E-Procurement System Tutorial
Verifying your Profile Information
E-Procurement is an online system which allows the user to purchase products/services from vendors.
Accessing E-Procurement from Pace portal
You will be re‐directed to Pace University login page Login Credentials authorization – Enter the Username and Password of your pace portal
Enter Your Pace portal credentials Verifying User Profile - user identification

Click your name  View My Profile (located in the upper right-hand corner of the screen.)
 Verify that the information contained in the User’s Name, Phone Number, Email, etc. section is correct. Make
any necessary changes and click Save.
Verifying User Profile - Shipping Address
 Click Default User Settings from the left block.
 Select Default Addresses from the drop-down list.
 Then click the Ship To tab
 Select from available Shipping Addresses on your profile to view and edit them.
To add a new shipping address
 Click on Select Addresses for Profile button
 Type in the Nickname/Address Text in that particular field (The first few characters of your address or
code assigned to it are to be entered)
 Click the Search button to retrieve the related shipping addresses.
 Click on the radio button to select a particular shipping address from retrieved shipping addresses
 In the Nickname field, type the name to be
given to this address. Otherwise, leave the
code that populates.
 Click the Default box for the address most
frequently shipped to.  In the Attn field type the
name of the person who
deliveries are sent to.
 Enter Room #
 Click Save
changes
to
save
Note: The
user will see the Nickname appear to the left in the Shipping Addresses selection box.
Note: The default address will appear on the list in Bold.
If the user frequently processes orders for other individuals within their department, add additional addresses as
required.
 To add an additional Shipping Address, click Select Addresses for Profile and repeat previous steps.
If this does not apply, continue to the next step.
 If there is an address which needs to be deleted in the Shipping Addresses, highlight it on the left-hand
side of the screen. Click Delete Address.
Verifying User Profile - Billing Address
 Click the Bill To tab
 Click Select Addresses for Profile
Note: There is only one Bill To address for Pace University
1
2
Select Bill To from the drop down menu Click Default check box Click Save to save for future uses 3
Bill to will save to the list under Billing Addresses Verifying User Profile – FOAPAL (Fund, Organization, Account, Program, Activity, Location) Values
This allows the user to verify that the accounting information contained in the E-Procurement System is correct.
 Click the Default User Settings section
 Click Custom Field and Accounting Code Defaults section
 Click the Codes tab
 Then click the Edit button in the Index row.
 Click Create New Value, enter the Index to be added in the Value field and click Search
 Check select box and click Add Values to add the index to your profile
 To set an index as your default, click the index from the values list on the left, check off the Default box
and click Save.
 Click the Codes tab to return to the Custom Field and Accounting Code Defaults
 Click Edit to choose a default value for Account, Commodity Code and Chart.
Note: Chart should always be defaulted to “1-Pace University”
In both screens (Account and Commodity Code) choose a default value from the available list, click the Default check box, click Save.