Best Practices
for a
Successful Meeting
Dr Nick Drengenberg
Academic Secretary
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The Golden Rule
PAUSE
and
THINK
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Review of Committees
Formal committees
vs
Groups
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Review of Committees
Consultation
Brainstorming
Updates
Communication
Representation
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Right, so you absolutely
can’t live without a meeting
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Whose authority? Decisions or advice?
Agendas, and on time
Minutes – what should be in them?
A good Chair (capital C)
Options to pick from
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The Modern Meeting Standard
(Al Pittampalli)
1.  Supports a decision that has already been made
2.  Moves fast and ends on schedule
3.  Limits the number of attendees
4.  Rejects the unprepared
5.  Produces committed action plans
6.  Refuses to be informational
7.  Works only alongside a culture of brainstorming
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Standard (Formal) Meeting
Membership
Starring of Items
Minutes of the Previous Meeting
Matters Arising/Business Arising
Reports
General Business
Urgent Business
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3.
pp 10-25
MINUTES OF THE PREVIOUS MEETING
that the minutes of the meeting of the Academic
Senate held on 2 December 2009 be adopted as a
correct record.
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to ratify the approval, given by the Deputy Vice-Chancellor
(Academic) on behalf of the Academic Senate, for the granting
of credit to a maximum of 85% (which is above the level of
credit permitted in the Credit Regulations) to students seeking
credit transfer from the Brisbane College of Theology (and
noting the advice from the School of Theology that there will
be less than half a dozen students seeking this level of credit
and the majority will be applying for admission into the
Bachelor of Theology course).
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Technology
?
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Meeting personalities
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Meeting personalities
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Meeting personalities
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Meeting personalities
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Meeting personalities
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Things we love (to
hate) in meetings
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The breakout
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Summary
1.  Why do I need a meeting? PAUSE. THINK.
2.  Do we have authority?
3.  Agendas. Minutes. Chair. Secretary.
4.  Keep to schedule.
5.  Minimise work in the meeting.
6.  Do consultation/brainstorming separately.
7.  Don’t invite the whole University.
8.  Kick out the unprepared.
9.  THINK about the technology.
10. Know the personalities.
11. Put yourself in peoples’ place – do you like breakouts? Butcher’s paper?
12.  Ban laptops, tablets and phones?
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