UsBank - Reconciliation Process https://access.usbank.com
The cardholder is required to reconcile their account activity each billing cycle. The cardholder must reconcile and
approve purchases through the U.S. Bank Access Online Transaction Approval Process. Its functionality streamlines
the reconciliation process and reduces posting errors. Below are step-by-step instructions on how to complete the
reconciliation process.
Allocating and Approving your Transactions (steps 1 to 6)
1
Select Transaction Management.
2
You may also be able to select
an account from the Account
Activity box.
Click the Transaction List link.
On the “Billing Cycle Close Date”
select “All” if you want to see all the
transaction or select from the cycle
close date from the drop down menu.
Your transaction would display below.
3
4
To view the transactions you can click
on the “Approval Status” or “Trans
Dates”
5
View each of the tabs and follow direction
accordingly. Allocate your transaction on the
“Allocation” tab with your Index and Account code.
You also MUST add “Comments” in the Comment
Tab for each transaction; it is required when you
run the “Transaction Detail Report that gets
submitted with your paperwork to your budget Rep.
You can also “Approve” your transaction from the
“Summary” tab.
Page 1 of 4
6
You will be prompted to
select an “Approver”, if this is
your first time to select an
approver, you can “Search”
and you will be provided with
a list of your Approver
assigned to your account.
After sending your transaction to your Approver,your transactions status will be “Approved”. At this point, you
can “Pull Back” any of your transactions to edit or change them as long as your Approver have not access
them. Once your Approver approves your transactions your transactions status will changes to
“Final Approved”.
Page 2 of 4
Run a Transaction Detail Report (steps 7 to 11)
Click “Reporting” on the left navigation menu
then click
7
1.
Financial Management
2.
Transaction Detail
In the “Date” section, choose; “
 Select “Posting Date Range”
 Check “Enable Cycle Day”
box.
 Enter the billing cycle dates.
8Click the “Run Report” button to view report
BILLING CYCLE DATES
In the “Transaction Included”
section, select the “Approval
Status” and choose “ALL” to display
all activity for the billing cycle.
9
Dec. 27, 2011 – Jan. 25, 2012
Jan. 26, 2012 – Feb. 27, 2012
Feb. 28, 2012 – March 26, 2012
March 27, 2012 – April 25, 2012
April 26, 2012 – May 25, 2012
May 28, 2012 – June 25, 2012
June 26, 2012 – July 25, 2012
July 26, 2012 – August 27, 2012
Sept. 28, 2012 – Oct. 25, 2012
Oct. 26, 2012 – Nov. 26, 2012
Nov. 27, 2012 – Dec. 26, 2012
Note: when the billing cycle
date starts or ends on a
weekend or a holiday, use the
next business date.
Note: Do not edit the other parameter fields.
In the “Additional Detail” section, check both options.
10
Click on “Run Report”
Page 3 of 4
11
“Display Transaction Comments” option to include
the comments. This will ensure your comments will
display on your report.
“Display Allocation Detail” to include the Index &
Account information. This will ensure your allocation
details will display on your report.
Report Result
Transaction date
Allocation details
Transaction amount
Transaction status
This is the “Comment” section that is
associated with each allocated
transaction.
Reconciling For the Purchasing Cards:

Forward your Card Reconciliation Form, printed transaction detail report with comments, all original receipts and supporting
documentation to your Business Rep for signature and review.

Store all above documentation, we may request it for audit purposes.
Reconciling for the Travel Cards:

Forward your Card Reconciliation Form, printed transaction detail report with comments, all original receipts and supporting
documentation to your Business Rep for signature and review.

Submit all above documentation to Regina Beatty, AP Manager For questions or inquiries call Ext. 22855
Note: Failure to provide proper documentation constitutes as a violation against the Cardholder and is deemed as potential misuse/abuse and the card
will be suspended.
Page 4 of 4