2015-2016
Resident Student Handbook
“Building a community of involvement & respect”
Office of Housing & Residential Life:
New York City Campus
106 Fulton Street
New York, NY. 10038
Office: (212) 346-1295 · Fax: (212) 346-1296
[email protected]
TABLE OF CONTENTS
Critical Housing Dates .
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Introduction to Housing
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Facilities and Services .
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Residential Life Administrative Policies
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University Guiding Principles of Conduct
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Residential Life Health, Safety and Security Policies .
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Student Disciplinary Procedures and Hearings
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Links to University Policies .
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 University Drug and Alcohol Policy
 Federal Regulation Regarding Access to Student Educational Records:
 Family Educational Rights and Privacy Act of 1974 (FERPA)
 Affirmative Action Policy Statement
 Policies and Procedures Concerning Sexual Assault, Stalking and Domestic
 And Intimate Partner Violence
 Pace University Policy Statement Regarding Hate/Bias Related Crimes
 President’s Advisory Committee on Campus Security
 Pace University Policy against Discrimination, Harassment and Retaliation
Quick Reference – Housing Staff Directory .
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Quick Reference – Helpful Numbers .
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Quick Reference – Fees and Fines .
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Quick Reference – Frequently Asked Questions
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Critical Housing Dates, 2015-2016
Residence Halls Open (move in dates)
August 29, August 30
Resident Advisor Applications available (via the housing website)
October 1
Last day to cancel spring housing without penalty
October 2
Winter Break Housing applications available (via the housing website)
October 9
Resident Assistant Applications due (to the housing office)
December 4
Winter Break Housing applications due
December 7
Residence Halls close for winter break (students must check out within 24 hours of their
last final exam, and all students must be out of the residence halls no later than THIS
date; students wishing to stay longer MUST either be registered for winter break
housing, or make arrangements with their Residence Director)
Residence Halls reopen for spring semester
December 19, at 12 noon
January 24 at 10AM
(halls open on January 23rd for students newly entering
housing for the spring)
SUMMER HOUSING applications available (via the housing website)
February 12
Room selection process begins – students may start submitting deposits for fall 2016
housing on this date
February 29
Students may start submitting online applications for fall 2016 housing on this date
February 29
(students must have made fall deposit in order to
access online housing application)
Fall 2016 room selection deposits due on this date
March 31
Fall 2016 online housing applications due on this date
March 31
Special accommodations room selection process (students participating in this process
must have already completed the medical accommodations approval process through
the Counseling Center, or their Large Suite housing application, or their )
Online room selection will take place on these evenings
April 5, 6 and 7
April 12, 13 and 14
SUMMER HOUSING applications due
April 18
LATE room selection process (for returning students who missed application and/or
deposit deadline, or who failed to participate in primary online room selection process)
April 26 through May 2
Last day for returning students to secure guaranteed housing for fall 2016 (all returning
student housing applications received after this day will be referred to the nonguaranteed waitlist)
May 2
Residence Halls close (students must check out within 24 hours of their last final exam,
and all students must be out of the residence halls no later than THIS date; students
wishing to stay longer MUST make arrangements with their Residence Director)
May 12 at 12 noon
Housing and Residential Life Commonly Used Acronyms
RA:
Resident Assistant
RD:
Residence Director
DA:
Desk Attendant
SDA:
Senior Desk Attendant
OA:
Office Assistant
BW:
182 Broadway Residence Hall
MT:
Maria’s Tower Residence Hall
55J:
55 John Street Residence Hall
FUL:
106 Fulton Residence Hall
BK:
33 Beekman Residence Hall
OHRL:
Office of Housing and Residential Life
CIR/FIR:
Counselor/Faculty in Residence
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INTRODUCTION
Welcome to Residential Life at Pace University, NYC!
This Resident Student Handbook is a resource outlining the services, guidelines, important information, community standards, policies, and
procedures of our community. The policies contained in this document apply to all Pace University students living within Pace University
residence halls, including all properties owned and leased by Pace University.
If you have questions or concerns that are not covered in this book, please contact the housing staff Monday to Friday, from 9:00am - 5:00pm
at (212) 346-1295 or by emailing us at [email protected]. After office hours, contact your RA or the Pace RA on Duty in your building (see
sections on “Resident Assistant” and “Resident Assistant on Duty”.)
Pace University Mission
Pace University’s historic mission retains its central importance today: to provide high quality professional education and training coupled with
an excellent liberal education to students for whom that education offers the opportunity to lift their lives and prospects to new levels.
Pace University Vision
Pace is a university dedicated to offering a wide array of programs of education for professions in demand, framed by the perspective and
independent critical thinking that comes from an excellent liberal education. In selected areas in each school or center, Pace will offer
professional programs that are among the best in the New York tri-state area. Pace will always seek to relate its programs of professional
education to the most important currents in those professions, capitalizing on its location in and around New York City to offer students realworld experience through internships and co-operative work experiences, using community service as a learning tool and employing problemsolving and other teaching techniques that re-enforce the relationship between a student’s university experience and professional challenges
and satisfaction.
Office of Housing and Residential Life Mission (OHRL)
The mission of the office of housing and residential life is to provide a safe, developmentally sound environment for students at Pace
University. Specifically, the OHRL at Pace University seeks to meet the following objectives:

To provide a residential environment that safeguards all aspects of student wellness, including (but not limited to) physical,
emotional and social health.
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To establish a residential environment that is engaging, attractive, comfortable, and environmentally responsible, in which students
form a community where they can explore their independence, interdependence and personal accountability to self and to others.
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To establish a residential environment that augments academic success
Philosophy of Residence Life
The philosophy of Residence Life at Pace is to balance the elements of development and service to students:
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Elements of development are those which challenge students to become autonomous, including those that promote conflict
management, problem solving, critical thinking and personal accountability.
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Elements of service are those which serve to support students and help them be successful as students and as members of the
community.
These elements are complementary, and in most cases the functions of residence life serve both developmental and service related goals.
Some of our key roles that are both developmental and service oriented in nature are:
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Student conduct
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Administrative processes
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Programming
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Role-modeling
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Leadership opportunities
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Facilities management
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Crisis management and first alert
In our approach to our mission, we seek to
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Facilitate the development of clearly defined communities on a floor-by-floor and hall-by-hall level
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Develop a clear sense of identity and community for NY housing within the larger Pace community
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Provide opportunities for faculty to engage directly with students outside the classroom, both within and apart from the residence
hall environment
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Seek out, explore and implement new and promising strategies in our approaches to co-curricular learning and student development
Being Part of a Residential Community
Community living is a valuable experience that provides opportunities and rewards that will last a lifetime. Exposure to new people, ideas,
cultures and ways of thinking create an environment ripe for growth and learning. At Pace, our Residential Life program is centered in the
belief that community living is an integral part of the total educational experience.
The staff is committed to providing facilities, programs, and services that complement your academic development and promote your
personal and social development. Our programming, rules and guidelines are designed with your development, safety and welfare in mind.
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Your involvement in the community as self-regulating adults practicing the virtues of courage, patience, respect, and responsibility is the key
to making the residence halls places where students:
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Meet other students and establish relationships that will enhance your Pace experience
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Successfully live together through peer interaction and learning, complementing your academic program
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Assume responsibility and accountability for your own lives and living environments
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Develop the ability to solve problems, manage personal crisis and conflict, and take an active role in finding solutions to challenging
situations
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Develop friendships and relationships which are respectful, civil and mutually satisfying
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Participate in educational, social and cultural programs
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Develop skills through participation that will enhance your Pace experience and prepare you to contribute as members of outside
communities
Office of Housing and Residential Life Staff
The Office of Housing & Residential Life is led by a team of dedicated individuals whose commitment is to support the academic endeavors of
each of our residents while offering meaningful challenges that encourage their personal growth. Each Residence Hall staff member is trained
in areas of student development and crisis management as well as the daily management of their facility. Please visit your Resident Assistant
or your Residence Director should you need any assistance during your stay in University Housing. Below is a brief description of who we are
and what we do.
Office Assistant (OA)
The Office Assistant (OA) position within the OHRL is a work-study job. The OA is responsible for aiding in the daily operations of the
department. Some basic functions of the position include, but are not limited to, answering phones, filing, copying, escorting Buildings &
Grounds, assisting Professional Staff with any projects, and keeping the office neat and tidy. Additionally, OA Staff members are required to
provide students with quality service in a fair, timely, and respectful manner. The OA is accountable for being knowledgeable about the
policies and procedures established by the OHRL.
Desk Attendant (DA)
The chief duty of the Desk Attendant (DA) is to enforce and administer the guest policies and procedures established by the OHRL. In addition,
the DA is also available to assist students with lock-outs and answering the questions of students (or guests) about the university. The DA is
also responsible for aiding other staff members during an emergency alarm.
Senior Desk Attendant (SDA)
In addition to the requirements of a DA, the Senior Desk Attendant assumes a stronger leadership role by assisting the Manager of Residential
Life Administration with managing the community desks and mail rooms, serving as a mentor and group leader to the DA staff, serving as a
liaison to residents and staff, and performing office hours as directed by supervisor.
Resident Assistant (RA)
Resident Assistants are students specifically selected and trained to work with residents to establish community. The RA position exists to
help students with the transition to college and the on-going challenges faced by university students. The RA can assist with maintenance
problems, roommate conflicts, and other issues of concern. The RA is a great resource that can help answer questions about the university
and surrounding community.
Throughout the course of the year the RA will plan various programs and activities with and for the residents. At least one RA is on duty in
each Residence Hall during evenings, weekends, and holidays when the OHRL is closed.
RA on Duty
In each residence hall there is an RA “on duty” between the hours of 5PM and 9AM on weekdays, and from 5PM Friday through 9AM on
Monday morning. This RA can and should be contacted for any issues or concerns that arise at these times that may require the attention or
intervention of a housing staff member. Contact information for the RA On Duty in each building is posted in various locations throughout the
building (typically in elevator lobbies, elevator landings, near security desks, central bulletin boards, etc.)
Residence Directors (RD)
The OHRL employs full-time professional Residence Directors to directly supervise the RA staff. These staff members supervise student-staff
and building operations including opening, closing, and other essential tasks necessary to effectively manage a Residence Hall. Members of
the RD staff also serve as student conduct hearing officers as needed.
Assistant Director for Student Conduct and Community Standards
The Assistant Director for Community Standards oversees all matters related to the management of student conduct, crisis management,
health and safety checks, and other matters that impact the behavior and mental health of the residential community.
Associate Director for Residential Life
The Associate Director for Residential Life is responsible for overseeing operations and development initiatives of the OHRL. This includes
supervision of the Residence Director Staff. The Associate Director also oversees the advisement of the Residence Hall Association, and
coordinates staff recruitment, training and development. The Associate Director acts on behalf of the Director in his/her absence.
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Director of Housing and Residential Life/Assistant Dean for Students
The Director of Residential Life and Housing oversees and coordinates administrative support services for the University Housing and
Residential Life program, including budget planning, renovation, contracts, and assignments. The Director promotes collaborative
programming efforts and participates on university-wide committees. The Director oversees the functions of the professional Residential Life
staff and the Housing Operations staff.
Counselor in Residence (CIR)
The Counselor-in-Residence (CIR) program was developed as a collaborative effort between the Office of Housing and Residential Life and the
Counseling Center to offer mental health consultation services and resources for residential students. The CIR lives in the residence halls with
students making a mental health professional more accessible through a greater range of “student-friendly” hours. The goal of the program is
to provide students with access to a psychologist who has considerable contact with residents through programming and office hours for
residents. The CIR is not a substitute for counseling at the Counseling Center but is available to provide consultation on issues those impact
students' educational and social emotional lives.
The Faculty-in Residence (FIR)
The program is designed to integrate faculty members into residential life to provide additional support and resources for residential students.
FIR members live in the residence halls among the students and professional OHRL staff. The goal of the program is to provide students with
closer access to faculty members who spend considerable time in contact with residents through FIR programming, professional staff and RA
events, and office hours for residents. Examples include student/faculty dinner events, movie screenings, cultural events, workshops,
volunteer events, and hosting off campus events. Current FIR’s are Brian Evans & Emily Bent.
Manager of Residential Life Administration
The Manager of Residential Life Administration assists the Director of Housing with the administrative support services for the university
housing and residential life program. The manager is also responsible for overseeing the operations of the community desks and mailrooms
within the residence halls and supervising the desk attendant and office assistant staff.
FACILITIES AND SERVICES
Cable Television
Cable television service is provided in each residence hall room. The university supports at least one cable outlet per unit (although some
units may have more). The university does not support TIVO or other digital recording devices that rely on a cable box and/or internet
connection.
Custodial Service
In all residences, basic custodial service is provided for common areas, including corridors, lounges, elevator landings, and community
bathrooms (excluding private bathrooms in all residence halls). Custodial service is not intended to alleviate residents from their responsibility
to pick up after themselves and treat their environment with care. It is still the responsibility of each resident to dispose of waste
appropriately. It is also the resident’s responsibility to maintain his/her individual room and all shared areas. Custodial service is not available
to clean personal space, and students are required to maintain hygienic conditions in their room (see Health and Safety Inspections on page
17). If a common area needs cleaning or custodial service beyond the routine service provided, residents of a floor or building will share the
expense of that additional cleaning.
To submit specific maintenance requests, log in to the website indicated below, based on your building assignment:

182 Broadway, Maria’s Tower, 33 Beekman, and 106 Fulton: help.pace.edu

55 John Street: www.studenthousing.org/repairs
Ethernet connections
All resident rooms have internet connectivity, although specifics vary slightly by hall:

182 Broadway, Maria’s Tower, 33 Beekman, and 106 Fulton – internet service is provided by Pace University. Please contact the
help desk directly for assistance with internet service. The contact number is 914.772.3333. Ask your RA if you need assistance.

55 John Street – internet service is provided by Residential Communications Network (RCN). Please contact RCN directly for
assistance with internet service. The contact number is 347.272.1231.
Fire Safety Disclosure
All Pace University residence halls are equipped with smoke detection alarms, alarm pull stations, and sprinklers. Fire alarm drills are
conducted each semester, and students are provided with the Fire Plan for their building as they move in, as required by New York City law.
For complete information on the University’s fire safety report, please contact the security office at 212.346.1800.
Laundry Facilities
Laundry facilities are located in each building, but costs vary as indicated below. Laundry services are provided by an outside vendor. If you
experience problems with laundry machines, or to report malfunctioning machines, please call the number posted in each laundry facility.
Issues with the laundry facilities in 33 Beekman, 182 Broadway, Fulton Hall and Maria’s Tower should be reported through the Pace Help Desk
at http://help.pace.edu. Issues with the laundry facilities should be reported through the EHS work order system at:
http://www.studenthousing.org/repairs
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55 John Street– The laundry room is located in the basement. Residents will pay a flat-rate of $55 per semester for unlimited use of
the laundry facilities. The charge will be applied to the students who are assigned to 55 John Street as of the end of the second week
of classes each semester.
106 Fulton Street– The laundry room is located on the 3rd floor. Laundry services in this building are included in student fees.
182 Broadway– The laundry room is located on the 4rd floor. Laundry services in this building are included in student fees.
Maria’s Towers – The laundry rooms can be found on floors 5, 6, 8, 10, 13, 15, and 17. Laundry services in this building are included
in student fee.
33 Beekman – The laundry room is located in the basement. Laundry services in this building are included in student fees.
Maintenance
Maintenance issues in Maria’s Tower, 106 Fulton and 182 Broadway are resolved by Pace University Buildings and Grounds (B&G) staff.
Students in these buildings may submit a work order by logging on to help.pace.edu (ask your RA if you are having difficulty submitting an
online work order).
Maintenance issues in buildings leased by Pace (55 John Street) are resolved by Educational Housing Services (EHS). Students in these
buildings may submit a work order by logging on to www.studenthousing.org/repairs (ask your RA if you are having difficulty submitting an
online work order).
If a maintenance issue is not resolved in a timely manner, whether in a Pace-owned building or a leased property, contact your building’s
Residence Director. They will follow up with the appropriate people to ensure a proper resolution.
General preventive maintenance and routine repairs will be accomplished without charge to the resident. However, you will be financially
responsible if your negligence or actions (or those of your guests) cause the need for repair beyond normal wear and tear.
Emergency maintenance situations, including major leaks and flooding, inoperative door locks, or other situations that endanger safety or
property require an immediate response. During regular office hours, residents should report these conditions to the ORHL at 212.346.1295.
After hours, report these emergency maintenance issues to the RA on Duty in your building (see section on “Resident Assistant on Duty”.)
Pest Control
All rooms are thoroughly cleaned and inspected, and found to be free of pests prior to move-in. Students have a significant responsibility for
maintaining a living area that will not attract pests. If a pest problem develops, students should submit a work order through the appropriate
online service:
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182 Broadway, Maria’s Tower and 106 Fulton: help.pace.edu
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33 Beekman and John Street: www.studenthousing.org/repairs
Students who believe that bedbugs may have been introduced to their room should contact their RA or the RA on duty. That staff member
will work with the professional staff on duty and the maintenance staff to address the problem appropriately. The staff will follow a set
response protocol, which will require residents to clean and bag all laundry and linen in preparation for treatment. Treatment may require
students to be out of the room for several hours, but students are generally not relocated (even temporarily) in cases of bedbugs.
RESIDENTIAL LIFE ADMINSTRATIVE POLICIES
These policies govern the administrative and operational aspects of the Residential Life program at Pace University’s New York City campus.
Violation of these policies may result in administrative fees or fines, or delays in processing administrative requests. Extreme or repeated
violations of these policies may result in appropriate action through the student conduct process.
Room Placement Policy
The University reserves the right to determine and assign the housing space to be occupied by the student and to reassign alternative
accommodations as circumstance warrant. Should the OHRL reassign the student to an alternative accommodation, a proportionate rate
differential may be charged upon date of reassignment.
Dates of Occupancy
The right to occupy a room will commence one day prior to the start of the academic semester. Failure to take occupancy after the first full
week of classes or to notify the OHRL in writing of a late arrival may result in the cancellation of the Occupancy Agreement. All room
assignments must be vacated no later than 24 hours after the last final exam each semester or by 5:00 p.m. of the last day of finals (whichever
comes first).
Administrative Room Transfer Freeze
For up to two weeks at the start of each semester, there is a hold on all room transfer requests. This period allows students an opportunity to
become acclimated to their new environment, community, and roommate(s), while allowing the OHRL, Admissions, Office of Student
Assistance (OSA), and Academic Departments to verify student status, accounts, and occupancy. This administrative room transfer freeze will
be lifted as soon as the housing staff can confirm occupancy of all residents. If, during this time, you believe you are in critical need of a room
change, contact your RA or RD (if you do not know how to contact your RD, ask your RA for assistance, or visit the OHRL).
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Room Transfer and Request Procedure
The OHRL offers an “on request” approach to room changes. This means that, if you have requested a room and a room that meets the
criteria you have requested becomes available, we will allow you to move to that room. We do encourage students to resolve their conflicts,
and the residence life staff is trained to assist in mediation that can help students manage their disagreements.
Room transfer requests must be submitted online through “reslutions.pace.edu”. Once logged in, students may submit their room transfer
request, indicating the building(s), room type(s) and roommate(s) they wish to be moved with. Students will be contacted by the Director of
Housing and Residential Life via their Pace email account IF AND WHEN their room transfer request is approved. That email approval will
include directions on how and when to check out of the current room and in to the new one. Students MAY NOT move prior to receiving that
email approval, and must follow the directions provided.
Room transfer requests are not guaranteed, and all requests cannot be granted. All un-granted requests are vacated at the end of the fall
semester (with the exception of requests for singles rooms, which are carried over from fall to spring). If a student’s request is not granted
during the fall semester, they may resubmit at the start of the spring semester. Room changes cannot take place during the winter break, and
requests are not carried over for implementation at the start of the spring semester. Students can increase the chances that their request will
be approved by identifying a specific space into which they wish to move, or making a specific request for a “bed for bed” switch in which both
students have already agreed to a “swap”. This eliminates the need for the housing staff to find a bed for you. In “bed for bed” switches,
BOTH students who will be swapping must submit requests reflecting their desire to change rooms. The RD will have a list of students who
have a vacant bed in their room, or who are seeking a room change.
The room transfer and request process is NOT for immediate and critical room changes. If you believe you are in critical need of a room
change, contact your RD (if you do not know how to contact your RD, ask your RA for assistance, or visit the OHRL). Also, since room changes
cannot usually be granted immediately, the RA staff may ask roommates or suitemates who are experiencing conflict to participate in a
mediation to address their differences instead of changing rooms, or pending the ability to grant a room transfer.
Roommate Conflicts
Students bear primary responsibility for resolving conflicts they may have with roommates. Students are encouraged to take action in a timely
manner if they feel a conflict is developing between them and their roommate. Students are expected to approach disagreements with their
roommates in a mature and respectful manner. If they are not able to reach a positive outcome themselves, residents should enlist the
assistance of the residence life staff (starting with their RA and then their RD). There are limits to the ability of the housing staff to intercede
in and resolve all roommate conflicts. In general, there are four specific responses the housing staff can provide to students who are not
getting along with their roommate:

Mediation – the floor RA or the building RD can facilitate a discussion between roommates to address the problems they are facing. This
mediation can take the place of an informal discussion, but it can also be used to develop a binding “roommate agreement”. The
roommate agreement is a document that allows residents in conflict to stipulate specific expectations and hold one another accountable
to that agreement.

Non-emergency room change – as described above, students may request a room change at any time. Students seeking to leave a
conflict situation by requesting a room change are reminded that room transfer requests are not guaranteed.

Emergency room change – in cases in which a student feels threatened by their roommate (or anyone in their community) the housing
staff will arrange an immediate room change to ensure that student’s safety. Please see more about this option below under “Emergency
Room Changes”.

Judicial action – if the behavior of a roommate violates university policy, it can be reported and addressed through the student conduct
process. Students are advised that simply being accused or found in violation of university policy does not always result in being
reassigned or removed from housing. However, if the behavior that violates university policy is the root of the conflict, it must be
reported for the record so that the housing staff can address it through the student conduct process.
It is important to remember that students may choose to not address a roommate conflict, but doing so has consequences. Making the choice
to ignore a problem, or to anonymously report a problem, or to notify a staff member but ask that they take no action, often leads to the
problem growing to the point that it can no longer be easily remedied. Early intervention on the part of the staff, which can include mediation
but can also include a mutually agreed upon room change, can help prevent small problems from growing into large ones.
Emergency Room Changes
At various times, a student will request an emergency room change based on behavior of another student that has not been documented
and/or addressed through the student conduct process. It is the policy of the OHRL that in such cases, the student bringing the complaint
shall be offered a temporary relocation until the situation can be investigated. Students who feel threatened or in any kind of danger will be
offered alternative housing for the short term. After the situation has been investigated and addressed, the appropriate long term solution
will be determined (who, if anyone, will move out permanently). Students who genuinely believe they are in danger are expected to take
advantage of temporary relocation to ensure their safety.
Improper Room Transfer
A resident who moves to another room or suite without proper authorization from the housing staff is considered to have conducted an
Improper Room Transfer. The resident will be assessed an improper check-out fee of $75 and may be subject to disciplinary action, including
removal from the space.
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Empty Beds
The university reserves the right to fill any vacant bed at any time. As the OHRL is continually placing students, vacancies may be filled without
notice. Students with one or more vacant beds in their room or suite can expect a new roommate or to be moved to a different room as the
need for consolidation arises. Students must leave the vacant portion of their room or suite in a condition that will allow another person to
move in easily. Students should not “spread out” their belongings into a vacant portion of the room or suite.
Consolidation and Use of Assigned Space
Occupancy of space is permitted only to the student to whom the space is assigned. The university reserves the right to assign a resident to any
vacant space or relocate any student residing in a room with a vacant space or an area requiring consolidation to a new space. The student may not
usurp any vacant bed spaces within the room or suite or prevent another assigned student from residing in the space. If the student refuses or
prevents a new occupant from residing in a shared space, disciplinary action (including removal from the space), additional room rental fees of
$500 or more, or both, may be imposed on the student. The university will make a best effort to provide 24-hour prior notice to residents receiving
a new roommate, though students should always be prepared to receive a new roommate, as circumstances may not always allow for such notice.
Room Condition and Reporting Damages
ALL RESIDENTS of a room are responsible for ensuring that damages occurring during the year are reported appropriately. General preventive
maintenance and routine repairs will be accomplished without charge to the resident. However, you may be financially responsible if your
negligence or actions caused the need for repair beyond normal wear and tear. Charges for damages that cannot be specifically attributed to
one or more individuals (via direct report to and investigation by the Residence Director) will be evenly applied to all residents of a room. The
Room Condition Report (see below) serves to protect students from incurring charges for damages present upon move in.
Room Condition Report (RCR)
The RCR offers the resident the opportunity to thoroughly inspect their room and record its condition. Upon check-out, this report will be
used to assist staff in assessing the room’s condition and will result in the issuance of a damage charge. WITHIN 24-48 HOURS OF CHECKING
IN, STUDENTS MUST REPORT ANY DAMAGES NOT DOCUMENTED ON THE RCR TO THEIR RA. Proper completion of the RCR will prevent the
student from incurring charges for damages present upon move in. ALL RESIDENTS of a room will be held JOINTLY ACCOUNTABLE for damages
found during or after check out. The RA is NOT responsible for the final and binding assessment of room damages. RCR’s will be reviewed by
the RD and/or AD, and updated with charges from maintenance (and/or EHS).
By June 1, students will receive an email from their RD with a total of damage charges for their room. The email will have detailed information
on the process for challenging these charges. Students must challenge charges WITHIN 30 DAYS OF RECEIPT OF BILLING NOTICE. BILLING
NOTICE IS SENT VIA EMAIL AND DETAILS THE LIST OF CHARGES. Remaining charges (those that are not challenged, or those that were
unsuccessfully challenged) will be assessed to the student through their student account by the end of July.
Check-in Procedures
Only full-time enrolled students with a $0.00 balance on their University first installment may check-in. Under certain circumstances, students
are permitted to move in with an outstanding or pending balance. In these cases, students accept full financial responsibility for the cost of
the residence hall, and acknowledge that a housing refund will not be issued, even in the event that the student becomes un-registered, or
fails to become registered.
Upon arrival to your Check-in site you will be given 5 minutes to unload your vehicle and vacate the unloading zone. We request that you
keep to the 5 minutes so that everyone moving in has a chance to unload in a timely manner. Students may not have furniture other than
what is provided by the University. University furnishings may not be removed from rooms as they meet our safety standards. Students
checking into a room must sign and obtain their copy of the Room Condition Report (RCR) for their records as they will be held accountable for
the condition of the room upon departure.
Gender Neutral Housing
In keeping with the mission of Pace University to promote and support diversity, the OHRL in New York City offers a Gender Neutral Housing
application process for resident students. This process seeks to provide a living environment welcoming to all gender identities; one not
limited by the traditional gender binary. Gender Neutral Housing allows for same-gender, opposite-gender, non-gender or other-gender
identities to live together regardless of biological sex in an environment in which they feel safe and supported.
Gender Neutral Housing participants must commit to maintaining an inclusive and welcoming living environment free of discrimination based
on gender identity and sexual orientation. Each resident accepted to live in Gender Neutral Housing must agree to the Gender Neutral
Housing Agreement.
Students interested in Gender Neutral Housing should schedule an appointment with the Director of Housing and Residential Life. Gender
Neutral housing is limited to students engaged in Platonic, non-romantic relationships. A student’s parent/guardian will be required to submit
their endorsement of the arrangement (except when doing so may create a dangerous or otherwise difficult situation for the student).
Check-out procedures
Students leaving an assigned space for any reason (transfer, consolidation, contract termination, or end of year/session) must complete the
checkout procedure for their building. Any portion of the check-out procedure not completed will result in a charge/fine. Check out
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procedures are set by each Residence Director and communicated to residents by email, through posted information on floor bulletin boards,
and through required end-of-semester floor meetings. The Check-out procedures generally includes:




Attending final floor meeting (if checking out at the end of the semester)
Making an appointment with a building RA at least 24 hours before departure to check-out and sign the RCR which indicates any
new damages the student may be charged for:
o NOT Cleaning your room (i.e. remove garbage, vacuum, wiping all surfaces etc.)
o NOT Returning furniture to original position
o NOT Removing ALL of your belongings
o Any items left behind will be considered abandoned and will be discarded. THE OHRL DOES NOT STORE OR SAVE ANY
BELONGINGS LEFT BEHIND UNDER ANY CIRCUMSTANCES.
Returning your room keys and/or key cards to your RA (mailbox keys at Fulton or Maria’s Tower must be returned to Auxiliary
Services directly in order to avoid a fine)
Signing and retain your copy of the checkout RCR
Students are permitted to use an EXPRESS CHECK-OUT process if they so desire. This process allows the student to submit their room key
and/or resident ID to a lock box using a special check-out envelope and form. This process calls for the condition of the student’s room will be
reviewed and evaluated by the housing staff after their departure. Students choosing to utilize the express check out process waive their right
to appeal damage and administrative fees associated with their room condition or check out process.
Students leaving the residence halls during the semester or at the end of the fall semester must complete a housing cancellation form (see
below). Notifying OSA or Financial Aid that you no longer plan to enroll, or to be a resident student, is NOT sufficient to cancel your housing.
Posting
Notices, flyers, ads and other informational items may be posted only on designated boards by the OHRL staff. All flyers must have an
“approved for posting” stamp from the OHRL to be posted within the halls. Any activity not sponsored directly by a Pace department will
require a representative to be escorted by the RA on duty in order to post flyers within the residence halls.
No postings advertising events with alcohol or offensive materials will be approved for posting. Unauthorized posting of materials on bulletin
boards or anywhere else on campus is prohibited and such materials will be removed. Persons posting material in violation of these rules will
be subject to the disciplinary process outlined in ‘postings’ in the UGPC.
Dyson Houses –
Programming and Program Perks
The housing staff conducts programs and events for resident students throughout the academic year. These programs are designed to
provide opportunities for personal, social and academic development, and to help develop community within the residence halls. The RA’s
follow a curriculum that will assist residents in both her professional and personal development. In addition, students can opt to live in certain
Theme Floors, Learning Communities or Dyson House Floors. These communities offer more target programming surrounding a particular
topic. More information about these unique floor communities can be found on our departmental website.
Students who choose to attend programs can earn Programming Perks during the course of each semester. These perks are monitored by the
housing staff, and each semester, students in each building that have earned high levels of points will be invited to the programming
celebration, where they will get free Pace “swag” and they can enter free raffles to win other prizes. In the spring, those earning the top 15%
of program points are also given a “bump” in their Room Selection Number, which gives them an advantage when choosing their room for the
following academic year.
Room Selection and Re-application
Students planning to return to housing for the next academic year must participate in the Room Selection process to reserve a room.
Returning students who do not participate in this process will not be guaranteed housing for the fall semester.
Current residents (and those who were residents in the preceding fall semester but are now on study abroad) have priority in this process.
Students who are not currently in residence (or on study abroad) can deposit and apply for housing, but may be invited to the "LATE" room
selection process that will take place between the end of the "MAIN" room selection process and May 1. Returning students who do not
complete all of the required room selection process stages by May 1 will not be guaranteed housing for the following fall term. They will need
to apply in person in the housing office, and they will be placed on a waitlist for fall housing.
Room selection’s “MAIN” process takes place online, and consists of three easy stages:
st

Stage 1 – the deposit – due no later than March 31
st

Stage 2 – the application – due no later than March 31

Stage 3 – online room selection – will take place during evening hours in the second and third week of April
Intersession
There is no intersession housing before or after the summer sessions. The residence halls will be completely vacated at the close of the spring
2016 semester and will remain vacant until summer opening on May 28. Similarly, the residence hall must be vacated by residents upon
closing on August 15th. Students in dire need of temporary housing must appeal to the summer RD.
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Summer Housing – Summer 2016
Timeline
Summer I Semester housing begins (move in date): May 28
Summer I Semester housing ends (last day to checkout for Summer I only residents): July 9
Summer II Semester housing begins (move in date): July 10
Residence hall closes for the summer (checkout day): August 20
Eligibility
You must be a matriculated Pace University student to be eligible for student summer housing. You must meet one or more of the
following criteria for the summer term(s) in which you are applying:

You must be registered for summer classes at Pace University (full or part time; proof of registration must be submitted with
the application).

You must be participating in a full or part-time academically related internship, full-time professional internship, or a full-time
job (will be at the discretion of the OHRL).

You must be employed on campus as a student aid for no fewer than 20 hours per week (letter from employer must be
submitted with the application).
Application Process
Due to the limited nature of student summer housing, it cannot be guaranteed. Applications will be processed on a first-come-first-served
basis. Additional applicants will be placed on a waitlist and contacted if a space becomes available. The full details for the application
process, availability, and pricing will available on the housing website.
Room Deposits
Room deposits are applied to the respective semester room fees and are non-refundable. Room deposits must be paid to the OSA and a
receipt of the payment must be provided upon the selection of a room.
Housing Cancellation
All students wishing to cancel a pending housing application (those students who have applied for housing for a coming semester) or an
existing housing agreement (those students who are currently living in housing) must submit a Housing Cancellation Form. All students
cancelling housing for any reason must complete the housing cancellation form. Notifying OSA or Financial Aid of plans to change student
and/or resident status is NOT sufficient to cancel housing. Forfeiture of deposit, late cancellation fees and or partial term housing fees will
apply based on the date the cancellation form is submitted. Please refer to the housing cancellation form for further details
(http://www.pace.edu/sites/default/files/files/Housing-Cancellation-Form.pdf).
Release by the University:
The University reserves the right to terminate a student’s Housing Agreement in the event the student fails to

meet financial obligation to the University

maintain required academic standards

meet university immunization compliance requirements

abide by the policies and procedures of the Resident Handbook or those in the University Student Handbook
The University also reserves the right to reassign or repossess a student room and to affect any other steps necessary, or advisable in the
interest of health, safety, and conduct of the residence hall program.
A student may be summarily suspended from the University’s Residence Halls by the Dean for Students or the Director of Housing (and/or
their designee) if rules and regulations are not followed. A hearing for violation of the University’s rules and regulations may occur if the
administrator believes that the continued presence of the resident in the halls poses a serious threat to the student, other persons, private
property, or Pace University. The resident will be required to vacate the residence hall immediately and may be notified that the student will
be treated as a trespasser if they return without approval. Refer to the section on Student Disciplinary Procedures for details of this process.
The student shall not be entitled to a refund upon student initiated or disciplinary termination of their Housing Agreement.
A student may be summarily suspended from the University’s Residence Halls by the Dean and the Assistant Dean of Students and the
Director and Associate Director of the OHRL if rules and regulations are not followed. A hearing for violation of the University’s rules and
regulations may occur if the administrator believes that the continued presence of the resident in the halls poses a serious threat to the
student, other persons, private property, or Pace University. The resident will be required to vacate the residence hall immediately and may
be notified that the student will be treated as a trespasser if they return without approval. Refer to the section on Student Disciplinary
Procedures for details of this process.
The student shall not be entitled to a refund upon student initiated or disciplinary termination of their Housing Agreement.
Lock-Outs

During Community Desk hours in all residence halls– the Desk Attendant will escort the resident to unlock their door. The first two
lockouts of the academic year are complimentary. On the third lockout, the resident will be charged $5 and the fee will increase
incrementally by $5 for each subsequent lockout ($10 second, $15 third, etc.) For lockouts when the desk is closed, please contact the RA
on duty.
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Guest Policy
The OHRL policies and procedures related to guests and visitors exists to allow residents to have guests in a manner that does not infringe
upon the comfort or rights of other residents, and maintains an appropriate level of safety and security in the residence halls.
Policies for Guests

Being a guest in Pace University residence halls is a privilege not a right.

Any resident of a room or apartment may deny access to the guest of any roommate or apartment-mate for any reason.

Guests who violate any portion of this policy may be restricted from entering one or more Pace University buildings. Pace University,
Pace Security, and the OHRL reserves the right to deny guest-access to anyone for any reason.

Guests must present valid photo identification at the community desk prior to entering the building. Guests must leave this identification
at the desk for the duration of their stay. Acceptable forms of identification include (but are not limited to) driver’s licenses, military
identification, college/university identification. Unacceptable forms of identification include (but are not limited to) credit cards, gym
memberships, and high school identification cards. Passports are not accepted for liability reasons.

Guests will receive a guest pass upon check in, which they must carry for the duration of their stay and MUST RETURN PASS during signout.

To obtain their identification card, guests must check out during community desk hours of operation. Their host must be present when
they check in and out. Guests must return their guest pass when they check out.

Individuals may be registered as SHORT TERM guests an unlimited number of times. SHORT TERM guests are defined as those who enter
and exit the building during the operating hours of the community desk (times will be posted in each lobby). SHORT TERM guests who
fail to check out prior to the closing of the community desk will automatically be considered LONG TERM GUESTS. SHORT TERM GUESTS
become LONG TERM GUESTS at 2:00 AM in all residence halls.

Individuals may be registered as LONG TERM guests no more than THREE consecutive nights, and not more than TEN nights in any onemonth period in the same Pace University Residence Hall. LONG TERM guests are defined as those who enter the building during the
operating hours of the community desk, but do not leave until after the desk closes for the evening.

NO MORE THAN TWO long-term guests are allowed to be checked into the Residence Halls at one time without a Guest Exception.

If guests are under the age of 18, their hosts must secure a guest exception through reslutions.pace.edu (see below). This process will
require the parent or guardian of the underage guest to provide written permission for the guest to visit.

All guests must abide by University and Housing & Residential Life policies, procedures, regulations, and standards. Failure to do so may
result in temporary or permanent restriction from Pace University Residence Halls and additional penalization for host(s).
Policies for Hosts

Hosting guests is a privilege not a right.

Any resident of a room or apartment may deny access to the guest of any roommate or apartment-mate for any reason. Pace University,
Pace Security, EHS Security and the OHRL reserves the right to deny guest-access or guest privileges to anyone for any reason

Residents must escort their guest(s) at all times. If the host must leave the building, the guest(s) must also leave the building. Hosts must
be present whenever their guests check-in and check-out of the building

Residents may host no more than TWO SHORT TERM guests at any one time and no more than TWO LONG TERM guest at any one time

Residents may host TWO LONG TERM guests no more than THREE consecutive nights, and not more than TEN nights in any one-month
period.

The resident host assumes all responsibility for the conduct of their guest in the Residence Halls, which may include liability for the repair
cost for the property damage caused by such guest(s), as well as temporary loss of guest privileges for improper check-in/check-out of a
guest from the Residence Halls

Exceptions to any part of this policy (e.g. the number of overnight guests permitted in a one-month period, the number of consecutive
nights a guest may stay, or an underage guest entering the building) will be considered upon request. Exceptions must be submitted via
“reslutions.pace.edu” at least 48 hours in advance for weekdays, and 72 hours in advance for weekends of the requested date(s).
Students will receive a response via their Pace email address.

At the discretion of the RA and/or Professional Staff member on duty, guests may be admitted to the building after the close of the
Community Desk. This will be a violation by the host, who will subsequently have their guest privileges restricted for a week. Additional
violations of signing in guests after hours may also result in administrative fines. Abuse of this measure (as determined by the RD of the
building) may also result in loss of guest privileges for the academic year. Access Card or guest pass replacement will result to
administrative fines of $25.00 per incident.
There may be special times during the year (e.g. semester breaks, exam periods, summer sessions, and emergencies) when this guest policy
may be modified. Modifications will be posted in residence hall floors, lobbies, elevators and at the Community Desk. Any exceptions to
these guidelines are at the sole discretion and subject to approval by the OHRL.
Reach of policy and notification of changes
The Director of Housing may, with proper notice to the resident student population, alter policies found in this handbook during the course of
the academic year. Proper notice will consist of email notification to each student’s Pace University email account and flyers posted in each
residence hall. Similarly, the Director of Housing may waive certain policies as necessary or appropriate for certain individuals. Such waivers
should be requested in writing (or email), and will be evaluated on a case-by-case basis.
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UNIVERSITY GUIDING PRINCIPLES OF CONDUCT (UGPC)
General Statement of Policies
The University reserves the right, at its sole discretion and with or without prior notice, to promulgate new academic and nonacademic rules,
policies and practices, as well as to amend or rescind existing academic and nonacademic rules, policies and practices. By applying for
enrollment and by enrolling each applicant and enrolled student, respectively, agrees to be bound by all of the University’s rules, policies,
practices, including, without limitation, the Guiding Principles of Conduct. Applicants and enrolled students who fail to comply with the
University’s rules, policies and practices are subject to discipline that may include, but is not limited to, denial of admission, denial of academic
credits or a degree, suspension and/or dismissal from the University.
Academic Integrity
Students are required to be honest and ethical in satisfying their academic assignments and requirements. Academic integrity requires that,
except as may be authorized by the instructor, a student must demonstrate independent intellectual and academic achievements. Therefore,
when a student uses or relies upon an idea or material obtained from another source, proper credit or attribution must be given. A failure to
give credit or attribution to ideas or material obtained from an outside source is plagiarism. Plagiarism is strictly forbidden.
Every student is responsible for giving the proper credit or attribution for any quotation, idea, data, or other material obtained from another
source that is presented (whether orally or in writing) in the student’s papers, reports, submissions, examinations, presentations and the like.
Individual schools and programs may have adopted additional standards of academic integrity. Therefore, students are responsible for
familiarizing themselves with the academic integrity policies of the University as well as of the individual schools and programs in which they
are enrolled. A student who fails to comply with the standards of academic integrity is subject to disciplinary actions such as, but not limited
to, a reduction in the grade for the assignment or the course, a failing grade in the assignment or the course, suspension and/or dismissal from
the University.
Guiding Principles of Conduct
The primary functions of an institution of higher learning are teaching, learning, scholarship and service. Each member of the University
community is required to cooperate with the University in its endeavors to foster and maintain the freedom of expression and exchange of
ideas necessary to achieve excellence in teaching, learning, scholarship and service. The University strives to protect the rights of its students
and employees (including faculty members) to publicize opinions through written and oral communications; to organize and join political
associations; to convene and conduct meetings; and to advocate, demonstrate and picket in an orderly fashion. Further, members of the
University community are responsible for fostering and maintaining respect for the dignity and uniqueness of one another.
In order to preserve an atmosphere in which a free exchange of ideas may flourish, and to ensure the dignity and safety of all members of the
University community as well as the unimpeded operation of the University (and as required by federal, state and local laws including, without
limitation, N.Y. Educ. Law § 6430), the University has adopted the Guiding Principles of Conduct. The Guiding Principles of Conduct applies to
all members of the University community including, among others, employees, faculty members, students, applicants for academic admission
and employment, visitors, guests, vendors, contractors, and other third parties while they are on University premises or at Universitysponsored activities. References to “University premises” in these Guiding Principles of Conduct apply to premises either owned or leased by
the University.
The Guiding Principles of Conduct are not exhaustive and include, but are not limited to, the following:
1. Students and other persons participating in a class or activity related to a class (such as, for example, internships and field trips)
must comply with a faculty member’s reasonable standards of behavior for the class and/or related activities.
2. Theft, willful destruction or damage to or misuse of any University property or property owned by any member of the University
community is prohibited.
3. The sale, purchase, possession or use of incendiary devices, explosives or dangerous weapons (including any item or material which
could be used to inflict injury or harm or to intimidate) on University premises or at University-sponsored events is prohibited.
4. The unlawful use, possession, sale, distribution or manufacture of controlled substances and drug paraphernalia on University
premises or at University-sponsored events is prohibited. (Further information may be found in the University’s Drug and Alcohol
Policy.)
5. Obstruction of or interference with the normal operations and processes essential to the University is prohibited.
6. Interference with academic freedom (including speech in the classroom and by University-approved guest speakers) is prohibited.
7. Strict compliance with the University’s policies and procedures concerning demonstrations and rallies is required.
8. Strict compliance with the University’s policies and procedures concerning the appropriate use of information technology is
required.
9. Deliberate actions that cause, or might reasonably be expected to cause, injury, either physical or mental, to any member of the
University community are prohibited. Such actions may include, for example, violence or threats of violence.
10. Members of the University community are required to comply with the instructions of a University administrator, or other duly
authorized agent of the University, to, for example, display or present identification. Members of the University community are also
required to evacuate University premises and University-sponsored events when directed to do so by authorized personnel or a
mechanical device (such as a fire alarm).
13
11. Any action or situation which recklessly or intentionally endangers the safety or mental or physical health of any member of the
University community or involves the forced consumption of alcohol or drugs for the purpose of initiation into or affiliation with any
organization is prohibited on University premises and at University-sponsored events. In addition, such conduct by students and
employees (including faculty), whether on or off University premises or at University-sponsored events, also is prohibited.
12. Engaging in violence or intimidation against another person and destroying property because of bias or prejudice while on University
premises or at University-sponsored events violates the University’s Hate/Bias-Related Policy and is prohibited. Conduct by students
and employees (including faculty), whether on or off campus or at a University-sponsored event, is also prohibited.
13. Members of the University community are required to timely satisfy their financial obligations to the University, including, but not
limited to, amounts due to the OSA, the University bookstore, the University library, the OHRL, the Student Development Office, and
Security.
14. Consumption of alcohol by any member of the University community who is under the age of twenty-one is illegal and prohibited on
University premises and at University-sponsored events. Supplying alcohol in any quantity to a member of the University
community who is under the age of twenty-one is illegal and prohibited. (Further information may be found in the University’s Drug
and Alcohol Policy.)
15. Even though its possession or consumption may otherwise be lawful, alcohol, except in limited circumstances, is not permitted on
University premises or at University-sponsored events. Members of the University community are not permitted to be intoxicated,
or to become intoxicated, while on University premises or at a University-sponsored event.
16. Gambling is not permitted on University premises or at any event sponsored by a student group or organization.
17. Solicitation by students, student clubs and student organizations including, but not limited to, fundraising, on University premises or
in connection with a University-sponsored event is prohibited without the prior approval of the Director of Student Development
and Campus Activities or the Dean for Students.
18. “The solicitation of goods or services by one staff member to another during regularly scheduled work time is prohibited. Selling
commercial goods and distributing promotional information and handbills in regular work areas is also prohibited.” (A copy of the
Solicitation and Distribution policy may be found in the Pace University Employee Handbook.)
19. Other members of the University community, such as applicants for academic admission and employment, visitors, guests, vendors,
contractors and other third parties, are prohibited from soliciting and distributing on University premises or in connection with
University-sponsored events without prior approval from the Director of Security.
20. Prior approval from the appropriate University administrator must be obtained before any materials or documents may be posted or
distributed on University premises or at University-sponsored events.
21. The falsification of University documents is prohibited.
22. While on University premises or at University-sponsored events, members of the University community must not dress or conduct
themselves in a manner that would be considered lewd or indecent by the University.
23. Conduct on or off campus in a manner the University determines reflects adversely on the good name and reputation of the
University is prohibited.
24. Conduct by students and employees (including faculty) on or off campus that violates local, state or federal laws may also constitute
a basis for disciplinary action by the University.
25. Without appropriate prior authorization, video recording devices, including, but not limited to, cell phones equipped with a camera,
may not be used on University premises or at University-sponsored events, other than in an emergency, in any area or
circumstances where the recording of images reasonably would be considered to be inappropriate.
26. Strict compliance with all rules, policies and practices promulgated and/or adopted by the University is required.
Any member of the University community who violates the University’s rules, policies or practices, including, among others, the Guiding
Principles of Conduct, may be subject to disciplinary action (including without limitation immediate ejection from University premises and/or
University-sponsored events) and/or to legal actions. Similarly, any recognized club or organization that violates its constitution and/or bylaws, or authorizes conduct prohibited by the University’s rules, policies or practices may be subject to disciplinary action (including without
limitation rescission of approval for that club or organization to operate on University premises or at University-sponsored events, whether on
or off University premises). As may be necessary, the University may request the assistance of law enforcement agencies to maintain order
and/or may seek injunctive relief.
14
RESIDENTIAL LIFE HEALTH, SAFETY, AND SECURITY POLICIES
All behavioral policies in Pace University residence halls are based on the University Guiding Principles of Conduct (UGPC), but not all prohibited or
required behaviors are specifically detailed in the UGPC. Students are expected to adhere to both the letter and the spirit of the UGPC.
The policies in this section help clarify how the UGPC impacts the behavior of resident students. Students are held accountable to ALL university
policies and procedures, including those made available to them here and in other essential university documents.
Summary Action within Housing and Residential Life (reference all University Guiding Principles, with emphasis on 5, 10 and 26)
Should the conduct of a student threaten or constitute a danger to personal safety or property, or substantially interfere with the residence
hall community, summary action may be taken against the student. A student may also be subject to summary action if, following a warning
by a RA or Professional Staff member of the OHRL to desist, he/she continues to engage in conduct that violates the University's rules and
regulations. Summary action may include (but is not limited to) removal from residence halls, reassignment to another residence hall,
assessment by the counseling center, restriction of guest privileges, and/or the implementation of a “no contact order” or “behavioral
contract”. In such cases involving removal from residence, if necessary and appropriate, steps will be taken to eject the student from the
University's premises.
Alcohol Policy (reference University Guiding Principles 14, 15, 24, 26, and the University Drug and Alcohol Policy)
Pace University has a strong commitment to a healthy and safe environment for all members of the University Community. Substance or
alcohol use will not be accepted as excuses for violating your responsibilities as a member of our community.
Compliance with university alcohol policy includes but is not limited to adhering to the following:
It is a violation to be in the residence halls in a state of intoxication. Residents and their guests who display intoxicated behavior, or who
require assistance due to consumption of alcohol are denied entry into the residence halls and are subject to disciplinary action.
Maria’s Tower and 182 Broadway are Alcohol-Free (“DRY”) residence halls. No alcohol is permitted in the halls regardless of age, location, or
guest status.
Students in other halls that are not exclusively first-year halls, who are 21 years of age, may consume beer or wine in the privacy of their
room, but not in the presence of anyone below the legal drinking age. Students 21 years of age may only possess amounts of alcohol
consistent with personal consumption (specifically, one [1] six-pack of beer, or one 750 ml bottle of wine per “of age” student).
Possession of alcohol beyond amounts consistent with personal consumption is prohibited.
It is a violation to possess an open container of alcohol in the public or community areas.
Beer kegs, party balls, hard liquors, or any excessive consumption device is not permitted in any residence hall. Other items such as empty
alcohol bottles, shot glasses, funnels, flask, etc. may be used as evidence of alcohol possession in our student conduct process.
University officials have the right to request appropriate ID when questioning a resident or guests for appropriate age.
Students or guests possessing alcohol in violation of the alcohol policy will be required to dispose of the alcohol in the presence of the OHRL
staff and/or Pace Security staff.
Violators of the alcohol policy are subject to disciplinary action.
Antennas (reference University Guiding Principle 26)
External antennas of any type are prohibited, including satellites.
Bicycles (reference University Guiding Principle 26)
Students may store bicycles in their rooms under the following conditions: the need for ready access to the bicycle can be demonstrated;
alternate storage is not available within or near the building; the presence of the bicycle does not present a hindrance to egress from the
room (as determined by the housing and/or security staff); all roommates agree to allow the bicycle to be stored in the room. In cases where
any of these conditions are not met, students may not store bicycles in their room.
Consent
Individuals incapable of giving effective consent are prohibited from the residence halls. An individual who CANNOT GIVE EFFECTIVE CONSENT
is one who is under the age of 18, physically helpless, mentally incapacitated, severely impaired and/or incapacitated due to drugs or alcohol
intoxication. Students and guests under the age of 18 are permitted in the residence halls with the written consent of their parent or legal
guardian. Guests under 18 must have consent submitted via the appropriate guest exception request process.
Cooperation and respect for University Staff (reference University Guiding Principles 1, 9, 10 and 26)
Compliance with the final decision/sanction rendered by a disciplinary hearing officer or conduct board is required. Compliance with the
direction of duly authorized staff members, including RAs, OHRL professional staff, and security guards is required. Failure to comply will
result in disciplinary action. Inappropriate outbursts, disruptive behavior, threats and/or harassment directed at any housing or security staff
member may result in summary suspension from the residence halls and/or summary removal of guest privileges.
15
Doors (reference University Guiding Principles 2 and 26)
In order to reduce long-term damage to doors, residents may post only one dry erase board on the door entering their room/apartment. Any
additional items must be mounted in such a way as to not incur further damage to the door. No stickers are permitted. Placing offensive
materials on doors is prohibited. An OHRL staff member may request a student remove material off of their door if it is determined to be
offensive or creates a hostile environment.
Drugs/Controlled Substances (reference University Guiding Principles 4, 15, 24, 26, University Drug and Alcohol Policy)
Use, possession, distribution, or the sale of paraphernalia, illegal drugs, including marijuana, and the use of controlled substances without a
valid prescription is prohibited. The presence of marijuana odor, trace elements of marijuana, marijuana paraphernalia, any item used to seal
cracks beneath doors, or other circumstantial evidence may be used by student conduct officers as they determine whether the burden of
proof (required by the student conduct process) has been met with regard to allegations of drug use and possession.
Discrimination (reference University Guiding Principles 11 and 12, Affirmative Action Statement Policy, Statement Regarding Sex Discrimination,
and Policy Statement Regarding Hate/Bias-Related Crimes)
No student shall violate the rights of or deny the privileges of the residential community to another person for reasons of race, color, sex, age,
ethnicity, religion, national origin, sexual orientation, gender expression, disability, marital status, or military status. Incidents of alleged
harassment or abuse related to these factors may result in the summary relocation or suspension of the accused pending resolution of the
matter.
Entry into Student Rooms
The University reserves the unconditional right to enter apartments and rooms occupied by students pursuant to the occupancy agreement in
the interest of health, safety, and conduct of its residence hall program. The Security staff, the OHRL staff and other authorized University
personnel may enter a student’s room at any time for cleaning, inventory, maintenance, inspection, repairs or investigation upon reasonable
grounds in the belief that a crime or violation of University rules and regulations has been or is being committed. The OHRL staff and other
authorized University personnel may enter a student’s room for any of these purposes whether or not the occupants are present.
Extension Cords (reference University Guiding Principle 26)
Residents are permitted to use only extension cords with the following restrictions:

UL approved three-pronged extension cords that are 14-gauge or heavier as indicated on the cord’s tag (NOTE: The lower the gauge
number the heavier/thicker the cord).

Cords cannot exceed 10 feet in length.

Cords cannot impede safe traffic in units.

Cords must not be pinched in doors.

Only UL approved multi-plug adapters with circuit breakers are permitted.

Under no circumstances are residents permitted to overload the electrical system.
Emergency Evacuation (reference University Guiding Principles 5, 9, 10, 24 and 26)
At check-in, students are issued a copy of the “Proper Planning Promotes Preparedness” emergency management guide. Students should
review this document to learn how to prepare for an emergency, and how to respond if and when an emergency occurs, including the
locations at which students should gather in order to facilitate ongoing communication during a crisis situation.
In accordance with the Fire Code, Pace University has a Fire Safety and Evacuation Plan that is building specific. This written plan which sets
forth the circumstances and procedures for the in-building relocation, partial evacuation or full evacuation of building occupants, required or
as appropriate for such occupancy or building type, in response to a fire.
One Pace Plaza, 182 Broadway, 33 Beekman
A horn will sound on the fire floor, the floor above the fire floor and the floor below the fire floor. The occupants of these areas should
immediately use the exit stairs to descend to a floor level (designated by the RA) that is at least several floors below the fire floor, and await
further instruction from safety officials. All other areas will receive an alert tone and occupants should stand-by for further instructions.
156 William St., 163 William St. and Midtown Campus.
Occupants should follow the building’s Fire Safety Director’s directions and procedures.
All other Pace owned / leased properties.
University policy requires all occupants to evacuate immediately.
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University policy requires occupants to evacuate as directed by the building’s specific fire safety plan in the event of fire alarm activation. All
alarms are taken seriously. The signal to evacuate a building for a fire, fire drill or other emergency is a series of alarms. In-building
Relocation/Evacuation of the facility is mandatory until the signal to re-enter (“all-clear”) has been given by the Residential Life staff on
site. Anyone found in their room, who had not evacuated during the sounding of the fire alarms, may be fined $75. Therefore the following
procedures are to be adhered to any time an alarm sounds:
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

Once the fire alarm has sounded, you must evacuate the building, closing all windows before leaving the room. While an RA may be
present to help vacate the building, you should assist by knocking on your neighbor’s door to the left and right of you as you exit.
Students are instructed to wear their shoes, jackets, and umbrellas (when appropriate), and to leave the building in an orderly
manner by means of the closest safe stairway or exit. DO NOT USE THE ELEVATORS.
Once outside the building, you must remain clear of doorways and at least 300 feet from the building. Remain clear of roadways, as
well.
Report to your assigned evacuation area as outlined to you by your RA. This is where our staff will perform “head counts” to ensure
that all students have safely evacuated from the building.
When it becomes time to re-enter the building, students should do so in a patient and orderly fashion.
Pre-planning is of the utmost importance to ensure that persons with physical disabilities are provided with the assistance and knowledge to
evacuate a building. It is expected that you notify your RA of your immobility, whether it is temporary or permanent. In case of alarm,
persons with physical disabilities must remain in their rooms. Contact the community desk and notify them of your location. Emergency
personnel will assist you at that time. Prior to an emergency situation of any kind, it is advised that each person needing assistance meet with
the Residential Life staff and the Safety and Security Department to discuss a plan of action. Follow the instructions given to you at that time.
Fire Safety Prohibitions: Appliances, Candles, Halogen Lamps, Hookah Pipes, Incense, Open Heating Elements, Open Flames, E-Cigarettes, or
Tobacco Pipes (reference University Guiding Principle 26)
Possession of candles (unless wicks are removed) and incense is prohibited. The use of microwaves (with the exception of Micro-fridge
combination units rented by Maria’s Tower residents, those provided by EHS in 55 John Street, and those provided by Pace University in 182
Broadway and 33 Beekman), hot plates, or heating units with an open flame or heating coil is prohibited in resident bedrooms. Cooking
appliances must be used in designated areas (e.g. apartment kitchens or shared community kitchens). Halogen lamps are strictly prohibited.
Hookah pipes and tobacco pipes of all kind are prohibited.
Students whose action, whether intentional or accidental in nature, results in fire, activation of fire safety alarms, activation of fire safety
equipment (e.g. sprinklers, extinguishers, fire hoses, etc.), or response from the Fire Department, will be held financially responsible for all
damage, repair and cleaning expenses caused by the fire or the response to the fire, and for any fines or penalties levied by the city as a result
of the incident. Cleaning and repair costs will be determined by the Buildings and Grounds staff.
Filming (reference University Guiding Principles 25 and 26)
In order to protect residents’ right to privacy and undue disruption of their community, filming may not be done in any area of the residence
halls without the written approval from the OHRL and Public Affairs.
Furnishings (reference University Guiding Principle 2)
Residents are responsible for all furnishings provided in their units.
Students wishing to bunk their beds must submit a work order so that the beds may be bunked according to safety standards.
Residents (except in 55 John Street) may rearrange furniture within the unit but may not exchange it with other unit furnishings. Unit
furnishings may not be removed from assigned locations. Alterations or damages to furnishings will result in charges for replacement or
restoration to original condition. If unit furniture is missing the resident will be charged for the replacement furniture.
Waterbeds, lofts, or homemade bunk beds are not permitted. Due to limited space and safety, students are discouraged from bringing
additional furnishings. University Housing staff reserves the right to have students remove personal furnishings from a unit if those
furnishings are believed to pose a safety risk, impede movement within the unit, or represent a fire hazard.
Community and lounge furniture may not be removed or re-located. Appropriate lounge furniture is provided and other furnishings will not
be permitted in community/lounge areas. If community/lounge furniture is found within a resident’s unit, a charge will be assessed to the
resident(s) and the resident will be subject to Housing disciplinary action.
Residents are permitted to bring personal items, such as rugs, throw pillows, and bedspreads. Residents are encouraged to use personal items
that are fire retardant. Furnishings and any item brought into the room must be arranged in a manner that does not obstruct clear access to
exits, including windows.
Residents are not permitted to cover lights or drape or hang items from lights, windows, safety equipment or ceilings in any manner. Paper or
other flammable decorations should be used with care as to not increase the “fire load” of the unit and should not cover windows, or placed
over or near lamps or light sources.
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Guest Policy (reference University Guiding Principle 26)
Violations of the guest policy may be charged as student conduct policy violations in cases where hosts or guests create disturbances, either in
the residence halls or at the community desk, or when violations of the guest policy become frequent, flagrant, or appear to involve fraud on
the part of either the host or the guest.
Health and Safety Inspections (reference University Guiding Principles 5 and 9)
Student rooms will be inspected about once each month to assure compliance with health and safety related aspects of the University Guiding
Principles and OHRL policy. Staff is not required to notify students in advance. Staff will inspect rooms in pairs. In most cases, students will be
given the opportunity to resolve health and safety concerns before a re-inspection. Punitive action will only take place in especially egregious
violations of health and safety regulations, or when students fail to resolve the violation. Roommates can be held jointly responsible for
health and safety violations that exist in their room, apartment, or suite. OHRL staff members who observe other violations of university
policy (not related to health or safety concerns) will separately document those violations and forward them to the student conduct process.
Identification (reference University Guiding Principles 21, 24 and 26)
A Pace University ID card/pass must be presented to gain admittance into a residence hall and upon request of the OHRL staff. Presenting
false identification or impersonating another person or a university official is prohibited. Allowing use of your ID card by another individual for
any reason is prohibited. Unauthorized entry, or attempt to gain entry into the residence hall through the failure to present a proper and/or
acceptable form of ID, avoidance of the guard or DA, signing of a false name, using a falsified/modified ID card, or another resident’s ID card, is
prohibited.
Improper Room Transfer (reference University Guiding Principles 10 and 26)
Moving from one housing assignment to another without proper approval from the RD or the OHRL is prohibited.
Keys (reference University Guiding Principle 26) The Pace University ID Card is programmed to give access to each residence hall. Residents of Maria’s Tower will also be issued a key. Residents
must carry their ID cards and room keys with them at all times and may not give their room key to another person. Residents should report lost or
stolen ID cards/keys immediately to their RD so the lock can be changed and a new card/key can be issued at the student’s expense. New ID cards
can be obtained at the ID room and residents will be charged a $25 replacement fee. A $25 room key replacement fee is assessed for each lost key
and a $50 fee will be charged for each replacement mailbox key issued by Auxiliary Services. Keys are the property of Pace University Office of
Housing and Residential Life or its partners and cannot be duplicated outside the University. Residents will incur the cost of replacement keys and
core changes should they duplicate their room key.
Littering, Garbage, and Recycling (reference University Guiding Principles 2, 24 and 26)
Students are required to dispose of all garbage and trash in appropriate areas and receptacles. Students may not dispose of litter in any form
on the University grounds or facilities. This includes, but not limited to, cigarette butts, flyers, cans, bottles, etc. It is also prohibited to collect
containers (i.e., bottles, cans, boxes, etc.) that may attract pests or cause other safety hazards. In accordance with NYC Law, recyclable
materials are to be placed in designated bins. RA’s will identify these locations at your floor meetings.
Maximum Occupancy (reference University Guiding Principle 26)
For fire safety and safe evacuation, occupancy limits for all spaces (including you and other residents of the room or suite) is limited to three
times the maximum residency of a room or apartment. For example, a room to which 2 people may be assigned has a maximum occupancy of
6. An apartment to which 5 people may be assigned has a maximum occupancy of 15.
Noise (reference University Guiding Principles 5, 7 and 26)
Pace University prohibits excessive noise after 11:00pm nightly. In addition, residents must observe 24-hour quiet hours during midterm and
final exam periods. At no time should residents’ noise level interfere with the academic community. All floors are considered 24-hour
courtesy floors. Residents are responsible for discontinuing noisy activity if requested to do so by another resident or staff member at any
time. Sound carries easily throughout the residence halls. Voices, stereos, televisions, and sound amplification equipment can often be heard
in other rooms on a floor and floors above and below, and in neighboring buildings. Playing drums and amplified instruments is strictly
prohibited. Students playing non-amplified instruments in their rooms and/or in common areas may be asked to stop playing if it disturbs
others. Sub-woofers are not permitted. Students who own a stereo with sub-woofers should disconnect them from the stereo while in use.
Noxious Odors (reference University Guiding Principle 26)
Causing noxious odors (i.e., incense, smoking, trash build up, dirty laundry, etc.) is prohibited.
Pets (reference University Guiding Principle 26)
Fish, except piranhas, contained in a well maintained and cared for aquarium holding no more than ten gallons of water are permitted.
Student residents may have no other pets of any sort in the residence halls. Residents are required to have the permission of their
roommates and/or suitemates before bringing a pet into their room.
Property Loss or Damage (reference University Guiding Principle 2)
The University assumes no responsibility of any kind for loss or damage to personal property caused by fire, water, theft, the actions of other
students or guests, or any other cause whatsoever. Personal property stored in resident rooms, during the period of the housing agreement,
shall be stored at the owner’s risk. Students not residing on campus during the summer may not store personal property in the residential
facilities during the Summer Sessions. In an effort to assist you in your efforts to protect your personal property, the housing office can
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provide you with information on property insurance providers. Students may also be eligible for coverage under the insurance plan of a
parent or guardian. We highly encourage students to investigate these options.
Roof Access (reference University Guiding Principle 26)
Roof access is limited to Buildings and Grounds personnel. All student access to roof areas is strictly prohibited.
Safety Equipment (reference University Guiding Principles 2 and 24)
It is unlawful and prohibited to tamper with the operation of any safety equipment. This includes, but is not limited to; smoke detectors,
locks, fire extinguishers, window stops, sprinklers, emergency panic bars, stairwell alarms, fire pull stations, and exit signs. Such behavior may
result in a monetary summons, disciplinary action, criminal prosecution, or any combination. All violators of this policy will be documented for
a violation of university policy through the student conduct process.
Searches and Confiscation
Authorized University personnel may request a resident’s cooperation in searching concealed areas. They may confiscate any suspicious,
unauthorized or illegal items that they may find in the room or on their person. Residents will be asked to immediately dispose of items that
are prohibited from the halls or pose a danger to the safety of the individual or community. If an item is removed from a resident’s room in
his or her absence, the resident will be issued documentation indicating the removal. Confiscated items are subject to being discarded or
placed in confiscation storage at the discretion of the security and housing staff. The possession of prohibited items may result in disciplinary
action, criminal prosecution, or both. Illegal items will be turned over to the Office of Safety and Security.
Smoking (reference University Guiding Principles 24 and 26, and University Student Handbook)
In accordance with the NYC Clean Indoor Air Act (NYC Local Law 2), residents, guests, and employees of the University are strictly prohibited
from smoking in residence halls, including student rooms, common areas, lobbies, dining halls, lounges, activity rooms, stairwells, and
elevators. The area immediately around the main entrance to each residence hall is also considered a non-smoking area. Students may not
smoke in, around or near doorways. E-cigarettes are also prohibited in these areas.
Sports in the Halls (reference University Guiding Principles 5 and 9)
Horseplay is not permitted anywhere in the residence halls. Such activities include but are not limited to Frisbee, football, roller blading,
dribbling a ball, etc. Disruption or damage caused by any such activity will be billed to the residents responsible.
Stalking (reference University Guiding Principles 9 and 26)
No student shall perform acts that are intended to harass, annoy, threaten, or alarm another person. Examples include repeatedly following
such person; repeatedly committing acts that alarm or seriously annoy such other person and that serve no legitimate purpose; and
repeatedly communicating by mechanical or electronic means, or any form of written communication with such person in a manner likely to
cause annoyance or alarm. Incidents in which stalking is alleged may result in the summary relocation or suspension of the accused pending
resolution of the matter.
Windows (reference University Guiding Principles 2, 9 and 26)
Throwing objects from a window is strictly prohibited. The use of slingshots or other related items is not permitted. Tampering with or
removal of window stops or other safety equipment is not permitted and will result in a fine.
STUDENT DISCIPLINARY PROCEDURES AND HEARINGS
Summary Action
Should the conduct of a student threaten or constitute a danger to personal safety or property, or substantially interfere with the essential tasks of
the University, the student may be summarily suspended. A student may also be subject to summary suspension if, following a warning by a
faculty, staff, or administrator of the University to desist, they continue to engage in conduct that violates the University's rules and regulations. In
such cases, if necessary and appropriate, steps will be taken to eject the student from the University's premises.
If injunctions or civil authority are required, the President, or in the President's absence, the Provost, and in the absence of the President or the
Provost, another designated officer of the University, shall authorize such action after consultation with faculty and student representatives to the
maximum extent practicable. In all cases involving summary action, the following procedure will be observed:
The University officer taking summary action shall provide notice of the student's conduct and summary action taken to the Dean for Students for
the campus at which the student is enrolled, as soon as practicable.
The Dean for Students shall immediately determine whether the summary suspension shall be continued or modified pending resolution of the
matter. Summary suspension may be applied to a student’s enrollment status and/or residence hall status. The Dean for Students may terminate
the summary action if the Dean determines at any time that the summary action was taken without sufficient evidence to support it.
Notice of termination, continuation or modification of the summary action and the substance of the disciplinary charge against the student, if any,
shall be reduced to writing and forwarded to the alleged violator by the Dean for Students personally or by first class and certified mail, return
receipt requested, within ten (10) business days following the occurrence of the event. Said notice shall include a request that the alleged violator
designate (if the matter is not resolved by an Informal Resolution Attempt), whether they wish to have the charge resolved by an Informal or
Formal Hearing pursuant to University's Procedures for a Disciplinary Hearing.
The alleged violator shall have ten (10) business days within which to contest in writing, the Dean's decision regarding continuation or modification
of the summary suspension. If the Dean does not terminate the summary suspension within three (3) business days following their receipt of the
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alleged violator's written response regarding the summary suspension and if the matter is not resolved pursuant to an Informal Resolution
Attempt, the student shall be entitled upon their demand, to an immediate Informal or Formal Hearing of the charge, as described below. If the
alleged violator fails to respond to the Dean's request regarding the choice of an Informal or Formal Hearing, the Dean may convene a Formal
Disciplinary Hearing upon the written notice sent at least ten (10) business days prior to the date of the Hearing. Such notice shall either be
delivered personally or sent by first class mail and certified mail, return receipt requested.
Informal Resolution Attempt
A good faith attempt will be made to resolve all problems informally, first, by the appropriate department. This may include informal discussions
with the alleged violator and faculty members, deans or staff members involved and where appropriate, and with supervisors or administrators at
sequentially higher levels. Disciplinary sanctions applied as a result of informal resolution as described in this Handbook may not be appealed. If
the matter is not resolved through an Informal Resolution Attempt, the alleged violator shall be requested to designate whether they wish to have
the charge determined by an Informal or Formal Hearing pursuant to University's Procedures for a Disciplinary Hearing. Upon such designation, or
upon the failure of the alleged violator to designate the type of Hearing which they desire within ten (10) business days following the University's
request for same, an Informal or Formal Hearing will be implemented, as described below.
NON-ADMISSION RESOLUTION OPTION
Ordinarily, students who are subject to the University’s disciplinary procedure because of an alleged violation of the Guiding Principles Conduct or
other practice or policy of the University may elect to resolve the charges by an Informal Resolution, an Informal Hearing, or a Formal Hearing. If
the Informal Resolution does not result in an agreement of the charges for which the student accepts responsibility and the sanction to be
imposed, the student may elect to have the disciplinary charges resolved through an Informal Hearing or Formal Hearing.
Students against whom both University disciplinary charges and related criminal charges are pending have an additional option for resolving
disciplinary charges. Such students may elect the "Non-Admission Resolution” option. The Non-Admission Resolution option permits a student to
negotiate the charges for which a sanction will be imposed without admitting or denying the charges, as well as to negotiate the sanction to be
imposed.
Despite the lack of the student’s admission of responsibility for any of the misconduct alleged, for purposes of a subsequent disciplinary proceeding
the University will treat the student in the same manner as if he or she had accepted responsibility for the negotiated charges. The student may not
appeal the results of the Non-Admission Resolution option.
If the hearing officer and the student are unable to agree upon the disciplinary charges and the sanction to be imposed, the student may elect to
resolve the pending disciplinary charges by either an Informal Hearing or a Formal Hearing. The University, in its sole discretion, may deny a
student’s election of the Non-Admission
Procedures for a Disciplinary Hearing: The Hearing Officer
The Hearing Officer may be an Assistant Director, or a Director within Student Affairs, an Assistant Dean for Students, a Dean for Students, or the
Student Conduct and Compliance Officer.
Responsibilities of the Hearing Officer:

To insure the procedural guidelines are followed.
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To maintain proper decorum at all times. The Hearing Officer reserves the right to remove anyone who disrupts the proceedings.

The Hearing Officer, a party and/or the party’s advisor, may ask questions of the witnesses.

Once the proceedings have begun, the Hearing Officer shall have no communication with a party or the party’s advisor outside of the
hearing except to schedule Hearing meetings.
Notice of the Charge(s)
At least two (2) business days prior to the commencement of a Hearing, the alleged violator must receive from the complainant a written
statement outlining the charge(s).
Informal Hearing
If the alleged violator elects to proceed by an Informal Hearing, the Hearing Officer shall, based upon their investigation, determine whether there
was a violation of the Guiding Principles of Conduct, and any applicable disciplinary action. Such investigation may include interviews of the alleged
violator and witnesses, as well as a review of written statements, and the alleged violator's student file.
Formal Hearing
The Hearing Officer shall convene an adversarial proceeding (the “Hearing"). The Hearing is not intended as a trial before a court of law; therefore,
adherence to rules of evidence is not required. Questions relating to the competency, relevancy or materiality of evidence and the latitude in the
questioning of parties involved shall be based upon the determination of the Hearing Officer as to what is just, fair and reasonable under the
circumstances.
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Procedural Guidelines:

Each of the parties or their advisor shall be afforded an opportunity to present an opening and closing statement.

The complaining party and their witnesses shall be heard first.
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The alleged violator shall be given an opportunity to testify and present evidence and witnesses, but shall not be compelled to testify nor
shall an inference be drawn from the failure to testify.
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Each of the parties or their advisor shall have an opportunity to hear and question adverse witnesses.
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Each party, in addition to their advisor, may have three observers present during the Hearing.

If any party plans to have an attorney present to act as the party’s advisor, the party must notify the Hearing Officer 48 hours in advance
of the session in order to allow for University Counsel to be present. If University Counsel cannot attend the pre-scheduled session, the
Hearing Officer will set another date convenient for all parties.

The decision by the Hearing Officer will be based solely upon the evidence presented at the session. The alleged violator's student file
shall be deemed part of the record in evidence at the session.

A finding of the Hearing Officer shall be based on a fair preponderance of credible evidence.

It is the burden of the complainant to show that it is more likely than not that the alleged violator committed the violation(s) contained in
the charge.

If the alleged violator fails to appear at the Hearing, the Hearing Officer may, at their discretion, postpone to another date or, based on
the record before the Hearing Officer, issue a decision as to whether there was a violation (s) as charged and, if so, impose an appropriate
sanction.
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If the alleged violator appears, but walks out as a result of free choice, the session will continue in their absence.

No negative inference will be made as a result of their departure.

A tape recording of the hearing shall be made at the University's expense. The recording shall be maintained by the Hearing Officer for a
period of 1 year following the date of issuance of the finding. A party to the proceeding may obtain a written transcript or a copy of the
tape recording at their expense.
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As soon as practicable following the conclusion of the Hearing, a written decision will be forwarded to all parties. The decision will be
sent to the local Dean for Students for proper recording.
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Add a section about victims of abuse/what if they did not want to be seen by the other person in court
Disciplinary Sanctions
If the Hearing Officer determines that the student has committed a violation(s), a sanction will be imposed. The sanctions that may be imposed
include (but are not limited to) the following:
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Admonition: A verbal warning that a student's conduct is improper or violates University rules or regulations coupled with a direction to
cease and desist.
Reprimand: A formal written notice that the student has engaged in improper conduct and a warning that subsequent violations may
result in more severe disciplinary action.
Restitution: Reimbursement by transfer of property, money or services to the University or member of the University community in an
amount not in excess of the damage or loss incurred. All financial transactions must be coordinated with appropriate OSA, Finance, and
Administration officials.
Fine: A monetary amount assessed as a penalty for improper conduct or violation of University rules and regulations. Fines for specific
violations are enumerated in University publications (i.e. Catalog, Student Handbook, Resident Handbook).
Educational Sanction: Community restitution or required participation in a project or activity, either within or outside the University,
during a period and in a manner consistent with the nature and severity of the violation(s) as determined by the Hearing officer in
consultation with appropriate university personnel.
Restriction or Revocation of Privileges: Alteration, limitation or revocation of certain privileges associated with membership or
participation in the University community for a specified or indefinite period of time. Examples of such privileges include but are not
limited to: entering University property or facilities; use of or participation in programs, activities, events and services on or off campus;
membership, election to or holding office in a club, organization or society; representing the University on a committee or in a program
or activity; operation or parking of a motor vehicle on University premises; visitation by guests; participation in recreational, intramural or
varsity athletic programs; use of University technology resources.
Probation: Specified or indefinite period during which infraction-free conduct must be maintained coupled with a warning that
subsequent improper conduct or violation of University rules or regulations may result in more severe disciplinary action including
separation from residence and/or the University. [May include restriction and/or revocation of privileges as described above]
Suspension: A suspended student will be temporarily deprived of all rights and privileges normally accorded to an enrolled student.
Separation from a residence hall, class or classes and/or University facilities or premises and revocation of rights and privileges is for a
specified period of time between one day and a full academic year. Conditions may be placed on the student's return. In the case of
Suspension from the University the sanction may be recorded in the student’s academic record. A student may be suspended from
residence and not from the University.
Dismissal: A dismissed student will be separated from residence or from the University community for a period of no less than one full
academic year. A student may be dismissed from residence and not from the University. In the case of Dismissal from the University, the
sanction may be recorded in the student's academic record. Conditions may be applied, and reinstatement to residence or as an enrolled
student must be in the form of a petition, in writing to the Dean for Students.
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
Expulsion: The most severe form of disciplinary action. An expelled student may not return to residence and/or the University. The
student is permanently separated and loses all rights and privileges associated with membership in the University community. In the
case of Expulsion the sanction may be recorded in the student's academic record. The decision to expel a student may be made only by
the Director of Residential Life or higher authority in the case of expulsion from residence, or the Dean for Students or higher authority in
the case of expulsion from the University.
Factors that may be considered when determining a disciplinary sanction(s):

Nature, scope, and severity of violation(s)

Impact on the individual(s) involved and/or on the residence or University community

Aggravated, intentional, repeated or multiple violation(s)

Disciplinary and civic history

Acknowledgement of accountability / responsibility for improper conduct

Remorse, cooperation
When a student is separated from the University for disciplinary or academic reasons or violation of the Academic Integrity code, prior to the
end of a semester, or officially withdraws from any course or courses, regardless of the method of instruction, by filing a written notice at the
OSA, by accessing Pace University’s Voice Response System, or withdraws using the OSA website, cancellation of tuition, student activity and
special course fees only will be made. Please note: Application, general institution, and installment fees are non-refundable. Housing and
meal plan fees are governed by the Housing Agreement. Cancellation will be made according to the Tuition Cancellation Policy Schedule
shown in the respective term Class Schedule Booklet.
The University is under no obligation to delay or forego its disciplinary process or the imposition of any disciplinary sanction pending the
investigation or proceedings involving criminal charges or a civil action.
Disciplinary sanctions which do not restrict or revoke a student's rights or privileges or otherwise effect the student's status as enrolled; or
sanctions applied as a result of informal resolution as described in the Student Handbook may not be appealed.
Nothing in the preceding guidelines should be construed as limiting or preventing in any way, the right or authority of other officials of the
University to take necessary and appropriate action which effect students consistent with the officials’ stated, published, or implied role or
responsibility.
Furthermore, a Dean for Students may take disciplinary action in cases where they observe a student violating rules or regulations, or the
terms of a previously applied disciplinary sanction, without following the disciplinary procedures described in the Student Handbook. If a staff
member reports to the Dean that they observed a student violating a previously applied sanction, the Dean may impose additional sanctions
without following the disciplinary procedures in the Student Handbook.
In the case of single, multiple, or repeated violations the Hearing Officer may apply one or more sanctions of varying severity up to and
including the level of their designated authority.
A sanction may be instituted immediately or put in abeyance pending appeal.
Process for Appeal of a Disciplinary Action
A student, who is found responsible of violating a University regulation and subsequently disciplined, may request an appeal, providing this
request is made in writing within five (5) regularly scheduled class days following the date the student receives notification of the Hearing
Officer's decision. If the Hearing Officer was an Assistant Director, a Director, or an Assistant Dean for Students within Student Affairs, the
appeal shall be to the Dean for Students. If the Hearing Officer was a Dean for Students the appeal shall be to another Dean for Students or
the Student Conduct and Compliance Officer. If the Hearing Officer was the Student Conduct and Compliance Officer, the appeal shall be to a
Dean for Students.
The written request for appeal shall be sent to the Dean for Students or Vice President for Student Affairs and must include the following:

Name and address of the student

Nature of violation including date and place

Disciplinary action taken and by whom

Reason for requesting an appeal

Grounds for Appeal
o There are 5 grounds upon which a student may appeal a decision as a result of a disciplinary Hearing:

The original Hearing was not conducted in conformity with applicable procedures.

The record before the Hearing Officer did not establish that it was more likely than not that the student committed the
violation(s).

The sanctions imposed were not appropriate for the violation(s), which the student was found to have committed.

New Information, not known previously to the student, is sufficient to require that the decision and/or sanction be
modified or vacated.

Disciplinary sanctions applied as a result of informal resolution as described in this Handbook may not be appealed.
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If the Dean for Students is not the Appeal Officer, he or she shall forward the request for appeal to the University Student Conduct and
Compliance Officer. Upon receiving the written request for an appeal with the above information, the officer considering the appeal shall
obtain a copy of the Hearing Officer's decision and may review it along with the entire record presented at the Hearing. The officer
considering the appeal reserves the right to modify the decision of the Hearing Officer. As soon as practicable, the decision on appeal will be
made and forwarded to all parties and to the local Dean for Students for proper recording.
Releasing Disciplinary Information
Details relating to the disciplinary proceeding, the decision and the names of the individuals involved will not be made available except as
required for internal University purposes or as required by law, or when charges are made or proceedings instituted by or against the
University or any member of the University community in courts or governmental agencies. The University shall notify both the accuser and
the accused of the outcome (final determination with respect to the alleged sex offense and any sanction that is imposed) of any campus
disciplinary proceeding brought alleging a sex offense.
Time Limits
An alleged violator, who elects to have a charge resolved by an Informal Hearing, may waive the two (2) business day advance Notice of
Charge requirement. All other time limits contained in the foregoing Disciplinary Procedure may be extended by mutual written consent of
the complainant and the alleged violator, or by the Hearing Officer or the Officer considering an appeal.
LINKS TO OTHER UNIVERSITY POLICIES
A number of policies provide structure to the university and impact student. Below are a list of some of the most critical policies with which
students should be familiar. The full range of policies that impact students can be found in the Student Handbook, which can be located here:
http://www.pace.edu/student-handbook/
AFFIRMATIVE ACTION POLICY STATEMENT
http://www.pace.edu/student-handbook/affirmative-action-policy-statement - Arletha Miles: 914-923-2610
UNIVERSITY DRUG AND ALCOHOL POLICY
http://www.pace.edu/student-handbook/university-policies-disciplinary-and-grievance-procedures/alcohol-and-other-drug-policy
DRUG AND ALCOHOL AMNESTY POLICY
http://www.pace.edu/sites/default/files/files/amnestypolicy/amnestypolicy.pdf
FEDERAL REGULATION STUDENT ACCESS TO EDUCATION RECORDS: FEDERAL FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT OF 1974
(FERPA)
http://www.pace.edu/osa/student-records/pace-university-ferpa-policy
http://www.pace.edu/sites/default/files/files/FERPA_Info_Disclosure.pdf
HATE/BIAS-RELATED CRIME POLICY
http://www.pace.edu/sites/default/files/files/hatebiasrelatedpolicy/hatebiasrelatedpolicy.pdf
PACE UNIVERSITY POLICY AND PROCEDURE - DISCRIMINATION, NON SEXBASED1 HARASSMENT AND RETALIATION
http://www.pace.edu/sites/default/files/files/affirmative-action/PACE-UNIVERSITY-POLICY-AND-PROCEDURE-DISCRIMINATION.pdf
PRESIDENT’S ADVISORY COMMITTEE ON CAMPUS SECURITY
http://www.pace.edu/student-handbook/president%E2%80%99s-advisory-committee-campus-security
SEXUAL MISCONDUCT POLICY
http://www.pace.edu/sites/default/files/files/SexualMisconductPolicy/SexualMisconductPolicy.pdf
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QUICK REFERENCE HOUSING STAFF DIRECTORY
Housing Senior Staff:
Patrick Roger-Gordon, Director of Housing and Residential Life/Assistant Dean for Students
Email: [email protected]
Monisha Moore, Assistant Director for Student Conduct and Community Standards
Email: [email protected]
Josh Chicko, Manager of Housing & Residential Life Administration
Email: [email protected]
Residence Director Staff:
Kaitlin Benedict, Residence Director, 33 Beekman, floors 3-18,
Email: [email protected]
Shaquana Gadsden, Residence Director, Fulton Hall
Email: [email protected]
Stacy Butler, Residence Director, 33 Beekman, floors 19-34,
Email: [email protected]
Michael Cordova, Residence Director, 55 John Street
Email: [email protected]
Alexa Anastasio, Residence Director, 182 Broadway, floors 14-23,
Email: [email protected]
Kit Lee, Residence Director, Maria's Tower, floors 5-11,
Email: [email protected]
Vincent Randazzo, Residence Director, 182 Broadway, floors 5-13,
Email: [email protected]
Keith Gorman, Residence Director, Maria's Tower, floors 12-17,
Email: [email protected]
QUICK REFERENCE – HELPFUL NUMBERS
Extension
11943
11619
11670
11015
11605
11521
11578
11997
11610
11386
11689
Office
Extension
Office
Adult & Continuing Education
11600
Health Care Center
Alumni Relations
11630
Human Resources / Fax: 1036
Athletics Department
11812
ID Room
Auxiliary Services
11331
Library
Bookstore
16400
Lubin School of Business
Buildings & Grounds
11608
Mail Services
Bursar (OSA) / Fax: 1643
11700
Midtown Center
CAP Program
11261
Multicultural Affairs
Career Planning & Placement
11716
Nursing, School of
Center of Academic Excellence
11315
OSA / Fax: 1643
Computer Resource Center
11200
Pace Operator
Computer Science, Seidenberg
11687
22695
Transportation Department (PLV)
School
11950
Cooperative Education Office
11295
Residential Life / Fax: 1296
11526
Counseling Center
11715
Schimmel Box Office
11306
Dean for Students Office
11800
Security (Main)
11283
Dining Services
11590
Student Activities (SDACA)
11512
Education, School of
11329
Tutoring Center
11583
Educational Media
11807
VIA Pace Community
11374
Engineering (B&G)
11270
WPUB Radio Station/ Call Line: 1073
11562
English Language Institute (ELI)
11270
WPUB Radio Station/ Call Line: 1073
914-923-2791
Residential Life on the PLV Campus
1-800-385-1689
Educational Housing Services (EHS): www.studenthousing.org
914-989-8309 (Fax)
Compliance Office (Immunization Forms)
Collegiate Storage and Rental (Micro-Fridges in Maria’s Tower):
718-267-6484
stores.collegiatestorageandrental.com
PNY: 212-346-1386
First Year Experience Office
PLV: 914-773-3756
914-773-3648
ITS HelpDesk: https:\\help.pace.edu
Mac-Gray: www.macgray.com (Laundry service for 182 Broadway, 106 Fulton
1-800-622-4729
Maria’s Tower)
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QUICK REFERENCE – FEES AND FINES
$60/day
$300
$60/day
Early Arrival Fee (Requires Application and Approval)
Daily rate charged for arrival prior to the official scheduled check-in date
Administrative late fee for approved requests submitted after the deadline
A discount is applied for requests submitted prior to the advertised dates
Late Checkout Fee (Requires Approval)
All students are required to move-out of the residence hall 24-hours after their last final, no later than noon on December 18, 2015 for the fall
semester and noon on May 11, 2015 for the spring semester. Any student approved for an extension is subject to a daily fee.
Checkout extensions are only approved by a residence director in limited dire circumstances
$25
Access Card Replacement Fee
Fee for issuing a replacement access card or for an access card not-returned upon departure
Residents are required to present their access card when entering the residence hall
$25
$100
Room Key/Core Replacement Fee
Fee for issuing a replacement room key
Fee for replacing a room lock core
Applicable only to residents issued a hard key
$50
$5+
$25
$100
$50
Mail Key Replacement Fee
Fee for issuing a replacement mail key
Mail keys for Fulton Hall and Maria’s Tower are handled by Auxiliary Services and mail keys for 33 Beekman, 55 John and 182 Broadway are
handled by the Office of Housing and Residential Life
Lockout Fee
No Charge First and second lockouts are administered at no charge
Third and all subsequent lockouts are subject to a fee
Fee increases by $5 for each subsequent lockout ($10, $15…)
Guest Policy Violation Fines and Restrictions
Fine for issuing a replacement guest pass or a pass not returned upon departure
Restriction An improper guest sign-in/out, as described in the guest policy, will result in restriction of guest privileges
(first offense carries a one-week restriction, second offense carries a two-week restriction,…)
Missed Floor Meeting Fines
Per meeting charge for missing opening or closing floor meeting
Per meeting charge for missing a floor meeting
Residents are required to attend all floor meetings as advertised by building staff. The first/opening floor meeting and last/closing floor meeting
of each semester are the most crucial. Any student who misses a floor meeting will be subject to a fine, except in limited circumstances. Students
who have a valid reason for not attend should reach out to building staff prior to the date of the scheduled meeting
$75
Improper Checkout Fine
Students moving-out of an assigned space for any reason must complete the formal checkout procedure as directed by their building staff. Any
portion of the checkout procedure not completed will result in a fine
TBD
Student Conduct Fines
Conduct fines are determined by a pro-staff member during a conduct hearing. Further details regarding the conduct hearing process can be
found in the Student Conduct Procedures and Hearings section.
TBD
Room Damage Charges
See Room Condition Report for estimated room damage charges
Room damage charges are determined only by a residence director after vacancy. Students are asked to submit a maintenance work order
request form for any necessary repairs, but this does not exempt the student responsible for the space of possible charges for the repairs.
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QUICK REFERENCE FAQ
CAN I CHANGE MY ROOM ASSIGNMENT?
Our experience shows that even if a student is unhappy with their original housing assignment, after taking time to adjust to their environment and meet
their roommate, floor mates and RA the vast majority of students no longer wish to move. For this reason, once placement is completed in mid-August,
housing is in a “room freeze” period where changes are not always immediately permitted. For whatever reason you have, you may apply for a room
change through reslutions.pace.edu. If you are thinking about a room change, talk to your RA for assistance. In the event of an emergency, room switches
will be granted on a case-by-case basis. See your RA, RD, or visit the OHRL if you believe you have a room change emergency.
I WANT A SINGLE – HOW DO I GET ONE?
There are very few single rooms in Pace housing. Most are selected by upper-class students at Room Selection Process (the process where our current
residents choose their rooms for the following year). First year students and transfers are generally not eligible for single rooms. Students who require a
single room due to medical need must complete the "Disability Assessment" process with the Counseling Center to have their accommodation need
assessed.
I HEARD I COULD BUY OUT A ROOM TO HAVE MY OWN SINGLE – HOW DO I DO THAT?
We do not allow students to “buy out” a double (or larger) room as a single. Through the normal room change process, some students may find
themselves without a roommate. Any vacant beds in their room are ALWAYS subject to being assigned to another student, and should be left ready to
receive another resident on short notice.
DO I HAVE TO MOVE ALL OF MY BELONGINGS WHEN I LEAVE FOR WINTER BREAK AND CAN I STAY FOR WINTER BREAK?
No, you may leave your belongings in your room if you plan on coming back for spring semester. However, you should either take or secure any
particularly valuable items. You must do a ‘mini’ health and safety check out with your RA before you leave for break.
Limited space is available for students to stay in the residence halls during winter break, but the exact buildings and rooms available for winter break
housing will not be determined until early December. If at all possible, students should plan to move out during the break. Students seeking break
housing, regardless of where they live, must apply for break housing with the OHRL. There is a fee for winter break housing.
CAN I HAVE A PET IN THE HALLS?
Fish, except piranhas or turtles, contained in a well-maintained aquarium holding no more than ten gallons of water are permitted. Student residents may
have no other pets of any sort in the residence halls.
WHAT ARE QUIET HOURS?
New York City noise ordinances prohibit excessive noise after 11:00pm nightly. In addition, residents must observe 24-hour quiet hours during midterm
and final exam periods. Students will be documented for violating quiet hours.
I HAVE A DISABILITY THAT MAY AFFECT MY MOBILITY IN AN EMERGENCY. WHAT SHOULD I DO?
In an emergency evacuation, pre-planning is extremely important in ensuring that persons with physical disabilities are provided with the knowledge and
assistance needed to evacuate a building. Students must notify their RA of their mobility impairment, whether it is temporary or permanent. In case of an
alarm, persons with physical disabilities must remain in their rooms, contact the security (or community desk) officer, and notify them of their location.
Emergency personnel will assist the student at that time. Residents needing assistance should meet with the Residential Life staff and the Safety and
Security Department to discuss a plan of action before an emergency situation arises and should follow that plan when an alarm sounds.
CAN YOU SMOKE IN THE HALLS?
In accordance with the NYC Clean Indoor Air Act (NYC Local Law 2), residents, guests, and employees of the University are strictly prohibited from smoking
in residence halls, including student rooms, common areas, lobbies, dining halls, lounges, activity rooms, stairwells, and elevators. The area immediately
around the main entrance to each residence hall is also considered a non-smoking area. Students may not smoke in, around or near doorways. Ecigarettes, drugs, and paraphernalia are also prohibited in these areas.
CAN YOU DRINK ALCOHOL IN THE HALLS?
Maria’s Tower and 182 Broadway are Alcohol-Free (“DRY”) residence hall. No alcohol is permitted in the hall regardless of age, location, or guest status.
Students in other halls that are not exclusively first-year halls, who are 21 years of age, may consume beer or wine in the privacy of their room, but not in
the presence of anyone below the legal drinking age. Students 21 years of age may only possess amounts of alcohol consistent with personal consumption
(specifically, one [1] six-pack of beer, or one 750 ml bottle of wine per “of age” student).
IS THEIR INTERNET ACCESS IN THE HALLS?
Yes. There is Internet access via an Ethernet cord and/or wireless in all residence halls.
ARE THERE LAUNDRY AND KITCHEN FACILITIES?
Yes. In Fulton Hall the kitchen space is provided in every apartment (full kitchens on floors 7 through 15; limited kitchen facilities on floors 4 through 6). In
182 Broadway, 55 John Street, Maria’s Tower and 33 Beekman, common area kitchens can be utilized by students. Laundry facilities are provided in all
buildings, although the cost for use differs from building to building.
WHAT DAY DO THE RESIDENCE HALLS CLOSE? WHAT DAY SHOULD I MOVE OUT?
Residents must check out of their rooms within 24 hours of their last final exam, or by 12:00 noon on the day AFTER the last scheduled exam, whichever
comes first. Students needing to stay later than that date must make arrangements with their RD at least a month in advance. For security reasons as we
close the residence halls at the end of each semester, extensions cannot be guaranteed and even those that are approved may require the student to
move to a temporary housing location.
WHAT IS THE MEAL PLAN ALL ABOUT?
All students are required to purchase one of the Pace meal plans. Plans are assigned based upon your class standing and housing location. The meal plan
is designed with the student in mind offering dining convenience, ample hours of service, and a variety of food selections in a collegial social setting that is
safe and clean. Students may dine, snack, answer e-mails, enjoy Wi-Fi access, and never pay sales tax on food purchases. A portion of every meal plan is
allocated as “flex” dollars. These funds may be used at some area restaurants. Please check the dining services website for more information.
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