTIONS
§ 13.5.1 Tests, inspections and approvals of portions of the Work required by the Contract Documents or by
laws, ordinances, rules, regulations or orders of public authorities having jurisdiction shall be made at an
appropriate time. Unless otherwise provided, the Contractor shall make arrangements for such tests,
inspections and approvals with an independent testing laboratory or entity acceptable to the Owner, or with
the appropriate public authority, and shall bear all related costs of tests, inspections and approvals. The
Contractor shall give the Architect timely notice of when and where tests and inspections are to be made so
that the Architect may be present for such procedures. The Owner shall bear costs of tests, inspections or
approvals which do not become requirements until after bids are received or negotiations concluded.
§ 13.5.1.1 Tests specifically called for by Specifications shall be made by professional testing laboratory
acceptable to the Architect. The Contractor shall employ same and pay all charges in connection therewith.
Records of tests shall be delivered to Architect in duplicate on acceptable forms. The Owner shall receive
one (1) copy of all tests or certificates of inspection.
§ 13.5.1.2 The Contractor shall notify the Architect 48 hours in advance before covering up any concealed
work, pouring of any concrete or conducting any tests by any trade on the Work.
§ 13.5.2 If the Architect, Owner or public authorities having jurisdiction determine that portions of the
Work require additional testing, inspection or approval not included under Section 13.5.1, the Architect
will, upon written authorization from the Owner, instruct the Contractor to make arrangements for such
additional testing, inspection or approval by an entity acceptable to the Owner, and the Contractor shall
give timely notice to the Architect of when and where tests and inspections are to be made so that the
Architect may be present for such procedures. Such costs, except as provided in Section 13.5.3, shall be at
the Owner's expense.
§ 13.5.3 If such procedures for testing, inspection or approval under Sections 13.5.1 and 13.5.2 reveal
failure of the portions of the Work to comply with requirements established by the Contract Documents, all
costs made necessary by such failure including those of repeated procedures and compensation for the
Architect's services and expenses shall be at the Contractor's expense.
§ 13.5.4 Required certificates of testing, inspection or approval shall, unless otherwise required by the
Contract Documents, be secured by the Contractor and promptly delivered to the Architect.
§ 13.5.5 If the Architect is to observe tests, inspections or approvals required by the Contract Documents,
the Architect will do so promptly and, where practicable, at the normal place of testing.
§ 13.5.6 Tests or inspections conducted pursuant to the Contract Documents shall be made promptly to
avoid unreasonable delay in the Work.
§ 13.6 INTEREST
§ 13.6.1 Payments due and unpaid under the Contract Documents shall bear interest in accordance with
N.M. Stat. Ann. § 57-28-1, et. seq., as amended (the Retainage Act).
§ 13.7 COMMENCEMENT OF STATUTORY LIMITATION PERIOD
§ 13.7.1 As between the Owner and Contractor:
.1
Before Substantial Completion. As to acts or failures to act occurring prior to the relevant
date of Substantial Completion, any applicable statute of limitations shall commence to run
and any alleged cause of action shall be deemed to have accrued in any and all events not
later than such date of Substantial Completion;
.2
Between Substantial Completion and Final Certificate for Payment. As to acts or failures to
act occurring subsequent to the relevant date of Substantial Completion and prior to issuance
of the final Certificate for Payment, any applicable statute of limitations shall commence to
run and any alleged cause of action shall be deemed to have accrued in any and all events
not later than the date of issuance of the final Certificate for Payment; and
.3
After Final Certificate for Payment. As to acts or failures to act occurring after the relevant
date of issuance of the final Certificate for Payment, any applicable statute of limitations
shall commence to run and any alleged cause of action shall be deemed to have accrued in
any and all events not later than the date of any act or failure to act by the Contractor
pursuant to any Warranty provided under Section 3.5, the date of any correction of the Work
or failure to correct the Work by the Contractor under Section 12.2, or the date of actual
commission of any other act or failure to perform any duty or obligation by the Contractor or
Owner, whichever occurs last.
Architect
§ 13.8 MINIMUM WAGES Minimum wages determined by the Office of Labor Commissioner, Santa Fe,
New Mexico, follow hereinafter. The minimum wages to be paid on the Project will be as determined by
the New Mexico State Labor Commissioner.
§ 13.9 PAYMENT OF EMPLOYEES AND WEEKLY PAYROLLS Attention of Contractor is called to
the fact that minimum wage rates to be paid various classes of laborers and mechanics, if based upon wages
determined by the State Labor Commission, will be in accordance with NMSA 1978 § 13 4 11, as
amended. The Contractor and each of his subcontractors shall deliver or mail copies of the certified weekly
payrolls prepared in accordance with available New Mexico labor regulations to the Office of the Labor
Commissioner no more than five (5) working days following the close of the payroll period, and such
payrolls shall depict the decision number for this Project and the county in which the Work is being
performed. The scale of wages to be paid shall be posted by the Contractor in a prominent and easily
accessible place at the job site.
§ 13.10 TIME FOR COMPLETION AND LIQUIDATED DAMAGES. The Contractor agrees that said
Work shall be prosecuted regularly, diligently and uninterruptedly at such rate of progress as will insure
full completion thereof as specified in Paragraph 1.10 of SECTION 00100 of Instructions to Bidders. It is
expressly understood and agreed, by and between the Contractor and the Owner, that the time for the
completion of the Work described herein is a reasonable time for the completion of the same, taking into
consideration the average climate range and usual industrial conditions prevailing in this locality. If the
said Contractor shall neglect, fail or refuse to complete the Work within the time herein specified, or any
proper extension thereof granted by the Owner, then the Contractor does hereby agree, as part consideration
for the awarding of this Contract, not as a penalty but as liquidated damages for such breach of contract as
hereinafter set forth to pay the sum specified in Paragraph 1.10 of SECTION 00100 of Instructions to
Bidders for each and every calendar day that the Work remains uncompleted after the time stipulated in the
Contract for completing the Work. Any Contractor who estimates the actual construction in less time than
given in the Contract, shall do so at his own risk and may not pass on any additional costs due to under
estimating the actual construction time. The Contractor's proposed schedule shall be submitted for the
Owner's review and information only and does not constitute approval by the Owner or Architect.
Liquidated damages may be withheld from progress payments, final payment, retainage, followed by a
Change Order or a Construction Change Directive.
§ 13.11 MULTIPLE LOCATIONS: If multiple locations are involved in the Work, then separate
Applications for Payment shall be submitted for each location.
§ 13.12 REFERENCES TO ARBITRATION. All references to arbitration of disputes between the Owner
and the Contractor contained in the Contract Documents are hereby deleted, and references to the manner
of resolution of claims and disputes as contained in Paragraphs 4.4 and 4.5 are hereby substituted in their
place in each instance.
§ 13.13 INSPECTION AND AUDIT. The Owner may inspect, at any reasonable time, any part of
Contractor's operations and place of business which is related to performance of the Contract Documents.
All records of the Contractor in connection with the Project shall be subject to audit by the Owner, whether
conducted as an internal or external audit. Payment under this Contract shall not preclude the Owner from
recovering excessive, erroneous or illegal payments previously made to the Contractor.
§ 13.14 AFFIRMATIVE ACTION. The Contractor shall not discriminate with regard to hiring, termination
or other incidents of employment on the basis of race, sex, national origin, religion, age or handicap. The
Contractor agrees to: (a) adhere to the principles set forth in Executive Order 11246 and 11375, and to
undertake specifically to maintain employment policies and practices that affirmatively promote equality of
opportunity for handicapped persons, minority group persons and women; (b) take affirmative steps to hire
and promote women and minority group persons at all job levels and in all aspects of employment; (c)
communicate this policy in both English and Spanish to all persons concerned within the company, with
outside recruiting services and the minority community at large; (d) provide the Owner on request a
breakdown of labor force by ethnic group, sex, and job category; and (e) discuss with the Owner its policies
and practices relating to its affirmative action program.
ARTICLE 14 TERMINATION OR SUSPENSION OF THE CONT
RACT
§ 14.1 TERMINATION BY THE CONTRACTOR
§ 14.1.1 The Contractor may terminate the Contract if the Work is stopped for a period of 30 consecutive
days through no act or fault of the Contractor or a Subcontractor, Sub-subcontractor or their agents or
employees or any other persons or entities performing portions of the Work under direct or indirect contract
with the Contractor, for any of the following reasons:
.1
issuance of an order of a court or other public authority having jurisdiction which requires
all Work to be stopped;
.2
an act of government, such as a declaration of national emergency which requires all Work
to be stopped;
.3
because the Architect has not issued a Certificate for Payment and has not notified the
Contractor of the reason for withholding certification as provided in Section 9.4.1, or
because the Owner has not made payment on a Certificate for Payment within the time
stated in the Contract Documents; or
.4
the Owner has failed to furnish to the Contractor promptly, upon the Contractor's request,
reasonable evidence as required by Section 2.2.1.
§ 14.1.2 The Contractor may terminate the Contract if, through no act or fault of the Contractor or a
Subcontractor, Sub-subcontractor or their agents or employees or any other persons or entities performing
portions of the Work under direct or indirect contract with the Contractor, repeated suspensions, delays or
interruptions of the entire Work by the Owner as described in Section 14.3 constitute in the aggregate more
than 100 percent of the total number of days scheduled for completion, or 120 days in any 365-day period,
whichever is less.
§ 14.1.3 If one of the reasons described in Section 14.1.1 or 14.1.2 exists, the Contractor may, upon seven
(7) days' written notice to the Owner and Architect, terminate the Contract and recover from the Owner
payment for Work executed and for proven loss with respect to materials, equipment, tools, and
construction equipment and machinery, including reasonable overhead, profit and damages.
§ 14.1.4 If the Work is stopped for a period of 60 consecutive days through no act or fault of the Contractor
or a Subcontractor or their agents or employees or any other persons performing portions of the Work
under contract with the Contractor because the Owner has persistently failed to fulfill the Owner's
obligations under the Contract Documents with respect to matters important to the progress of the Work,
the Contractor may, upon seven additional days' written notice to the Owner and the Architect, terminate
the Contract and recover from the Owner as provided in Section 14.1.3.
§ 14.2 TERMINATION BY THE OWNER FOR CAUSE
§ 14.2.1 The Owner may terminate the Contract if the Contractor:
.1
persistently or repeatedly refuses or fails to supply enough properly skilled workers or
proper materials;
.2
fails to make payment to Subcontractors for materials or labor in accordance with the
respective agreements between the Contractor and the Subcontractors;
.3
persistently disregards laws, ordinances, or rules, regulations or orders of a public authority
having jurisdiction; or
.4
otherwise is guilty of substantial breach of a provision of the Contract Documents.
§ 14.2.2 When any of the above reasons exist, the Owner, upon certification by the Architect that sufficient
cause exists to justify such action, may without prejudice to any other rights or remedies of the Owner and
after giving the Contractor and the Contractor's surety, if any, seven days' written notice, terminate
employment of the Contractor and may, subject to any prior rights of the surety:
.1
take possession of the site and of all materials, equipment, tools, and construction equipment
and machinery thereon owned by the Contractor;
.2
accept assignment of subcontracts pursuant to Section 5.4; and
.3
finish the Work by whatever reasonable method the Owner may deem expedient. Upon
request of the Contractor, the Owner shall furnish to the Contractor a detailed accounting of
the costs incurred by the Owner in finishing the Work.
§ 14.2.3 When the Owner terminates the Contract for one of the reasons stated in Section 14.2.1, the
Contractor shall not be entitled to receive further payment until the Work is finished.
§ 14.2.4 If the unpaid balance of the Contract Sum exceeds costs of finishing the Work, including
compensation for the Architect's services and expenses made necessary thereby, and other damages
incurred by the Owner and not expressly waived, such excess shall be paid to the Contractor. If such costs
and damages exceed the unpaid balance, the Contractor shall pay the difference to the Owner. The amount
to be paid to the Contractor or Owner, as the case may be, shall be certified by the Architect, upon
application, and this obligation for payment shall survive termination of the Contract.
§ 14.3 SUSPENSION BY THE OWNER FOR CONVENIENCE
§ 14.3.1 The Owner may, without cause, order the Contractor in writing to suspend, delay or interrupt the
Work in whole or in part for such period of time as the Owner may determine.
§ 14.3.2 The Contract Sum and the Contract Time shall be adjusted for increases in the cost and time caused
by suspension, delay or, interruption as described in Subparagraph 14.3.1, excluding profit. No adjustment
shall be made to the extent:
.1
.2
that performance is, was or would have been so suspended, delayed or interrupted by another
cause for which the Contractor is responsible; or
that an equitable adjustment is made or denied under another provision of the Contract.
§ 14.4 TERMINATION BY THE OWNER FOR CONVENIENCE
§ 14.4.1 The Owner may, at any time, terminate the Contract for the Owner's convenience and without
cause.
§ 14.4.2 Upon receipt of written notice from the Owner of such termination for the Owner's convenience,
the Contractor shall:
.1
cease operations as directed by the Owner in the notice;
.2
take actions necessary, or that the Owner may direct, for the protection and preservation of
the Work; and
.3
except for Work directed to be performed prior to the effective date of termination stated in
the notice, terminate all existing subcontracts and purchase orders and enter into no further
subcontracts and purchase orders.
§ 14.4.3 In case of such termination for the Owner's convenience, the Contractor shall be entitled to receive
payment for Work executed.
SECTION 00400
STATE OF NEW MEXICO DEPARTMENT OF WORKFORCE SOLUTIONS
WAGE RATES
WAGE DECISION NUMBER: BE 09-1495 B
- TO BE PROVIDED -
BID #T-xxxx; Advertised November 15, 2014
Copyright CNM, 2014. All rights reserved.
SECTION 00400- 1
The Replacement of the Automatic
Fire Alarm Systems Buildings
E, J, K, N, P, SSC, TC, & W
Central New Mexico Community College
Hughes Associates, Inc
Albuquerque, NM
HAI Project No. 1KLG00046
SECTION 28000 – FIRE DETECTION AND ALARM SYSTEM
PART 1 – GENERAL
1.1
RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary
Conditions and Division 1 Specification Sections, apply to this Section.
1.2
SUMMARY
A. This Section includes fire alarm systems with manual stations, detectors, signal equipment,
control units, interconnection with building systems, devices, internet off-site monitoring and
receiving station, removal of existing fire alarm systems and temporary fire alarm system
coverage.
B. All work indicated in the drawings and described in these specifications shall be completed no
later than 270 days from the authorization to proceed.
1.3
DEFINITIONS
A. FACP: Fire alarm control panel.
B. Authority Having Jurisdiction: State of New Mexico, Office of the Fire Marshall.
C. Owner: Central New Mexico Community College, Physical Plant Department
D. Definitions in NFPA 72 apply to fire alarm terms used in this Section.
1.4
WORK INCLUDED
A. The contractor shall furnish and install a complete distributed microprocessor based 24VDC,
electrically supervised, analog "intelligent", fire alarm systems as specified herein and indicated
on the drawings in each of the following buildings:
Main Campus Buildings E, N, SSC, TC, W.
Montoya Campus Buildings J, K, and P.
B. The system shall include, but not be limited to, all control equipment, manual smoke control
equipment, remote transponder panels, power supplies, signal initiating, distributed amplifiers
and visual and voice evacuation notification devices, conduit, wire, fittings, and all other
accessories required to provide a complete and operational system as herein specified and
indicated on the contract drawings.
C. Work shall begin at the source of 120 volt AC power for the fire alarm panels; auxiliary power
supplies; and all control equipment and shall include but not be limited to providing the
following:
1.
2.
3.
Intelligent / Addressable Fire Alarm Control Panel
Voice Control Center Panels with Manual Microphones
Network Components and Programming
4.
5.
IP Digital Alarm Communicator Transmitter (DACT) Modules
Distribution (Remote) Amplifiers
RFB #T-2922; Advertise on February 27, 2014
SECTION 028000 - 1
The Replacement of the Automatic
Fire Alarm Systems Buildings
E, J, K, N, P, SSC, TC, & W
Central New Mexico Community College
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
1.5
Hughes Associates, Inc
Albuquerque, NM
HAI Project No. 1KLG00046
Auxiliary (Remote) Power Supply Units
Remote (Alpha-Numeric) Annunciators
IP DACT receiver station
SLC Circuits
Dedicated Power Circuits
Initiation Circuits
Notification Circuits
Control Circuits
Monitoring Circuits
Specified Circuit and System Spare Capacity
Conduit , Junction Boxes, and Sleeves
Detection Devices
Manual Pull Stations
Audible/Visual Devices
Alarm Verification
Door Release Hardware and Controls.
Elevator Recall, Power Shutdown and Cab Notification.
HVAC Shutdown
Cutting and Opening of Building Surfaces
Patching, Fire-stopping, and Priming of Affected Building Surfaces
Temporary Fire Alarm System Coverage of Facility
Removal of Existing Fire Alarm Circuits, Devices, and Equipment
Monitor Modules on Control Valves and Waterflow Switches for Existing Automatic
Sprinkler Systems.
SUBMITTALS
A. The installing contractor and/or equipment supplier shall provide complete installation documents
to include detailed submittals and shop drawings. Installation drawings shall include, but not be
limited to:
1.
Line by line specification review stating compliance or deviation.
2.
Complete system bill of material.
3.
Factory data sheets on each piece of equipment proposed including all electrical equipment
and components.
4.
Complete floor plan drawings locating all system devices including wire routing, sizes, and
conduit size and routing.
5.
Notification appliance circuit identification numbering and sequence on riser diagram shall be
consistent with floor plan.
6.
Drawings of detailed connections to interfaced equipment including, but not limited to,
elevators, AHUs, door holders, Building Automation Systems, smoke control systems,
sprinkler systems.
7.
Complete configuration of the installation of the proprietary receiving equipment.
8.
Provide all device addresses on submitted drawings.
9.
Riser diagrams including associated conduit sizes.
RFB #T-2922; Advertise on February 27, 2014
SECTION 028000 - 2
The Replacement of the Automatic
Fire Alarm Systems Buildings
E, J, K, N, P, SSC, TC, & W
Central New Mexico Community College
Hughes Associates, Inc
Albuquerque, NM
HAI Project No. 1KLG00046
10. Control panel wiring.
11. Voice Evacuation Speaker calculations:
a.
Provide calculations such that the total wiring losses for each individual circuit is less
than 1 dBA at the last device on the circuit when measured in the worst case direction on
the circuit. Provide calculations that show that no individual speaker circuit is loaded
beyond 50% of its capacity. Provide calculations that show that the total load for each
amplifier is 50% or less of its capacity.
b.
All “Acoustically Distinguishable Spaces” shall be indicated on shop drawings.
12. Load Calculations:
a.
Provide calculations showing that no individual initiation, SLC, or visual notification
circuit is loaded beyond 80% of its capacity. Provide calculations that show that the total
load for each remote power supply or FACP power supply is 80% or less of its capacity.
13. Voltage Drop Calculations:
a.
Provide voltage drop calculations by the use of either a lumped load calculation (all
devices assumed at the end of the circuit) or by the distributive load calculation method
whereby voltage drops are calculated for each device. If the distributive method is
chosen then use the current rating of the device at its lowest voltage rating. If the
lumped load method is chosen then use the current rating of the device at 24 volts.
b.
Provide calculations such that with a supply voltage of 24.0 volts, the last device shall
have no less than 21.6 volts measured across its terminals. The last device shall be that
device that has the lowest voltage measured across its terminals as determined by
measurements taken from the FACP to the last device in each leg of a circuit.
c.
All wiring shall be sized such that a 20% increase in the number of 75 candela devices
and wire added to a circuit will not lower the voltage drop at the worst case device to
less than 20 volts.
14. Provide battery calculations for voice system as follows:
a.
Calculate standby battery requirements per manufacturer’s installation requirements
including all factors for aging, etc.
b.
Provide batteries with capacity rated at 150% of above calculated value.
15. Software programming matrix with all labels and addresses.
16. Provide all submittal data in bound form with contractor's name, manufacturer's name, project
name, NICET Level III certification number, and state fire alarm license number identified.
17. Contractor’s shall submit for approval the complete engineered system configuration and
layout showing all devices, wiring, conduit, and locations along with other required
information as specified herein to provide a complete operational system.
18. It shall be the responsibility of the installing contractor to coordinate all requirements
surrounding installation of the fire alarm system with all other trades.
RFB #T-2922; Advertise on February 27, 2014
SECTION 028000 - 3
The Replacement of the Automatic
Fire Alarm Systems Buildings
E, J, K, N, P, SSC, TC, & W
Central New Mexico Community College
Hughes Associates, Inc
Albuquerque, NM
HAI Project No. 1KLG00046
B. The Contractor shall provide CNM with Operation and Maintenance Manual in loose leaf, threering binders. Operation and Maintenance Manual shall be written, compiled and edited
specifically for this project and the system installed. Unedited manufacturer’s catalog data sheets
and/or equipment manuals are unacceptable. The manual shall include as a minimum, but not be
limited to:
1.
A detailed narrative description of the system architecture, inputs, notification signaling,
auxiliary functions, annunciation, intended sequence of operations, expansion capability,
application considerations, and limitations.
2.
A detailed description of the operation of the system, including operator responses. The
approved sequence of operation shall be placed in, or adjacent to, the operator's control panel.
3.
A detailed description of routine maintenance required or recommended or as would be
provided under a maintenance contract including a testing and maintenance schedule and
detailed testing and maintenance instructions for each type of device installed.
4.
Manufacturers' data sheets and installation manuals/instructions for all equipment installed
with detailed troubleshooting instructions for each specific type of trouble condition
recognized by the system, including opens, grounds, parity errors, "loop failures", etc. These
instructions shall include a list of all trouble signals annunciated by the system, a description
of the condition(s) which will cause those trouble signals, and step by step instructions
describing how to isolate those problems and correct them (or call for service, as appropriate).
5.
A list of recommended spare parts.
6.
Service directory which includes the main 24-hour emergency service number and at least
three alternate numbers which are monitored on a 24-hour basis.
7.
Small scale (11 inches by 17 inches) contractor record drawings of the system.
8.
Thirty (30) days prior to the completion of the work, the Contractor shall submit to CNM
four(4) copies of the draft manual for approval (excluding Contractor record drawings).
9.
Thirty (30) days prior to application for final payment, six (6) copies of the approved manual
shall be delivered to CNM.
C. Prior to the scheduling of final testing for each building, submit the following draft documents:
1.
Two full-size, draft sets of the proposed record drawings for the building to be tested. Record
drawings are required to show and to identify quantities of junction boxes, spare conductors,
splices, device backboxes and terminal strips. This submittal shall include a schedule of all
connections/terminations, indexed by junction box, device backbox and terminal strip and
shall reference wire tag numbers as installed.
2.
Copies of the proposed testing procedure and documentation format.
3.
Testing shall not proceed until draft record drawings and proposed testing documentation has
been approved by the Owner.
RFB #T-2922; Advertise on February 27, 2014
SECTION 028000 - 4
The Replacement of the Automatic
Fire Alarm Systems Buildings
E, J, K, N, P, SSC, TC, & W
Central New Mexico Community College
Hughes Associates, Inc
Albuquerque, NM
HAI Project No. 1KLG00046
4.
Upon completion of the testing, the Owner shall return a copy of the draft record documents
with comments to be incorporated into the final record documents.
5.
Copies of the pre-testing report specified in Part 3
D. Prior to submission of the request for final payment for the fire alarm system and the beginning
of the warranty period, submit the following completed project record documents to CNM:
1.
Copies of all reports for tests and inspections as required by the SFMO and as specified.
2.
All permits and licenses required to be in the possession of CNM by the SFMO.
3.
Record drawings of the complete installation to include, but not be limited to, the information
required for the installation documents. All information shall accurately show the completed
installation. Record drawings of the floor plans shall be AutoCAD Release 2007, or later, as
requested by the CNM.
4.
Original warranty documents including, but not limited to, those of the Fire Alarm Equipment
Manufacturer (FAEM). Warranty documents shall reference and be binding to the warranty
provisions specified.
5.
Copies of all site specific programming on electronic media suitable for downloading into the
fire alarm system.
6.
Submit three (3) sets of operations and maintenance instructions.
7.
Submit to CNM’s Engineer a copy of the transmittal to CNM for all final complete project
record documents.
E. Prior to submission of the request for final payment for the fire alarm system and the beginning of
the warranty period, submit a complete copy of the system programming, on non-volatile
electronic media, a copy of the system programming suitable for downloading to the fire alarm
system by a qualified technician. Provide one separate copy for each building.
F. Prior to submission of the request for final payment for the fire alarm system and the beginning of
the warranty period, the Contractor shall provide CNM with one (1) copy of all documents that
are reviewed and approved by the SFMO. These documents shall include, but not be limited to,
the following:
1.
Site inspection forms
2.
Permits and permit drawings
3.
Final inspection forms
4.
All documents must include all required approval stamps, signatures or other information
necessary to properly certify that the installation has been reviewed and accepted by the
SFMO and all other required regulatory agencies or departments.
5.
Forward in writing, to CNM’s Engineer, any comments from the SFMO within two (2)
working days after the receipt of their comments.
RFB #T-2922; Advertise on February 27, 2014
SECTION 028000 - 5
The Replacement of the Automatic
Fire Alarm Systems Buildings
E, J, K, N, P, SSC, TC, & W
Central New Mexico Community College
Hughes Associates, Inc
Albuquerque, NM
HAI Project No. 1KLG00046
G. All documents heretofore specified for submission “prior to submission of the request for final
payment for the fire alarm system and the beginning of the warranty period”, may be submitted
and will be considered on a per building basis. The Owner reserves the right to issue final
acceptance and payments for individual buildings on either a per building of complete project
basis.
H. All submittals will be reviewed by the Owner once for compliance with the contract documents
and a second time for compliance with initial review comments. Cost for additional reviews
necessitated by incomplete on incorrect resubmissions shall be the charged to the contractor.
I.
1.6
Upon execution of a liability waiver of to the Owner and Engineer by the contractor, electronic
media copies of the contract drawings will be made available to the contractor.
WARRANTY PERIOD
A. The Contractor shall warrant the entire fire alarm system, all materials and workmanship during
the installation period and for a period of one year, beginning with the date of final acceptance by
CNM. The Contractor shall be responsible during the design, installation, testing and guarantee
periods for any damage caused by the Contractor or Subcontractors, or by defects in the
Contractor's or Subcontractors' work, materials or equipment.
B. The warranty or any part of the warranty shall not be made void by any required operation or
inspection of the system after acceptance during the warranty period. CNM may, at CNM’s
option, select qualified firms other than Warrantor to provide required tests and inspections.
System testing and inspections will be conducted only by a duly licensed company under contract
with CNM to perform scheduled testing and inspections as required by the SFMO. The
Warrantor may elect to have a representative present at the scheduled testing during the warranty
period.
C. All warranty documents shall be submitted prior to the application for final payment.
1.7
QUALITY ASSURANCE
A. Installer Qualifications: Installation shall be accomplished by a firm with a minimum of five
years experience in the installation of voice evacuation fire alarm systems and shall have on staff
a full time (NICET) Level III Fire Alarm Systems Technician. Any proposed installer who
cannot show evidence of such qualifications may be rejected. The services of a NICET Level III
Fire Alarm Systems Technician currently certified by the fire alarm control equipment
manufacturer shall be provided to supervise installation, adjustments, and tests of the fire alarm
system. This technician shall be in attendance at all times during system installation.
B. Manufacturer Qualifications: A firm experienced in manufacturing systems UL listed under
Category UUKL.
C. Source Limitations: Obtain Firelite brand fire alarm system components through authorized
distributors of the manufacturer.
RFB #T-2922; Advertise on February 27, 2014
SECTION 028000 - 6
The Replacement of the Automatic
Fire Alarm Systems Buildings
E, J, K, N, P, SSC, TC, & W
Central New Mexico Community College
Hughes Associates, Inc
Albuquerque, NM
HAI Project No. 1KLG00046
D. Comply with all applicable portions of codes, standards and appendix material as follows:
1.
2006 International Fire Code
2.
2002 National Fire Alarm Code (NFPA 72)
3.
2009 Standard for the Installation of Air-Conditioning and Ventilating Systems, (NFPA 90A).
4.
2011 National Electrical Code (NFPA 70)
E. If CNM experiences an unacceptable number of nuisance or unexplained false alarms during the
installation and guarantee periods, the Contractor shall be responsible for providing the necessary
labor, material and technical expertise to correct the problem to the satisfaction of CNM.
F. The following number of nuisance alarms, calculated as a ratio of false alarms to number of
initiation devices, shall be considered unacceptable:
1.
Automatic photoelectric type (system connected) smoke detectors - More than two nuisance
alarms per 100 detectors per six months during the system guarantee period. If this number is
calculated to be less than two, two nuisance alarms shall be considered unacceptable. Any
calculated number shall be rounded up.
2.
Automatic duct-type smoke detectors - More than two nuisance alarms per 50 detectors per six
months during the system installation and guarantee periods. If this number is calculated to be
less than two, two nuisance alarms shall be considered unacceptable. Any calculated number
shall be rounded up.
3.
Any nuisance alarms shall be considered unacceptable for the following types of equipment:
a. Manual fire alarm stations.
b. Sprinkler or standpipe system water flow devices.
c. Sprinkler or standpipe system valve supervisory switches.
d. Range hood and duct fire suppression system monitoring devices.
1.8
TRAINING
A. The final, approved training agenda shall be submitted fourteen (14) days prior to the final system
acceptance test. One 2-hour training sessions shall be provided by the Contractor after
coordination with CNM. Scheduling of training will be scheduled at CNM’s convenience at
times of minimal impact on facility operations. .
B. The Contractor shall provide training to the Facility staff necessary for the operation of any and
all temporary fire alarm configurations during the period of installation for the new system.
C. Training for staff personnel, in the operation and use of the system shall include actual activation
of alarm, supervisory and trouble conditions and designated staff shall be permitted to have
“hands-on” response operation.
D. The training session shall be videotaped and recorded. Two (2) copies of the training session
shall be provided to the CNM in DVD format.
E. Training shall include all system operational functions needed by Facility staff. This shall
include, but will not be limited to:
RFB #T-2922; Advertise on February 27, 2014
SECTION 028000 - 7
The Replacement of the Automatic
Fire Alarm Systems Buildings
E, J, K, N, P, SSC, TC, & W
Central New Mexico Community College
1.
Alarm acknowledgement.
2.
Interpretation of the scheme used to provide identifiers.
3.
System reset.
4.
Basic troubleshooting.
.
1.9
Hughes Associates, Inc
Albuquerque, NM
HAI Project No. 1KLG00046
SEQUENCING AND SCHEDULING
A. Existing Fire Alarm Equipment: In all occupied areas, maintain fully operational until new
equipment has been tested and accepted. As new equipment is installed, label it "NOT IN
SERVICE" until it is accepted. Remove labels from new equipment when put into service and
label existing fire alarm equipment "NOT IN SERVICE" until removed from the building.
B. Reused Existing Device Locations: Where existing devices are located in boxes, spaces, or using
raceway approved for reuse by new system devices. The installer shall provide a temporary
configuration of devices providing equal coverage to the existing system. The temporary
configuration shall be approved by the Owner’s representative
C. Equipment Removal: After acceptance of the new fire alarm system, remove existing
disconnected fire alarm equipment and restore damaged surfaces. Remove from site and legally
dispose of existing material not designated for other disposition.
1.10
EXTRA MATERIALS
A. Furnish extra materials described below that match products installed and that are packaged with
protective covering for storage and identified with labels describing contents.
1.
Notification Appliances: Quantity equal to 10 percent of amount of each type installed, but
not less than two units.
B. Smoke Detectors, and Heat Detectors: Quantity equal to 10 percent of amount of each type
installed, but not less than two units of each type.
C. Detector Bases: Quantity equal to 2 percent of amount of each type installed, but not less than
two units of each type.
D. Keys and Tools: Two sets for access to locked and tamperproof components.
1.11 FINAL APPROVAL AND ACCEPTANCE
A. Final approval and acceptance of the work will be given by CNM when:
1.
The complete system has been inspected, tested and approved in writing by CNM and the
authority having jurisdiction.
2.
All required submittals, including system operation and maintenance manuals, accurate
contractor record drawings, test reports, spare parts, special tools and training have been
provided to, reviewed by and accepted in writing by CNM
RFB #T-2922; Advertise on February 27, 2014
SECTION 028000 - 8
The Replacement of the Automatic
Fire Alarm Systems Buildings
E, J, K, N, P, SSC, TC, & W
Central New Mexico Community College
1.12
Hughes Associates, Inc
Albuquerque, NM
HAI Project No. 1KLG00046
FUNCTIONAL DESCRIPTION OF SYSTEM
A. Alarm Detection
1.
An alarm condition shall cause the following functions to occur at the system control units
(FACP, Annunciators, Voice Control Centers, Auxiliary Power Supplies):
a.
The fire alarm control panel common alarm indicator shall flash and the panel audible
device shall sound. Acknowledging the alarm condition shall silence the audible device
and cause the common alarm indicator to illuminate steady.
b.
The alpha-character liquid crystal display shall indicate all applicable information
associated with the alarm condition including zone, device type, device location, and
time of alarm. Location and zoning messages shall be custom field programmed to
respective premises.
c.
Display system status changes on the remote annunciator and remote voice control unit.
d.
Activate the alert tone in the building of incidence. Upon expiration of the alert tone, a
predetermined voice evacuation message shall be transmitted to the affected building.
e.
Activate all visual notification devices in the building of incidence.
f.
Manually activating the "Alarm Silence" at the panel shall de-energize the
audible/visual, visual, and audible devices. An additional alarm reported to the panel
subsequent to activating the "Alarm Silence" shall re-energize the notification
appliances. All designated non silenceable auxiliary control functions shall remain in
operation until such time as the control panel is cleared and reset manually (i.e., fan
control outputs, central station interface, elevator recall interface, etc.).
g.
Transmit an “alarm” signal to the U.L. listed proprietary receiving
Owner’s security dispatch building.
station at the
B. System Supervisory and Trouble Detection
1.
A supervisory or trouble condition shall cause the following function to occur at the system
control units:
a.
The fire alarm control panel trouble indicator shall flash and the internal audible device
shall sound. Acknowledgment of the trouble condition shall silence the audible device
and cause trouble indicators to illuminate steady.
b.
The alpha-character liquid crystal display shall display all applicable information
associated with the respective trouble condition.
c.
Display the system status changes on the remote annunciator and the remote voice
control unit.
d.
Transmit an “supervisory” signal to the U.L. listed proprietary receiving station at the
Owner’s security dispatch building.
RFB #T-2922; Advertise on February 27, 2014
SECTION 028000 - 9
The Replacement of the Automatic
Fire Alarm Systems Buildings
E, J, K, N, P, SSC, TC, & W
Central New Mexico Community College
Hughes Associates, Inc
Albuquerque, NM
HAI Project No. 1KLG00046
C. Device Sequence of Operations
1.
Activation of any pull station, heat detector, smoke detector (excluding those in an AHU
array), kitchen suppression system or waterflow switch shall initiate a device specific
"alarm" condition at the control units.
2.
Activation of any duct detector, or AHU configured smoke detector shall initiate a device
specific “supervisory” condition and shut down the associated unit.
3.
Activation of any alarm condition on a suppression system control panel connected to this
fire alarm system shall activate an “alarm” condition at the control units.
4.
Activation of a smoke detector in elevator equipment rooms, elevator hoistways or an
elevator lobby (other than the first floor) shall provide a signal to return the affected
elevators to the first floor. Activation of a smoke detector in an elevator lobby or elevator
equipment room on the first floor shall provide a signal to return the affected elevators to the
second floor. Additionally, activation of smoke detectors in elevator equipment rooms or
elevator hoistways shall illuminate the “fire helmet” indicator in the elevator cab.
5.
Activation of heat detectors in the elevator hoistway or elevator equipment room shall
initiate recall to the appropriate building floor, activate the “fire helmet” indicator and, upon
completion of the recall of the elevator, shut down the elevator power through addressable
control modules.
6.
Activation of smoke detectors associated with fire doors shall release the designated doors to
close
7.
The manual microphone in the control panel located in the fire control room shall be capable
of selecting notification device speakers on individual floors or all floors simultaneously by
means of clearly labeled switches in the Voice Control Center.
1.13 SYSTEM TOPOGRAPHY AND ZONES
A. The system shall utilize remote transponder panels, auxiliary control units ,distributed voice
communications, auxiliary power supplies and circuit configurations to perform zoning functions
as required by the specifications and drawings.
B. Auxiliary power supplies shall communicate with the main fire alarm control panel via the SLC.
C. Provide isolation modules at the point of entry and exit of an SLC circuit at each floor or zone.
D. Each floor or level shall function as an individual audio zone with an individual switch to activate
manual microphone at the voice control center.
E. All initiation, signaling line, and notification circuits shall be Class ‘B’. Provide a trouble signal
at the FACP identifying a single break in the power circuit and identification of the power circuit
in trouble. .
RFB #T-2922; Advertise on February 27, 2014
SECTION 028000 - 10
The Replacement of the Automatic
Fire Alarm Systems Buildings
E, J, K, N, P, SSC, TC, & W
Central New Mexico Community College
Hughes Associates, Inc
Albuquerque, NM
HAI Project No. 1KLG00046
F. No taps are allowed on any of the circuits. All wiring, including SLC wiring, must route through
each and every device. T-tapping of SLCs is not allowed for any number of devices.
2
PRODUCTS
2.1 MANUFACTURERS
A. Manufacturers: All equipment and components shall be as manufactured or distributed by the
Firelite brand of Honeywell Corporation. Equipment shall be new and the manufacturer’s current
model.
2.2 FIRE ALARM CONTROL PANEL (FACP)
A. The fire alarm control panels shall be as listed below:
Building E :
Building J:
Building K:
Building N:
Building P:
Building SSC:
Building TC:
Building W:
MS-9050-UD
MS-9200-UD
MS-9200-UD
MS-9200-UD
MS-9050-UD
MS-9200-UD
MS-9050-UD
MS-9050-UD
The FACP shall be physically sized and provide motherboards required for supporting the
indicated number of points for addressable, detectors, input or output modules plus an additional
number points of 20%. All circuitry shall be UL Listed for power-limited application. System
shall be designed to provide network compatibility with other Firelite intelligent control panels,
annunciators and voice control centers for future expansion. The system shall include emergency
voice communications (except for Buildings E and P) utilizing distributed amplification.
B. All FACP’s shall be provided with the following interfaces, modules and components:
1.
All panels except MS-9050-UD shall be provided with the two ports for supervised remote
serial annunciator control systems (EIA-485)
2.
The FACP power supply shall provide all control panel and peripheral power needs with
filtered power as well as regulated 24VDC power for external visual devices. The visual
power may be increased as needed by adding additional modular expansion and listed
remote power supplies. All power supplies shall be designed to meet U.L. and NFPA
requirements for power-limited operation on all external signaling lines, including initiating
circuits and notification circuits. Input power shall be 120VAC 60Hz. The power supply
shall provide internal supervised batteries and automatic charger. The power supply shall
provide both positive and negative ground fault supervision, battery/charger fail condition,
A.C. power fail indicators. The power supply shall also provide supervision of modular
expansion power supplies as may be required.
RFB #T-2922; Advertise on February 27, 2014
SECTION 028000 - 11
The Replacement of the Automatic
Fire Alarm Systems Buildings
E, J, K, N, P, SSC, TC, & W
Central New Mexico Community College
Hughes Associates, Inc
Albuquerque, NM
HAI Project No. 1KLG00046
3.
The power supply shall provide standby batteries with 24-hour plus 15-minute alarm
capacity and a battery charger using dual-rate charging techniques for fast battery recharge.
It shall be capable of charging the installed batteries to full nominal charge within a 48 hour
period. IP Digital Alarm Communicator
4.
For each building FACP provide the FireWatch™ IPDACT-2UD. The module shall provide
an alarm output and two additional supervised outputs. Provide the IPDACT-2UD version
6.0 including a modem daughter board (2UD) or later version that supports
upload/download over the Internet or a customer's Intranet. The Owner will provide a
connection point or cable for the IPDACT-2UD to the FACP.
2.3 VOICE COMMUNICATION CONTROL PANEL
A. The Voice Communication Control Panels (VCCP) shall be as listed below:
B. The fire alarm control panels shall be as listed below:
Building J:
Building K:
Building N:
Building SSC:
Building TC:
Building W:
ACC-25/50 Single Zone Capable
ACC-25/50 Dual Zone Capable
ACC-25/50 ZS with Zone Splitter Module (ACC-ZSM)
ACC-25/50 Dual Zone Capable
ACC-25/50 Single Zone Capable
ACC-25/50 Single Zone Capable
C. Each VCCP will include the primary 25 amplifier and the additional ACC-AAM25: 25 watt, 25
VRMS audio amplifier module.
D. Each VCCP shall incorporate the following LED indicators:
1.
2.
3.
4.
5.
Power On (green).
System Trouble (yellow).
Message Generator Trouble (yellow).
Tone Generator Trouble (yellow).
Microphone Trouble (yellow).
6.
7.
8.
9.
10.
11.
12.
13.
Record/Playback (green).
Zone 1 (green = Active, yellow = Manual Deactivation).
Zone 2 (green = Active, yellow = Manual Deactivation).
Battery Trouble
Charger Trouble
Ground Fault
Speaker Circuit Trouble
Amplifier Supervisory
E. Each speaker circuit shall be supervised for opens, shorts or grounds with direct shorts
prohibiting selection of the respective zone. All speaker circuits shall be power limited. Each
speaker zone shall be provided with an amber trouble LED for circuit trouble conditions and an
active/on LED indicator.
F. Alarm/Paging zones shall be provided with one zone for each level or floor of the building.
RFB #T-2922; Advertise on February 27, 2014
SECTION 028000 - 12
The Replacement of the Automatic
Fire Alarm Systems Buildings
E, J, K, N, P, SSC, TC, & W
Central New Mexico Community College
Hughes Associates, Inc
Albuquerque, NM
HAI Project No. 1KLG00046
G. Provide one standard digitized voice message.
H. Where drawings indicate distributed amplification, the system shall provide distributed
amplification of either the ACC-25/50DA or ACC-25/50DA/ZS as appropriate. Each distributed
amplifier will include the primary 25 amplifier and the additional ACC-AAM25: 25 watt, 25
VRMS audio amplifier module.
I.
The audible fire alarm notification shall be a Code 3 Temporal tone followed by the digitized
voice message. VCCP shall transfer to default tone shall also be automatic upon failure of any
digitized voice message.
J. The VCCP and distributed amplifier power supplies will comply with all the requirements of the
power supplies for the FACP.
K. The distributed amplifiers will provide all LED indicators specified for the VCCP
L. Each VCCP will be provided with a key-on manual microphone and selection switches for each
zone and all-call paging.
2.4 REMOTE ANNUNCIATOR DISPLAY
A. The remote annunciator display shall be located as indicated on the drawings and shall 80character, backlit LCD remote Fire Annunciator for use with the main fire alarm control panel.
The annunciator display will be programmed to mimic critical information of the display of the
control panel, including complete system point status information. The Annuciator shall be e
connected to the main panel via an EIA-485 terminal port of each FACP. The annunciator shall
not require programming and shall derive all operational power from the main fire alarm control
panel
B. The remote annunciator display shall be the Firelite ANN-80
2.5 REMOTE POWER SUPPLIES
A. Remotely located auxiliary power supply (APS): The APS shall be designed for use as either a
remote 24 volt power supply or used to power Notification Appliances. The APS shall offer up to
8.0 amps (4.0 amps continuous) of regulated 24 volt power. It shall include an integral charger
designed to charge 7.0 amp hour batteries. Four outputs shall be available for connection to the
notification devices. The APS Power Supply shall include the ability to delay the AC fail delay as
permitted by NFPA 72. The APS shall include power limited circuitry The APS shall be activated
by an addressable control module and monitored by an addressable monitor module. All four
NAC output circuits, shall be controlled from one input from an addressable control module. The
control module shall be powered from the FCPS-24FS/8 auxiliary 24 VDC power output.
B. Provide UL listed remote power supplies for all audible devices in buildings E and P and all
visual devices as needed per floor. Provide the maximum size battery that is allowed by the
manufacturer. Provide a maximum load on any circuit such that it is 80% of the maximum
current allowed by manufacturer. Provide a total maximum load of 80% of the maximum current
allowed for the remote power supply. The remote power supply shall provide both positive and
negative ground fault supervision, battery/charger fail condition, A.C. power fail indicators.
C. The power supply shall provide standby batteries with 24-hour plus 5-minute alarm capacity and
a battery charger using dual-rate charging techniques for fast battery recharge. It shall be capable
of charging the installed batteries to full nominal charge within a 48 hour period.
RFB #T-2922; Advertise on February 27, 2014
SECTION 028000 - 13
The Replacement of the Automatic
Fire Alarm Systems Buildings
E, J, K, N, P, SSC, TC, & W
Central New Mexico Community College
Hughes Associates, Inc
Albuquerque, NM
HAI Project No. 1KLG00046
D. The Remote Power Supply shall be Firelite FCPS-24FS/8
2.6 PERIPHERAL DEVICES
A. INITIATING DEVICES: Provide the following Firelite initiating devices where indicated on the
drawings and called for in these specifications:
1.
2.
3.
4.
5.
6.
7.
8.
9.
SD355: Addressable low-profile photoelectric smoke detector.
SD355R: Remote test capable addressable photoelectricsmoke detector installation as duct
smoke detector. Install with the DNR(W) duct detector housing. Provide the NEMA 4
enclosure for locations exposed to the weather.
H355R: Fast-response, low-profile heat detector with rate-of-rise option.
MMF-300: Addressable Monitor Module for one zone of normally-open, dry-contact
initiating devices.
MDF-300: Dual Monitor Module. for two Style B (Class B) only IDCs.
CMF-300: Addressable Control Module for one Style Y/Z (Class B/A) circuit.
CRF-300: Addressable relay module containing two isolated sets of Form-C contacts.
SMB500BG-12LX: Addressable manual pull station with interface module mounted inside.
Provide connection to all existing waterflow and tamper switches with MMF-300 or MDF300 modules.
B. NOTIFICATION APPLIANCES: Provide the Firelite SpectrAlert Advance Series of speakers
and speaker-strobes where indicated on the drawings and required by this specification. Tap
setting on speakers shall be initially set at 1/8 watt unless specifically indicated otherwise on the
drawings. Speaker taps shall be adjusted as necessary to deliver a minimum sound level of 70
dBA throughout all offices and office spaces including storage rooms. Candela selection on
strobes shall be set to 75 candela unless otherwise indicated on the drawings
1.
Where indoor, wall-mounted devices are indicated on the drawings, the following white
models shall be provided.
a.
b.
c.
d.
e.
2.
SP(W): Speaker only.
SPS(W): Speaker strobe, selectable candela (15, 15/75, 30, 75, 95, 110, 115).
SW: Strobe only, selectable candela.
P2W: 2-wire horn/strobe.
HW: Horn only.
Where indoor, ceiling-mounted devices are indicated on the drawings, the following white
models shall be provided.
a.
b.
c.
d.
SPC(W): Speaker only.
SPSC(W) Speaker strobe, selectable candela (15, 15/75, 30, 50, 75, 95, 110, 115).
SCW: Strobe only selectable candela.
PC2W: 2-wire horn/strobe.
RFB #T-2922; Advertise on February 27, 2014
SECTION 028000 - 14
The Replacement of the Automatic
Fire Alarm Systems Buildings
E, J, K, N, P, SSC, TC, & W
Central New Mexico Community College
3.
Hughes Associates, Inc
Albuquerque, NM
HAI Project No. 1KLG00046
Where outdoor, wall-mounted devices are indicated on the drawings, the following red
models shall be provided.
a. P2RK: 2-wire horn/strobe
b. SPSRK: Wall mount outdoor speaker strobe, selectable candela
C.
4.
All visual strobes shall be synchronized using the Firelite module MDL
5.
All notification appliances will be marked by the manufacturer with the word “FIRE”
6.
All mounting boxes, trim rings, retro-fit plates and other mounting accessories shall be
manufactured by Firelite for the intended use. Standard electrical boxes and plaster rings
may only be installed where concealed by building construction.
AUXILIARY CONTROL DEVICES
1.
Auxiliary control relays shall be provided for elevator recall, smoke control systems, HVAC
and AHU control and interface. Relays shall be heavy duty type and rated a minimum of 10
amps at 115 VAC resistive. Relays shall be provided with NEMA I dust cover assembly
and be provided with SPDT contacts as well as activated LED indicator.
2.
Provide the RTS-451 key auxiliary test station for each duct smoke detector at locations
indicated on the drawing. Provide all wiring interconnections for complete operation.
3.
Reuse existing door release hardware. Provide connection to the door release hardware with
the CMF-300 or CMD-300 module and provide any auxiliary interface relays required for
proper operation.
3
EXECUTION
3.1
INSTALLATION
A.
Equipment and Device Installation
1.
2.
The main control panel and all node panels shall be surface mounted with no operational
parts which may require maintenance mounted greater than 72-inches above the finished
floor. The control panel annunciator display and control surface shall be mounted so that no
switch, manually operated device, display or LED is greater than 60-inches above the
finished floor.
Duct detectors shall be mounted as follows:
a.
In the supply and/or return air duct of each HVAC unit of greater than 2,000 cfm
capacity. Duct detectors shall be mounted in such a way as to obtain a representative
sample of the air stream. Where possible, locate the duct detectors in the zone
between 6 and 10 duct widths from any duct bends or inlets.
b.
Detectors shall be accessible for cleaning and shall be mounted in accordance with the
manufacturer’s instructions and NFPA standards. Coordinate placement of the
detector with all affected trades and equipment. Connect all circuit conductors that
terminate on the detector.
RFB #T-2922; Advertise on February 27, 2014
SECTION 028000 - 15
The Replacement of the Automatic
Fire Alarm Systems Buildings
E, J, K, N, P, SSC, TC, & W
Central New Mexico Community College
Hughes Associates, Inc
Albuquerque, NM
HAI Project No. 1KLG00046
c.
All HVAC equipment shutdowns shall be initiated by (addressable control modules/
relays). Relays shall be mounted within 3 feet of the motor controller of the affected
equipment. Install all control circuits and terminations on the “coil” side of the relays.
Reconnect all circuits for the “contact” side of the relays as indicated by the
environmental air controls.
d.
Install the remote test station as indicated on the drawings not more than 60-inches
above the finished floor.
3
The remote annunciator shall be mounted so that no switch, manually operated device,
display, or LED is greater than 60-inches above the finished floor. The remote annunciator
shall be located at the entrance designated for responding personnel or as otherwise
acceptable to the SFMO. Where indicated to be adjacent to the voice control center, the
annunciator display will be within legible sight of the operator of the manual microphone
and voice control switch operator.
4
Manual pull stations shall be securely mounted with the operable part of the manual pull
station no greater than 48-inches above the finished floor and no less than 42-inches above
the finished floor except that existing manual pull station locations shall be reused.
5
Audible/visual and visual notification devices shall be mounted with their bottoms at
80-inches above the finished floor or 6-inches below the ceiling, whichever is lower.
6
Audible/visual and visual notification devices shall only be ceiling mounted in corridors and
other locations where shown on drawings or more specific permission is received from the
Owner and approved by the SFMO. Spacing and layout shall comply with the applicable
requirements of the NFPA and accessibility codes referenced heretofore.
7
Wall-mounted audible only notification appliances shall be mounted with their tops not less
than 90-inches above the finished floor and not less than 6-inches below the finished ceiling.
8
Devices shall not be supported by ceiling tiles. Devices must be attached to a back-box
supported by the ceiling grid by listed hangars intended for support from the ceiling grid.
9
Heat detectors shall be installed in accordance with the manufacturer’s recommendations.
Heat detectors installed to initiate elevator power shutdown shall be mounted within 18inches of the associated automatic sprinkler.
10
Smoke detectors shall be installed in accordance with the manufacturer’s recommendations.
Smoke detectors may be installed in the new sprinkler soffits and shall not be installed
within 36 inches of air discharge registers or intake registers unless the detectors are
installed for the purposes of monitoring return air.
11
All devices installed within areas exposed to atmosphere or wet locations, shall be provided
with NEMA 4 or equivalent enclosures.
12
Circuit breakers for dedicated circuits for fire alarm equipment shall be labeled “Fire Alarm”
on the circuit breaker and provided with a lock-on device.
13
Devices and equipment indicated on the drawings to be installed on walls constructed of
drywall, or ceilings constructed of lay-in tile, spline tile, or dry-wall shall be installed
recessed or semi-recessed mounted. Devices on all other walls and ceilings shall be surface
mounted. Trim rings, surface mounting boxes, retro-fit plates and other mounting
accessories shall be as specified by the manufacturer
RFB #T-2922; Advertise on February 27, 2014
SECTION 028000 - 16
The Replacement of the Automatic
Fire Alarm Systems Buildings
E, J, K, N, P, SSC, TC, & W
Central New Mexico Community College
B.
Hughes Associates, Inc
Albuquerque, NM
HAI Project No. 1KLG00046
Wiring
1.
All wiring shall be in accordance with NFPA 72 and NFPA 70. All wiring sizes shall
conform to recommendations of the equipment manufacturer, and as indicated on the
drawings.
2.
All wire shall be U.L. Listed FPLN for limited energy (300V) and fire alarm applications.
Provide minimum of 16 AWG solid wire for initiation, SLC, and speaker circuits. Provide a
minimum of 14 AWG solid wire for visual notification circuits. Provide shielded wiring for
all visual notification & SLC circuits installed in same conduit as other fire alarm system
wiring.
3.
No A.C. wiring or any other wiring shall be run in the same conduit as fire alarm wiring.
4.
All wiring for SLC signaling circuits shall be of the twisted/shielded, low capacitance type
to reduce outside RF and EMF interference and induced noise.
5.
Critical circuit and component wiring shall meet the survivability requirements of NFPA 72.
6.
All voice speakers shall use twisted or shielded wire pair to eliminate cross-talk.
7.
Wiring splices shall be kept to a minimum with required splices to be made in designated
terminal boxes or at field device junction boxes. Transposing or color code changes of wire
will not be permitted. Provide all wiring terminations and splices on listed terminal strips.
Wire nuts are prohibited. Provide heat shrink labels on all wiring at terminations and splices.
8.
No T-taps are allowed on any of the circuits. All wiring, including SLC wiring, must route
through each and every device. T-tapping of SLCs is not allowed for any number of
devices.
9.
Concealed, non-riser conductors not installed in conduit shall be run at right angles to the
building surfaces and shall be a minimum of 9-inches behind or above any removable tiles
or access panels.
10. All wire-ties installed on the project other than provided by the manufacturer in control
equipment shall be plenum-rated. All non-plenum listed ties installed by the contractor will
be removed and replaced.
C.
Conduit/Raceway System
1.
All wire that is exposed to public view shall be installed in an approved conduit/raceway
system. In finished areas, wiremold shall be installed and painted to match the surrounding
wall.
2.
Maximum conduit "fill" shall not exceed 40% per NEC. Provide fill calculations for all
conduit.
3.
Conduit and raceway system shall be installed per the specifications and the NEC.
4.
Conduit shall not enter the control panels or backboxes except where entry is specified by
the manufacturer.
5.
Minimum conduit size shall be 3/4". Install conduit per engineered shop drawings.
RFB #T-2922; Advertise on February 27, 2014
SECTION 028000 - 17
The Replacement of the Automatic
Fire Alarm Systems Buildings
E, J, K, N, P, SSC, TC, & W
Central New Mexico Community College
D.
Hughes Associates, Inc
Albuquerque, NM
HAI Project No. 1KLG00046
6.
All vertical wiring and all main trunk/riser wiring shall be installed in a complete
raceway/conduit system. All riser boxes shall be adequately sized for the number of
conductors traversing the respective box as well as the number of terminations required.
Provide proper means for support of vertically installed conductors at EACH floor.
7.
Wiring and conduit installation shall meet local, state, national and federal code installation
requirements.
8.
NAC Circuits may be installed in metal clad (type MC) raceway.
9.
All raceway and conduit installed a minimum of 9” above accessible ceilings or from the
openings of access panels.
MATERIAL HANDLING
1.
Storage
a. Owner will provide the Contractor with a storage space for the Contractor's use during
this project. The Contractor shall be responsible for the security of this space.
b. Overnight storage of materials is limited to the assigned storage area. Materials brought
to the work area shall be installed the same day, or returned to the assigned storage area
unless previously approved by Owner.
2. Receiving and Handling
a. The Contractor shall be responsible for all receiving, handling and storage of materials
at the job site.
b. Use of loading docks, service drives and freight elevators shall be coordinated with
Owner.
3. Rubbish Removal
a. The Contractor shall remove rubbish and debris resulting from his work on a daily basis.
Rubbish not removed by the Contractor will be removed by GSA Fire Protection
Engineer and back charged to the Contractor.
b. Removal of debris and rubbish from the premises shall be coordinated with Owner
E.
PAINTING AND PATCHING
1. Raceway Finishes: All fire alarm raceways shall be thoroughly cleaned, removing all dirt,
oil, etc. and made ready to receive paint. All fire alarm raceways exposed in finished areas
shall be painted to match the adjacent existing finish.
2. Surface Repairs: Holes in walls or floors cut during the performance of this work and all
holes or cuts resulting from the removal of existing fire alarm system devices, equipment or
circuits shall be patched or covered with standard escutcheon plates so as to completely
conceal the cuts where they would otherwise be exposed to view. Final finishes shall match
adjacent surfaces. Escutcheon plates shall not be used on painted ceilings or walls without
specific approval by the Owner.
RFB #T-2922; Advertise on February 27, 2014
SECTION 028000 - 18
The Replacement of the Automatic
Fire Alarm Systems Buildings
E, J, K, N, P, SSC, TC, & W
Central New Mexico Community College
F.
Hughes Associates, Inc
Albuquerque, NM
HAI Project No. 1KLG00046
TEST AND REPORTS
1. Pretesting: After installation, perform complete pretesting. Determine, through pretesting,
the compliance of the system with requirements of Drawings and Specifications. Correct
deficiencies observed in pretesting. Replace malfunctioning or damaged items with new
ones, and retest until satisfactory performance and conditions are achieved. Prepare forms for
systematic recording of acceptance test results.
2. Report of Pretesting: After pretesting is complete, provide a letter certifying the installation
is complete and fully operable, including the names and titles of witnesses to preliminary
tests.
3. Final Test Notice: Provide a minimum of 10 days notice in writing when the system is ready
for final acceptance testing.
4. Minimum System Pretests: Test the system according to procedures outlined in NFPA 72
and the following:
a.
Verify the absence of unwanted voltages between circuit conductors and ground.
b.
Test all conductors for insulation short circuits using an insulation-testing device
(Megger). Provide record of tests on all circuits.
c.
With each circuit pair, short circuit at the far end of the circuit and measure the circuit
resistance with an ohmmeter. Record the circuit resistance of each circuit on record
drawings.
d.
Verify that the control unit is in the normal condition as detailed in the manufacturer's
operation and maintenance manual.
e.
Test all circuits for proper signal transmission under open circuit conditions. One
connection each should be opened at each SLC, initiating, and notification devices.
Observe that all signals are received with a single open circuit.
f.
Test each initiating and notification device for alarm operation and proper response at the
control unit. Test smoke detectors with actual products of combustion.
g.
Test the system for all specified functions according to the approved operation and
maintenance manual. Systematically initiate specified functional performance items at
each station, including making all possible alarm and monitoring initiations and using all
communications options. For each item, observe related performance at all devices
required to be affected by the item under all system sequences. Observe indicating lights,
displays, signal tones, and annunciator indications. Observe all voice audio for routing,
clarity, quality, freedom from noise and distortion, and proper sound level.
h.
Test Both Primary and Secondary Power: Verify by test that the secondary power system
is capable of operating the system for the period and in the manner specified.
5. Correct deficiencies indicated by tests and completely retest work affected by such
deficiencies. Verify by the system test that the total system meets Specifications and
complies with applicable standards.
6. Report of Tests and Inspections: Provide a written record of inspections, tests, and detailed
test results in the form of a test log. Submit log on the satisfactory completion of tests.
RFB #T-2922; Advertise on February 27, 2014
SECTION 028000 - 19
The Replacement of the Automatic
Fire Alarm Systems Buildings
E, J, K, N, P, SSC, TC, & W
Central New Mexico Community College
Hughes Associates, Inc
Albuquerque, NM
HAI Project No. 1KLG00046
7. The contractor shall test the entire system in the presence of all SFMO as often as may be
required.
8. It is the intent of these specifications and of the Owner that a continuous program of system
maintenance be implemented by the Owner in compliance with NFPA Standard 72. The
installing contractor, may at his/her option, provide a proposal for such services upon
completion of the project.
END OF SECTION 02800
RFB #T-2922; Advertise on February 27, 2014
SECTION 028000 - 20
The Replacement of the Automatic
Fire Alarm Systems Buildings
E, J, K, N, P, SSC, TC, & W
Central New Mexico Community College
Hughes Associates, Inc
Albuquerque, NM
HAI Project No. 1KLG00046
APPENDIX A
1.
BIDDER’S CHECKLIST
Does Bid Price include all necessary demolition and restoration of existing walls, floors, and
ceilings?
2.
Does the Bid Price include providing and installing a FireWatch™ IP Communicator in each fire
alarm control panel?
3.
Does the Bid Price include providing and installing a FireWatch™ IP Communicator in each fire
alarm control panel?
4.
Does the Bid Price include providing and installing the Visor-ALARM-PLUS IP receiver at the
CNM Security Building?
5.
Does the Bid Price include providing l dedicated 120 VAC power circuits required for each
FACP, Auxiliary Power Supply, and Distributed Amplifier?
6.
Does the Bid Price include maintaining existing or temporary fire alarm coverage of each building
during system construction and complete removal of the existing system upon completion of
installation of the new system?
7.
Does Bid Price include all taxes?
8.
Does Bid Price include all testing, inspection and permit fees?
9.
Does price include a one year guarantee?
10. Have existing building conditions been surveyed?
11. The proposed Bid Price is the sum of the following dollar amounts:
a.
b.
c.
d.
e.
f.
g.
h.
All work in Building SSC
All work in Building E
All work in Building J
All work in Building K
All work in Building N
All work in Building P
All work in Building TC
All work in Building W
Total Amount (equal to amount on bid form)
12. Is it understood that the installing Contractor shall be completely responsible for the detailed
installation and record drawings, as well as installation of the Systems?
Contractor Name: ___________________________________________________
Signature: __________________________________________________________
Date: ____________________________
RFB #T-2922; Advertise on February 27, 2014
Appendix A - 1
The Replacement of the Automatic
Fire Alarm Systems Buildings
E, J, K, N, P, SSC, TC, & W
Central New Mexico Community College
Hughes Associates, Inc
Albuquerque, NM
HAI Project No. 1KLG00046
APPENDIX B
PROJECT DRAWINGS
DRAWING NUMBER
FA101-N
FA102-N
FA103-N
FA200-N
FA201-N
FA202-N
FA101-E
FA200-E
FA201-E
FA101-J
FA200-J
FA201-J
FA101-K
FA102-K
FA200-K
FA201-K
FA101-P
FA200-P
FA201-P
FA101A-SSC
FA101B-SSC
FA101C-SSC
FA102-SSC
FA200-SSC
FA201-SSC
FA101-W
FA200-W
FA201-W
FA101-TC
FA200-TC
FA201-TC
RFB #T-2922; Advertise on February 27, 2014
DRAWING DESCRIPTION
1st Floor Plan – Building N
2nd Floor Plan – Building N
3rd Floor Plan – Building N
Riser Diagram – Building N
Programming – Building N
Details – Building N
1st Floor Plan – Building E
Riser Diagram – Building E
Programming/Details – Building E
1st Floor Plan – Building J
Riser Diagram – Building J
Programming/Details – Building J
1st Floor Plan – Building K
2nd Floor Plan – Building K
Riser Diagram – Building K
Programming/Details – Building K
1st Floor Plan – Building P
Riser Diagram – Building P
Programming/Details – Building P
1st Floor Plan, Area A – Building SSC
1st Floor Plan, Area B – Building SSC
1st Floor Plan, Area C – Building SSC
2nd Floor Plan – Building SSC
Riser Diagram – Building SSC
Programming/Details – Building SSC
1st Floor Plan – Building W
Riser Diagram – Building W
Programming/Details – Building W
1st Floor Plan – Building TC
Riser Diagram – Building TC
Programming/Details – Building TC
Appendix B - 1
MODIFICATION CHANGE REQUEST (MCR)
Project Name: ______________________________________________________________________________________________
Contract Date: ______________
Current Date: ________________________ CNM PO# _____________ MCR Log Number: _____________________
Contractor: ________________________
CNM Project Manager: _________________________
Project A/E: ____________________________
Phone: ______________________________
Who Has Requested Work Be Done:
i.e., contractor, subcontractor, owner, etc.
Initial _____________
Attachment(s) Yes
Description and reason for Change:
No
First why, then how
Requested Time Adjustment: _______ Days
Reasons for changes: Field Conditions
Owner Request A/E Oversight A/E Errors and Omissions Regulatory Other All MCRs below $10,000.00 or involving one-ten days extension require the signature of the Contractor, Architect, CNM Project
Manager and CNM Exec. Director for Facilities. CNM’s Director for Purchasing and Materials Management must approve
change requests that exceed $10,000.00 or involve time extensions beyond ten [10] days in addition to the Contractor, Architect,
CNM project Mgr. and Exec. Dir. of Facilities. MCRs in excess of $100,000.00 are not binding upon Owner unless also signed by
the CNM Comptroller and the CNM Vice President for Planning and Budget.
Contractors Cost: (Include backup.)
Estimated Not-to-exceed Amount ___________________
Initial__________
(CNM Project Manager )
Date ______________
(Includes all parts, labor, material, equipment, overhead, markup, insurance, etc.)
A.
Do Not Proceed
B.
Proceed with Estimate of Construction Costs Only!
C.
Proceed with the Work, Change Order Documents to Follow, A.S.A.P.!
Change orders must be submitted using change order forms. No change orders shall be binding upon CNM unless signed by the
CNM Purchasing Director, the Comptroller and the VP for Planning and Budget. Supporting documentation is required, i.e.
quotes, invoices, etc., for change orders exceeding $10,000.00. CNM reserves the right to request supporting documentation for
change orders less than $10,000.00. Actual invoices, payroll reports, quotes, etc. may be requested by owner to support the not to
exceed amount of change order.
Modification Change Request to be submitted with one (1) original and four (4) copies.
CNM - Review of Content and/or Feasibility:
____________________________
Contractor
_________________________________
Architect
_________________________
CNM, Facilities Project Manager
___________________________________
CNM, Facilities Executive Director
Copyright CNM, 2011. All rights reserved.
__________
Date
___________
Date
_______________________________ ___________
CNM, Buyer
Date
Date
___________________________________
CNM, Director of Purchasing
___________________________________
CNM Comptroller
___________
Date
___________
Date
___________
Date
___________________________________
CNM VP of Planning and Budget
___________
Date
__________
CENTRAL NEW MEXICO COMMUNITY COLLEGE
525 BUENA VISTA SE
ALBUQUERQUE, NM 87106
CHANGE ORDER FORM
Project Name:
________________________________________________________________________________________________
Change Order No. _______________
P.O. No. ______________
Contract Date: ______________
Project No. ____________________ Contractor: _______________________________________
CNM Project Manager: ________________________________________________ Project A/E: _______________________________________________________
Phone: ____________________________
Notice to Proceed: ________________________________
******************************************************************************************
Original Contract Amount
Net Change by Previous Change Order
Total Contract Amount by Previous Change Orders
Net Change This Change Order
Contract Sum to Date
$______________________
$______________________
$______________________
$______________________
$______________________
Original Contract Time (Consecutive Calendar Days)
Previous Contract Time
Adjustment This Change Order
Revised Contract Time
____________________days
____________________days
____________________days
____________________days
Original Completion Date
Previous Completion Date
Revised Completion Date
_______________________
_______________________
_______________________
********************************************************************************************
CHANGE ORDER DESCRIPTION:
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
________________________________________________________________________________
Reason for Change(s) Field Conditions , Owner Request
,
A/E Oversight , Regulatory , Other , Emergency In accordance with the contract between Central New Mexico Community College (Owner) and _______________________________________
(Contractor) dated ___________________________________, this document inclusive of the attached pricing worksheets constitutes a binding contractual modification
and comprises the total compensation due to the Contractor for the work and contract time defined in this change order. This change order consists of this page and all
attachments, which have been given consecutive page numbers. Supporting documentation is required, i.e. quotes, invoices, etc., for change orders exceeding
$10,000.00. CNM reserves the right to request documentation for change orders less than $10,000.00. Actual invoices, payroll reports, quotes, etc. may be
requested by owner to support the not to exceed amount of change order.
Submitted by Contractor: ____________________________________________
Date: ___________________
Reviewed by Architect: _____________________________________________
Date: ___________________
Reviewed by CNM Project Manager/Exec Dir. Of Facilities: _____________________/____________________
Date: ___________________
Approved by CNM Buyer/Dir. of Purchasing & Mats Mgt _____________________/_______________________
Date: ___________________
Approved by CNM Comptroller: _______________________________________________
Date: ___________________
Approved by CNM VP Planning and Budget: _______________________________________________
Date: ___________________
No change orders shall be binding upon Owner unless signed by the CNM Purchasing Director the Comptroller and the VP for Planning and Budget. MCR’s in excess of
$100,000.00 are not binding upon Owner unless also signed by the CNM Comptroller and the CNM Vice President for Administrative Services.
Copyright CNM, 2011. All rights reserved.
CONTRACTOR: CHANGE ORDER WORKSHEET AND PRICING CERTIFICATION
Project Name: __________________________________________________________________________________________
Change Order No. _________________________________
P.O. No. __________________________
Contractor Name: ________________________________________ Phone No. ______________________
******************************************************************************************
CONTRACTOR’S SUMMARY OF COSTS
Contractors Labor: (Work Performed by Contractor’s Employees)
Job Class #1_________________________ No. of hours __________ Hourly Rate: _____________
Labor Burden _________
= __________________
= __________________
Job Class #2_________________________ No. of hours __________ Hourly Rate: _____________
Labor Burden _________
= __________________
= __________________
Job Class #3_________________________ No. of hours __________ Hourly Rate: _____________
Labor Burden _________
= __________________
= __________________
Job Class #4_________________________ No. of hours __________ Hourly Rate: _____________
Labor Burden _________
= __________________
= __________________
Job Class #5_________________________ No. of hours __________ Hourly Rate: _____________
Labor Burden _________
Labor Total:
= __________________
= __________________
____________________
____________________
____________________
____________________
Material Costs:
Equipment Costs:
Total Direct Costs:
Overhead & Profit:
_________
____________________
Subtotal:
____________________
____________________
Subcontractor’s Costs:
Contractor’s Overhead & Profit on Subcontractor Work:
_________
____________________
Subtotal:
____________________
Bond Premium: _________
TOTAL COST:
____________________
____________________
******************************************************************************************
The undersigned hereby certifies, warrants and represents that to the best of Contractor’s knowledge, the cost or pricing data submitted is true and accurate as of the
submitted date, and in accordance with the contract agreement. The price to CNM, including profit or fee, shall be adjusted to exclude any significant sums by which CNM
reasonably finds that such price was increased because the contractor furnished cost or pricing data was inaccurate, incomplete, or not current as of the date of submittal.
The undersigned further certifies that he/she has the authority to certify compliance for the contractor named below. Supporting documentation is required, i.e. quotes,
invoices, etc., for change orders exceeding $10,000.00. CNM reserves the right to request documentation for change orders less than $10,000.00. Actual invoices,
payroll reports, quotes, etc. may be requested by owner to support the not to exceed amount of change order.
Signature________________________________________________________ Title_______________________________________
Name Typed____________________________________________________________________ Date________________________
Company___________________________________________________________________________________________________
Address____________________________________________________________________________________________________
City/State/Zip___________________________________________________________________________________________________
Copyright CNM, 2011. All rights reserved.
CONTRACTOR: CHANGE ORDER WORKSHEET AND PRICE CERTIFICATION
Project Name: _____________________________________________________________________________________________
Change Order No. ________________________________ P.O. No. __________________________________
Contractor Name: ________________________________________ Phone No. _______________________
******************************************************************************************
CONTRACTOR’S LABOR BURDEN BREAKDOWN
Work Performed by Contractor’s Employees:
Job Class #1_______________________________________
Hourly Rate: _______________________
Union benefits:
Net Actual Cost to Employer for Employee Union Benefits……………………………….__________
Payroll Taxes:
FICA………………………………………………………………………………………..__________
Medicare……………………………………………………………………………………__________
State Unemployment Tax…………………………………………………………………..__________
Federal Unemployment Tax………………………………………………………………..__________
Insurance:
Worker’s Comp. Insurance…………………………………………………………………__________
General Liability Insurance…………………………………………………………………__________
TOTAL:
______________________
******************************************************************************************
The undersigned hereby certifies, warrants and represents that to the best of Contractor’s knowledge, the cost or pricing data submitted is true and accurate as of the
submitted date, and in accordance with the contract agreement. The price to CNM, including profit or fee, shall be adjusted to exclude any significant sums by which CNM
reasonably finds that such price was increased because the contractor furnished cost or pricing data was inaccurate, incomplete, or not current as of the date of submittal.
The undersigned further certifies that he/she has the authority to certify compliance for the contractor named below. Supporting documentation is required, i.e. quotes,
invoices, etc., for change orders exceeding $10,000.00. CNM reserves the right to request documentation for change orders less than $10,000.00. Actual invoices,
payroll reports, quotes, etc. may be requested by owner to support the not to exceed amount of change order.
Signature________________________________________________________ Title_____________________________________
Name Typed____________________________________________________________________ Date________________________
Company___________________________________________________________________________________________________
Address____________________________________________________________________________________________________
City/State/Zip_______________________________________________________________________________________________
*This form should be submitted for each Job Class
Copyright CNM, 2011. All rights reserved.
CONTRACTOR: CHANGE ORDER WORKSHEET AND PRICE CERTIFICATION
Project Name: _____________________________________________________________________________________________
Change Order No. ________________________________ P.O. No. __________________________________
Contractor Name: ________________________________________ Phone No. _______________________
******************************************************************************************
CONTRACTOR’S LABOR BURDEN BREAKDOWN
Work Performed by Contractor’s Employees:
Job Class #2_______________________________________
Hourly Rate: _______________________
Union benefits:
Net Actual Cost to Employer for Employee Union Benefits……………………………….__________
Payroll Taxes:
FICA………………………………………………………………………………………..__________
Medicare……………………………………………………………………………………__________
State Unemployment Tax…………………………………………………………………..__________
Federal Unemployment Tax………………………………………………………………..__________
Insurance:
Worker’s Comp. Insurance…………………………………………………………………__________
General Liability Insurance…………………………………………………………………__________
TOTAL:
______________________
******************************************************************************************
The undersigned hereby certifies, warrants and represents that to the best of Contractor’s knowledge, the cost or pricing data submitted is true and accurate as of the
submitted date, and in accordance with the contract agreement. The price to CNM, including profit or fee, shall be adjusted to exclude any significant sums by which CNM
reasonably finds that such price was increased because the contractor furnished cost or pricing data was inaccurate, incomplete, or not current as of the date of submittal.
The undersigned further certifies that he/she has the authority to certify compliance for the contractor named below. Supporting documentation is required, i.e. quotes,
invoices, etc., for change orders exceeding $10,000.00. CNM reserves the right to request documentation for change orders less than $10,000.00. Actual invoices,
payroll reports, quotes, etc. may be requested by owner to support the not to exceed amount of change order.
Signature________________________________________________________ Title_____________________________________
Name Typed____________________________________________________________________ Date________________________
Company___________________________________________________________________________________________________
Address____________________________________________________________________________________________________
City/State/Zip_______________________________________________________________________________________________
*This form should be submitted for each Job Class
Copyright CNM, 2011. All rights reserved.
CONTRACTOR: CHANGE ORDER WORKSHEET AND PRICE CERTIFICATION
Project Name: _____________________________________________________________________________________________
Change Order No. ________________________________ P.O. No. __________________________________
Contractor Name: ________________________________________ Phone No. _______________________
******************************************************************************************
CONTRACTOR’S LABOR BURDEN BREAKDOWN
Work Performed by Contractor’s Employees:
Job Class #3_______________________________________
Hourly Rate: _______________________
Union benefits:
Net Actual Cost to Employer for Employee Union Benefits……………………………….__________
Payroll Taxes:
FICA………………………………………………………………………………………..__________
Medicare……………………………………………………………………………………__________
State Unemployment Tax…………………………………………………………………..__________
Federal Unemployment Tax………………………………………………………………..__________
Insurance:
Worker’s Comp. Insurance…………………………………………………………………__________
General Liability Insurance…………………………………………………………………__________
TOTAL:
______________________
******************************************************************************************
The undersigned hereby certifies, warrants and represents that to the best of Contractor’s knowledge, the cost or pricing data submitted is true and accurate as of the
submitted date, and in accordance with the contract agreement. The price to CNM, including profit or fee, shall be adjusted to exclude any significant sums by which CNM
reasonably finds that such price was increased because the contractor furnished cost or pricing data was inaccurate, incomplete, or not current as of the date of submittal.
The undersigned further certifies that he/she has the authority to certify compliance for the contractor named below. Supporting documentation is required, i.e. quotes,
invoices, etc., for change orders exceeding $10,000.00. CNM reserves the right to request documentation for change orders less than $10,000.00. Actual invoices,
payroll reports, quotes, etc. may be requested by owner to support the not to exceed amount of change order.
Signature________________________________________________________ Title_____________________________________
Name Typed____________________________________________________________________ Date________________________
Company___________________________________________________________________________________________________
Address____________________________________________________________________________________________________
City/State/Zip_______________________________________________________________________________________________
*This form should be submitted for each Job Class
Copyright CNM, 2011. All rights reserved.
CONTRACTOR: CHANGE ORDER WORKSHEET AND PRICE CERTIFICATION
Project Name: _____________________________________________________________________________________________
Change Order No. ________________________________ P.O. No. __________________________________
Contractor Name: ________________________________________ Phone No. _______________________
******************************************************************************************
CONTRACTOR’S LABOR BURDEN BREAKDOWN
Work Performed by Contractor’s Employees:
Job Class #4_______________________________________
Hourly Rate: _______________________
Union benefits:
Net Actual Cost to Employer for Employee Union Benefits……………………………….__________
Payroll Taxes:
FICA………………………………………………………………………………………..__________
Medicare……………………………………………………………………………………__________
State Unemployment Tax…………………………………………………………………..__________
Federal Unemployment Tax………………………………………………………………..__________
Insurance:
Worker’s Comp. Insurance…………………………………………………………………__________
General Liability Insurance…………………………………………………………………__________
TOTAL:
______________________
******************************************************************************************
The undersigned hereby certifies, warrants and represents that to the best of Contractor’s knowledge, the cost or pricing data submitted is true and accurate as of the
submitted date, and in accordance with the contract agreement. The price to CNM, including profit or fee, shall be adjusted to exclude any significant sums by which CNM
reasonably finds that such price was increased because the contractor furnished cost or pricing data was inaccurate, incomplete, or not current as of the date of submittal.
The undersigned further certifies that he/she has the authority to certify compliance for the contractor named below. Supporting documentation is required, i.e. quotes,
invoices, etc., for change orders exceeding $10,000.00. CNM reserves the right to request documentation for change orders less than $10,000.00. Actual invoices,
payroll reports, quotes, etc. may be requested by owner to support the not to exceed amount of change order.
Signature________________________________________________________ Title_____________________________________
Name Typed____________________________________________________________________ Date________________________
Company___________________________________________________________________________________________________
Address____________________________________________________________________________________________________
City/State/Zip_______________________________________________________________________________________________
*This form should be submitted for each Job Class
Copyright CNM, 2011. All rights reserved.
CONTRACTOR: CHANGE ORDER WORKSHEET AND PRICE CERTIFICATION
Project Name: _____________________________________________________________________________________________
Change Order No. ________________________________ P.O. No. __________________________________
Contractor Name: ________________________________________ Phone No. _______________________
******************************************************************************************
CONTRACTOR’S LABOR BURDEN BREAKDOWN
Work Performed by Contractor’s Employees:
Job Class #5_______________________________________
Hourly Rate: _______________________
Union benefits:
Net Actual Cost to Employer for Employee Union Benefits……………………………….__________
Payroll Taxes:
FICA………………………………………………………………………………………..__________
Medicare……………………………………………………………………………………__________
State Unemployment Tax…………………………………………………………………..__________
Federal Unemployment Tax………………………………………………………………..__________
Insurance:
Worker’s Comp. Insurance…………………………………………………………………__________
General Liability Insurance…………………………………………………………………__________
TOTAL:
______________________
******************************************************************************************
The undersigned hereby certifies, warrants and represents that to the best of Contractor’s knowledge, the cost or pricing data submitted is true and accurate as of the
submitted date, and in accordance with the contract agreement. The price to CNM, including profit or fee, shall be adjusted to exclude any significant sums by which CNM
reasonably finds that such price was increased because the contractor furnished cost or pricing data was inaccurate, incomplete, or not current as of the date of submittal.
The undersigned further certifies that he/she has the authority to certify compliance for the contractor named below. Supporting documentation is required, i.e. quotes,
invoices, etc., for change orders exceeding $10,000.00. CNM reserves the right to request documentation for change orders less than $10,000.00. Actual invoices,
payroll reports, quotes, etc. may be requested by owner to support the not to exceed amount of change order.
Signature________________________________________________________ Title_____________________________________
Name Typed____________________________________________________________________ Date________________________
Company___________________________________________________________________________________________________
Address____________________________________________________________________________________________________
City/State/Zip_______________________________________________________________________________________________
*This form should be submitted for each Job Class
Copyright CNM, 2011. All rights reserved.
CONTRACTOR: CHANGE ORDER WORKSHEET AND PRICING CERTIFICATION
Project Name: ______________________________________________________________________________________________
Change Order No. ________________________________ P.O. No. _______________________________
Contractor Name:_________________________________________ Phone No. ______________________
******************************************************************************************
CONTRACTOR’S MATERIAL COSTS
Item
1
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7
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9
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15
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17
18
19
20
Description
QTY
Unit Price
Ext. Price
* Above pricing information is developed or based upon: ____________________________________________________________
(Attach supporting documentation if required)
TOTAL:
******************************************************************************************
The undersigned hereby certifies, warrants and represents that to the best of Contractor’s knowledge, the cost or pricing data submitted is true and accurate as of the
submitted date, and in accordance with the contract agreement. The price to CNM, including profit or fee, shall be adjusted to exclude any significant sums by which CNM
reasonably finds that such price was increased because the contractor furnished cost or pricing data was inaccurate, incomplete, or not current as of the date of submittal.
The undersigned further certifies that he/she has the authority to certify compliance for the contractor named below. Supporting documentation is required, i.e. quotes,
invoices, etc., for change orders exceeding $10,000.00. CNM reserves the right to request documentation for change orders less than $10,000.00. Actual invoices,
payroll reports, quotes, etc. may be requested by owner to support the not to exceed amount of change order.
Signature________________________________________________________ Title_______________________________________
Name Typed___________________________________________________________________ Date________________________
Company___________________________________________________________________________________________________
Address____________________________________________________________________________________________________
City/State/Zip_______________________________________________________________________________________________
Copyright CNM, 2011. All rights reserved.
CONTRACTOR: CHANGE ORDER WORKSHEET AND PRICING CERTIFICATION
Project Name: _________________________________________________________________________________________
Change Order No. ________________________________ P.O. No. _______________________________
Contractor Name:_________________________________________ Phone No. ______________________
******************************************************************************************
CONTRACTOR’S EQUIPMENT COSTS
Item
1
2
3
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5
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7
8
9
10
11
12
13
14
15
16
17
18
19
20
Description
QTY
Unit Price
Ext. Price
* Above pricing information is developed or based upon: ____________________________________________________________
(Attach supporting documentation if required)
TOTAL:
******************************************************************************************
The undersigned hereby certifies, warrants and represents that to the best of Contractor’s knowledge, the cost or pricing data submitted is true and accurate as of the
submitted date, and in accordance with the contract agreement. The price to CNM, including profit or fee, shall be adjusted to exclude any significant sums by which CNM
reasonably finds that such price was increased because the contractor furnished cost or pricing data was inaccurate, incomplete, or not current as of the date of submittal.
The undersigned further certifies that he/she has the authority to certify compliance for the contractor named below. Supporting documentation is required, i.e. quotes,
invoices, etc., for change orders exceeding $10,000.00. CNM reserves the right to request documentation for change orders less than $10,000.00. Actual invoices,
payroll reports, quotes, etc. may be requested by owner to support the not to exceed amount of change order.
Signature________________________________________________________ Title_______________________________________
Name Typed___________________________________________________________________ Date________________________
Company___________________________________________________________________________________________________
Address____________________________________________________________________________________________________
City/State/Zip_______________________________________________________________________________________________
*This form may only be submitted for rental or major equipment with an individual purchase cost of more than $750.
Copyright CNM, 2011. All rights reserved.
SUBCONTRACTOR: CHANGE ORDER WORKSHEET AND PRICING CERTIFICATION
Project Name: __________________________________________________________________________________________
Change Order No. _________________________________
P.O. No. __________________________
Contractor Name: ________________________________________ Phone No. ______________________
******************************************************************************************
SUBCONTRACTOR’S SUMMARY OF COSTS
Subcontractors Labor: (Work Performed by Subcontractor’s Employees)
Job Class #1_________________________ No. of hours __________ Hourly Rate: _____________
Labor Burden _________
= __________________
= __________________
Job Class #2_________________________ No. of hours __________ Hourly Rate: _____________
Labor Burden _________
= __________________
= __________________
Job Class #3_________________________ No. of hours __________ Hourly Rate: _____________
Labor Burden _________
= __________________
= __________________
Job Class #4_________________________ No. of hours __________ Hourly Rate: _____________
Labor Burden _________
= __________________
= __________________
Job Class #5_________________________ No. of hours __________ Hourly Rate: _____________
Labor Burden _________
Labor Total:
= __________________
= __________________
____________________
____________________
____________________
____________________
Material Costs:
Equipment Costs:
Total Direct Costs:
Overhead & Profit:
_________
____________________
Subtotal:
____________________
____________________
Subcontractor’s Costs:
Contractor’s Overhead & Profit on Subcontractor Work:
_________
____________________
Subtotal:
____________________
Bond Premium: _________
TOTAL COST:
____________________
____________________
******************************************************************************************
The undersigned hereby certifies, warrants and represents that to the best of Contractor’s knowledge, the cost or pricing data submitted is true and accurate as of the
submitted date, and in accordance with the contract agreement. The price to CNM, including profit or fee, shall be adjusted to exclude any significant sums by which CNM
reasonably finds that such price was increased because the contractor furnished cost or pricing data was inaccurate, incomplete, or not current as of the date of submittal.
The undersigned further certifies that he/she has the authority to certify compliance for the contractor named below. Supporting documentation is required, i.e. quotes,
invoices, etc., for change orders exceeding $10,000.00. CNM reserves the right to request documentation for change orders less than $10,000.00. Actual invoices,
payroll reports, quotes, etc. may be requested by owner to support the not to exceed amount of change order.
Signature________________________________________________________ Title_______________________________________
Name Typed____________________________________________________________________ Date________________________
Company___________________________________________________________________________________________________
Address____________________________________________________________________________________________________
City/State/Zip___________________________________________________________________________________________________
Copyright CNM, 2011. All rights reserved.
SUBCONTRACTOR: CHANGE ORDER WORKSHEET AND PRICE CERTIFICATION
Project Name: _____________________________________________________________________________________________
Change Order No. ________________________________ P.O. No. __________________________________
Contractor Name: ________________________________________ Phone No. _______________________
******************************************************************************************
SUBCONTRACTOR’S LABOR BURDEN BREAKDOWN
Work Performed by Subcontractor’s Employees:
Job Class #1_______________________________________
Hourly Rate: _______________________
Union benefits:
Net Actual Cost to Employer for Employee Union Benefits……………………………….__________
Payroll Taxes:
FICA………………………………………………………………………………………..__________
Medicare……………………………………………………………………………………__________
State Unemployment Tax…………………………………………………………………..__________
Federal Unemployment Tax………………………………………………………………..__________
Insurance:
Worker’s Comp. Insurance…………………………………………………………………__________
General Liability Insurance…………………………………………………………………__________
TOTAL:
______________________
******************************************************************************************
The undersigned hereby certifies, warrants and represents that to the best of Contractor’s knowledge, the cost or pricing data submitted is true and accurate as of the
submitted date, and in accordance with the contract agreement. The price to CNM, including profit or fee, shall be adjusted to exclude any significant sums by which CNM
reasonably finds that such price was increased because the contractor furnished cost or pricing data was inaccurate, incomplete, or not current as of the date of submittal.
The undersigned further certifies that he/she has the authority to certify compliance for the contractor named below. Supporting documentation is required, i.e. quotes,
invoices, etc., for change orders exceeding $10,000.00. CNM reserves the right to request documentation for change orders less than $10,000.00. Actual invoices,
payroll reports, quotes, etc. may be requested by owner to support the not to exceed amount of change order.
Signature________________________________________________________ Title_____________________________________
Name Typed____________________________________________________________________ Date________________________
Company___________________________________________________________________________________________________
Address____________________________________________________________________________________________________
City/State/Zip_______________________________________________________________________________________________
*This form should be submitted for each Job Class
Copyright CNM, 2011. All rights reserved.
SUBCONTRACTOR: CHANGE ORDER WORKSHEET AND PRICE CERTIFICATION
Project Name: _____________________________________________________________________________________________
Change Order No. ________________________________ P.O. No. __________________________________
Contractor Name: ________________________________________ Phone No. _______________________
******************************************************************************************
SUBCONTRACTOR’S LABOR BURDEN BREAKDOWN
Work Performed by Subcontractor’s Employees:
Job Class #2_______________________________________
Hourly Rate: _______________________
Union benefits:
Net Actual Cost to Employer for Employee Union Benefits……………………………….__________
Payroll Taxes:
FICA………………………………………………………………………………………..__________
Medicare……………………………………………………………………………………__________
State Unemployment Tax…………………………………………………………………..__________
Federal Unemployment Tax………………………………………………………………..__________
Insurance:
Worker’s Comp. Insurance…………………………………………………………………__________
General Liability Insurance…………………………………………………………………__________
TOTAL:
______________________
******************************************************************************************
The undersigned hereby certifies, warrants and represents that to the best of Contractor’s knowledge, the cost or pricing data submitted is true and accurate as of the
submitted date, and in accordance with the contract agreement. The price to CNM, including profit or fee, shall be adjusted to exclude any significant sums by which CNM
reasonably finds that such price was increased because the contractor furnished cost or pricing data was inaccurate, incomplete, or not current as of the date of submittal.
The undersigned further certifies that he/she has the authority to certify compliance for the contractor named below. Supporting documentation is required, i.e. quotes,
invoices, etc., for change orders exceeding $10,000.00. CNM reserves the right to request documentation for change orders less than $10,000.00. Actual invoices,
payroll reports, quotes, etc. may be requested by owner to support the not to exceed amount of change order.
Signature________________________________________________________ Title_____________________________________
Name Typed____________________________________________________________________ Date________________________
Company___________________________________________________________________________________________________
Address____________________________________________________________________________________________________
City/State/Zip_______________________________________________________________________________________________
*This form should be submitted for each Job Class
Copyright CNM, 2011. All rights reserved.
SUBCONTRACTOR: CHANGE ORDER WORKSHEET AND PRICE CERTIFICATION
Project Name: _____________________________________________________________________________________________
Change Order No. ________________________________ P.O. No. __________________________________
Contractor Name: ________________________________________ Phone No. _______________________
******************************************************************************************
SUBCONTRACTOR’S LABOR BURDEN BREAKDOWN
Work Performed by Subcontractor’s Employees:
Job Class #3_______________________________________
Hourly Rate: _______________________
Union benefits:
Net Actual Cost to Employer for Employee Union Benefits……………………………….__________
Payroll Taxes:
FICA………………………………………………………………………………………..__________
Medicare……………………………………………………………………………………__________
State Unemployment Tax…………………………………………………………………..__________
Federal Unemployment Tax………………………………………………………………..__________
Insurance:
Worker’s Comp. Insurance…………………………………………………………………__________
General Liability Insurance…………………………………………………………………__________
TOTAL:
______________________
******************************************************************************************
The undersigned hereby certifies, warrants and represents that to the best of Contractor’s knowledge, the cost or pricing data submitted is true and accurate as of the
submitted date, and in accordance with the contract agreement. The price to CNM, including profit or fee, shall be adjusted to exclude any significant sums by which CNM
reasonably finds that such price was increased because the contractor furnished cost or pricing data was inaccurate, incomplete, or not current as of the date of submittal.
The undersigned further certifies that he/she has the authority to certify compliance for the contractor named below. Supporting documentation is required, i.e. quotes,
invoices, etc., for change orders exceeding $10,000.00. CNM reserves the right to request documentation for change orders less than $10,000.00. Actual invoices,
payroll reports, quotes, etc. may be requested by owner to support the not to exceed amount of change order.
Signature________________________________________________________ Title_____________________________________
Name Typed____________________________________________________________________ Date________________________
Company___________________________________________________________________________________________________
Address____________________________________________________________________________________________________
City/State/Zip_______________________________________________________________________________________________
*This form should be submitted for each Job Class
Copyright CNM, 2011. All rights reserved.
SUBCONTRACTOR: CHANGE ORDER WORKSHEET AND PRICE CERTIFICATION
Project Name: _____________________________________________________________________________________________
Change Order No. ________________________________ P.O. No. __________________________________
Contractor Name: ________________________________________ Phone No. _______________________
******************************************************************************************
SUBCONTRACTOR’S LABOR BURDEN BREAKDOWN
Work Performed by Subcontractor’s Employees:
Job Class #4_______________________________________
Hourly Rate: _______________________
Union benefits:
Net Actual Cost to Employer for Employee Union Benefits……………………………….__________
Payroll Taxes:
FICA………………………………………………………………………………………..__________
Medicare……………………………………………………………………………………__________
State Unemployment Tax…………………………………………………………………..__________
Federal Unemployment Tax………………………………………………………………..__________
Insurance:
Worker’s Comp. Insurance…………………………………………………………………__________
General Liability Insurance…………………………………………………………………__________
TOTAL:
______________________
******************************************************************************************
The undersigned hereby certifies, warrants and represents that to the best of Contractor’s knowledge, the cost or pricing data submitted is true and accurate as of the
submitted date, and in accordance with the contract agreement. The price to CNM, including profit or fee, shall be adjusted to exclude any significant sums by which CNM
reasonably finds that such price was increased because the contractor furnished cost or pricing data was inaccurate, incomplete, or not current as of the date of submittal.
The undersigned further certifies that he/she has the authority to certify compliance for the contractor named below. Supporting documentation is required, i.e. quotes,
invoices, etc., for change orders exceeding $10,000.00. CNM reserves the right to request documentation for change orders less than $10,000.00. Actual invoices,
payroll reports, quotes, etc. may be requested by owner to support the not to exceed amount of change order.
Signature________________________________________________________ Title_____________________________________
Name Typed____________________________________________________________________ Date________________________
Company___________________________________________________________________________________________________
Address____________________________________________________________________________________________________
City/State/Zip_______________________________________________________________________________________________
*This form should be submitted for each Job Class
Copyright CNM, 2011. All rights reserved.
SUBCONTRACTOR: CHANGE ORDER WORKSHEET AND PRICE CERTIFICATION
Project Name: _____________________________________________________________________________________________
Change Order No. ________________________________ P.O. No. __________________________________
Contractor Name: ________________________________________ Phone No. _______________________
******************************************************************************************
SUBCONTRACTOR’S LABOR BURDEN BREAKDOWN
Work Performed by Subcontractor’s Employees:
Job Class #5_______________________________________
Hourly Rate: _______________________
Union benefits:
Net Actual Cost to Employer for Employee Union Benefits……………………………….__________
Payroll Taxes:
FICA………………………………………………………………………………………..__________
Medicare……………………………………………………………………………………__________
State Unemployment Tax…………………………………………………………………..__________
Federal Unemployment Tax………………………………………………………………..__________
Insurance:
Worker’s Comp. Insurance…………………………………………………………………__________
General Liability Insurance…………………………………………………………………__________
TOTAL:
______________________
******************************************************************************************
The undersigned hereby certifies, warrants and represents that to the best of Contractor’s knowledge, the cost or pricing data submitted is true and accurate as of the
submitted date, and in accordance with the contract agreement. The price to CNM, including profit or fee, shall be adjusted to exclude any significant sums by which CNM
reasonably finds that such price was increased because the contractor furnished cost or pricing data was inaccurate, incomplete, or not current as of the date of submittal.
The undersigned further certifies that he/she has the authority to certify compliance for the contractor named below. Supporting documentation is required, i.e. quotes,
invoices, etc., for change orders exceeding $10,000.00. CNM reserves the right to request documentation for change orders less than $10,000.00. Actual invoices,
payroll reports, quotes, etc. may be requested by owner to support the not to exceed amount of change order.
Signature________________________________________________________ Title_____________________________________
Name Typed____________________________________________________________________ Date________________________
Company___________________________________________________________________________________________________
Address____________________________________________________________________________________________________
City/State/Zip_______________________________________________________________________________________________
*This form should be submitted for each Job Class
Copyright CNM, 2011. All rights reserved.
SUBCONTRACTOR: CHANGE ORDER WORKSHEET AND PRICING CERTIFICATION
Project Name: ______________________________________________________________________________________________
Change Order No. ________________________________ P.O. No. _______________________________
Contractor Name:_________________________________________ Phone No. ______________________
******************************************************************************************
SUBCONTRACTOR’S MATERIAL COSTS
Item
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Description
QTY
Unit Price
Ext. Price
* Above pricing information is developed or based upon: ____________________________________________________________
(Attach supporting documentation if required)
TOTAL:
******************************************************************************************
The undersigned hereby certifies, warrants and represents that to the best of Contractor’s knowledge, the cost or pricing data submitted is true and accurate as of the
submitted date, and in accordance with the contract agreement. The price to CNM, including profit or fee, shall be adjusted to exclude any significant sums by which CNM
reasonably finds that such price was increased because the contractor furnished cost or pricing data was inaccurate, incomplete, or not current as of the date of submittal.
The undersigned further certifies that he/she has the authority to certify compliance for the contractor named below. Supporting documentation is required, i.e. quotes,
invoices, etc., for change orders exceeding $10,000.00. CNM reserves the right to request documentation for change orders less than $10,000.00. Actual invoices,
payroll reports, quotes, etc. may be requested by owner to support the not to exceed amount of change order.
Signature________________________________________________________ Title_______________________________________
Name Typed___________________________________________________________________ Date________________________
Company___________________________________________________________________________________________________
Address____________________________________________________________________________________________________
City/State/Zip_______________________________________________________________________________________________
Copyright CNM, 2011. All rights reserved.
CHANGE ORDER WORKSHEET AND PRICING CERTIFICATION
Project Name: _________________________________________________________________________________________
Change Order No. ________________________________ P.O. No. _______________________________
Contractor Name:_________________________________________ Phone No. ______________________
******************************************************************************************
SUBCONTRACTOR’S EQUIPMENT COSTS
Item
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Description
QTY
Unit Price
Ext. Price
* Above pricing information is developed or based upon: ____________________________________________________________
(Attach supporting documentation if required)
TOTAL:
******************************************************************************************
The undersigned hereby certifies, warrants and represents that to the best of Contractor’s knowledge, the cost or pricing data submitted is true and accurate as of the
submitted date, and in accordance with the contract agreement. The price to CNM, including profit or fee, shall be adjusted to exclude any significant sums by which CNM
reasonably finds that such price was increased because the contractor furnished cost or pricing data was inaccurate, incomplete, or not current as of the date of submittal.
The undersigned further certifies that he/she has the authority to certify compliance for the contractor named below. Supporting documentation is required, i.e. quotes,
invoices, etc., for change orders exceeding $10,000.00. CNM reserves the right to request documentation for change orders less than $10,000.00. Actual invoices,
payroll reports, quotes, etc. may be requested by owner to support the not to exceed amount of change order.
Signature________________________________________________________ Title_______________________________________
Name Typed___________________________________________________________________ Date________________________
Company___________________________________________________________________________________________________
Address____________________________________________________________________________________________________
City/State/Zip_______________________________________________________________________________________________
*This form may only be submitted for rental or major equipment with an individual purchase cost of more than $750.
Copyright CNM, 2011. All rights reserved.