E-Procurement System Tutorial
E-Procurement is an online system allows the user to purchase products/services from vendors.
Creating a Purchase Order – Non-Catalog
This will allow you to purchase goods and services that are not available on our hosted or punchout catalogs.
Non-Catalog Form:
This form is used to purchase items that are not available in our catalog
or punch-out shopping areas. It is used for general purchases,
service contracts, print orders and more.
 Click on the SHOP drop down menu and type the keyword of the item you are search for and then
click on the “GO” button.
 Choose the quantity and click the items that you would like to purchase and “Add to Cart”. You
can also add any items to your “Favorite” folder or select different item to compare.
 Enter the quantity and click “Add to Cart” for the items to be added to your cart.
 If you are finish shopping, click Confirming the Order
 If there are additional items that need to be added to the
cart, then click Add Items at the top of the screen.
Multiple items can be added from as many vendors as
desired to the cart. This can be done for hosted and
non-catalog vendors as well.
 There are items you want to remove from your cart, the Select
any items to be removed by clicking the select box located
to the far right of the line item. Click the drop-down menu that
reads Add to Favorites. Click Remove Selected Items. Click Go.
Note: unwanted items are deleted.
Confirming the Order
Verify all the information is correct before sending the information to the vendor. In this section the user has the
ability to edit the entire document, or each line item individually.
 To adjust any Summary information, click Edit (located in the upper right of the corresponding box)
for the particular item which needs adjusting.
 The user must choose one of the following requisitions when confirming the order:
a. Liberty Requisition - An order that is placed through the Liberty Contact System.
b. Print Order – For use by University Relations and Enrollment Marketing only.
c. Service Requisition – Submits your request for agreed upon services in the course of the
fiscal year. (some cell phone service and water cooler services). You must provide a
description and the data required of the service with several key pieces of information
describing the transaction. (note: this does not include contracted services)
d. Hosted/Punchout/Non-Catalog – For all other purchase orders select this option form the
drop down menu.
Once the user has determined the type of requisition for each individual line item, scroll down to
Supplier Line Item Details.
 Click Edit, located to the right of each line item.
 From the pop-up menu, click Select from all values.
 Select the corresponding Requisition Type which pertains to the item you are purchasing..
 Click Save.
Once all edits have been done, click PR Approvals.
The requisition is sent through the approval process.
Click PO Review to review your Purchase Order one last time
Click Place Order
Place Order
The user will received a requisition number and a confirming email.
Viewing Completed Requisitions:
This is used to view detailed information regarding a requisition the users has just entered. This includes:
 Summary - quick reference of items purchased.
 Details – thorough description of line items.
 Approval Status – Status of the requisition in the approval process.
History – Document record.