March 1, 2013
To:
Fr:
Re:
Pace Administrators, Staff and Faculty
Nicole Thompson Williams, AVP for Financial Operations, Finance and Planning
New Vendor Processes
On March 1, 2013 Pace University’s Purchasing and Contracts Department will deploy a new online Vendor Management System which will assist us in meeting our goals of improving the
overall quality of our data. This new system will replace the prior “Vendor Request form”
located on the Purchasing and Contract website.
The new Vendor Management System is an on-line application that enables users to:
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Explore Pace’s Preferred Vendors
Search our database for an existing vendor
Request a new supplier be added to the vendor database
Provides a more user-friendly interface
Provides prompts and notifications when requests are approved and added to the
system
Our goal is to improve the process immensely for both adding new vendors and making
changes to existing suppliers. The new Vendor Management System can be located at
http://appsrv.pace.edu/VendorMgt/
In addition, central to our data quality goal is ensuring that the data we maintain for our
vendors is both relevant and accurate. To this end, also effective March 1, 2013 the Purchasing
and Contracts Department has revised our Vendor Management and Purchasing policies to
include the requirement of a W9 - Taxpayer Identification Number and Certification form for all
suppliers.
All new vendors must complete, sign and return a W9 form to The Purchasing Office @ 914944-2957 in order to conduct business with the University. Questions regarding the W9 form
should be directed to the Purchasing and Contracts department at [email protected] or
914-923-2642. We thank you for your support and cooperation.