LanFax
Spring 2001
I. INTRODUCTION..........................................................................................................
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II. GETTING STARTED ..................................................................................................
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III. OBTAINING AND INSTALLING FAXVUE ............................................................
A. FaxVue Software .....................................................................................................
B. Installing FaxVue ....................................................................................................
1. Creating a Folder ..............................................................................................
2. Downloading the Software ...............................................................................
3. Extracting FaxVue .............................................................................................
4. Locating the FaxVue Software .........................................................................
C. Setting FaxVue as the Default Viewer ..................................................................
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IV. SENDING & RECEIVING FAXES ............................................................................
A. Sending a Using Netscape .......................................................................................
B. Receiving a Fax ........................................................................................................
C. Viewing a Multiple Page Fax .................................................................................
D. Printing a Fax...........................................................................................................
E. Exiting FaxVue.........................................................................................................
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Introduction
I. INTRODUCTION
LanFax is a fax server and software used to send and receive faxes through email accounts.
Faxes are sent to a fax number and received from any regular fax or LanFax account. Faxes
received through email appear as a .tif image file (tagged image file) attachment.
II. GETTING STARTED
To obtain a LanFax account, have your department head or IMO place a service request at
http://doithelpdesk.pace.edu and include your:
• name
• email address
• campus
• telephone extension
• department
• network printer (if applicable)
DoIT issues a LanFax account such as: 9149891234. Your LanFax account is the number you
provide when asked to supply a fax number.
Note: No new fax machines will be purchased by Pace University. Such requests will be furnished with a
LanFax account.
III. OBTAINING AND INSTALLING FAXVUE
A. FaxVue Software
A fax is sent as a tagged image file (.tif) and software is needed to view it. DoIT-supported
software for viewing a fax is FaxVue. The software is available at: http://compinfo.pace.edu
B. Installing FaxVue
1. Creating a Folder
To install FaxVue, create a folder to store the install files. First:
• double-click
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Obtaining and Installing FaxVue
• double-click C:
The contents of C: appears on the screen. To create a new folder:
• click File, select New and then select Folder
Note: This will create a folder called New Folder. You will delete this folder after installation.
2. Downloading the Software
To download FaxVue:
• point the Web browser to http://compinfo.pace.edu/imo/utils/faxvue/
• click faxvue32.exe
The Save As dialog box appears.
To save the file in New Folder:
• click the drop down arrow in Save in: and select C:
• double-click New Folder
• click Save
3. Extracting FaxVue
To install FaxVue, the files are required to be uncompressed or “extracted”. First, close the Web
browser and:
• double click
• double-click C:
• double-click New Folder
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Obtaining and Installing FaxVue
The contents of New Folder appears.
• double-click
The Installing FaxVue Software dialog box appears.
The default Extract to: location is c:\FaxVue.
• click Start
After extraction, the Finished dialog box appears.
• click OK
The FaxVue icon is placed in the FaxVue folder on C: Now, to delete New Folder:
• double-click
• double-click C:
• right-click New Folder and select Delete
4. Locating the FaxVue Software
First:
• double-click
• double-click C:
• double-click
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Obtaining and Installing FaxVue
The contents of the FaxVue folder appears:
C. Setting FaxVue as the Default Viewer
Invoke Netscape and:
• click Edit and select Preferences
• click + next to Navigator
A list of Netscape categories appears.
• select Applications
• scroll down and select TIFF Image in Description
The following settings should be viewed in File type details:
• Extension: TIFF TIF
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• MIME Type: image/tiff
• Handled By: FAXVUE.32
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Obtaining and Installing FaxVue
If Handled By: lists a different application, then:
• click
Note: If Edit is gray, select New Type, fill in boxes and browse for the FaxVue file. This most likely occurs
because a plugin was previously installed.
The Edit Type dialog box appears.
• type image/tiff in MIME type:
• click Application in Handled By
• click Browse
To locate FaxVue:
• click the drop-down arrow in Look in: and select C:
• double-click FaxVue
• click
• click Open
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Obtaining and Installing FaxVue
The Edit Type dialog box appears.
• click OK
The File type details list FaxVue as the Handled By: application.
• click OK to save the changes
Note: Using this software ensures DoIT support.
IV. SENDING AND RECEIVING FAXES
LanFax uses email accounts to send and receive a fax. Please note that use of the LanFax must
comply with Pace University’s Appropriate Use Policy for Information Technology.
A. Sending a Fax Using Netscape
First, invoke Netscape and:
• click Communicator and select Messenger
• type yourpassword in the Password Entry dialog box
• click New Msg
• address the email to [email protected]
Note: The [email protected] represents the Fax account where the fax is being sent.
This is for an internal Pace fax as well as an external fax. For instance, if an external fax
number is 914-123-4567, you would address this in To: as [email protected]. All
sent faxes go through the Fax server.
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Sending and Receiving Faxes
• click
and select the file to attach
Note: The path of the file must be known in order to attach it. If a paper document or form needs to
be faxed, it can be scanned into a file for attachment (using a package such as Paint Shop).
The information typed in the body of the email appears as the fax coversheet. Then:
• click
The fax is sent to the intended recipient and is received as a regular fax on their fax machine or
as an email message if it was sent to a LanFax account.
Note: A confirmation message from faxgate@faxserve is sent to the sender. Remember, the coversheet
contains any text that was in the body of the e-mail. If you have your mail set to attach your business
card, the text from the business card appears as a separate sheet after the fax message.
B. Receiving a Fax
To receive a fax, invoke Netscape and:
• click Communicator and select Messenger
• type yourpassword in the Password Entry dialog box
• click Get Msg
An incoming fax is listed under Sender as: areacode+phonenumber@faxserve
The actual fax appears as an email attachment.
• click Fax Received email in the Inbox
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Sending and Receiving Faxes
This is a Faxgate Message Delivery which including the date and time the fax was sent, as well
as the number of pages. The faxed information is in the form of a .tif file.
To open the fax:
• double-click the attachment
The file opens using FaxVue and appears as an image.
C. Viewing a Multiple Page Fax
A fax received with multiple pages has the number of pages located in the bottom left corner.
To access a specific page:
• click
or
Note: The tab selected will depend on the desired page to view.
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Sending and Receiving Faxes
D. Printing a Fax
To print from FaxVue:
• click File and select Print
-or• click
F. Exiting FaxVue
• click File and select Exit
-or• click
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