UA 2014 Open Forum David J. Cummins Vice President for Finance & Administra9on/Chief Financial Officer April, 2014 Agenda • UA’s FY 2013 Financial Position • UA Budget Issues • FY 2015 Budget Development Update 2 How Funds are Combined into the Audited Financial Statements Audited Financial Statements Elimina9ons and Reclassifica9ons Fund Accoun9ng Statements Unrestricted Restricted Unrestricted Current Funds Restricted Current Funds Loan funds Endowment Funds Plant Funds Agency Funds General Fund Sponsored Research Federal Perkins Loan Fund Permanent Endowments Current Capital Projects Student Organiza9ons Auxiliaries Restricted Scholarships Nursing Loan Fund Quasi Endowments Capital Assets Other Outside En99es Departmental Sales Other Restricted GiMs University Loan Funds Debt Reserves 3 Change in Net Assets (“Net Position”) In millions Net assets have increased from $424.8 million in 2009 to $493.4 million in 2013 ($68.6 million) but have fallen from a peak of $507.6 million in 2012. $500 $400 Net assets represent the difference between assets and liabilities and over time are one indicator of improving or eroding financial health. Unrestricted (Expendable) $300 10% 18% 23% 22% 21% 10% 12% 12% 11% 13% 5% 5% 4% 73% 66% 60% 63% 62% 2009 2010 2011 2012 2013 5% 5% $200 $100 Restricted: Expendable Restricted: Nonexpendable Invested in capital assets $0 Source: Audited Financial Statements 4 Senate Bill 6 Composite Score • SB 6 includes all funds, based on annual financial statements. • The financial statement takes into account such factors as investments in facilities, including State Capital funds, changes in debt, unrealized market gains/losses in investments, etc. • An appropriate increase in net assets over time is necessary to maintain a satisfactory SB6 composite score and demonstrate financial stability. • Composite Score is based on 3 ratios; a function of: – – – – – Expendable Net Assets - $158.2 Plant Debt - $407.9 Total Expenses - $506.7 Total Revenues - $492.6 Change in Net Assets – ($14.2) (FY 13 amounts, in millions) Source: Audited Financial Statements 5 Senate Bill 6 – Viability Ratio Ra5o score In millions 5.0 Viability Ratio The Viability Ratio measures the availability of expendable net assets to cover debt should the University need to settle its obligations as of the end of fiscal year. $500 4.0 $400 3.0 $300 Exp Net Assets/Plant Debt 30% of Composite Score 2.0 $200 Expendable Net Assets Plant Debt 1.0 $100 Actual Viability Ratio $0 0.0 2009 2010 2011 2012 2013 6 Senate Bill 6 – Primary Reserve Ratio Primary Reserve Ratio The Primary Reserve Ratio measures the financial strength of the University by indicating how long the institution could function using the expendable reserves without relying on additional net assets generated by operations. Ra5o score In millions 5.0 $500 4.0 $400 3.0 $300 Exp Net Assets/Op Expenses 50% of Composite Score 2.0 $200 Expendable Net Assets Total Operating Expenses 1.0 $100 Actual Primary Reserve Ratio $0 0.0 2009 2010 2011 2012 2013 7 Senate Bill 6 – Net Income Ratio Net Income Ratio The Net Income Ratio measures the University's profitability or ability to operate within its means. Continued gains or losses measured by the ratio will impact all the other fundamental elements of financial health over time. Ra5o score In millions $550 5.0 $450 4.0 $350 3.0 $250 Change in Net Assets/Revenues 20% of Composite Score 2.0 $150 Changes in Net Assets Total Revenues 1.0 $50 Actual Net Income Ratio -‐$50 2009 2010 2011 2012 2013 0.0 8 Senate Bill 6 – Composite Score The Composite Score is a weighted summary score of all three ratios. This is the primary indicator of fiscal health. 5.0 4.5 4.0 3.3 3.5 5.0 is the maximum score. 3.6 3.2 2.8 3.0 2.5 The Senate Bill 6 Composite Score decreased in FY 2012 and FY 2013 after two years of increases. 2.0 2.0 1.5 1.0 0.5 0.0 2009 2010 2011 2012 2013 Composite Score 2.0 3.3 3.6 3.2 2.8 Weighted Viability 0.3 0.3 0.6 0.6 0.6 Weighted Primary Reserve 1.5 2.0 2.0 2.0 2.0 Weighted Net Income 0.2 1.0 1.0 0.6 0.2 9 Senate Bill 6 Takeaways • The Board has set a benchmark that the SB 6 Composite Score be 2.5 or greater. • The Viability Ratio and Primary Reserve Ratio are normally fairly stable. – GASB changes to pension liabilities may significantly impact Expendable Net Assets and these ratios in FY 2015 financial statement. • Net Income Ratio is much more volatile and will require careful oversight over time. – Revenues falling, expenses rising is driving down this score – Reduce expenses, increase/diversify revenues – Revenues > Expenses by $5 million returns Composite Score to 3.2 10 Other Independent Sources • Debt Burden • Moody’s – Debt Rating Agency – UA’s Rating: Moody’s A1 stable outlook – Fitch AA- stable outlook • What do they tell us – relative to other Ohio institutions, industry benchmarks? 11 Debt Burden Ratio $700 7.6% $600 6.1% 7.5% 8% 7% 5.8% 6% $400 5% $300 4% Ra5o % $500 In millions This ratio examines UA's dependence on borrowed funds as a source of financing its mission and the relative cost of borrowing to overall expenses. It compares the level of current debt service with total expenses. 9% 8.3% 3% $200 2% Debt service includes interest and principal payments. $100 1% $0 0% 2009 2010 (lower percentage is better) Total debt service 2011 Fiscal Year 2012 2013 Total expenses Ra9o Source: Audited Financial Statements 12 Age of facilities ratio $700 (lower number is better) 10.8 10.1 $600 12 10.6 10 $500 8 $400 6 $300 Ra5o (years) This ratio is important because it provides a rough sense of the age of the facilities and the potential need for considerable future resources to be invested in plant to cover deferred maintenance. 10.5 In millions This ratio measures the average age of total plant facilities by measuring the relationship of current depreciation to total depreciation. 11.2 4 $200 2 $100 $0 0 2009 2010 Deprecia9on expense 2011 Fiscal Year 2012 2013 Accumulated deprecia9on Ra9o Source: Audited Financial Statements 13 Days Cash on Hand Ratio $700 Per Moody’s: similarrated Ohio universities average 195 days. 156 $600 152 130 160 140 $500 In millions (higher number is better) 180 165 120 $400 100 $300 80 Days This ratio measures how long, in days, UA could meet operating expenses without receiving new income. 164 60 $200 40 $100 20 $0 0 2009 2010 Cash and investments 2011 Fiscal Year 2012 Opera9ng expenses 2013 Days cash on hand Source: Audited Financial Statements 14 Financial Position Takeaways • Assets are falling – to the level of several years ago – not a crisis, but a trend that cannot continue • External standards echo this same conclusion 15 Transition to General Fund • Eroding State Support • General Fund History • FY 2015 Budget Development 16 How Funds are Combined into the Audited Financial Statements Audited Financial Statements Elimina9ons and Reclassifica9ons Fund Accoun9ng Statements Unrestricted Restricted Unrestricted Current Funds Restricted Current Funds Loan funds Endowment Funds Plant Funds Agency Funds General Fund Sponsored Research Federal Perkins Loan Fund Permanent Endowments Current Capital Projects Student Organiza9ons Auxiliaries Restricted Scholarships Nursing Loan Fund Quasi Endowments Capital Assets Other Outside En99es Departmental Sales Other Restricted GiMs University Loan Funds Debt Reserves 17 Putting Higher Ed Funding in Context - SHEEO • Nationally, enrollment-generated revenue per FTE, in real terms*, fell 7% from FY 2002 to FY 2012. Over that same period state support fell nearly 30%. • In Ohio, enrollment-generated revenue per FTE, in real terms, fell 13% from FY 2002 to FY 2012. State support fell over 40%. • Per SHEEO, Ohio is 46th in state support per FTE in FY 2012, support per FTE is 67% of the national average (before adjustments). • At The University of Akron, net tuition and fees plus state appropriations per FTE, in real terms, grew slightly 1%, from FY 2002 to FY 2012. State support fell 38% over that period. * All numbers adjusted for the Higher Education Cost Adjustment (HECA) 18 Ohio Higher Education Funding – The University of Akron 100.0% 73.3% 75.0% 50.0% 26.7% 25.0% 2014 2013 2012 2011 2010 2009 2008 2007 2006 State Appropria9ons 2005 2004 2003 2002 2001 2000 1999 1995 1991 1987 0.0% Tui9on and Fees Since 1987, the burden of the cost of higher education has shifted from the state to the student. Enrollment decline has at least temporarily stopped the trend. 19 Budget Development Update • Items of Interest – 10 years of History – – – – General Fund Revenues & Expenses Continuing Obligations (CONOB) GF Transfers GF Support to Auxiliaries • Investment in the Campus 20 UA General Fund Sources of Revenue % Change Revenue Type ($ in millions) Tuition & Fees 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 FY04-13 $ 127.0 $ 136.7 $ 144.1 $ 172.0 $ 182.3 $ 191.9 $ 209.7 $ 228.8 $ 235.8 $ 235.8 Other Student Fees 17.5 18.3 18.3 18.8 19.6 20.7 22.7 24.3 24.5 24.5 State Appropriations 85. 7% 40. 4% 91.4 89.4 87.9 85.2 90.3 98.3 103.8 104.7 90.6 91.0 -0. 4% Gifts,Grants,Contracts,IDC 4.3 4.2 4.3 4.1 4.3 4.3 4.7 4.9 5.0 4.9 14. 4% Inv Income and Other 1.9 3.0 5.0 7.5 6.5 6.2 4.2 3.3 3.9 2.2 18. 6% Sales & Non-credit Tuition 9.7 9.6 11.5 11.3 12.8 12.9 14.2 15.4 15.5 14.3 47. 8% $ 251. 6 $ 261. 2 $ 271. 2 $ 298. 9 $ 315. 8 $ 334. 3 $ 359. 2 $ 381. 2 $ 375. 2 $ 372. 7 48. 1% Ak ron Tot al • Revenue has increased 48.1%, but peaked in FY 2011 • Enrollment increased nearly 21% • CPI increased 27% • FY 2014 Revised Budget revenue is $364.6 million • On average, over 93% of each year’s revenue is related to enrollment (Items 1-3) • State Appropriations in FY 13 is the same as FY 04, even though enrollment has increased 30% Source: Query of UA financial accoun3ng system data. 21 UA General Fund Revenues FY 2004 2% FY 2013 1% 4% 1% 1% 4% 24% 36% 50% 7% 63% 7% Tui9on & Fees Other Student Fees Tui9on & Fees Other Student Fees State Appropria9ons GiMs,Grants,Contracts,IDC State Appropria9ons GiMs,Grants,Contracts,IDC Inv Income and Other Sales & Non-‐credit Tui9on Inv Income and Other Sales & Non-‐credit Tui9on Dependence on Tui9on and Fees has grown drama9cally since FY 2004. 22 UA General Fund Expenses Sum of Ex pens e ($ in millions ) 2004 Academic $ 2005 113.1 $ 2006 116.2 $ 2007 122.9 $ 2008 125.8 $ % c hange 2009 2010 2011 2012 2013 FY04-13 137.0 $ 146.1 $ 150.7 $ 157.3 $ 163.8 $ 165.6 46.5% Academic Support 91.0 92.5 95.2 98.5 111.2 119.1 116.5 118.4 124.1 125.2 37.6% Central Obligation 46.7 52.3 52.2 72.8 66.6 68.9 90.8 104.2 85.4 81.7 74.8% $ 250. 8 $ 260. 9 $ 270. 4 $ 297. 2 $ 314. 8 $ 334. 1 $ 358. 0 $ 379. 8 $ 373. 3 $ 372. 6 48. 6% Ak ron Tot al • Overall, expenses have grown by 48.6% • Academic Support expenses have increased at a lower rate (37.6%) than have Academic expenses (46.5%) • Continuing Obligations has grown at the largest rate (74.8%) • Since FY 2008, expenses have increased $57.7 million – Compensation, including fringes has increased $35.9 million (19%) – Scholarships & Remissions has increased $19.6 million (71%) Source: Query of UA financial accoun3ng system data. 23 UA General Fund Expenses FY 2004 FY 2013 19% 22% 44% 45% 36% Academic 34% Academic Support Central Obliga9on Academic Academic Support Central Obliga9on There has been a slight shift in share of expenses from Academic Support to CONOB over the past 10 years 24 Continuing Obligations Expenses Akron General Fund Continuing Obligations (CONOB) ($ in millions) 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 Net Transfers $ 6.4 9.4 6.4 24.5 $ 10.1 6.7 6.5 28.9 $ 11.4 9.0 7.4 24.5 $ 12.7 7.7 9.0 43.4 $ 13.8 7.9 9.6 35.2 $ 18.1 8.7 9.9 32.3 $ 19.1 6.4 8.4 56.9 $ 20.7 6.4 9.2 67.9 $ 23.8 9.5 7.8 44.3 $ 26.3 8.4 8.2 38.8 Grand Total $ 46.7 $ 52.3 $ 52.2 $ 72.8 $ 66.6 $ 68.9 $ 90.8 $ 104.2 $ 85.4 $ 81.7 Scholarship & Central Remissions General I nstitutional Utilities (Net) % Change From FY 04 311.5% -‐11.0% 28.6% 58.1% 74.8% • Continuing Obligations have grown at the largest rate of any of the expense categories • The largest expenses in this group over the last few years are related to two sub-categories: – Scholarships and tuition remissions (312%) – Transfers (58.1%) -- Payments out of central funds to meet/address commitments Source: Query of UA financial accoun3ng system data. 25 General Fund Transfers Sum of Out (In) Transfer Type Tr-‐In Dept'l Carryover Aux Support Debt Svc ERIP Other To Reserves Plant Funds Grand Total • • • • General Fund Trans fers ($ in millions ) 2004 $ (15.9) 19.9 10.0 7.1 -‐ (0.3) 2.1 1.7 $ 24.5 2005 $ (31.8) 30.9 11.2 10.7 -‐ 0.1 4.1 3.8 $ 28.9 2006 $ (40.6) 36.1 11.5 11.1 -‐ 0.1 4.8 1.4 $ 24.5 2007 $ (45.2) 46.3 25.9 9.4 -‐ 0.7 0.5 5.7 $ 43.4 2008 $ (48.3) 49.8 27.8 5.5 -‐ (0.7) 0.0 1.1 $ 35.2 2009 $ (53.8) 46.1 29.4 8.4 -‐ 1.0 0.0 1.2 $ 32.3 2010 $ (46.8) 63.0 30.7 6.7 -‐ 0.4 0.9 2.0 $ 56.9 2011 $ (63.1) 68.0 35.3 7.3 -‐ 0.5 18.5 1.4 $ 67.9 2012 $ (68.1) 56.9 34.4 8.8 5.1 0.8 3.6 2.8 $ 44.4 2013 % Change $ (63.6) 300.0% 52.5 164.0% 35.7 259.0% 7.7 8.2% 5.1 (1.5) 402.1% 0.8 1.9 16.2% $ 38.7 57.9% Transfers-in are funds added to the account (primarily carry-over balances) Departmental CO are the year-end balances transferred into the subsequent year. Auxiliary support growth in FY 2007 represents change in accounting to credit the General Fee to the General Fund FY 2011 Reserves includes initial funding of Budget Stabilization Fund, Group Insurance Contingency and Facility Fee for Student Union and Wellness Center Source: Query of UA financial accoun3ng system data. 26 General Fund Support to Auxiliaries Auxiliary Athl Facilities Athletics Less:General Service Fee (athl) Net Support Athletics 2004 $ 0.4 0.7 -‐ $ 1.0 2005 $ 0.4 0.9 -‐ $ 1.3 St Union & Rec Ctr Less: Facility Fee Net Support SU & SWRC 8.2 8.6 8.6 8.4 8.6 8.6 8.5 8.8 8.9 8.7 (7.2) (8.0) (7.9) (8.2) (8.6) (9.0) (10.1) (10.6) (10.5) (10.0) $ 1.0 $ 0.6 $ 0.7 $ 0.2 $ (0.0) $ (0.4) $ (1.6) $ (1.8) $ (1.6) $ (1.3) EJ Thomas Hall Parking Residence Life & Housing Quaker Square Inn Total Transfer to Auxiliaries Student Fees Transferred 0.7 -‐ -‐ -‐ $ 10.0 $ (7.2) 2.1 -‐ 0.6 -‐ $ 35.7 $ (27.4) 197.8% GF Support of Auxiliaries $ 2.8 $ 3.2 $ 3.6 $ 4.8 $ 5.6 $ 6.1 $ 5.0 $ 7.6 $ 6.4 $ 8.3 202.5% 0.7 -‐ 0.6 -‐ $ 11.2 $ (8.0) 2006 $ 0.4 1.2 -‐ $ 1.6 0.7 -‐ 0.6 -‐ $ 11.5 $ (7.9) 2007 $ 0.6 14.5 (12.9) $ 2.1 1.8 0.0 0.6 -‐ $ 25.9 $ (21.1) 2008 $ 0.9 15.1 (13.6) $ 2.3 1.5 0.9 0.6 0.3 $ 27.8 $ (22.2) 2009 $ 0.6 16.9 (14.3) $ 3.2 1.6 1.2 0.6 -‐ $ 29.4 $ (23.3) 2010 $ 2.1 18.0 (15.6) $ 4.5 1.7 0.0 0.3 -‐ $ 30.7 $ (25.7) 2011 $ 3.8 19.3 (17.1) $ 6.1 2.1 0.6 0.6 -‐ $ 35.3 $ (27.7) 2012 $ 3.5 19.8 (17.5) $ 5.8 2.0 (0.3) 0.6 -‐ $ 34.4 $ (28.0) 2013 % Change $ 3.5 843.4% 20.7 2970.2% (17.4) $ 6.9 554.5% 6.8% 38.9% -‐225.8% 259.0% 280.6% • Most General Fund support to Auxiliaries is from designated student fees • FY 2007 begins change in accounting to credit the General Fee to the General Fund Source: Query of UA financial accoun3ng system data. 27 Athletics Support • Athletics budget is roughly $24 million – $17 million support from the University, including General Services Fee – $7 million revenue generated by athletics • Nearly half of support to Athletics stays with the University: – Roughly $7 million for Scholarship payments (Tuition, Room & Board, Books) – $1.75 million on campus spending supporting facilities, dining services, computer services, etc. • There are 450 student-athletes of which approximately 150 are on full scholarship • The remaining 300 student-athletes pay some portion of their costs to attend the University – This current year that totals $4.2M 28 Investment in the Campus 2004 Academic $ 1.3 Academic Support 2.4 Auxiliary 9.5 Athletics 1.0 Total $ 14.2 2005 $ 1.3 2.3 9.1 0.9 $ 13.7 Annual Debt Service i n Millions 2006 2007 2008 2009 $ 1.3 $ 1.6 $ 1.1 $ 1.3 2.1 2.7 3.4 4.1 10.4 13.4 15.0 18.1 0.9 1.1 4.3 5.2 $ 14.6 $ 18.8 $ 23.8 $ 28.6 2010 $ 1.2 3.8 16.8 4.8 $ 26.6 2011 $ 1.4 4.5 19.9 5.7 $ 31.5 2012 $ 1.4 6.2 18.4 5.2 $ 31.2 2013 $ 1.2 6.2 20.1 5.2 $ 32.7 • Auxiliary functions fund roughly 80% of the University’s debt service – mainly residence halls, the Student Union and recreation center, and parking – and is backed by designated fees. Source: Query of UA financial accoun3ng system data. 29 FY 2015 Budget Development Context FY 14 Revised Budget balanced to 6% enrollment decline; some reductions one-time, some still being phased in. FY 2015 Starting Assumptions: • Assume continued enrollment decline (4%) for FY 15 • Modest increase in State Share of Instruction based on FY 14 actual earnings • Assume 2% tuition increase per State Biennial Budget cap • Earmark funds for increased scholarships and/or reduction in tuition for access programs (Summit College) • Address other priorities such as high-demand academic programs, salaries, marketing, non-discretionary items 30 FY 2015 E&G Budget Starting Point FY-‐15 $ millions Explana5on Base Adjustments: Tui9on Shorfall Restore 1-‐9me Reduc9ons Subtotal -‐ 9.0 -‐ 5.0 -‐ 14.0 Assume 4% Enrollment Decline for FY 15 Achieving Dis9nc9on, Wayne College, Refinancing Addi9onal Assump9ons: Increase Scholarships/Access Other Necessary Adjustments Increase in State Support Subtotal -‐ 2.0 -‐ 4.4 + 1.5 -‐ 4.9 Strategic Investments, Sal Adjustments, Doubful Accounts , Student Recruitment Total -‐ 18.9 31 Balancing the FY 2015 Budget Approach $ millions Explana5on Star5ng balance -‐ 18.9 Assumes 4% Enrollment Decline Tui9on increase + 4.3 2% per State Tui9on Cap Reduc9ons/Realloca9ons +14.6 Balance Review Academic Administra9on, Vacancy Levels, Revenue Opportuni9es 0 32 FY 2015 Budget Balancing • Need to reduce/reallocate roughly $15 million based on enrollment decline and strategic priorities – Review academic administration budgets – Consider approved vacant positions • Each unit given a FY 2015 Allocation – Roughly 6.5% reduction from Base – $9.1 million for Academic Units – $5.7 million for Academic Support Units • Also evaluate revenue opportunities – Differential Tuition – Chargebacks/Fees for specific services • Conversations ongoing with each unit – CFO and COO meeting with each college – CFO and EVP meeting with each VP unit 33 Budget Balancing Score Card FY 15 Original STARTING POINT ASSUMPTIONS Tuition Shortfall (9.0) Restore 1-‐time Reductions in FY 2014 Increase Scholarships/ Access (5.0) (2.0) Other Adjustements Negative Starting Point Additions FY 15 Starting Point REVENUE INCREASES 2% Undergraduate Tuition Increase-‐Net 2% Graduate Tuition Increase -‐ Net 6% Law School Tuition Increase -‐ Net FY 15 UC B&F Assumed 4% Enrollment Decline Achieving Distinction, Wayne College Overhead, Interest on Debt Strategic Investments, Student Doubtful Accounts, Student Recruitment (4.4) (20.4) 1.5 ($18.9) Comments Increase in SSI above original FY 14 projection $0.0 3.7 0.6 -‐ SUBTOTAL 4.3 -‐ CENTRAL OBLIGATIONS SUBTOTAL -‐ -‐ ACADEMIC SUPPORT SUBTOTAL 5.7 -‐ ACADEMIC SUBTOTAL Total Adjustments Balance 9.1 -‐ 19.1 -‐ $0.2 $0.0 34 Budget Balancing Score Card • UC Budget & Finance Committee is reviewing: – Starting assumptions, regarding revenues and cost increases – Proposed reductions of academic and support units • Reductions that would reduce revenue will not be implemented 35 Moving Forward • UA Needs to be Entrepreneurial – Generate New Enrollments – Improve Retention – Increase Revenue per FTE • Policy Issues to Consider: – – – – – – Treatment of Research Grants: What should they support? Management of Graduate-level Fee Remissions Space Utilization: Improve efficiency Manage Retirements: Potential impact of pension reform Identify Core Functions: Leverage assets Diversify our Revenue Sources • Other Ideas? 36 Revenue Gained & Revenue Recoverable 2006 cohort # # % $ # lost $ if 80% of admiQed graduated graduated revenue direct admit (6-‐y) (M) and 60% of pre-‐ ($10k/y majors for 4 to graduated: # 6-‐y) addi5onal graduates: $ revenue (M)($10k/y for 2-‐y) Direct 984 617 63% $31M 215 170: $3.4M Pre-‐major 2,330 676 29% $34M 1,183 722: $14.4M 37 Questions? 38
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