INFO PACK
～Prearrival/Arrival Guide～
2013
This guide provides you with information on how to prepare to come to Japan
and IUJ, what to expect when you get here and to help you settle in quickly
and easily. It is a useful reference for your entire time at IUJ and we
encourage you to read it thoroughly now - before you need the information so that you know where information is when questions arise.
International University of Japan
Office of Student Services
777 Kokusai-cho, Minami Uonuma-shi, Niigata 949-7277 JAPAN
国
際
大
学
学生センター事務室
〒949-7277 新潟県南魚沼市国際町 777 番地
Tel: +81(0)25-779-1103
Fax: +81(0)25-779-1180
(81 is the country code. Use the "0" if dialing from inside of Japan)
E-mail: [email protected]
URL: http://www.iuj.ac.jp/oss
Web version is available at http://www.iuj.ac.jp/oss/preguide/
Table of Contents:
INFO PACK ~Prearrival/Arrival Guide~ 2013
Section I: Coming to IUJ
I-1 Preparing to Come to Japan (For International Students)
(1) Passport and Student Visa Application Procedures
(2) Personal Needs – Prescriptions, Toiletries, etc.
(3) Bringing electrical Items from Home
(4) International Driver’s License
(5) Travel Insurance
(6) Sending Luggage to IUJ (Customs Considerations)
(7) Bringing Money and Setting up a Banking Account
(8) Credit Cards
(9) Using your Own Mobile Phone
(10) Passport-sized Photos
1
1
2
4
4
5
5
6
7
7
7
I-2 Arrival in Japan
(1) Travel Dates and Timing
(2) Immigration Procedures as you Enter the Country
(3) Resident Card
(4) Lost Luggage
(5) Customs Inspection
(6) Exchanging Money
(7) Luggage Transport Service (Narita/Haneda Airport Arrival Lobby)
(8) Tell us you have arrived!
(9) Leaving Narita/Haneda Airport
(10) Directions From Narita Airport to IUJ - Narita Express
(11) Another Option from Narita - Keisei Skyliner Express
(12) Directions From Haneda Airport to Tokyo – Keikyu Airport Limited Express
(13) Another Option from Haneda – Haneda Express (Monorail)
(14) Transferring to the Bullet Train – Joetsu Shinkansen “Toki” or “Max Toki”
(15) Arriving in Urasa
(16) Transport Schedule
(17) Timetable of Joetsu Shinkansen to Urasa Station
(18) Shinkansen Stops
(19) Sumimasen - Getting Help Along the Way
(20) Alternative Route to IUJ: Using Niigata Airport
(21) Getting into Your Dorm Room
(22) Settling into the Area
(23) Registration for Address and National Health Insurance
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Section II: Campus Information
II-1 IUJ Administration and Services
(1) Office of Student Services (OSS)
International University of Japan
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Table of Contents
(2)
(3)
(4)
(5)
Career Counseling and Services (CC&S)
Alumni Relations
Dorm Director & Housekeeper
Office of Academic Affairs (OAA)
The Language Program
Matsushita Library & Information Center (MLIC)
Office of General Affairs (OGA)
The Accounting Section
Office of Admissions and Public Relations (OAPR)
22
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24
II-2 Campus Facility
(1) Computer Services
(2) Library Services
(3) IUJ Bus Services
(4) Gymnasium and Sport Facilities
(5) School Shop (Baiten)
(6) Cafeteria (Shokudo)
(7) Snack Lounge
25
25
26
26
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27
27
27
II-3 Campus Communications & Cards
(1) Notice boards
(2) E-mail
(3) Mailboxes – Mail Delivery
(4) Faxes
(5) Telephone
(6) Student ID
(7) Copy Card
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28
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29
II-4 IUJ Emergency Procedures
(1) Fire
(2) Earthquakes
(3) Lightening Storms
(4) Medical Emergency Procedures -119
(5) Automated External Defibrillator (AED)
(6) Helping a Victim – accident or sickness
30
30
31
32
32
33
33
II-5 Campus Clubs, Organizations and Events
(1) Student Body
(2) Graduate Student Organization (GSO) and its Executive Council
(3) The Mentor Program
(4) Flea Market Team
(5) GSIR/GSIM Council
(6) Dorm Floor Representative
(7) Buddy System
(8) Sports
(9) Clubs
(10) Major Events
(11) Off Campus Events
(12) Keep Informed and Active
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Table of Contents
Section III: Dormitory Information
(1)
(2)
(3)
(4)
(5)
(6)
Dormitories
Single Student Dormitories (SD1, SD2, SD3)
Married Student Apartments (MSA)
Public Facilities Available in the Dorms
Guest Rooms on Campus
Dormitory Fees and Program Expenses Payments
39
39
40
40
41
41
Section IV: Other
IV-1 Health Care
(1) Institutional Forms of Health Care
(2) Compulsory Health Examinations
(3) Hospital, Clinics and Dentists Contact Information
(4) The National Health Insurance (NHI)
(5) Accident Insurance and Individual Compensation Insurance
(6) Travel Insurance
(7) Receiving Medical Assistance
42
42
42
42
42
43
43
44
IV-2 Immigration Matters
(1) Resident Registration System
(2) The Proxy Visa Transaction
① Re-entry Permit: “Sai-Nyukoku”
② Work Permit: “Shikaku-gai Katsudo” (Part-time Work)
③ Visa Extension
(3) Procedures of Application for Dependent Visa
(Spouse and Child/Children ONLY)
(4) Immigration Office
46
46
46
47
48
49
50
IV-3 Money and Banking Facilities, Services
(1) Opening a Hokuetsu Bank Account
(2) Hokuetsu Bank Services and Banking Hours
(3) Other Bank Options
(4) Using IUJ Services for your Banking
(5) Wire Transfer - “Furikomi”
(6) Bank Fees for Transferring Money Overseas To and From Japan
(7) Using the Post Office to Send Money to Overseas
55
55
56
56
56
57
57
57
IV-4 Driving in Japan
(1) Owning a Vehicle
(2) How to Obtain a Japanese Driver’s License
(3) Traffic Offenses, Accidents and Fines
(4) Do Not Drink and Drive
(5) Seat-Belts
(6) Driving in the Winter
(7) Alternative to Driving
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60
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Table of Contents
IV-5 IUJ Life
(1) Location
(2) Climate
(3) Public Holidays and Business Closings
(4) Living Expenses (estimated)
(5) Part-time Jobs
(6) Postal Services
(7) Telephone
(8) Mobile Phone - “Keitai”
(9) Public phones/fax
(10) Electricity - Voltage
(11) Purchasing a TV in Japan
(12) Public Transportation
Railways
Student Discount for travel (Gakuwari)
Taxis
(13) Buying Clothes in Japan
(14) Tipping Customs
(15) Drinking Water
(16) Places of Worship
(17) Travel to Tokyo
(18) Travel to Niigata-City
(19) Off Campus Living Information
(20) Child Care Information
(21) Helpful Telephone Numbers
Help Lines
Medical Consultation (9 languages)
Travel Help Lines (English assistance)
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64
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Appendix
・ IUJ Campus Map
・ IUJ Map
・ Urasa Map
・ Muikamachi Map
・ Communicating in Japanese while traveling to IUJ
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Table of Contents
Section I: Coming to IUJ
This section will help you prepare to travel, come to campus and settle in. It assumes you
will arrive at Narita or Haneda Airport. (For alternative arrival options including Niigata
Airport, see page 19.)
I-1 Preparing to Come to Japan (For International Students)
In order to come to Japan as an international student of the International University of Japan
(IUJ), you need to obtain a passport and apply for a College Student visa in your own
country. Here are some guidelines.
(1) Passport and Student Visa Application Procedures
You need to have a passport issued by your government that will remain valid throughout
your stay in Japan (renewals are possible through your embassy in Japan once you arrive).
Be sure to allow plenty of time if you are applying for a passport for the first time.
Prior to your departure, you need a College Student Visa for Japan in your passport. For
this application, you need to obtain a Certificate of Eligibility (CE) which is issued in
Japan by the Ministry of Justice, Government of Japan. In accordance with this certificate,
you can receive a College Student Visa, and earn the status of “College Student” (a 2-year
or 2-years 3-months college student visa for GSIR and MBA students, a 1-year or 1-year
3-months college student visa for E-Business and Linkage students, and a 6-month or
1-year college student visa for exchange students).
IUJ can assist you to obtain your initial Certificate of Eligibility which is used to secure
this Student Visa. We provide information and directions on how to manage immigration
matters. However, all students are responsible for obtaining their own visa and for
ensuring it is renewed and remains valid through their graduation. Failing to do so can
result in deportation and forced withdrawal from IUJ.
IUJ Assisted Application Process
・ Once we receive your IUJ admission procedure documents and all your related
application documents for the visa process (refer to “Proxy Visa Information” on
page 46), IUJ will submit the necessary documents to the Immigration Office of the
Japanese Ministry of Justice asking for your “Certificate of Eligibility.” Be sure all
your documents are clear and professionally presented. We will contact you by
e-mail if we find missing document(s) or have any question(s) about the documents.
But this will slow down the process so please check and double check before sending
them to us.
・ As soon as our request for your CE is approved (not guaranteed), the Ministry of
Justice will send the Certificate to IUJ and we will forward it to you immediately. Be
sure to write the correct mailing address on the express mail delivery slip provided
by IUJ and return it to us with the other required documents. We use it, as is, to
deliver your CE.
・ Take the Certificate, your passport, “Letter of Admission” (sent to you by IUJ after
you complete the admission procedure) and financial document (certificate of
scholarship and/or bank statement) to the nearest Japanese Embassy or Consulate.
They should issue you a College Student Visa without any problems, though this is
International University of Japan
INFO PACK ~Prearrival and Arrival Guide~
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NOT guaranteed.
Note:
1) A Multiple Entry Visa is not necessary because you can obtain a re-entry permit* (if
necessary) in Japan.
2) To those ALREADY RESIDING IN JAPAN: Please follow the special instructions
sent under separate sheet for changing your current visa to a College Student Visa or
extending your College Student Visa for IUJ.
* A system of special re-entry permission was introduced in July 2012. Foreign
nationals in possession of a valid passport and residence card who will be
re-entering Japan within 1 year of their departure** will, in principle, not be
required to apply for a re-entry permit.
Note: Foreign nationals who have departed from Japan using special re-entry
permission will not be able to extend such permission while abroad. Please
take note that such foreign nationals will lose their status of residence if they
fail to re-enter Japan within 1 year of their departure**.
** If your period of stay will expire within 1 year after your departure, please ensure
that you re-enter Japan before the expiration of your period of stay.
(2) Personal Needs - Prescriptions, Toiletries, etc.
Bring all prescribed medicines, allergy medication and eye care items with you.
Prescription and over-the-counter medication (such as headache medicine) available
outside of Japan sometimes come in different forms, may not be available here, may be
difficult to find in Japan, or be very expensive. Many students bring their traditional
herbal medicines and over- the-counter medicines with them in supplies enough to last
their IUJ stay.
If you do have a prescription, bring an official copy of it from your doctor to show to the
hospital staff here. They will be able to understand prescriptions written in English.
Allergy medications, especially if it requires injections given at home, are not easily
available in Japan because the laws and regulations for personal use of injections are
very different.
Eye care items are available near campus but can be expensive and your brand may not
be available. Contact lens solutions and cleansers are available but expensive. You are
advised to bring extra contact lenses and eye glasses with you. Purchases of new glasses
are not covered by your health insurance and while the care is very good, making glasses
here is costly.
If you need to use a specific brand of shampoo, soap or antiperspirant (deodorant), it is
advisable for you to bring extra supplies.
Women: We recommend you bring your preferred tampons and menstrual cramp
medications with you as options here are limited. Birth control options for women, too,
are very limited though condoms are readily available.
VERY IMPORTANT
Japan has laws unique to itself that non-Japanese must be aware of and follow closely. As
ignorance is not an excuse, we ask you to please check with the Japanese embassy near
you regarding any precautions specific to your cultural orientation.
International University of Japan
INFO PACK ~Prearrival and Arrival Guide~
pg. 2
Recently, IUJ has faced a situation involving a student bringing a substance commonly
used in his/her country, purchasable off the shelf, but that is illegal in Japan. The student
could have faced very high monetary penalties and jail time in the worst case scenario.
To help avoid such a situation, please note the following list. This list is NOT complete.
List of items illegal in Japan: DO NOT bring into the country, or have sent the
following items:
 Products that contain stimulants (including over-the-counter drugs)
 Pseudoephedrine
 Check inhalers and some allergy and sinus medications, such as Actifed,
Sudafed, and Vicks inhalers
 Codeine
 Check Tylenol products, similar generic products, and cough syrups
 Heroin, cocaine, MDMA, opium, cannabis, stimulants, psychotropic substances,
and other narcotic drugs
 ANYthing that could be used to MAKE these drugs:
 Coca leaves, or other tea leaves that can be used in drug making
 Any seeds that can grow related plants
 Any equipment for processing and producing these drugs
 Prozac and Viagra
 Anything that could be used to make a chemical weapon
Also, please note the following limitations:
 Up to a two-months’ supply of allowable over-the-counter medication and up to a
four-months’ supply of allowable vitamins can be brought into Japan duty-free.
 Generally, up to one month’s supply of allowable prescription medicine can be
brought into Japan. Travelers must bring a copy of their doctor’s prescription as
well as a letter stating the purpose of the drug. Travelers who must carry more
than one month’s supply (except prohibited drugs and controlled drugs), or
are carrying syringes (pumps), are required to obtain a so-called “Yakkan
Shoumei”, or import certificate in advance.
If you are aware of other substances illegal in Japan thay may be rather common in your
country and not on this list, please inform the OSS so we can continue to provide
information to help us all stay legal.
International University of Japan
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pg. 3
(3) Bringing Electrical Items from Home
If you want to bring your own telephone, answering machines,
stereos or computers, you should have no trouble using them in your
room. However, be sure they have an international compatibility
sticker, and bring with you an adapter (you can purchase them here if
you prefer). Japan’s wall electrical outlets only have two prongs.
Televisions and electric radios may not operate well because of the
voltage and frequency differences (clocks may run slow and TVs and
radios are likely on a different broadcast range). If you have any
compatibility concerns, please ask your electronics dealer.
Japan’s wall electrical outlets
Tampering with dorm outlets is strictly forbidden.
(4) International Driver’s License
If you wish to (or think you might) drive a car during your stay in Japan (rent a car,
borrow one from a friend on occasion, or own a car), you must:
1) Make sure you have a current driver’s license with you from your home country. It
should remain valid for the entire period you are in Japan.
2) Obtain an international driver’s license that must have “Geneva Convention
Sept. 19th 1949”* written in it from your own country’s automobile association
before traveling to Japan. This license is inexpensive and easy to obtain in your
home country but once you arrive in Japan it is nearly impossible to obtain. This
license is valid for one year only. You must get a new international license outside of
Japan once it expires.** International driver’s licenses cannot be easily reissued.***
Legally you must obtain a Japanese license after you have been in Japan for any
length of time as a resident. See page 58 for details.
Please be aware that the international driving licenses currently sold through various
websites are NOT recognized to be valid in Japan.
Note:
* Not all international driving licenses are recognized in Japan. Only those licenses
issued by countries on the list of Convention of Road Traffic (Geneva) are
recognized (see the table on the next page). Indonesia, China, Iran, Brazil are
among the countries NOT listed. So those country’s international licenses are
invalid in Japan and holders of such must obtain a Japanese driver’s license before
driving here (see below). Please confirm with the Japanese Embassy or Consulate
in your country whether or not your country’s International Driver’s License is
acceptable in Japan.
** To obtain an international driver’s license after living in Japan for any length of
time as a resident of Japan (your first one or second one), you must be outside of
Japan for 3 full months (plus 1 day) in one location. If this is less than 3 full
months or if you are moving around to various countries during the 3 months and
you come into Japan with an international driver’s license, that license will be
regarded as invalid and you cannot legally drive in Japan. In order to drive, you
must obtain a Japanese license (see the next paragraph for details).
*** Determining whether your international driving license is valid or not in Japan
can be very complicated and often requires judgments from a specialist. To be
absolutely sure of the validity of your international license, you are advised to
consult with the Japanese consulate/embassy in your country before coming to
Japan. Once in Japan, you can take your passport, international license, and
International University of Japan
INFO PACK ~Prearrival and Arrival Guide~
pg. 4
country license to an auto federation or licensing center to confirm you can drive.
The closest licensing center is in Niigata.
Obtaining a Japanese license is time consuming. It requires a written test and course
driving test. Rarely do people pass it the first time. Those planning to bring family and
who are allowed to drive (see your scholarship guidelines) MUST get a license before
your family comes (assuming your international license is not usable in Japan).
Those owning a car must register the car & license/insurance info with the OSS and
obtain a Parking Permission Sticker. Cars without a sticker may be towed away from
campus at owners’ expenses.
List of the contracting countries of the Convention at Geneva 1949
Albania
Algeria
Argentine
Australia
Austria
Bangladesh
Belgium
Canada
Barbados
Central
African R.
Benin
Botswana
Bulgaria
Burkina Faso
Cambodia
Chile
Commonwealth
of Dominica
Fiji
Hong Kong
Jordan
Malawi
Netherlands
Philippines
San Marino
Cote d'Ivoire
Cuba
Cyprus
Czech R.
Denmark
Ecuador
Egypt
Finland
Hungary
Kyrgyz
Malaysia
New Zealand
Poland
Senegal
France
Iceland
Laos
Mali
Niger
Portugal
Serbia
Georgia
India
Lebanon
Malta
Nigeria
R.O Korea
Sierra Leone
Greece
Israel
Luxembourg
Montenegro
P. N. Guinea
Romania
Slovak R.
Sweden
Syria
Thailand
Turkey
U.K.
Uganda
U.A.E.
Guatemala
Italy
Macao
Morocco
Paraguay
Russia
South
Trinidad &
Tobago
Venezuela
Haiti
Jamaica
Madagascar
Namibia
Peru
Rwanda
Spain
Sri Lanka
Ghana
Ireland
Lesotho
Monaco
Norway
R.O Congo
Singapore
D. R.O
Congo
U.S.
Togo
Vatican
Tunisia
Zimbabwe
If your nationality is not listed above, you must get a Japanese license to drive in Japan.
(5) Travel Insurance
We strongly recommend you purchase travel insurance before departing for Japan in case
of any unexpected accident, illness or death en route to Japan. Traveler’s insurance is
also needed for travel outside of Japan while you are an IUJ student. Your Japan health
insurance does not start until you register your address in Japan at the City Office. So
without traveler’s insurance you could be unprotected for a few days to a few weeks!
(6) Sending Luggage to IUJ (Customs Considerations)
If you need to send personal belongings to your IUJ dormitory room from your country
before you fly to Japan, please read this section carefully.
You need to make inquiries regarding delivery of unaccompanied baggage in Japan
before you leave your country. Travel agents, shipping companies and post offices should
be able to assist you.
When you have unaccompanied baggage, two copies of written declaration forms are
required to submit at the time of your entry into Japan, one of which will be returned to
you with the seal of certification by a Customs Officer. Such declaration is necessary to
obtain duty and/or tax exemption status. The sealed declaration must be presented at the
time of clearance of the unaccompanied goods. If baggage is imported by mail, you are
required to list this unaccompanied baggage on your declaration that you submit at
customs upon entering Japan. You should identify the parcel by writing the words
"unaccompanied baggage" on the parcel itself.
International University of Japan
INFO PACK ~Prearrival and Arrival Guide~
pg. 5
Notes: The Japanese Customs Office in Tokyo is more than 200 kilometers away from IUJ
and traveling such distances is costly. If your luggage is left in storage at the Japanese
Customs Office for an extended period of time without customs clearance, you will be
charged expensive storage fees per day for each piece of luggage by the customs office.
Here are 2 ways to deliver your goods to IUJ.
a) Postal Delivery Service
To use sea freight through your post office, be sure to clearly mark on the luggage
that it contains “Personal belongings with no commercial value”. Make sure you
obtain a Declaration of Customs Clearance from the post office and fill it out
accurately before you depart. Your “Declaration of Customs Clearance” form should
clearly indicate each package and its contents. Check with your post office officials
to ensure that this form will meet the Japanese Quarantine Officer’s approval so that
your luggage is not held up at a Japanese seaport. If there are any problems it will
cost you a lot of money and time to get your luggage out of quarantine-storage at the
Japanese seaport.
b) Door-to-Door Delivery Service - RECOMMENDED
To help avoid such customs problems, choose a “door-to-door” delivery service. IUJ
will notify you of your room assignment before you depart for Japan. In this way,
several of the customs problems noted above can be avoided. Simply mail your
items directly to your own room at IUJ. The Housekeeper will put your item in your
room as a special service. This is a one-time service for newly entering students
only.
For the details of each procedure, please contact the post office or delivery company.
Delivery Payments
The entire cost of the shipment should be paid in full while in your country using your
country’s currency, as COD (cash on delivery) freight costs in Japan are probably higher.
(7) Bringing Money and Setting up a Banking Account
IUJ’s Accounting Office will help you set up a bank account at Hokuetsu Bank before
you arrive. Please follow their instructions carefully. All IUJ students must have a
Hokuetsu account for money transactions with IUJ.
Before money in your new bank account becomes available, be sure to have on hand
enough Japanese Yen (¥) in cash to tide you over. You will need a minimum of ¥60,000
IN CASH to get you through the first 2 weeks (travel, food, incidentals). Those arriving
in early September should prepare more. To bring money from your home country to
Japan, there are several alternatives:
Traveler’s Cheques - Recommended
Traveler’s cheques are the safest and the easiest way to bring money to Japan. If you
decide to use this method (and it is highly recommended that you do so), please ensure
that your traveler’s cheques are in US Dollars, EURO or Japanese currency. Such
Traveler’s cheques can be exchanged on the same day for a minimal charge and can be
directly deposited into your Hokuetsu bank account. (For example American Express
and Visa travelers cheques can be easily accepted.)
International University of Japan
INFO PACK ~Prearrival and Arrival Guide~
pg. 6
Credit Cards to Get Cash - Recommended
Some credit cards can be used to withdraw money at Seven Bank ATM (located in
Seven-Eleven Convenient Stores and on campus). For more details and to confirm your
card is accepted, please refer to Seven Bank Homepage
(http://www.sevenbank.co.jp/intlcard/index2.html).
Cash – NOT Recommended
The branch of the Hokuetsu Bank handles Japanese Yen, US Dollars and EURO. Cash
can be exchanged on the same day (if the bank is willing to exchange the type of
currency you have). However, this method is not recommended as sometimes there are
delays when exchanging US$100 bills etc. due to counterfeit cases. Delays of up to 3
weeks have happened.
Cheques (bank cheques/drafts, money orders) – NOT Recommended
These transactions take at least one month, and usually 40 days. Hokuetsu Bank cannot
handle international transactions alone and must rely on a third bank. In addition to the
inconvenience of time, high bank fees will be charged to you for this transaction
(¥5,000 to ¥10,000). You are advised NOT to use this option.
Note: Personal cheques are not used in Japan. If using money orders, be sure it is an
international money order and expect delays.
(8) Credit Cards
Use of Credit Cards has become more widely spread in Japan. The easiest cards to use
are International Visa, MasterCard, Diners Club, and American Express cards. Check
with your card company to verify if it is usable in Japan. Please note that some
shops/restaurants cannot accept credit cards in our area. Japan is still primarily a cash
society. There are stickers displayed near the entrances or cash register stations of
stores that will take your credit cards.
Those who have a “College Student” visa are not qualified for getting a credit card in
Japan. So if you want one, you should get it before arriving in Japan. Credit cards can
be useful for purchasing a mobile phone, and ordering books, foods and supplies over
the Internet.
(9) Using your Own Mobile Phone
If you plan to use your own mobile phone in Japan with the same telephone number used
at home, you must confirm that your mobile phone will work in Japan before your
departure (roaming, international/global, etc.). We suggest you check the phone use rates
to be sure it fits your budget.
If you plan to purchase a mobile phone in Japan, please see page 64.
(10) Passport-sized Photos
Please bring two photos (4cm x 3cm in size) for issuing a resident card at Narita, Haneda,
Chubu, and Kansai Airports as specified below:
1. A photo that shows you alone
2. A photo of the dimensions specified above, excluding an outer border (the dimension
of the face refers to the portion from the top of the head [including the hair] to the
International University of Japan
INFO PACK ~Prearrival and Arrival Guide~
pg. 7
lower end of the chin)
3. You should face squarely to the front and without hats, caps or head coverings.
4. No background or shadows
5. Must be clear.
6. Must be taken within three months prior to submission.
Additional passport-sized photos will probably come in handy for things like applications
for scholarship upgrades, internship/job applications, homestay applications, as well as
visas if you plan to travel outside of Japan. They can be purchased in this area at instant
photo booths for about ¥700. We recommend that you look professional in the picture:
white or light blue backing only. No shadows or designs. It is best to face straight forward
with a slight smile or no smile and the photo should show the top of your head down to
chest.
International University of Japan
INFO PACK ~Prearrival and Arrival Guide~
pg. 8
I-2 Arrival in Japan
(1) Travel Dates and Timing
Designated dates to arrive on campus will be sent with your Certificate of Eligibility and
room number assignment in August. Dates are usually around mid-September (sometime
between Sept. 16 and 20). That can be variable each year because of the starting date of
Intensive Japanese Program, Orientation Week, Pre-Enrollment Programs and Fall Term
Classes. For the current plan see http://www.iuj.ac.jp/oss/ and click on September
Calendar.
The administration offices are open only on weekdays from 8:30 to 17:00. Arriving at IUJ
late in the evening, when general school services are unavailable, is not allowed for
security reasons. However, arrangements may be made for you to get your room key after
hours provided that you inform us by
E-mail ([email protected]) or
Fax (+81-25-779-1180)
of your IUJ arrival date/time at least one week in advance. If you have certain
unavoidable reasons to arrive after business hours, be sure to notify the OSS of your
arrival date and time as soon as you know you cannot arrive before 17:00 (Tel:
025-779-1103). This after hours check-in service is only available to those coming to IUJ
for the very first time as a new student. Returning students are not eligible for this special
support.
Please choose a flight that arrives early in the day so you can check in before 5pm, or
plan to spend your first night in Tokyo, Niigata City, or near Urasa Station before arriving
on campus.
(2) Immigration Procedures as you Enter the Country
Foreign nationals who enter Japan are required to be fingerprinted and photographed
(facial photographs) by means of special devices at the immigration counter at your point
of entry into Japan. These procedures apply to all foreign nationals upon their entry into
Japan, including those with re-entry permits, except for the persons eligible for exemption
listed below.
The immigration inspector will ask you several questions regarding your purpose for
coming to Japan and length of stay. Explain that you are a new graduate student in a 1- or
2-year program.
If foreign nationals who are not eligible for exemption from this requirement refuse to
submit their fingerprints or be photographed, they will be denied entry into Japan and
ordered to return to their home country at their own expense.
Persons eligible for exemption
(1) Special permanent residents
(2) Persons under the age of 16
(3) Persons engaged in activities which fall under the status of residence for
“Diplomat” or “Official”
(4) Persons invited by the heads of administrative organizations
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INFO PACK ~Prearrival and Arrival Guide~
pg. 9
(5) Persons provided for by the Ministry of Justice Ordinance as equivalent to a
person listed in (3) or (4)
For more details, please see:
http://www.moj.go.jp/ENGLISH/IB/ip.html
At the immigration, you are allowed to apply for a Work Permit at all the International
Airports in Japan. To apply for the Work Permit, you need to submit a designated form
and follow the immigration officer’s instructions.
As soon as the immigration officer at the airport returns your passport, please check the
“Landing Permission” in your passport.
<Check Point>
Status: College Student
Duration: “2 YEARS” or “2 YEARS 3 MONTHS” for GSIR/MBA students
“1 YEAR” or “1 YEAR 3 MONTHS” for E-Business and Linkage students
“6 MONTHS” or “1 YEAR” for Exchange students
Once you leave the immigration gate, no changes on “Landing Permission” are allowed.
For your sake, please check the landing permission carefully before passing out of the
immigration gate.
(3) Resident Card
As you come in to Japan with a student visa, a
resident card will be issued to you at the
immigration gate at the international airport. This is
a NEW system as of July 9, 2012.
A resident card will be issued to persons residing in
Japan who have been granted a status of residence
with a period of stay of more than 3 months. You
will receive a Resident Card at the airport
immigration as you come in to Japan with a student
visa.
Please make sure that all the information on your
Resident Card is correct. If you find any errors,
please ask the immigration officer to make
corrections
After arrival at IUJ, you are required to visit Minami
Uonuma City Office with your Resident Card within
14 days of your entry into Japan to register your
address and go through necessary procedures.
Please note: When you leave Japan (or relocate
within Japan), you are required to inform the City
Office within 14 days prior to the move. Special
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INFO PACK ~Prearrival and Arrival Guide~
pg. 10
instructions will be provided by the OSS about this closer to your departure, but this
registration immigration process is your individual responsibility.
(4) Lost Luggage
In case your luggage gets lost or delayed upon arrival, please contact the concerned
airlines and make sure that the “Property Irregularity Report (PIR)” is prepared. The
contents of the bag should clearly be described. Arrange to have item(s) sent to your IUJ
dorm room.
(5) Customs Inspection
As part of the entry process when you arrive in Japan,
all passengers MUST submit a declaration form to
Customs Inspection Counter regardless if you have
accompanied and/or unaccompanied items. The form is
available in the aircraft. When you have unaccompanied
baggage, two copies of written declaration forms are
required to submit at the time of your entry, one of
which will be returned to you with the seal of
certification by a Customs officer.
For more details, please see Japan Customs homepage.
http://www.customs.go.jp/english/passenger/index.htm
Copyright © Ministry of Finance Japan
(6) Exchanging Money
Just past the customs area, before you enter the arrival hall (Narita Airport) or at the
arrival lobby (Haneda Airport), you will see bank teller windows. If you do not have any
Japanese Yen, you should exchange your money or travelers cheques at this bank. This is
a safe and reliable bank that offers competitive exchange rates. This bank is open for
every arriving flight. U.S. dollars and EURO are the most convenient currency to
exchange. Slightly better rates are given for traveler’s checks.
Note: You cannot use other currencies than Japanese Yen in Japan, so be sure to have Yen
cash before leaving the airport!
For more details, please see
Narita Airport: http://www.narita-airport.jp/en/guide/service/index.html
Haneda Airport: http://www.haneda-airport.jp/inter/en/premises/
Niigata Airport: http://www.niigata-airport.gr.jp/?lang=en
(7) Luggage Transport Service (Narita/Haneda Airport Arrival Lobby)
Once you leave customs and enter the arrival lobby, you will see several service counters.
Narita Airport (1F)
Luggage delivery service: ABC, GPA, ANA Skyporter or QL Liner counters
Limousine Bus counter: purchase tickets for the bus to downtown Tokyo
International University of Japan
INFO PACK ~Prearrival and Arrival Guide~
pg. 11
Train Ticket Counter: purchase train ticket to Tokyo, Ueno (Keisei) and/or all the way to
Urasa (JR)
Haneda Airport (2F)
Luggage delivery service: ANA Air Service or JAL, ABC
Airport Bus ticket vending machine: purchase tickets for the bus to downtown Tokyo
Train Ticket Gate: purchase train ticket to Shinagawa (Keikyu) or Hamamatsucho
(Monorail)
You will find signs in English to guide you through the airport.
We recommend you to send your bags through the luggage transport service rather than
trying to carry them on the trains. Moving through the train stations and on and off
several trains can be difficult when you are tired and carrying too many bags. Baggage
delivery service in Japan is very reliable. If you choose to use the luggage transport
service, go to one of the luggage delivery service counters in the arrival lobby after
customs clearance. Delivery will take just a few days, but remember to take with you the
things you need for the next few days. One bag, a maximum of 20 kilograms, will cost
about ¥2,000. Give the company your Japanese address (as shown below) and room
number:
〒949-7248 新潟県南魚沼市国際町 777 番地
国際大学 学生寮 SD__ -- __ __ __
(Fill in your own room number)
(Fill in your name)
For more details, please see
Narita: http://www.narita-airport.jp/en/guide/service/list/svc_05.html
Haneda: http://www.haneda-airport.jp/inter/en/premises/service/delivery.html#delivery
Niigata: http://www.niigata-airport.gr.jp/facility/?lang=en
Note: If you plan to send any luggage in advance by separate mail before departure from
your country, READ the important information provided on page 5 of this guide!
In case your suitcases or luggage is slow in arriving or arrives damaged, please
keep with you all paperwork and the telephone number and address of the luggage
transport service company so your baggage can be traced.
(8) Tell us you have arrived!
Please tell us your scheduled arrival date/time to campus at least 1 week before you
depart. When you arrive in Japan, call the Office of Student Services (025-779-1103) so
that we can tell you whether or not you can reach IUJ by 17:00. You will need a minimum
of seven to ten ¥10 coins for the public telephone so the line will not be cut off. However,
we recommend buying a telephone card rather than using coins when making the long
distance phone call. These are available at most of the shops in the airport and at the
Kiosk on the train platforms.
(9) Leaving Narita/Haneda Airport
Narita Airport is more than 300 kilometers and Haneda airport is around 250 kilometers
from IUJ. Follow the directions given below and you should have no problem. If you can
International University of Japan
INFO PACK ~Prearrival and Arrival Guide~
pg. 12
make all the connections, you will arrive at IUJ approximately 4 hours after passing
through customs of Narita Airport and 2.5 hours after passing through customs of Haneda
Airport. Also look for people carrying THIS GUIDE BOOK to find others traveling to
IUJ. Many students arrive at about the same time and you are likely to find someone to
travel with by showing off this guide!
Once you have purchased your ticket in Narita or Haneda Airport, follow the signs to
“Railway” (in the basement) to get on the “JR” (Japan Railway) or “Keisei”
/”Keikyu”/”Monorail” Lines.
Get off at Tokyo Station if you are on Narita Express and Ueno station if you are on a
Keisei line. Or Get off at Shinagawa/ Hamamatsucho Station if you are on Keiyu/
Monorail and transfer to the “Yamanote” line to get to Tokyo Station.
Please see diagram from Narita/Haneda Airport on page 15-17.
Note: Whether or not you are a scholarship student, you are responsible for the cost of
travel from Narita/Haneda to IUJ (approx. ¥11,000 from Narita and ¥9,000 from Haneda).
Please ensure that you have sufficient Japanese currency before leaving home or obtain
Japanese Yen before leaving the customs area.
(10) Directions From Narita Airport to IUJ - Narita Express
After you clear customs, go to a JR Ticket Counter (in the arrival lobby or B1F) to
purchase express train tickets from Narita Airport Station to URASA Station. You will get
a ticket for the “Narita Express” which runs between Narita Airport Station and Tokyo
Station, and a ticket for a bullet train (“Shinkansen”) that runs between Tokyo Station and
URASA station. You will transfer at Tokyo Station to catch a “Joetsu” Shinkansen.
All seats on the Narita Express require a reservation which can be made when you
purchase your ticket. Your ticket will indicate, in order from left to right, the Car Number,
Row Number and Seat Number. If the train you want has no seats available, you will be
asked to wait and take the next available train. They run about every half hour.
For more details, please see http://www.jreast.co.jp/e/nex/index.html.
(11) Another Option from Narita - Keisei Skyliner Express
There is another means of transport from Narita Airport to “Ueno Station” (another
Shinkansen station in the city of Tokyo) by private railway, the so-called “Keisei Skyliner.”
This service takes you to a part of Ueno Station called “Keisei Ueno.” You must walk
about 10 min. from “Keisei Ueno” station to “JR Ueno” station in order to transfer to a
“Joetsu Shinkansen” bound for Niigata. If you have a bit more time you may also take a
cheaper limited express train. For time tables and costs, please ask at the ticket counter.
For more information, please see
http://www.keisei.co.jp/keisei/tetudou/skyliner/us/index.html
(12) Directions From Haneda Airport to Tokyo – Keikyu Airport Limited
Express
After you clear customs at Haneda, go to a Keikyu Railways (in the arrival lobby) and
purchase a train ticket from Haneda Airport Station to Shinagawa Station. Transfer at
International University of Japan
INFO PACK ~Prearrival and Arrival Guide~
pg. 13
Shinagawa Station to the “Yamanote” line, “Tokaido Honsen” line, “Keihin Tohoku Negishi” line or “Yokosuka” line to go to Tokyo Station. At Tokyo Station, transfer to the
“Joetsu” Shinkansen to get to URASA Station.
For more details, please see http://www.haneda-tokyo-access.com/en/.
(13) Another Option from Haneda – Haneda Express (Monorail)
There is another means of transport from Haneda Airport to “Tokyo Station” by private
railway, the so-called “Monorail”. This service takes you to a part of Hamamatsucho
Station called “Monorail Hamamatsucho.” You must walk from “Monorail
Hamamatsucho” station to “JR Hamamatsucho” station in order to transfer to a
“Yamanote” or “Keihin Tohoku - Negishi” line for Tokyo. After arriving at Tokyo Station,
please catch a “Joetsu Shinkansen” bound for Niigata.
For more information, please see http://www.tokyo-monorail.co.jp/english/
(14) Transferring to the Bullet Train – Joetsu Shinkansen “Toki” or “Max
Toki”
Shinkansen means high speed train. The “Joetsu” Shinkansen is the bullet train that takes
you from Tokyo (Tokyo Station or Ueno Station) to Urasa Station, which is 4k from IUJ.
There are reserved seats and non-reserved seats and all cars are non-smoking.
Note: Whenever you travel by train in Japan, you must keep your tickets all the way to
your destination and hand it over at the destination ticket gate. If you lose your ticket you
will be charged the entire fee again.
At Tokyo Station, you will use escalators to go up to the ground floor level in order to
transfer to “Joetsu Shinkansen”. Follow the signs looking for a dark green stripe and the
words Joetsu Shinkansen (上越新幹線). Once near the ticket gate, refer to the electronic
signs that alternate between English and Japanese indicating departure times (exact), train
numbers and departure platform numbers.
There are different kinds of Joetsu Shinkansen: “Toki”, “Max Toki” and “Tanigawa”. Be
sure that you take a train that stops at Urasa Station. Most of these are Toki and Max Toki
trains. Once in Tokyo Station, if you want to double check that your train stops at
URASA, ask the conductor to confirm. Also look at the bilingual electronic message
boards above your head which lists the stations where the train will stop. There are also
announcements in English once you get on the train and electronic display boards above
each entrance inside the train cars that show all the stops the train will make.
Be ready to get off the train as it approaches Urasa Station (music plays just before each
station followed by an announcement). Urasa is the one after Echigo-Yuzawa. See the
train timetable (page 18) for a list of the stops along the way. Japanese trains are “always”
exactly on time.
(15) Arriving in Urasa
Once you arrive at Urasa station, go towards the East exit（東口）. This exit is to the LEFT
after going through the ticket gate. Go down the hallway, and take one of these options:
(A) Bus to IUJ:
International University of Japan
INFO PACK ~Prearrival and Arrival Guide~
pg. 14
To find the IUJ bus, go down the middle stairwell
to your LEFT and look for a round white sign with
a blue IUJ logo on it. That is the IUJ Bus Stop.
The IUJ Bus will take you from Urasa Station to
IUJ free of charge. The bus operates from Monday
to Friday until 8pm. See the IUJ bus information at
page 20.
IUJ bus stop at Urasa Station
(B) Taxi to IUJ:
If you arrive at a time when the bus is not running, take a taxi to IUJ. You will find
the taxi standing down the RIGHT stair cases – it is located the opposite side of the
stairs from the IUJ Bus stop sign. Ask the driver to take you to “Kokusai Daigaku
Gakusei-Ryo SD1 (IUJ Student Dormitory 1)”. The taxi costs approximately ¥2,000.
Once you arrive at the dormitory you will be assisted by the Housekeeper or the staff
from the OSS or there will be a sign explaining what to do next.
(16) Transport Schedule
Narita Option One: Using Narita Express
Transport
Narita Airport
Station
JR Narita Express
(ordinary cars, all seats
reserved)
↓
Tokyo Station
Fare (subject to change)
Travel Time
(approx.)
60 minutes
¥10,280 (non-reserved)
¥10,590+ (reserved)
JR Joetsu Shinkansen
100 minutes
↓
Urasa Station
School Bus* -or- Taxi
Free -or- Taxi ¥2,000
10 minutes
↓
IUJ
Total: ¥10,480 - ¥12,400+
* The IUJ School bus is operated during office hours on weekdays.
International University of Japan
INFO PACK ~Prearrival and Arrival Guide~
pg. 15
Narita Option Two: Using Keisei Skyliner
Transport
Narita Airport
Station
Travel Time
Fare (subject to change)
Keisei Skyliner
(ordinary cars, all seats
reserved)
(approx.)
¥2,400**
50 minutes
↓
Keisei Ueno
Station
Walk
10 minutes
↓
Ueno Station
JR Joetsu Shinkansen
¥7,260 (non-reserved)
¥7,970+ (reserved)
100 minutes
School Bus* -or- Taxi
Free -or- Taxi ¥2,000
10 minutes
↓
Urasa Station
↓
Total: ¥9,660 - ¥12,370+
IUJ
* The IUJ School bus operates free of charge during office hours on weekdays only.
Otherwise a taxi cost about ¥2,000.
** A few more trains are available that are express (Cityliner) and limited express. This adds
10-30 minutes to the travel time but the fare is about 80% to 50% off. Ask the ticket
salesperson for schedules. Seats are unreserved.
Haneda Option One: Using Keikyu Airport Limited Express
Transport
Fare (subject to change)
Haneda Airport Keikyu Airport Limited
¥400*
Int’l Terminal
Express
Travel Time (approx.)
12 minutes
↓
Shinagawa
Station
Walk
↓
JR Shinagawa
Station
JR Line
11 minutes
¥7,460 (non-reserved)
¥7,970+ (reserved)
↓
Tokyo Station
JR Joetsu Shinkansen
100 minutes
↓
Urasa Station
School Bus -or- Taxi
Free -or- Taxi ¥2,000
10 minutes
↓
IUJ
Total: ¥7,860 - ¥10,170+
* A few more trains (local, limited express, etc.) are available.
International University of Japan
INFO PACK ~Prearrival and Arrival Guide~
pg. 16
Haneda Option Two: Haneda Express (Monorail)
Transport
Fare (subject to change)
Haneda Airport
Tokyo Monorail
¥470
Int’l Terminal
Travel Time (approx.)
14 minutes
↓
Monorail
Hamamatsucho
Station
Walk
↓
JR
Hamamatsucho
Station
JR Line
6 minutes
¥7,460 (non-reserved)
¥7,970+ (reserved)
↓
Tokyo Station
JR Joetsu Shinkansen
100 minutes
↓
Urasa Station
School Bus* -or- Taxi
Free -or- Taxi ¥2,000
10 minutes
↓
IUJ
Total: ¥7,930 - ¥10,240+
* The IUJ School bus operates free of charge during office hours on weekdays only.
Otherwise a taxi costs about ¥2,000.
International University of Japan
INFO PACK ~Prearrival and Arrival Guide~
pg. 17
(17) Timetable of Joetsu Shinkansen to Urasa Station
and connection to IUJ Bus Shuttle Service (Schedule as of March 16, 2013)
Train Number
Tokyo Station
Ueno Station
URASA Station
IUJ Bus
Toki 301
6:08
6:14
7:37
Taxi or 8:15
Toki 305
7:08
7:14
8:53
9:00
Max Toki 309
8:24
8:30
9:59
10:05 or Taxi
Max Toki 315
9:28
9:34
10:52
Taxi or 11:50
Max Toki 317
10:12
10:18
11:40
11:50
Max Toki 319
11:12
11:18
12:41
12:50
Toki 323
12:32
12:38
14:00
14:24
Toki 327
14:12
14:18
15:41
Taxi or 16:40
Max Toki 329
15:12
15:18
16:36
Taxi or 17:23
Toki 331
15:32
15:38
17:00
17:23
Max Toki 335
16:32
16:38
18:00
18:10
Toki 337
17:12
17:18
18:40
Taxi or 19:35
Max Toki 339
17:32
17:38
19:14
19:35
Max Toki 343
18:52
18:58
20:29
Taxi
Max Toki 349
20:24
20:30
22:07
Taxi
Max Toki 353
21:40
21:46
23:23
Taxi
・ Listed above are the “Toki” trains that DO stop at Urasa Station on the way to
Niigata Terminal. There are more Toki, and Max Toki trains but they DO NOT stop
at Urasa. Please don’t take a train that is NOT listed here.
・ IUJ Bus runs from Urasa Station to IUJ. On Saturdays and Sundays, it operates on
a limited schdule:
Saturdays -- 8:15, 9:00, 16:20
Sundays -- 9:00, 16:20
IUJ Bus Timetable is available at http://www.iuj.ac.jp/oss/travel/iuj_bus.pdf
(18) Shinkansen Stops
Below are the stations at which the Shinkansen stops. When you buy train tickets please
make sure that the train you choose stops at Urasa station. Trains do not necessarily stop
at all the stations. You may skip some stations on the way - specifically Honjo Waseda so do not be alarmed.
Tokyo → Ueno → Omiya → Kumagaya → Honjo Waseda → Takasaki → Jomokogen →
Echigo Yuzawa → URASA → Nagaoka → Tsubame Sanjo → Niigata
(19) Sumimasen - Getting Help Along the Way
“Sumimasen” means “excuse me”.
Please show the following note to someone if you need help after you arrive at Narita or
Haneda Airport and are trying to get to the Tokyo Station and Urasa Station.
・ すみません、東京駅までの行き方を教えてください。
(Excuse me, how can I get to Tokyo Station)
・ すみません、浦佐駅までの行き方を教えてください。
(Excuse me, how can I get to Urasa Station)
International University of Japan
INFO PACK ~Prearrival and Arrival Guide~
pg. 18
Please show this note to someone when looking for the “Joetsu Shinkansen” at Tokyo,
Ueno, or Niigata Station. It says you are looking for entry to the Shinkansen. The person
will probably be very helpful.
・ すみません、上越新幹線のホームはどこですか？
Show the following note to someone if you need help after you arrive at Urasa Station
and are trying to get to the IUJ School Bus or Taxi to IUJ campus. It asks where the IUJ
bus (or taxi) departure area is.
・ すみません、国際大学バスのりばはどこですか？ (to get to the IUJ school bus)
・ すみません、タクシーのりばはどこですか？ (to take a taxi)
See page 75 for more communication help.
(20) Alternative Route to IUJ: Using Niigata Airport
If your travel plans allow, it might be easier and more cost effective to come to IUJ via
NIIGATA International Airport. Niigata Airport is located in Niigata City which is about 2
hours from IUJ. This is a small international airport. Routes to Niigata Airport go through
Osaka, Nagoya or Seoul.
After clearing customs, go to the front of the airport building and look for a Limousine
Bus stop. These are very easy to find - it is a small airport. Take the bus for Niigata
Station (about 25 minutes and it costs ¥400).
From Niigata Station take the Joetsu Shinkansen（上越新幹線）to URASA STATION
(about 40 minutes). The train schedule between Niigata and Urasa is noted on page 20.
The Japanese phrases above will also help you when looking for the Shinkansen at
Niigata Train Station. Once you arrive at Urasa Station, follow the same directions as
“Arriving in Urasa” (page 14). The connections are quite easy to make, but there are
fewer signs in English.
Niigata Airport also offers luggage delivery service. When you ask to have your luggage
delivered, use the address provided page 12.
International University of Japan
INFO PACK ~Prearrival and Arrival Guide~
pg. 19
Timetable of Joetsu Shinkansen: Using Niigata Airport (as of March 16, 2013)
Train Number
Niigata Station
URASA Station
IUJ Bus
Max Toki 302
6:28
7:06
Taxi or 8:15
Toki 306
7:14
7:50
8:15
Max Toki 308
7:45
8:23
Taxi or 9:00
Max Toki 310
8:00
8:36
Taxi or 9:00
Max Toki 316
9:12
9:50
10:05
Toki 320
10:15
10:51
Taxi or 11:50
Max Toki 322
11:13
11:51
Taxi or 12:50
Max Toki 324
12:13
12:49
Taxi or 14:24
Max Toki 326
13:13
13:51
Taxi or 14:24
Max Toki 328
14:08
14:46
Taxi or 15:39
Toki 330
14:56
15:32
15:39
Max Toki 334
15:48
16:26
16:40
Max Toki 338
16:45
17:21
Taxi or 18:10
Toki 342
17:46
18:23
Taxi or 19:35
Toki 346
18:42
19:18
19:35
Max Toki 350
20:19
20:56
Taxi
Max Toki 352
21:33
22:11
Taxi
Max Toki 480
22:18
22:56
Taxi
・ Listed above are the “Toki” trains that DO stop at Urasa Station on the way to
Tokyo Terminal. There are more Toki, and Max Toki trains but they DO NOT stop
at Urasa. Please don’t take a train that is NOT listed here.
・ IUJ Bus runs from Urasa Station to IUJ. On Saturdays and Sundays, it operates on
a limited schedule :
Saturdays -- 8:15, 9:00, 16:20
Sundays -- 9:00, 16:20
IUJ Bus Timetable is available at:
・ http://www.iuj.ac.jp/oss/travel/iuj_bus.pdf
(21) Getting into Your Dorm Room
Get off the bus or taxi at the SD1 dormitory (3-story gray building), where the
Housekeeper’s Office is located. The IUJ bus driver, seeing your bags, will automatically
take you to SD1 for check in if time permits. Obtain your key from the Housekeeper, fill
in the check-in form she will hand you and put your bags in your room. After you feel
rested, walk across campus to the OSS which is located in the first floor of the library
building. The OSS staff would like to greet you and provide extra information to you.
You will receive a name tag to wear through September and supplemental information to
this guide. Please read it over a few times and bring your questions to the Campus Life
Orientation sessions (see dates and times in other materials provided). Please also wear
your name tag from your arrival through Academic Orientation so that we can get to
know your name quickly. Then return it in October to the OSS.
We also need to take your photo using our digital camera for the internal campus
directory and your IUJ Student ID/Library Card. We can do this your first visit or within
one or two days of your arrival. Smile!
International University of Japan
INFO PACK ~Prearrival and Arrival Guide~
pg. 20
(22) Settling into the Area
The first few days after your arrival at IUJ may be rather quiet. Don't worry! This won't
last for long so do enjoy the down time. But here are some tips for where to buy things to
settle in, meeting your new campus and off-campus friends and etc.
Items for your room and kitchen use - DAISO
The Saturday and Sunday IUJ bus, and maybe some special buses for arriving students,
will take you to Muikamachi for shopping at AEON or RARA. In the AEON complex is
the 100yen shop called DAISO. MANY items you will find useful are sold here: from
hand lotion to notebooks and from small plants to magic tricks, and from plates and pans
to plastic containers, from hand towels to gift wrapping supplies! And all available for
¥105 to ¥840 (including sales tax). 100yen shops are a must stop!
Flea Market - students will sell items to you donated by those who already graduated
usually the first or second Saturday of October. There are some good deals on
refrigerators and book shelves, etc. so wait for that before buying any major things.
Snow Flakes Club Flea Market - an off campus volunteer group usually offers to
incoming students some used warm-weather clothing, inexpensive kitchen utensils and
plates, etc. Watch for their note.
UMEX - is an off campus volunteer group that usually offers a welcome Barbeque on
campus a Sunday in September just after most have arrived. Watch for an invitation.
Orientations - be sure to check the most updated info on the orientation schedule as soon
as you arrive and fully participate in the sessions.
Family Concerns – Before bringing families to the area new students are highly
recommended to use both Fall and Winter terms to settle in, get to know your academic
life*, the area, schools, transportation issues, housing options and most importantly the
weather factors (we have amazing snow fall in winter term that may be difficult for
family members). Please make plans for an April arrival of your family if you will bring
them.
* Fall and Winter terms of your first year are the most academically demanding and time
consuming. This makes caring for your family more difficult. The OSS services extend
only to student support and cannot be involved with your private family matters.
(23) Registration for Address and National Health Insurance
You are asked to visit Minami Uonuma City Office with your resident card for the
registration for your address and join the National Health Insurance system at the same
time.
IUJ arranges it for the new students who can arrive at IUJ by the appointed date to
register in the IUJ campus. If you cannot arrive in time, you have to visit the City Office
in person by yourself.
The notification of your residence can be done as part of filing a moving-in notification.
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INFO PACK ~Prearrival and Arrival Guide~
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Section II: Campus Information
II-1 IUJ Administration and Services
Administrative Office Hours: Monday through Friday 8:30-12noon and 1-5pm.
(1) Office of Student Services (OSS)
The Office of Student Services is in charge of general student affairs (non-academic)
including the following matters: dormitory/accommodations, student ID cards, visas,
scholarships, health insurance, extracurricular activities (on and off campus), internship
and job hunt support, alumni relations, student discount for travel (full-time students
only), car registration, licenses & insurance and any other general information not
provided by other offices. In addition to the above roles, the OSS also provides a place
where you can bring individual problems. An important orientation to campus life and
living in Japan is offered before classes begin. We highly recommend you to attend these
fun and informative sessions.
OSS takes care of Lost and Found items. Please put your name on your belongings to
help us return them to you in a timely manner. This includes: cameras, smart memory
sticks, coin purses, textbooks and files, umbrellas, shopping bags, coats and sweaters,
hats, glasses, etc. If you do lose an item, check first with the OSS (come to the office or
look in the Lost and Found cabinet). If you find items on campus return them to the OSS
and provide the necessary information to the staff.
Career Counseling and Services (CC&S)
Career Counseling and Services offers a workshop series that starts in orientation
week and continues through Fall Term, provides career resources in the IUJ Library,
publishes a Resume Book and distributes it to key contacts, helps put students in
touch with alumni, and coaches and advises students on their own job and internship
search. They also coordinate campus interviews and selection of candidates during
IUJ On-Campus Recruiting Seasons in the Winter Term. For more information,
contact the CC&S ([email protected]; subject line “IUJ incoming student question” - Tel.
81-25-779-1438). Attending Fall workshops and overview sessions is vital to your
career & internship hunt. Internships are not a tradition in the Japanese corporate
world, and not everyone gets an internship as the process is very competitive.
Japanese language skills are often a deciding factor, as is an early and informed
hunt! We highly recommend you come to IUJ armed with Japanese Language skills
and start in our Intermediate level. See CC&S homepage for details on our services
and last year’s placement report: http://www.iuj.ac.jp/career/. Those seeking UN/IO
internships are provided with special workshops and guidance.
Alumni Relations
IUJ has an active alumni network. See the Alumni homepage for details on services
you can look forward to enjoying after you graduate http://www.iuj.ac.jp/alumni/.
Incoming women students may ask to be paired with a women student/alumni
mentor in our Global Women’s Mentor Network. Men may also be paired with
Alumni in the Men’s Mentor Program, and all may use the Alumni Career Advisors
Network (A-CAN) to get career advice from professionals in your field.
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Dorm Director & Housekeeper
The Dorm Director’s and Housekeeper’s office is located at the entrance area of
Student Dormitory 1 (SD1). They offer dorm residents assistance with their stay on
campus.
Business hours are as follows.
Dorm Director: 10:00-13:00 & 14:00-18:00 Monday through Friday
Housekeeper: 9:00-12:00 & 13:00-17:00 every day including weekends and public
holidays
(2) Office of Academic Affairs (OAA)
The Graduate School of International Relations (GSIR) and the Graduate School of
International Management (GSIM) have an academic program office. They can assist you
with all academic-oriented administrative matters, transcripts and matriculation forms,
course descriptions, class schedules, course registration and withdrawal, distribution of
textbooks, exchange program, etc. Contact them at [email protected] (MA students) or
[email protected] (MBA/E-Biz students).
The Language Program
A staff in the Language Program helps coordinate
Program, the Japanese introductory classes before
language faculty throughout the academic year. To
Japanese Program in September, be sure to apply
http://www.iuj.ac.jp/jlp/
and the information sent separately.
summer English Language
Fall term, and assists the
participate in the Intensive
before their deadline. See
(3) Matsushita Library & Information Center (MLIC)
The Matsushita Library and Information Center (MLIC) fulfills a dual function of
offering library and computer center services. This advanced, user-oriented information
center is maintained, developed and continually being upgraded by full-time experienced
library and computing staff. A special orientation will be offered upon arrival and useful
workshops are offered throughout the year.
The MLIC shall assist you to register an ID/password for accessing IUJ computing and
networking facilities and connecting to the campus LAN in your room in SD1, 2, 3 and
MSA soon after you arrive on campus.
To learn more about MLIC, please see the MLIC’s web pages at:
Library Services: http://www.iuj.ac.jp/library/
Computing Services: http://www.iuj.ac.jp/mlic-cs/
(4) Office of General Affairs (OGA)
This office handles the general day-to-day matters of IUJ: buildings and grounds
maintenance, and equipment and meeting space. It also supports full-time faculty, visiting
faculty, administration staff matters and arranges the president’s schedule. Through the
Energy Center, it handles all maintenance matters related to energy, electricity, gas, water
and heating, including those in the dormitories. Any facility problems in the dorms such
as telephone, shower-curtain, drainage pipes, heaters and so on are handled by the OGA
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INFO PACK ~Prearrival and Arrival Guide~
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and Energy Center in coordination with the Housekeeper Office located at Student Dorm
(SD1). Garbage disposal matters and IUJ school bus matters are also handled by OGA.
The Accounting Section helps students open a bank account and conduct several
banking transactions on campus: IUJ living expense bills (housing, utilities, telephone,
etc.) and copy card bills, cash cards.
(5) Office of Admissions and Public Relations (OAPR)
OAPR handles student recruitment questions on: Open Campus, Information Session at
Tokyo Office or in your city. Receiving IUJ brochures (for prospective students) etc.
should be directed to (+81)25-779-1104 or [email protected].
OAPR also handles admissions information/questions. Admissions questions should be
directed to (+81)25-779-1200, [email protected] (GSIR), (+81)25-779-1500,
[email protected] (GSIM) or Fax (+81)25-779-1188.
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II-2 Campus Facility
(1) Computer Services
The following is information on the current IUJ computer environment.
1. A hundred computers in two computer classrooms of the Matsushita Library and
Information Center (MLIC) and ten computers in two dormitory’s computer lounges
in total. They are available for 24 hours a day. Also, there is a computer room that is
especially dedicated for E-Business Management Program. The room has 30 client
and server computers in total, and open until midnight.
2. A very high speed of the campus LAN network based on the gigabits backbone of
optical fiber cables.
3. Access to more than 30 online databases.
4. Internet connection in individual rooms in the dormitories is provided.
Fee: 4,000 yen for IEP program on a request basis
5. Network folders and Online Databases can be accessed from off campus.
6. Free LAN outlets for notebook computer owners provided in the MLIC library and the
computer classrooms, also high speed wireless LAN access provided in the MLIC
building, the study rooms and the Snack Lounge.
7. Every IUJ student is given a computer account (email address) and an individual
network folder.
8. English version of Windows 7 is installed in the PCs in the computer classrooms.
9. Application software such as Microsoft Office 2010, Internet Explorer 9 is installed in
the PCs in the computer classrooms
<<IMPORTANT>> To make your computer life better at IUJ, we strongly recommend
that you bring a notebook PC with the following specifications:
PC
Windows version
Memory size
HDD size
Microsoft Products
AntiVirus Software
Wireless LAN
Windows notebook PC
Windows 7 / Vista SP2
Windows XP SP3
2 GB or more
1 GB or more
40 GB or more
40 GB or more
 More than 3 years worldwide warranty available in Japan
MLIC provides Windows 7/Vista and MS Office 2010 Pro for
IUJ regular students by Microsoft Official License.
Fee: Windows 7/Vista is 1,000 yen for Official DVD disk fee.
MS Office 2010 Pro is free of charge and downloadable
from campus LAN. (MS Office2011 is available for
Macintosh users.)
Language: English and Japanese language editions are available.
MLIC provides Symantec Endpoint Protection by Symantec
Official License from July.
Fee: free of charge and downloadable from campus LAN.
Language: English and Japanese language editions are available.
11Mbps/54Mbps/100Mbps （IEEE802.11 b/g/n）
(This service does not provide a 100% guarantee of connection
of any wireless LAN card.)
If you have any questions, please contact us at:
Phone: (025) 779-1496 From overseas dial +81-25-779-1496
Email: [email protected] Website: http://www.iuj.ac.jp/mlic-cs/
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(2) Library Services
With extensive database subscriptions, MLIC offers free and easy access to thousands of
current journals and newspapers, many in full text, 24 hours a day from any computer
connected to the campus LAN. Besides those research databases, MLIC subscribes to
leading data services, which enable students to access real time information on business
and market movements. Various library services are also available through online, such as
OPAC (Online Public Access Catalog), book reservations, book purchase requests,
Inter-Library Loan requests, and information on new book purchases.
MLIC holdings total approximately 100,000 volumes and 18,000 periodical and serial
titles including electronic journals. A growing part of our collection is available in
electronic form. A professional and knowledgeable staff is always available and the
library is open until 12 midnight during each school term.
(3) IUJ Bus Services
IUJ offers students, faculty and staff a weekday bus service between the campus and
Urasa Station, and several Urasa town businesses. Weekend bus service runs to the
neighboring town giving students a wider variety of places to shop, restaurants to choose
from and activities to pursue. This service is offered throughout the school year. There is
limited bus service provided during the New Year Holidays.
Please note: There are several national holidays in the Fall that affect the bus schedule
and can cause confusion for newly arriving students. Please be aware of these holidays
(see page 62). IUJ bus services are operated under the OGA.
(4) Gymnasium and Sport Facilities
・ First Floor: Gymnasium Courts (lines for basketball, volleyball, badminton, and
soccer goals)
・ Second Floor: Weight Training/Exercise Room and Music Room (with keyboard,
drums, etc.)
・ Outside Tennis Courts: Four tennis courts - two with night lighting until 22:00 (Not
available in winter due to the snow).
Stationary equipment (nets, tables, hoops, surfaces, poles) for basketball, soccer, tennis,
table tennis, volleyball and badminton are available at the gym. Individuals should bring
their own indoor gym shoes (required), rackets, paddles, tennis and table tennis balls, etc.
or plan to purchase them on arrival. Other equipment such as basketballs, volleyballs and
billiard cues is purchased under the GSO budget (see Campus Clubs, Organizations and
Events on page 35).
INDOOR Gym-only shoes are required to use the gym facilities. Please
prepare non-marking sports shoes for use INSIDE only.
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(5) School Shop (Baiten)
Monday through Friday 8:00 - 19:00, Saturday & Sunday 13:00-19:00 (closed during the
New Year Holidays)
Some groceries, snacks, drinks, IUJ goods, stationary, etc. are sold here. Services
available through the school shop are as follows:
・ Dry-cleaning
・ Parcel delivery service
・ Postal services
・ Name/business cards (meishi) ordering
(6) Cafeteria (Shokudo)
The Cafeteria, affectionately known as the Shokudo serves lunch and dinner, except
during the New Year Holidays. The schedule (subject to change) is:
Everyday including Sat/Sun
11:30 - 13:30 (Last Oder: 13:15)
17:30 - 20:00 (Last Order: 19:45)
Approx. cost of ala carte meals is as follows.
Lunch
¥350 - ¥550
Dinner
¥400 - ¥600
For each meal, there are a variety of ala carte items including one or two meat, egg,
vegetable, tofu or fish dishes, a salad bar, fruit side dishes, soup and rice. The meals are
paid for with a prepaid card (much like a telephone card) that is purchased from a
vending machine in the Shokudo itself. Those with vegetarian dietary preferences can find
nutritious options every meal. Halal options are available during the lunch hour.
(7) Snack Lounge
Vending machines for foods, drinks and snacks are available at the Snack Lounge located
at the 2nd floor of the cafeteria and open 24 hours a day.
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II-3 Campus Communications & Cards
(1) Notice boards
Students (both on and off-campus) should look at the main notice boards located at the
1st floor of MLIC every day to be aware of activities and information on and off campus,
class changes, guest speakers, career opportunities, etc. The bulletin boards in SD1, SD2,
SD3 and MSA are supplemental. Student club and activity notice boards are located near
the classrooms and are maintained by the student groups.
(2) E-mail
Students will have an IUJ e-mail address for their use and all official IUJ interactions from
campus. To register for your IUJ e-mail address, please visit the MLIC office with the
provided application form already completed. Once established, please check your IUJ
account every day.
All e-mails end in [@iuj.ac.jp]. E-mail address must be more than 3 and up to 8 letters or
numbers long and no capitalization and the first digit must be a letter (a, b, c, etc.). Please
choose a simple and professional IUJ account name as scholarship hosts, company/
organization internship hosts, etc. will use it to contact you.
Even if you have a hotmail or other account, you need to open an IUJ E-mail account for
messages from campus.
Do not respond to junk mail that comes to your IUJ account.
For any questions, please contact [email protected].
(3) Mailboxes - Mail Delivery
Dorm residents have a private mailbox for personal correspondences located in the
dormitories. A designated dormitory address (i.e., SD1, SD2, SD3 or MSA) should be
shown for all private correspondence. To ensure the proper delivery of mail, the address
should appear as follows, written in block letters or typed:
Mr. Joe INTERNATIONAL
SD# - XXX
International University of Japan
777 Kokusai-cho, Minami Uonuma-shi
Niigata 949-7248 JAPAN
The # shown above is your specific dormitory (1, 2 or 3). Those living in MSA (married
student apartments) should substitute the “SD#” with “MSA”. XXX refers to your room
number. Your room number and telephone number will be sent with your Certificate of
Eligibility.
Please be careful that the zip code (949-7248) is differed from IUJ institution zip code
(949-7277).
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INFO PACK ~Prearrival and Arrival Guide~
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Note: The Housekeeper can receive registered mail and parcels only once before you arrive
at IUJ (except perishable goods). After you settle down in the dormitory, the housekeeper
will not receive your registered mail, parcels, or any delivery items.
If something comes for you and you are not in your room, an Attempted Delivery Notice
or Non-Delivery Notice will let you know that the delivery company tried to deliver a
package when you were away. When you receive the “Attempted Delivery Notice” or
“Non-delivery Notice”, please contact the delivery company and let them know your
tracking number on the notice, name, address and available time for delivering. They will
re-deliver the package to you.
For help reading these forms, see
http://www.iuj.ac.jp/web/iuj_section.cfm?item=090407
All students, including those living off-campus, should check their Student Mailboxes
every day. The student mailbox is located in the main building near the classrooms.
(4) Faxes
Students may SEND faxes by using the special coin-operated service near the entrance of
the library. A telephone card and coins can be used to pay for the transmission. Students
may RECEIVE faxes at the following number. 025-779-1180. (The initial 0 is not needed
for overseas transmissions, but the international code and the Japan country code “81” are
necessary).
(5) Telephone
Please give your own direct telephone number to those you expect to call. Your telephone
number will look like this: 025-779-lxxx. (The initial 0 is not needed for overseas
transmissions, but the international code and the Japan country code “81” are necessary).
You can make campus calls, as well as local and international calls from your room. After
you arrive you may be able to purchase a mobile phone (keitai) at special student rates.
You are responsible for your contract and all expenses for telephone use. There is no
switchboard at IUJ. Unless it is an emergency, IUJ will not take any telephone messages.
Please do not give the number of the OSS to off campus friends as a backup to your room
number.
(6) Student ID
Upon arrival, your photo will be taken for the IUJ ID card and on-campus directory. Your
Student ID card will be issued on or just after the Welcome Day. The ID card can be used
for general IUJ ID, Library check-outs, using Gakuwari Coupons (travel discounts for
full-time students).
Lost Card - if you lose your student ID card, ask the OSS to re-issue your card (¥1,000).
(7) Copy Card
You will receive an individual copy card for making copies on IUJ machines (¥10/sheet
and ¥50/sheet for color). Available from the Accounting Section after you have opened
your bank account.
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INFO PACK ~Prearrival and Arrival Guide~
pg. 29
II-4 IUJ Emergency Procedures
The following describes the safety features at IUJ and in its facilities. It also gives valuable
information on how to handle both general health concerns and emergencies. Please read
this carefully now, before you need to know.
Note: An emergency evacuation kit is distributed in each dormitory room for you to use in
case of any emergency. It contains safety helmet, torchlight (flash light),
work-gloves and the bag. Please read the explanation sheet in the kit when you have
spare time so that you can make full use of it in case of emergency. The kit is not
yours to keep. Also, your emergency evacuation route is noted on the back of your
dorm room. Please note your route!
Preparations: Each student is asked to prepare emergency rations of food, water, etc. to
supplement what the university has on stock just to be on the safe side! Examples
of what to purchase will be shown to you in Fall Orientation times.
(1) Fire
(a)
Individual Dorm Rooms
Individual rooms are fire proof. Contain a fire by shutting the door. If
a fire breaks out in a room, evacuate and close the door behind you.
The fire will not spread. Pull the fire alarm if it does not sound
automatically and clear the area. Use the fire extinguisher if necessary
and possible.
Fire Extinguisher
A Fire Extinguisher is available in the hallway of each floor, in the kitchens etc. To
use, pull out the safety lock first. Next, remove the hose and aim it towards the base
of the fire, squeeze the handle lever firmly and emit the fire-extinguishing chemical.
See the demonstration during the orientation week fire drill.
(b)
Communal Areas
If a fire breaks out in communal areas, lounges or kitchens, exit the area and close
the door behind you. Fire Doors and Fire Shutters close automatically when the
Smoke Detector has been triggered. Fire doors can be opened but, in order to
contain the smoke and flames as much as possible, you are encouraged to use an
alternate route if it is clear and it puts you in no extra danger. If you need to open
fire doors, OR ANY DOOR, be sure to feel for heat before opening it. If the door is
excessively hot, DO NOT OPEN it, as fire will rush in from the other side.
(c)
Electrical or Gas fires
The chance for an Electrical fire or Gas fire is remote. The buildings have sensors
that can detect gas leaks or electrical problems before they can result in a fire. These
sensors register at the Energy Center and the staff responds immediately to the
problem area.
(d)
Responding
If the Fire Alarm is sounded, evacuate the building using the nearest stairwell. Move
away from the building. The IUJ gym is our safe evacuation meeting site. If you
cannot go to the gym immediately, move into the field or in the back of the parking
lot.
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Please refer to the “Emergency Exits, Fire Equipment, etc. on Campus” at IUJ Homepage
(this site can be accessible on campus only):
http://www.iuj.ac.jp/oss/oom/emergency/Emergency(E).htm
(2) Earthquakes
Strong earthquakes occurred in the Chuetsu Area (IUJ campus is located in this area) in
Niigata on October 23, 2004, July 16, 2007 and March 12, 2011. Campus also felt the
March 11, 2011 9.0 earthquake. However, our campus is on a stable block of land
being located on the solid base of Mt. Hakkai-san and our buildings are constructed on
a solid concrete base far larger than the actual size of the building. Therefore in the
event of an earthquake, our buildings may move side to side as an entire unit but will
not collapse or fall over. Campus is quite safe. But for your knowledge we provide this
guide.
In the event of an earthquake
1. Stay calm and seek safety.
(1) Get next to the nearest sturdy desk or table or right next to your bed.
 Cover your head with a cushion or pillow or your helmet in the dorm
closet.
 During a strong earthquake, book cases, etc. may fall down, so it is
important to protect your head.
 If you have a mobile (Keitai) phone, do not be surprised if you receive an
emergency message just before or after the quake hits.
(2) Secure an exit.
 When you feel an earthquake, open a door right away. This ensures an
escape route after the earthquake is over.
 An earthquake may warp doors, making it difficult to open them.
(3) Do not rush outside.
 Usually a strong earthquake will end after several long seconds or so. Seek
shelter in the room you are in and stay there until it is over.
 Falling debris such as glass and overhead signs are a major risk faced when
rushing outdoors.
 After the quake is over and evacuation is announced on campus, evacuate
the building using the stairways (not elevators) and go to the IUJ gym if
necessary. If an evacuation is deemed necessary by IUJ staff, you will hear
an announcement after the quake. This would be for quake registering 5 or
above on the Japanese Scale.
2. Prevention of fires during an earthquake
(1) Extinguish any open flames the moment you feel an earthquake.
 Be quick to turn off any heat sources in use such as gas burners and heating
stoves.
 Turn off the stopcock of gas appliances and unplug electrical appliances.
(2) Put out any fires that may have started.
 Use a fire extinguisher to put them out, whenever possible.
 Shout “Fire” to notify your neighbors and get their assistance.
3. Join forces for first aid.
 Provide first aid to injured people in cooperation with others.
4. Join forces for rescue.
 If you find a person pinned under a collapsed structure or a fallen object,
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INFO PACK ~Prearrival and Arrival Guide~
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join forces with other community members for rescue activities.
5. What to do when driving a car.
 Immediately pull over to the side of the road or into a vacant lot and turn
off your engine.
 Listen for news on the radio.
 Follow the instructions of the police.
 Evacuate on foot, leaving the key in the car.
Reference: “Earthquake Emergency Procedures,” Fire and Disaster Management Agency, Institute
for Fire Safety & Disaster Preparedness
(3) Lightning Storms
We have some lightning storms in our area. In order to prevent any direct hits, each
building on campus has a number of lightning rods that extend far about the roofs. These
are connected to the ground. If they are struck by lightning, the shock will go into the
ground and miss the building.
If you are caught out in the fields in a lightning storm, you should stay away from trees or
any tall objects, and lie flat on the ground until the storm passes. Be aware that computers
are greatly affected by lightning strikes. If you are working on a computer during a storm,
be sure to save your document every few minutes. The safest thing for you to do is to stop
your work and shut down your computer until the storm passes.
(4) Medical Emergency Procedures – 119
In case of a medical emergency, requiring an ambulance, call 119 and tell them where you
are and what you need:
Kokusai Daigaku Dai_ (dorm #) Gakusei Ryou __ (room #). (IUJ student dorm #)
Kyu Kyu sha wo Onegaishimasu. (Send an ambulance)
Sho Bo sha wo Onegaishimasu. (Send a Fire Truck)
Numbers in Japanese to notify your dorm and room number.
0=zero
1=ichi
2=ni
3=san
4=yon
6=roku
7=nana
8=hachi
9=kyu
10=ju
5=go
The operator will ask what the situation is so that they can prepare the correct hospital
and staff for the emergency. If you cannot explain the situation in Japanese, find someone
who can, specifically the Dorm Floor Representatives (see page 36). If no one is available,
just call them and repeat that you need an ambulance with the phrases above and one will
come.
The ambulance will take about 10 minutes to arrive at IUJ. While you wait, do the
following: Contact your floor representative, a neighbor or “Buddy” (Assigned after
arrival) and/or someone who speaks Japanese. Get your health insurance card and
personal history data out and ready for the ambulance staff. Someone should meet the
ambulance crew in the parking lot and direct them to the patient. If the emergency
happens during business hours, call the Office of Student Services (x103) for help first.
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INFO PACK ~Prearrival and Arrival Guide~
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They will assist you quickly.
During non-business hours, if you cannot find a Dorm Floor Representative to help you,
or if you want an IUJ official involved, call the Guard (x444) to alert him of the
emergency. He will follow steps to get more help from the IUJ staff. If you need him to
call the ambulance for you, he will. Indicate your needs by saying the following
(example).
<Communicating on the Phone in an Emergency (continued)>
Moshi moshi (hello).
SD__ -___ (room number) desu. (This is room _____ in SD ______)
(See page 32 for numbers in Japanese)
Sugu kite kudasai (please come here quickly)
 Jiko desu (accident)
 Kyu Kyu Sha o yonde kudasai
 Kyu Byo desu (sudden illness)
(please call an ambulance)
 Kaji desu (fire)
 Kin Kyu desu (emergency)
If you cannot reach the Guard, call the Energy Center staff (x455). Inform them of the
situation and tell them what you need.
(5) Automated External Defibrillator (AED)
Two AED machines to restart someone’s heart are available on
campus. One AED has been placed in Student Dormitory 1 in front
of the Housekeeper’s Office, and the other one has been placed in the
guard’s room by IUJ’s main entrance. They are easy to use by
following the step-by-step directions provided in the machines in English and Japanese.
(6) Helping a Victim - accident or sickness
Follow these basics to assist an emergency victim.
(a) DO NOT MOVE THEM if any kind of injury is suspected.
(b) Make them as comfortable as possible.
(c) Cover them with a blanket.
(d) Check for bleeding and breathing.
 If there is heavy bleeding, apply pressure to the wound.
 If they are not breathing tilt their head back to open their airway.
DO SO ONLY IF NO NECK INJURY IS SUSPECTED.
 Apply CPR or mouth-to-mouth resuscitation if it is necessary and you are
trained.
 Call for the AED machine and use it if necessary.
(e) Call for assistance from your Dorm Floor Representative and neighbors, the IUJ
administration and/or the ambulance.
(f) Locate their health insurance card and personal medical history card. Ask them
as many questions as you can think of and write the answers down. Questions
should include: AGE, WEIGHT, SYMPTOMS (how long have they had them),
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PRIOR OCCURRENCES, ALLERGIES, etc.
Note on Japan’s Ambulance Services: Japan does not always offer paramedical services as
part of their ambulance or fire department services. Ambulances are primarily for
transporting victims to the hospital where they will receive medical support. The idea of
having trained personnel in the ambulances is increasing in Japan and may be staffed. At
present, they are able to open airways, provide CPR through AED use, and administer
adrenalin to emergency patients.
International University of Japan
INFO PACK ~Prearrival and Arrival Guide~
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II-5 Campus Clubs, Organizations and Events
There are many events and activities on campus and in the local community. IUJ students,
like most graduate students around the world, take the leadership to participate in and create
their own campus life. The community is small and everyone participates in several activities
to make it a lively and enjoyable time.
(1) Student Body
Throughout the academic year, there are about 330 students at IUJ from 50 countries: 85
percent of them are from countries other than Japan. The Japanese students are mostly
businesspeople who have been working for a number of years before coming to IUJ or
privately sponsored students. Overseas students, who come from all over Asia, North and
South America, the Middle East, Europe, Oceania and Africa are partially sponsored by
IUJ, the Japanese Ministry of Education or other scholarship foundations or private funds.
Our common language is English, though for most English is not their native language.
Learning to communicate effectively and becoming sensitive to cultural differences is a
part of the IUJ experience loved and valued by all graduates.
(2) Graduate Student Organization (GSO) and its Executive Council
The Graduate Student Organization (GSO) is the name of the student union at IUJ. Every
regular student enrolled at IUJ is automatically a member of the GSO. The Executive
Committee (EC) is made up of ten to twelve students, five to six of which are elected by
the GSO in the Fall term and five to six in the Spring term. EC members serve a one-year
term. First-year students are welcomed and encouraged to run for election. Officers in the
EC are as follows: President, Vice president, Secretary General, Social Affairs Officer,
Dormitory Affairs Officer, Sports/Club Activities Officer, Public Affairs Officer, and
External Affairs Officer. The purpose of the EC is to organize the activities of the GSO,
act as spokespeople for the GSO in negotiations with the administration and to foster a
pleasant campus atmosphere. Funding for GSO comes from student fees and subsidies
from the university. This funding is used to purchase some sports equipment, support the
various GSO activities on campus as well as special events including the International
Festival. Budgets are planned and controlled by the EC. EC meeting minutes are issued by
GSO-EC members.
GSO-EC Website: http://elab-ws.iuj.ac.jp//gso/
(3) The Mentor Program
IUJ incoming students may ask questions, share concerns and get advice from IUJ current
students and key staff through a special online Mentor Program using Facebook. Incoming
students will be invited to join through an email notice. To join directly, please go to
http://www.facebook.com/groups/IUJSupport2013/
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(4) Flea Market Team
In early October, watch for information on an IUJ Flea Market. You will be able to
purchase small and large items (bookshelves to refrigerators) donated by those who
graduated, and sold by returning 2nd year students. This is a student-run, volunteer
program designed to help you settle in to your IUJ life.
(5) GSIR/GSIM Council
The GSIR/GSIM Council is responsible for assisting students, faculty and the
administration in enhancing the academic life for all members of GSIR/GSIM community
(students, faculty and the administration). These are elected positions and entering
students may run in the election their first term at IUJ.
(6) Dorm Floor Representative
IUJ has a Dorm Committee comprised of 1 student Representative on each floor of the
dorms in principle: 3 people in SD1 and 5 people each in SD2 and SD3, and one for “SD4”
residents who represent the floor/wing/area in which they reside. Representatives are
chosen by application process. The major role is to create a social community on the floor
through at least 1 party a term, and occasional get-togethers so students know their
neighbors. The additional roles noted below are on an as needed, on-call basis.
1. To help the GSO-EC, Dorm Director and OSS with issues in the dorms as needed
2. To help with safety and quiet policy issues in the dorms as needed
3. To act in an event of an emergency to support their floor residents
(7) Buddy System
To help dorm residents with extra support beyond what the Office of Student Services can
provide, or for longer term needs, IUJ promotes a Buddy System. The Buddy System
groups like-people into support groups by gender and nationality; groups of 4-5 students
all of the same gender and nationality, or at least regional proximity, make up one buddy
group. In the event one buddy needs support due to sickness or injury, they are able to
contact their buddies. Such support could include help with food and drink, help with
delivering homework or contacting faculty turning in assignments, contacting relevant
staff for any assistance required, etc.
(8) Sports
The IUJ community is small but very active. Regular sports activities include basketball,
soccer, badminton, volleyball, tennis, table tennis, jogging, biking, hiking, aikido, iaido,
skiing - cross country and downhill, snow shoeing, etc. Swimming pool & exercise
facilities, golf courses and practice ranges are in Muikamachi area. For joggers and bikers,
not to mention hikers, the area is ideal.
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(9) Clubs
Established clubs include the yearbook committee, various sports clubs, Global Concerns
Forum, Muslim Student Association, a Catholic worship group, Finance Club, Consulting
Club, Photography Club, etc. If your hobby or preferred activity is not listed here, do not
be concerned because interest for most any kind of club and activity can be generated
with your leadership and initiative.
(10) Major Events
IUJ International Festival: The highlight of the year is when IUJ invites the town to our
IUJ International Festival. This is organized by the GSO - the students of IUJ - and is
usually held in the spring term (the 2nd or 3rd Saturday in May). The festival includes
international food stands prepared by students, cultural exhibitions and a stage show
performed by students, faculty and people from the local community.
In preparation for this great event, students are advised to bring with them spices from
their country, recipes and unique ingredients, costumes, music and other items
representative of your culture and heritage and anything you need for special
performances or displays. These will be put to good use at International Festival. They are
hard to get here and often cause students and parents headaches when students ask parents
to help out and send things at the last minute!
IUJ Olympics: In late spring, IUJ Olympics are held on campus and international teams of
students participate in a wide range of fun (sometimes silly) sports.
Speeches in Japanese: Also in Spring term, the Japanese language department hosts the
Japanese Happyokai - a chance for our students to show off their language skills by giving
speeches, performing skits, etc. for the IUJ community and the people in the surrounding
area.
IUJ Ski Day: The GSO-EC’s biggest event in winter term is the IUJ Ski Day. Many
students, including complete beginners in skiing and snowboarding, enjoy the slopes this
day. A few lectures are held in classrooms in advance by the members of the Ski &
Snowboard Club and GSO-EC, and lessons on how to walk on the snow, c limb hills, and
slow down, etc. are offered in the morning on the day of the event by students, faculty &
staff members, and local people as volunteers.
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(11) Off Campus Events
There are numerous chances to visit local elementary and junior high schools for
enhancing their awareness of your cultures. The school children are eager to study your
cultures so please watch the OSS notice board and participate.
Community Action Team, CAT
CAT is a volunteer group of students willing to support the local community in such
activities as school visits, introductions to your country and culture to off campus groups,
participation in local festivals including stage performances, and helping with other
requests from the city to promote international awareness. Participants are often gifted a
coupon that can be used in our local community (shops around Urasa Station). For those
actively participating in CAT activities, a certificate of appreciation is awarded at the time
of graduation.
Students can take part in seasonal activities such as local festivals and hiking also. The
local festivals of the year are the Oct. 20 Fire Walking Festival (those of the Shinto faith
walk across hot coals to purify themselves and the items belonging to their Shrine), the
March 3 Naked Men’s Festival (men clad in white shorts and straw sandals push their way
into the inner part of the local shrine - and in the snow!) and the Winter Snow Festivals
and International Snow Ball Fight in mid-February in the neighboring towns. IUJ students
are encouraged to attend and participate!
(12) Keep Informed and Active
This gives you just a sample of the activities that happens outside of the IUJ classroom.
Notices for on and off campus events are posted on the Office of Student Services bulletin
boards and on dormitory bulletin boards. Get the most of your IUJ experience by keeping
active and informed – please do NOT stay in your room and study ALL the time!
Leadership is encouraged to enhance your skills as a future global leader, to add
demonstrated leadership to your resume, and to truly get the most of your IUJ experience.
Watch for information and sign up to participate.
If you commit to participating, do not cancel as doing so greatly and adversely affects the
off-campus groups hosting you including children. CHECK SCHEDULES before signing
up for activities to BE SURE you can participate.
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Section III: Dormitory Information
(1) Dormitories
IUJ students are very diverse with various professional and cultural backgrounds. With the
aim of providing these capable students with a common ground to interact and stimulate
each other intellectually outside classrooms, all students live in the on-campus dormitories
their first year in principle. There are three Single Dormitories (SD1, SD2 and SD3) and
one Married Student Apartment (MSA). The dorm fee is ¥39,000 per month (which
includes a weekly linen service and LAN/Internet connection) for the single dorm and
¥53,000 for unfurnished MSA (without linen service). All dormitory rooms are installed
with campus LAN/Internet connection.
Whenever you check in/re-check in or change your room, a dormitory maintenance fee of
¥10,000 is charged to you. If you take any preparative summer program(s) prior to
commencement of the full-time courses, this fee will be charged in the fall. Special
summer program dorm rates may apply.
(2) Single Student Dormitories (SD1, SD2, SD3)
Each single Student Dormitory (SD1, SD2, SD3) has
approximately 100 residential rooms. Each room measures
approximately 14.5 m2 and is furnished with the following: a
desk, a chair and a bed (size: 100cm x 210cm, with drawers
under it); a clothes closet, a heating control system and an
antenna for TV, FM and AM radio (TV and radio are not
provided), private bathroom (with bathtub, shower, shower
curtain, basin and toilet), window blinds, a telephone (there
is no telephone hookup fee) and LAN connection. Bed
mattresses, cover and a sheet with a free weekly sheets
exchange service, are also provided. However, if you prefer
to use your own sheets you may do so. Bedding can be
purchased in Urasa at your own expense (¥10,000 - ¥40,000)
and you will need to pay for the washing separately. Please
note that hangers, towels, toilet paper (except the first role),
soap, desk lights, or decorations of any kind are not supplied but can be purchased at the
school shop or in town.
You will be assigned a room and telephone number before your arrival. Requests for
specific dorms or rooms are not accepted except for special cases such as acrophobia or
physical limitations (unable to use stairs), and allocation is random. Changing room is not
permitted. We will notify you of your room number when we send your Certificate of
Eligibility. Please use that address (see section on “Communications” for the format) to
inform friends and family, and to send your luggage.
Every year some 2nd year students may be asked to live in the community to free up
rooms for incoming new students. We call the provided single-occupancy, furnished units
“SD4”. The units are in apartment buildings about 1.5-2K off campus on the IUJ bus route
and also house students from another junior college. Those on IUJ scholarships will be
asked to live in SD4 if not enough volunteers come forward.
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(3) Married Student Apartments (MSA)
IUJ has an 18-unit apartment building for the married students (Married Students
Apartments; MSA). These units are allocated to officially married couples. A few units are
available to those with children. As demand for MSA is high, unit allocation is decided by
a lottery organized by the OSS after students arrive on campus (early October). Please
keep an eye on the OSS notice board for the lottery. Not all of those wishing to rent a unit
are able to because of the high demand, and because priority goes to 2nd year students who
waited to bring their spouse.
There is a small unit bath, bedroom and open kitchen/living area. A small kitchenette with
a stove top, cupboards and a sink, a desk chair, LAN connection are the only furnishings.
Those in MSA must provide their own refrigerators, TVs, electrical appliances and
bedding by themselves. Dehumidifier may be needed.
Students thinking of bringing family to IUJ, should come to IUJ on their own and live in
the single dormitories first. Those wishing to bring families are highly recommended to
wait until Spring Term to settle in and experience the first winter before having family to
support. Students must file the immigration paperwork on behalf of the spouse and
children after establishing their own residency in the area: IUJ is unable to assist with this
process according to immigration rules. Also, for arrangements for children to attend
pre-school, kindergarten or elementary school need to be made in advance of the April
school year starts.
Those considering bringing families are asked to thoroughly read the info at:
http://www.iuj.ac.jp/web/iuj_section.cfm?item=090607.
Please note: Due to expected maintenance requirements for MSA, the units may not be
available in Fall 2013.
(4) Public Facilities Available in the Dorms:
Lounges (air conditioned/centrally heated) are available for the following activities:
SD1
1F
Vending Machines
Housekeeper’s Office
SD2
Billiards and TV:
BBC, CNN and
BS channels
SD3
Lounge, TV:
BBC, CNN, Sports
Channel and BS channels
MSA
Tatami Room
Lounge, TV:
BBC, CNN
and
BS channels
Lounge, TV:
2F
BBC, CNN,
WOWOW and
BS channels
3F
4F
5F
6F
International University of Japan
Lounge
Lounge
GSO-EC Office
Computer Room
Lounge
Lounge
Lounge
Computer Room
INFO PACK ~Prearrival and Arrival Guide~
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Dormitories have:
 Commonly shared kitchenettes with burners, and refrigerators. An ice-maker is in
SD3.
 Laundry rooms with coin-operated washing machines and dryers (¥100/wash or dry
cycle)
 Snow-tire storages are available in SD2
 Commonly shared vacuum cleaners - 2 for SD1, 4 for SD2 & SD3 and 2 for MSA
(5) Guest Rooms on Campus
Unfortunately, there is no guest house available at IUJ. And you may not host guests in
your room. If you need to accommodate your private visitors or friends, it is
recommended that you make a reservation at the Hotel Okabe (Tel: 025-777-4747) in
advance. Rates are around ¥6,500/night. Other accommodations including Japanese Inns
at Onsens -hot spring baths- are in Urasa and throughout the area at rates from ¥6,500 ¥15,000+.
(6) Dormitory Fees and Program Expenses Payments
On the 25th of each month dormitory fees, utility fees, any textbook and library charges,
insurance fees, and GSO fees (if applicable) will be automatically deducted from your
Hokuetsu Bank account (See Money and Banking Services, also see Living Expenses). A
monthly invoice showing the amount owed is issued on the 20th of every month. You have
from the 20th to the 24th to make any claims of errors to the Accounting Office.
International University of Japan
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pg. 41
Section IV: Other
IV-1 Health Care
(1) Institutional Forms of Health Care
Clinics and hospitals are used for all health care needs. All students need to join National
Health Insurance to cover some medical expense. Dental care is provided at the hospital or
clinics. Some dental services are not covered by health insurance. Emergency eye care is
provided at the hospital or clinics and covered by insurance. However, glasses, frames and
contacts and the prescriptions are not available at the hospital or clinic, but at glasses
specialty shops, and are not covered by insurance. Contact lenses are available at the
hospital, clinic or glasses stores but not covered by insurance. (See page 2 for information
on eye care items. In short, bring extras with you – including contact lens solutions.)
(2) Compulsory Health Examinations
The Ministry of Education, Culture, Sports, Science and Technology in Japan
(Mombukagakusho), under the Student Health Law, requires all regular students in Japan
to have a Health Examination once a year. The OSS will post an announcement regarding
the exact dates for the health examinations which are usually held on campus once in Fall
Term and once in Spring term. Taking the exam through IUJ is a free service (IUJ pays for
you). You may take this exam once a year.
(3) Hospitals, Clinics and Dentists Contact Information
(See map in the “Guide to Health Care & Hospitals” which is given to you once you arrive at IUJ.)
・
・
・
・
・
Yamato Hospital
Koide Hospital
Muikamachi Hospital
Moegi Clinic
Sakura Clinic
025-777-2111
025-792-2111
025-772-7111
025-777-5222
025-780-1011
・
・
・
・
Honmachi Dentist
Sato Dentist
Sawata Dentist
Urasa Dentist
025-777-2966
025-777-2872
025-777-4925
025-777-3788
(4) The National Health Insurance (NHI)
It is compulsory for IUJ students to join NHI upon entrance to IUJ (unless you are covered
by another Japanese insurance plan, such as through your company). The OSS will help
you do this at the time of the registration of your address in Minami Uonuma City. Even if
you have other coverage outside of Japan, the Japanese Ministry of Education, Culture,
Sports, Science and Technology insists that all students register for this coverage. Without
signing up for this insurance medical expense can be costly. It becomes especially
important if you become seriously ill or need to be hospitalized. The medical expenses for
those with families can be particularly reduced by joining this plan.
By becoming a member of NHI (“Kokumin Kenko Hoken”), you need to bear only 30
percent of the claimable medical treatment costs at the clinic or hospital (car accident
injuries are not covered). The premium for NHI is about ¥60,000 per year per person. But
a person who has no income, such as a student, pays only about ¥20,000 per year. If you
have your family with you, the premium payments depends on your family’s numbers and
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is about ¥10,000 per person. Of course each family members can use his/her own National
Health Insurance Card and the insurance will cover 70 percent of their medical expenses.
Note: NHI covers you only when you are in Japan in principle. Medical claims outside
of Japan could be available after you return to Japan provided that the following
items can be fulfilled at your own expenses and arrangements.
(1) Medical certificate
(2) medical receipt
(3) translation into Japanese of the above (1) and (2) under an official translator’s
name.
Therefore, supplemental coverage is needed while you are on an exchange program,
overseas internship or travel overseas while a student.
<Exceptional Situations>
1. Medical treatments that are not covered by NHI.
2. Medical treatments that you go overseas to have performed.
(5) Accident Insurance and Individual Compensation Insurance
Benefits covering medical treatment for injuries incurred from accidents that are not
covered by National Health Insurance, medical treatment for injuries to other people, and
compensation for property damage are provided by Accident Insurance and Individual
Compensation Insurance.
Accident Insurance covers injuries incurred in regular curricular activities/school events,
and while commuting to IUJ or in transit between school facilities. Individual
Compensation Insurance covers injuries to other people due to your own negligence, or
property damage. This insurance also covers during internships in Japan.
All regular students at IUJ join both Insurances. You would pay the premiums for the
period of your enrollment. The premiums are paid via your bank account to the insurance
company in October.
When you are injured or in an accident, you need to report it to the OSS first for help with
claims. Keep all receipts.
(6) Travel Insurance
We strongly recommend you to purchase travel insurance in case of any unexpected
accident, illness or death while en route to IUJ and if traveling overseas during your IUJ
days. This is important especially for the time between when you leave home and before
you are covered by Japanese Insurance. This can be a few days to 4 weeks depending on
your arrival schedule.
International University of Japan
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(7) Receiving Medical Assistance
 On Campus
Medical Consultations:
A medical doctor comes to campus about once a month to provide free medical
consultations in English. If you would like to meet the doctor, please apply at the OSS
and a 20-minute time slot will be arranged.
Stress Management Consultations:
A mental health specialist visits campus twice a month to offer consultations in English
on issues related to stress, personal issues, academic pressures, etc. To keep students’
confidentiality and privacy, the application form can be submitted in a PDF format via
email so they do not have to come to the OSS counter.
Basic Sickness Relief Support:
The Housekeeper and the OSS keep a set of stocked basic over-the-counter drugs to
help you if you are caught without other assistance. You may receive one day’s dosage
of the medicine to help you before you can receive professional treatment or obtain
your own over-the-counter medicines. The types provided are for headaches, colds,
diarrhea, allergies, etc. You select your own single dose of the medicines, and do so at
your own risk. IUJ cannot be responsible for allergic reactions or any other harm caused
by this service. The person helping you choose the medicines is not a doctor, and has no
special training. This service is available only during regular office hours and only for 1
dose.
A blood pressure check machine is available at night from the IUJ Security Guard.
 The Drug Store
You can obtain over-the-counter drugs from pharmacies. Take the list of the basic
medicines and body parts and symptoms which IUJ provide with you if you need
assistance in communicating your needs (see back of Guide To Health Care & Hospitals
which is given to you once you arrive on campus). The pharmacists can recommend
products that might help.
 Multilingual Medical Questionnaire Sheet
There is “Multilingual Medical Questionnaire (produced by International Community
Hearty Konandai)” for each department and each language (for example, Chinese,
French, Russian, Arabic, etc.) available at the OSS. If you need one, please ask for it at
the OSS. OSS also has multilingual symptoms forms for your use.
 Multilingual Medical Questionnaire System (M-cube)
The Center for Multicultural Society Kyoto offers this system free of charge to
disaster-affected foreign people by The Tohoku-Kanto Earthquake. The System can
translate 1796 symptoms into seven languages - Japanese, English, Chinese, Korean,
Portuguese, Indonesian and Easy Japanese. Mutual translation is available among these
seven languages. You can use M3 system even in the environment where Internet can't
be used because M3 does not require Internet.
International University of Japan
INFO PACK ~Prearrival and Arrival Guide~
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For more details of health care, please refer “Guide To Health Care & Hospital” which is
provided after your arrival on campus and attend orientations.
International University of Japan
INFO PACK ~Prearrival and Arrival Guide~
pg. 45
IV-2 Immigration Matters
(1) Resident Registration System
A residence card will be issued
A residence card will be issued to a mid- to long-term resident at the time of entry
into the country (landing permission), permission for change of status of residence or
permission for extension of the period of stay.
Note: All or part of the information printed on the residence card will be recorded in
an IC chip embedded in the card for the purpose of preventing the residence
cards from being forged or altered.
The valid period of the residence card expires on the same date of the period of stay.
Be sure to read the warning notice regarding this card and the requirement to have it
with you at all times when in Japan.
The information is provided by the Immigration Bureau of Japan. See
http://www.immi-moj.go.jp/newimmiact_1/en/index.html
Please take note of the following!
In line with the system of residence management introduced in July 2012, the following
grounds for revocation of the status of residence, grounds for deportation and penalties
have been established.
Revocation of the status of residence
 You have obtained special permission to stay using wrongful means.
 You have failed to give notification of your place of residence without a justifiable
reason for not doing so or having submitted a false notification.
Grounds for deportation
 You have committed an act of forgery or alteration of your residence card.
 You have been sentenced to a punishment of imprisonment with work or a heavier
punishment having submitted a false notification or conducted a similar act.
Penalties
 You have submitted a false notification or have violated the obligation of submitting a
notification relating to any of the notifications required of medium to long term
residents or have violated the obligation concerning receipt, carry or mandatory
presentation of your residence card.
 A stricter provision has been introduced for the crime of facilitating illegal work.
 You have committed an act of forgery or alteration of a residence card.
Source: Information taken from: http://www.immi-moj.go.jp/newimmiact_1/en/index.html
(2) The Proxy Visa Transaction
The staff in OSS has been certified by the Immigration Office to be an official
intermediary between you and the Immigration Office for the following visa matters.
① Re-entry permission (if necessary)
② Work permission (including paid summer internships)
③ Visa extension
④ Visa status change
⑤ Several other issues for IUJ students (but not family members)
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In principle, we will receive your applications when the OSS has a scheduled immigration
trip for other matters, we check them over and then submit them on your behalf to the
Immigration Office. Usually, re-entry permit and work permits will be approved on the
same day we submit the applications, but other applications such as visa extensions and
visa status change will usually be approved one month after we submit the applications. If
your schedule doesn’t meet our schedule or you are in a hurry, please check with the IUJ
staff to get the required documents from IUJ and then apply directly to the Immigration
Office on your own.
① Re-entry Permit: “Sai-Nyukoku”
A system of special re-entry permit will be introduced for those foreign nationals
who wish to re-enter Japan within 1 year without any application for a re-entry
permit.
If you have valid passport and resident card and will be re-entering Japan within 1
year of your departure* you will not be required to apply for a re-entry permit.
Note: Foreign nationals who have departed from Japan using special re-entry
permission will not be able to extend such permission while abroad. Please
take note that such foreign nationals will lose their status of residence if they
fail to re-enter Japan within 1 year of their departure*.
* If your period of stay expires within 1 year after your departure, please ensure that
you re-enter Japan before the expiration of your period of stay.
If you plan to leave Japan for more than 1 year or you change your visa status to
“Designated Activities” after graduation, you must get a re-entry permit from the
Immigration Office before your departure. The re-entry permit will be issued
immediately upon application at the Immigration Office. The re-entry permit will
indicate the permitted period of time for re-entry. Be sure to return within that period
to avoid complicated re-entry procedures.
Without declaring special re-entry permit when you leave Japan, your Resident Card
will be confiscated by the immigration officer at the airport and your National
Health Insurance will be automatically canceled by a report from Immigration.
If you are not carrying your resident card with you when you leave Japan, you
cannot leave Japan using special re-entry permit.
Multiple Visa and Re-entry: There are two types of visas; single and multiple. We
strongly advise you to get a “single” college student visa. On this visa you may leave
Japan and re-enter within 1 year (without the need for a re-entry permit) keeping your
resident card and national health insurance intact. If you have a multiple visa and
leave Japan without a re-entry permit, your resident record and your national health
insurance will be invalidated accordingly and you will lose your entitlement to
receive a scholarship. Then as soon as you re-enter Japan, you have to notify the
municipality of your place of residence within 14 days to reestablish a place of
residence and reapply for the National Health Insurance again.
Required Documents and Application Fee for Visa Transaction
Re-entry
Permission
International University of Japan
<Proxy Application>
1) Application Form
2) Passport
3) Copies of both side of your
<Personal Application>
1) Application Form
2) Passport
3) Resident Card
INFO PACK ~Prearrival and Arrival Guide~
pg. 47
Resident Card* (on a A4
size paper)
4) A Copy of your Student ID
Card (one-sided and on a
A4 size paper)
5) Fee (Cash only):
¥6,000 for Single
¥9,000 for Multiple
6) Certificate for Payment of
Fee Form
4) Student ID Card
5) Fee: ¥3,000 for Single
¥6,000 for Multiple
(You need to pay with
revenue stamp on the
Certificate for Payment of
Fee form)
6) Certificate for Payment of
Fee Form
* Note: Please copy your card so that your Resident number can be easily read.
② Work Permit: “Shikaku-gai Katsudo” (Part-time Work)
You are coming to Japan in order to study and have received the resident status of a
College Student through the stipulations of the Law of Immigration Control and
Refugee Authorization. Accordingly, while you stay in Japan you are expected to be
engaged only in study and research activities. If you wish to engage in secondary
activities, you must obtain permission through the Immigration Office before you
start. This includes any kind of work for pay, such as a part-time job, internships etc.
Since 2010 however those engaged in teaching/research assistant job at IUJ do not
need a work permit.
If you plan to seek a part-time job (and your scholarship conditions so allow), obtain
a work permit as you enter the country and are issued your Resident Card. A
form is required and obtainable at the immigration counter. If you apply for a work
permit after entering Japan, the process is longer and requires application fees.
The application form you use if you do not get a work permit as you enter the
country asks a few details about your work. You are recommended to use your
common sense in determining whether or not the position you are considering is
appropriate for a graduate student. Please note that you are not allowed to work in the
entertainment and nightclub business even if you have a work permit. If you engage
in an activity not covered by your College Student status without permission, you
may be subject to punishment. If it is found you are engaged solely in such activity,
you may be subject to more severe punishment and possible deportation. Anyone
who knowingly employs such a person may be punished for violating the
Immigration Control Act.
Work Permit:
Japanese Immigration Control Act allows students holding a work permit to work
28 hours per week during the academic term and 40 hours per week during school
vacations (Winter, Spring and Summer* vacations) with a report from the schools in
which applicants are enrolled. For summer internships you may start working 40
hours a week after the official end of the term, usually the 1st of JULY.
* E-biz students are enrolled during the summer months so are limited to 28 hours
during the summer months as well.
In principle, all applicants are required to apply for a Work Permit with the school’s
support (written or proxy service). IUJ also should report your activities to the
Immigration Office according to their request. In order to avoid getting in trouble,
International University of Japan
INFO PACK ~Prearrival and Arrival Guide~
pg. 48
we ask you to let us know of any changes that occur. For example, if you get a work
permit for position at IUJ, then get an internship be sure to inform the staff in charge
of immigration matters that you will use the permit for a second employer. The
Immigration Office will sometimes contact the work places you stated in a
follow-up check.
Required Documents and Application Fee for Visa Transaction
<Proxy Application>
<Personal Application>
1) Application Form
1) Application Form
2) Passport
2) Passport
3) Copies of both sides of your 3) Resident Card
Resident Card (on a A4 size 4) Student ID Card
paper)
4) A Copy of your student ID
Card (one-sided and on a A4
Work Permit
size paper)
5) Your work plan (We use it for
our information. Please write
your
work
place
or
employer’s name and address
(Tel/Fax) of the work.)
6) Fee (Cash only) ¥3,000
* Note: Please copy your card so that your Resident number can be easily read.
③ Visa Extension
A student visa is valid for 1 year, 1 year and 3 months, 2 years, or 2 years and 3
months in principle. Some students will need to apply for, and receive a visa
extension for your second year of study at the Immigration Office. An application for
an extension of the period of stay can be submitted between 3 months to 10 days
prior to your current visa’s expiration date.
When an extension is granted, “Resident Period Extension Approved” is stamped in
your passport. Within this stamp, your residence status and duration of stay is again
printed. Note that your new resident period begins the day after your current resident
period expires, and not the day when your extension is granted.
Note: Though your visa shows it is “valid” for another year, technically your status
of “Student” ends when you graduate, making your visa “ineffective.” You
must be enrolled as a full-time student in a regular program to keep your
status valid. See info on “Designated Stay Visa” below.
Required Documents and Application Fee for Visa Transaction
1)
2)
3)
Visa Extension
4)
5)
International University of Japan
<Proxy Application>
Application Form
Passport
Copies of both side of your
Resident Card* (on a A4
size paper)
A Copy of your Student ID
Card (one-sided and on a
A4 size paper)
A Copy of your National
1)
2)
3)
4)
5)
6)
7)
<Personal Application>
Application Form
Passport
Resident Card
Student ID Card
National Health Insurance
Card
Certificate of Enrollment
Certificate of Transcript in
Japanese
INFO PACK ~Prearrival and Arrival Guide~
pg. 49
Health Insurance Card
6) Certificate of Enrollment
7) Certificate of Transcript in
Japanese
8) Certificate of Scholarship
Award (If applicable) or
Financial Statement
9) Fee (Cash only): ¥7,000
10) Certificate for Payment of
Fee Form
8) Certificate of Scholarship
Award (If applicable) or
financial Statement
9) Fee: ¥4,000
(You need to pay with
revenue stamp on the
Certificate for Payment of
Fee form)
10) Certificate for Payment of
Fee Form
* Note: Please copy your card so that your Resident number can be easily read.
Special Notes:
・ We provide information and directions on how to manage immigration matters as well
as offer the proxy service described above. However, all students are responsible for
obtaining their own visa and for ensuring it and their passport are renewed and remain
valid through their graduation. Failing to do so can result in deportation and forced
withdrawal from IUJ.
・ Those planning on going on an exchange are responsible for obtaining their own visa
to the third country.
・ Upon graduation, if you find a job and need to change your visa status (or extend your
student visa status to pursue a Ph.D.) we can provide basic information and guidance,
but this becomes a matter between you and the company/organization (or other
university).
・ Your student visa becomes ineffective from the day of graduation because you are no
longer a full-time registered student which is a pre-condition for holding a student visa.
Upon graduation, you must leave the country or be in the process of changing your
visa status (i.e. to a Work Visa) before graduation date to remain legal. More
information is provided at the Career Services Overview.
・ Designated Stay Visa (Special visa after your IUJ graduation)
For those who have registered with Career Services and have been actively and
consistently job hunting and communicating with the Career Services office from Fall
term, IUJ can provide support for a special visa after you graduate. The purpose of this
visa is to help your job hunt if you are unable to secure one before your student visa
expires. Those who have not been actively job hunting, or whom are not eligible to work
in Japan, will not be given this special visa support. The Designated Stay visa is for an
initial 6 month period to extend your stay in Japan for the purpose of job hunting. You
may get a work permit & re-entry permit as well. Again, to qualify for this support, you
MUST be trying very hard to get a job, with evidence to the fact in the career services
office.
For details see http://www.iuj.ac.jp/career/aftersearch.
(3) Procedures of Application for Dependent Visa
(Spouse and Child/Children ONLY)
IUJ is legally responsible as an institutional guarantor for IUJ students only. If your family
members are not a Japanese national, they will require a dependent visa (they should not
International University of Japan
INFO PACK ~Prearrival and Arrival Guide~
pg. 50
come on a tourist visa under any circumstances unless they plan on staying less than 90
days. Extensions and a change of status are not possible). Dependent’s visas are not
always easy to get. You are legally, financially and socially responsible for your family.
IUJ can provide some basic guideline or advice in emergency situations. But in general, a
family’s business is your private affairs and outside IUJ’s umbrella. This includes support
for prenatal & post-natal (pregnancy and birth) care and school-aged children’s
arrangements though some basic support & info materials are available in the OSS.
Therefore, it is highly recommended for you to wait and bring your family in Spring Term
after the very demanding Fall & Winter Terms (see page 21 for details). Also you must be
able to show a sufficient income to provide for your family. Most scholarships are not
sufficient enough to support your family.
In general, spouses cannot work. They must have a work permit. Most employers in the
area require Japanese Language fluency. IUJ is not in a position to support any job hunt
locally or in Tokyo for your family members.
To obtain your family’s visas you must fill out the forms and submit them to the
Immigration Office for their consideration and approval. It takes more than 1 month to
complete the process and does not always result in a visa for the spouse. IUJ can give you
basic information on this matter only. Please consult directly with your embassy in Japan
for further instructions.
Note: Please submit “Family list form” (available at OSS) after your family arrives in
Japan. Your family also must register for a place of residence and join National Health
Insurance at the City Office after arriving in Japan. Your family members who hold
"dependent" visa status should live with you. If your family returns before you
graduate, you are expected to remain in your apartment through your graduation.
Documents to be submitted (assuming you will be the sponsor and guarantor for your
family):
<Documents>
Application Form
A Photo of the applicant(s)
(4 x 3 cm)
Proof of relationship
<Attachments>
<Obtainable from>
OSS
The background is white or light blue.
There can be no shadows or decorations
in the photo, and it should be
professionally printed (not printed on
home equipment)
Family registration
Copy of your passport
Copy of applicant’s passport
Copy of Resident Record (Juminhyo)
Guarantee letter
Explanation letter
Some kinds of Certificate
Return envelope and stamp
International University of Japan
You
You
You
You
City office
You
You
OAA*
OAA*
OSS
You
Certificate of enrollment at IUJ
An official transcript in Japanese
Scholarship Certificate
Bank statement or a copy of bank book
Stamp
less than 25g: ¥380
You
less than 50g: ¥390
less than 100g: ¥440
*OAA: Office of Academic Affairs
INFO PACK ~Prearrival and Arrival Guide~
pg. 51
Notes:
1) A photo of the applicant(s) (4cm x 3cm), taken within the past 6 months. Attach one
photo on the application form.
2) You must prepare the above documents assuming you are applying for the Certificate
of Eligibility for your family. Required documents vary from each condition.
3) Proof of relationship:
・ Family registration, marriage license or marriage receipt certificate, child’s birth
certificate.
・ Copy of the guarantor’s (your) passport.
・ Guarantor’s (your) Copy of Resident Record. You can obtain it at the city office
for ¥300 per sheet.
・ Copy of applicant’s passport.
4) Guarantee letter by the guarantor (you): The guarantor is you and you need to indicate
this on a form (available at the OSS). You have to state in a guarantee letter that you
will cover all of your spouses or family’s expenditure while living in Japan, and
transportation fees from Japan to your home country, and that you are responsible for
ensuring that the applicant will obey Japanese laws.
5) Explanation letter: Explain why and for how long your spouse or family will stay with
you, and describe your living conditions.
6) In case your relatives agree to provide your living expenses, you need the following:
・ Oath of financial support signed by the remitter (your relatives).
・ Employment and income certificate of the remitter.
・ Bank statement of the remitter.
・ Documentary evidence of remitter’s relationship with guarantor (you).
・ Evidence of remittance (copy of remittance notice, check, bank book).
7) All documents in foreign languages except those in English should be officially
translated into Japanese. Other documents may be required by the officer in charge for
precise screening. Application must be submitted in person or by a designated proxy. A
proxy must be a relative of the applicant and ID must be shown.
Note: Those sponsored by JICA and IMF and Linkage students should coordinate with
your scholarship representative or sponsor as well as IUJ.
Also Note: Those moving off campus as required to submit a “Request to move off
campus” form 4 weeks or more prior to your move to avoid financial penalties.
International University of Japan
INFO PACK ~Prearrival and Arrival Guide~
pg. 52
International University of Japan
INFO PACK ~Prearrival and Arrival Guide~
pg. 53
(4) Immigration Office
<TOKYO>
 Tokyo Regional Immigration Bureau: 03-5796-7111
 Tokyo Regional Immigration Bureau Information Center*: 03-5796-7112 (Shinagawa)
* The Immigration Bureau has established the “Foreign Residents Information Center”
to inform and advise foreign nationals. This center is located at the Tokyo Regional
Immigration Bureau. Information concerning procedures for entry and stay for
foreign nationals is given over the phone in various languages including English,
Korean, Chinese, Indonesian and Spanish.
(Transportation)
 Get on the Toei bus “Shinagawa Futo Junkan” or “Tokyo Nyukoku-Kanrikyoku
orikaeshi” from JR Shinagawa Station konan-guchi (East Exit) and get off at the
bus stop “Tokyo Nyukoku-Kanrikyoku mae”
 15 minutes walk from “Tennozu-Isle Station (South Exit) of Tokyo monorail or
“Tennozu-Isle Station (Exit A) of Tokyo Rinkai Line (Saikyo Line)
<NIIGATA>
 Niigata Branch Office: 025-275-4735
(Transportation)
 Get on the Niigata Airport Limousine Bus from Niigata Station South Exit (Lane
5) and get off at the Airport.
ACCESS MAP
Tokyo: http://www.immi-moj.go.jp/english/soshiki/kikou/tokyo/sinagawa.html
Niigata: http://www.immi-moj.go.jp/english/soshiki/kikou/tokyo/niigata.html
International University of Japan
INFO PACK ~Prearrival and Arrival Guide~
pg. 54
IV-3 Money and Banking Facilities, Services
Japan is a cash-flow society. Personal cheques are not used and cause major delays when you
try to cash them (up to 3 months with high transaction fees). Credit cards are only now
becoming popular. You now can get cash from major credit cards in a few locations in our
area including the ATM on campus. In our area, traveler’s cheques can only be cashed at
banks - not in stores or restaurants. Japanese Yen is the only currency used in Japan and
should be obtained before you leave the airport. Banks at the airport will offer the same
exchange rate as other banks in the country. It is highly recommended that you bring a
large amount of traveler’s cheques with you to open your bank account because money
transfers, etc. can take considerable time depending on the banks and methods used (see
page 6 on Bringing Money and setting up a Bank Account).
(1) Opening a Hokuetsu Bank Account
The Accounting Section will send you instructions (or assist you in filling out the forms
after you arrive) to open the Hokuetsu Bank account which you are required to do. Please
return these by the stated deadlines. You will get a bank book and a card for the Automatic
Teller Machine (ATM) of Hokuetsu Bank after you arrive at IUJ.
This account will be used for all your business transactions (dorm fees, telephone charges,
copy fees, book purchases, etc.) with IUJ in principle. IUJ deducts these charges, after
notifying you of the total, using a direct transfer method. This method is common
throughout Japan and is very safe.
We highly recommend you to bring Yen or US dollar Traveler’s Cheques/Checks with you
to deposit into your bank account (read below for recommended options and several
cautions). Japanese Yen in cash is also fine. US dollars in cash can cause delays due to
counterfeit issues.
Note: Hokuetsu Bank Yamato Branch cannot efficiently cash personal checks, third
party checks, nor money orders that are NOT international. Those who have tried
have waited at least 40 days for the bank to verify and carry out the transaction.
If you need instruction on sending/receiving money from abroad, refer below.
・ Bank ATM Card
Those who submitted the paperwork by mid-August will have an ATM Card waiting
for them upon September arrival.
For those applying after arrival, your ATM card will be available two weeks after you
open your bank account at Hokuetsu Bank (see below).
You can pick up your card at the Accounting Section upon arrival, or after they notify
you it is ready.
・ Using the Bank Card
Your Bank Card will allow you to use the ATM located on campus near the IUJ main
entrance to withdraw cash. Your Bank Card will also give you access to your account
at other Hokuetsu Bank Branches and Seven Bank ATM (located at Seven-Eleven
Convenient Stores but not at AEON Muikamachi shopping center).
The ATM machine on campus and Seven Bank ATM are available from 7:00 am to
11:00 pm throughout the year.
International University of Japan
INFO PACK ~Prearrival and Arrival Guide~
pg. 55
・ Lost Cards
Should you lose your bank card, follow these steps to have it replaced. It takes 10
days to process your card replacement request after you apply (the cards are made by
the bank out of town). You will not be able to use the ATM until a new card is made
available to you.
If you lose your cash card, please let the Hokuetsu Bank clerk know as soon as
possible. They will put a stop on your lost one so others cannot use it. Since you will
need to fill out a form to have a new one reissued, please go to the Hokuetsu Bank,
pay them ¥1,000 replacement card fee (plus tax).
For further questions, please contact the IUJ Accounting Section (IUJ internal x 101).
(2) Hokuetsu Bank Services and Banking Hours
The nearest bank is the Hokuetsu Bank Yamato Branch (on the IUJ bus route). Banks in
Japan are open from Mondays to Fridays and closed Saturdays, Sundays and public
holidays (including January 2nd and 3rd). The Hokuetsu Bank, Yamato Branch is open
from 9:00 to 15:00 on weekdays. Limited ATM services are available until 7pm (except on
public holidays).
The ATM at the bank in Urasa is available at the following times (NOTE: this is not a 24
hour 7-day-a-week service.):
Monday - Friday: 8:45 - 19:00
Saturday:
9:00 - 19:00
Deposits and withdrawals using an ATM card of Hokuetsu Bank are free of charge.
You can conduct your banking at the bank itself, or use IUJ’s Accounting Section to assist
you (see below).
(3) Other Bank Options
There is a bank called “KENSHIN” near the bridge in front of Urasa station (East Side)
and a JA bank opposite Hokuetsu bank if you would like to open a separate account.
However you need to maintain a Hokuetsu account to deal with IUJ through graduation.
(4) Using IUJ Services for your Banking
You may submit your banking transactions to the IUJ Accounting Section at any time and
use the liaison services provided by the Accounting Staff. Two days a week (Monday and
Thursday) around 10:00am, a clerk from the bank comes to campus to handle your
transactions. Any transactions (e.g., deposit and withdrawal) conducted on campus take at
least 72 hours to complete as the clerk will not process the transaction until the following
day and will return to campus more than three days later with your request. In other words,
if you wish to withdraw some money, and if you give the clerk the withdrawal slip on a
Monday morning before he leaves IUJ he will bring it back to you on Thursday. The day
of the week of the bank clerk’s visit is subject to change. If you go to the bank, these
transactions are completed while you wait. The IUJ Accounting Section cannot handle
international transactions, such as checks, foreign currency cash and traveler’s checks; so
please go directly to the bank in Urasa for those services.
International University of Japan
INFO PACK ~Prearrival and Arrival Guide~
pg. 56
(5) Wire Transfer - “Furikomi”
Follow these steps to have money transferred to you in Japan safely:
1) Come to Japan.
2) Open a bank account.
3) Have money wired to your bank account.
 You will likely need someone at home to help you so check with your home bank
about these permissions.
 Check with your bank at home about how to request money to be sent to you when
you are already in Japan, and if requests can be made by you from overseas.
 A fee will be charged of at least ¥5,000-¥10,000 for international transactions.
 Delays should be expected. Hokuetsu has limited international banking connections.
Address of the Hokuetsu Bank:
Yamato Branch
996 Urasa, Minami Uonuma-shi
Niigata 949-7302 JAPAN
Swift code: HETSJPJT
Your Account Number
(6) Bank Fees for Transferring Money Overseas To and From Japan
The transferring fee through the bank is far more expensive than using the post office. For
updated rates, check with the bank.
For further details on banking, please visit the Hokuetsu Bank Yamato Branch or the IUJ
Accounting Office. English services are available.
(7) Using the Post Office to Send Money to Overseas
There are two ways for you to send your money between your home country and Japan.
(1) To send your money to your home address
Take cash to the post office. They (except those sending money to the USA) will send
a notice to the recipient. Have the recipient take the check to their post office to
receive cash.
(2) To send your money to your bank account
Ask the post office to send your cash or money from your account directly to an
existing bank account. Supply the recipient’s account information.
All you have to do is to go to the major post office in Japan during the office hours and
ask for “Money Transfer” and choose either (1) or (2).
You have to pay some commission to the post office depending on how much money you
wish to send overseas. Also be aware that money might not be able to be sent in the way
of (2) because no agreement has been agreed upon between Japan and that country.
See more details at the following site or ask more details at the Post Office.
http://www.jp-bank.japanpost.jp/en/djp/en_index.html
International University of Japan
INFO PACK ~Prearrival and Arrival Guide~
pg. 57
IV-4 Driving in Japan
IUJ is located in the countryside, and having access to a car is considered necessary by many
students. Most Japanese students bring their own car. A number of students buy used cars
alone or in groups. Please come to the OSS for supportive information. You are required to
register your car, driver’s license & insurance info with OSS and obtain a Parking
Permission Sticker. If you do not, you may not use IUJ parking lots. This includes
off-campus residents. Car owners are generally very willing to take passengers for short or
long trips, and to share the high gasoline expenses.
In order to drive a car or motorcycle in Japan, it is necessary to have a license for the specific
type of vehicle you plan to drive (automatic, stick shift, motorcycle, van, etc.). The driver’s
license must be carried by the individual driver at all times. Be sure to have the proper
license. Your own country’s license is not enough – you must also have a valid and
accepted International Driver’s License obtained after being in your country 3 full
months prior to entering Japan (see Section I) or a Japanese license.
(1) Owning a Vehicle
Owning a vehicle in Japan is costly (estimated ¥500,000 not including gas), and carries a
lot of responsibility: You must have full insurance coverage (compulsory plus third party
car insurance), have your car inspected per national regulations (Shaken - which is very
expensive, about ¥150,000+ depending on the condition of your car), prove you have a
parking place, and pay yearly high taxes (¥29,500 - ¥111,000 depending on the size of the
car), and sell or dispose of it before you leave Japan. Gasoline costs more or less
¥155/liter (as of March 2012). Be sure to keep your insurance and “shaken” up to date. Be
sure to have an international license plus your valid country license, or Japanese license
with you at all times when driving. Contact the OSS for assistance.
Note: You are required to register your car at OSS with copies of your national and
international driving licenses, shakensho and proof of insurance and receive a
Permission Sticker.
(2) How to Obtain a Japanese Driver’s License
This is necessary if:
1) Your country’s international license is not recognized in Japan (see page 4 for
details).
2) If you are driving with a combination of your country license and recognized
international license and one or both are going to expire.
3) You have already been driving with an international license for a year and have not
been out of Japan for more than 3 full months or have been moving around to
various places during the 3 months out of Japan.
4) You obtained an international license between your 1st and 2nd year at IUJ without
having been away from Japan for 3 full months.
To obtain a Japanese Driver’s license you must go to the testing site (“Jidousha
Shikenjo”) that has jurisdiction over the area in which you have been registered as a
resident (assuming that you have your “Juminhyo” Certificate of Resident Record).
International University of Japan
INFO PACK ~Prearrival and Arrival Guide~
pg. 58
For IUJ this is located in Seirou Machi, outside of Niigata City. You will need:
・ valid home country license and a photocopy of it (both sides)
・ a certified translation of it (available from JAF Tel: 025-284-7656,
URL: http://www.jaf.or.jp/e/switch.htm or your country’s embassy/consulate at
your expense)
・ certificate of resident record and original resident card & copy of resident card
(both sides)
・ original passport (showing at least 3 months of time in your country during the
same period as your license shows valid) and passport copy showing your
identification, Japanese visa and landing permission pages.
・ one recent photograph (3cm x 2.4cm - obtainable on the spot)
・ a Japanese speaking friend unless you are nearly bi-lingual
・ some more relative documents might be required
・ fee
・ a reservation before you go.
At the site you will be required to take a written exam, a driving test on their course, and a
simple eye examination consisting of reading charts and a test for color blindness.
See the section of driving and car concerns in the IUJ homepage:
http://www.iuj.ac.jp/oss/carinfo
The OSS has been requested by the traffic authority at Niigata Jidosha Shikenjo (Niigata
Driving License Center, Tel: 025-256-1212) to work with them on your behalf.
If your country license becomes invalid (expires), you cannot follow the above procedures.
Instead you must obtain a license in the same way a Japanese national does: take courses,
exams (all in Japanese) and pay lots of money.
(3) Traffic Offenses, Accidents and Fines
Steep monetary penalties are given for even minor traffic offenses in Japan. For example,
speeding, parking violations and minor accidents can easily cost over ¥40,000. Besides the
monetary penalties, there is a point system that goes against your license. If you earn a
certain number of points your license is suspended (6-14 points), or revoked (25 or more).
You earn 2 points for running a red light, and up to 12 points for speeding. However, if
you have ANY alcohol in your system the points skyrocket and so do any fines.
Traffic violations involving IUJ students are most often reported by the police to the OSS.
The police often involves IUJ in communications with students, especially if any
insurance claims are involved. This is not the choice of IUJ, but rather the way the local
police handles matters. If you are involved in any traffic incident, accident, or violation,
expect IUJ to learn about it. Please tell us in advance (before the police do) so we can
prepare to talk with the police and insurance companies when they call.
(4) Do Not Drink and Drive
Drunk driving is not tolerated by Japan, and certainly not by IUJ! It is a serious driving
offense with very severe penalties and fines from the police, as well as receiving very
serious consequences at IUJ which may jeopardize your scholarship or your IUJ status.
Allowing a friend to drive drunk, too, is an offense! Operating a bicycle or scooter while
intoxicated is also an offense.
International University of Japan
INFO PACK ~Prearrival and Arrival Guide~
pg. 59
There is no need to drink and drive. Japan has a system called “DAIKO” taxi service
which is a taxi plus a driver to bring your car back home. Please use this service.
(5) Seat-Belts
All passengers in a car are required by law to fasten their seat-belts, including the rear-seat
passengers. Small children (less than 6 years old) are required to be in child seats.
(6) Driving in the Winter
Niigata has a huge amount of snow in the winter which makes driving risky. Specified
Winter tires and sensible driving are required. If you have no experience driving in the
snow, please obtain some technical skills for driving in winter from the OSS. We welcome
your questions. We want you to be safe.
(7) Alternative to Driving
Many students find the cost of owning a car higher than using local taxi, bus and train
services. If the free IUJ shuttle bus is not operating, you can call and request a taxi to pick
you up and take you to the train station. Then take the trains to the neighboring towns. Or
ask the taxi to take you to a local restaurant and share the fare with friends. You can walk
to catch city buses. The slight inconvenience of using public transportation is worth it in
the eyes of students and a good alternative to owning and maintaining a car, and all the
responsibilities, potential dangers and costs that go with it.
DO NOT DRINK
AND
DRIVE!
DO NOT DRIVE
WITHOUT
THE PROPER LICENSE
International University of Japan
INFO PACK ~Prearrival and Arrival Guide~
pg. 60
IV-5 IUJ Life
(1) Location
IUJ is situated in Minami Uonuma-city, approximately
100 kilometers southwest of Niigata City and 230
kilometers northwest of Tokyo. This area of Japan is
known as “Yuki guni” (snow country) because of the
heavy snowfall in winter.
The IUJ campus is in a rural and rather isolated area
surrounded by rice fields and mountains. The nearest
town is Urasa (10 minutes by bus) with a post office, bank,
supermarket and a number of small shops and restaurants.
This town is adequate for daily basic needs but lacks the
variety available in a larger town. None of the bookstores
in the immediate vicinity stock foreign language books
(though online service will meet all your book needs). The nearest bookstore that does so
is “Kinokuniya” or “Junkudo” in Niigata city, approximately 100 kilometers away from
IUJ. Otherwise, foreign books & magazines are available mostly in Tokyo. Most people
on campus use “online book stores” on the Internet to order foreign books like
Amazon.co.jp, etc. Foreign DVDs with English options are available at many locations in
the area, including one store “Tsutaya,” with hundreds of titles.
The larger towns (Muikamachi and Koide) are located within a 20-minute drive from IUJ.
These towns have bigger supermarkets, Western and Asian restaurants, etc. The free
weekend bus will take you to Muikamachi. Niigata City is the capital of Niigata
Prefecture and is located about 2 hours away by local train or car (40 minutes by bullet
train). It is a popular port city with many of the big-city attractions including an acquarium
though on a less expensive and less crowded scale. Nagaoka is a bit smaller but still a
major city with shopping malls at the station and another just bus ride from the station.
Plan to explore!
(2) Climate
Being situated near the center of the Temperate Zone, the Japanese islands generally have
a mild climate. The changing of the seasons is clearly marked.
In summer (June, July and August) it is hot and humid because of monsoons from the
southeast and in winter (December, January, February) it is rather cold due to the seasonal
winds from the northwest. The climatic conditions differ greatly from region to region. In
Minami Uonuma-city (where IUJ is located), the climate is extreme with heavy snow in
the winter (an average of 2 meters of accumulated snow) with temperatures usually
hovering around 1 degree centigrade. It is very hot and wet during the summer when the
temperature can be as high as 34 degrees centigrade with humidity around 70 percent. It
remains fairly warm through September with October bringing cool nights and
progressively cooler days.
November and March mark the peripheries of the winter season. April brings warmer
weather but patches of snow remain. In May the weather slowly turns to summer. Shown
below is the average temperature (in Celsius) for each season at IUJ.
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Fall
9 degrees
Spring 14 degrees
Winter
Summer
1.5 degrees
30 degrees and humid
Though the area has heavy snow, it also features a unique sprinkler system on the roads. This
keeps the roads clear of snow. Because the temperature usually remains above freezing in
most instances this water runs off the roads without freezing and as a result transportation
does not stop. On campus, there are covered walkways running from the dorms all the way
to the main buildings. Campus remains open without any problems caused by the snow.
However, high-topped boots, good socks and a warm coat are recommended. Snow-tires are
required for car-owners.
(3) Public Holidays and Business Closings
The following days are National Holidays in 2013. All offices and most campus services
are closed.
New Year’s Day (Ganjitsu)
IUJ is closed from the end of Dec. to early Jan. No bus service
The 2nd Mon. of January
Coming-of-Age Day (Seijin-no-hi)
February 11
National Foundation Day (Kenkoku-kinen-bi)
March 20
Vernal Equinox Day (Shunbun-no-hi)
April 29
Showa Day (Showa-no-hi)
May 3
Constitution Memorial Day (Kenpo-kinen-bi)
May 4
Greenery Day (Midori-no-hi)
May 5
Children’s Day (Kodomo-no-hi)
May 14
IUJ Foundation Day (Souritsu-kinen-bi) is an IUJ holiday.
The third Mon. of July
Ocean Day (Umi-no-hi)
The third Mon. of September Respect for the Aged Day (Keiro-no-hi)
September 22
Autumnal Equinox Day (Shubun-no-hi)
The second Mon. of October Health and Sports Day (Taiiku-no-hi)
November 3
Culture Day (Bunka-no-hi)
November 23
Labor Thanksgiving Day (Kinro-kansha-no-hi)
December 23
The Emperor’s Birthday (Tennou-tanjou-bi)
On Saturdays and Sundays, banks, business and government offices are closed. However,
most department stores and shops are open. When a national holiday falls on a Sunday, the
following Monday is taken as the holiday. IUJ classes are often held despite the holiday if
the professor so chooses.
January 1
(4) Living Expenses (estimated)
You will need at least ¥60,000 in cash for the first few weeks before your bank account is
ready and your first scholarship awards are made (if applicable).
The estimated costs of the basic living expenses on campus for a single person for one
month are noted below. You will need more money for your entertainment and
transportation etc. IUJ scholarships and several other scholarships are designed to off-set
the cost of your education in Japan and not provide for travel, entertainment or other
expenses incurred by you.
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



Dormitory Charge (single dormitory)*
Utilities
Meals
Educational materials
TOTAL (approximates)
* LAN connection is included in the monthly rent.
¥39,000 (fixed)
¥ 5,000 (variable)
¥30,000 (variable)
¥20,000 (variable)
¥94,000+
Other expenses include the payment of the Maintenance Fee (¥10,000) when you move
into the dormitory and individual medical expenses.
If you do not wish to eat in the cafeteria, you may cook in one of the dormitory kitchens.
Pots, pans, plates, bowls, utensils, etc. are NOT provided. Below are possible prices for
food bought at the local supermarket (plus a 5 percent consumption tax). Please be aware
that things are rather expensive in Japan when compared with other countries.
bread (white)
margarine
milk
eggs (medium)
cheese
rice
onions
potatoes
carrots
tomatoes
lettuce
160 for sliced loaf
300 per 450g
200 per liter pack
150 per 10 egg pack
350 per 100g
1,900 for 5kg
300 for 5-6 onions
250 for 1kg
60/carrot
100/tomato
150/head
coffee (Nescafe)
coffee (beans)
black tea (Lipton)
green tea
beer
beef
pork
pork (minced)
fish (salmon)
chicken (breast)
500 for 100g
640 for 200g
300 for 25 bags
500 per 200g
230 per 350ml
350 per 100g
100 per 100g
90 per 100g
100 per steak
80 per 100g
(5) Part-time Jobs
Since IUJ campus is in a rural area and if you cannot speak Japanese fluently, it is difficult
for students to secure part-time jobs. There are a few library assistantships, non-degree
program facilitators, and teaching assistantships on campus, however, there is a waiting
list for vacancies. For native or near-native English speakers, there are limited numbers of
chances to teach English to groups in the area. In general, however, students should not
count on finding part-time employment during their stay at IUJ. Furthermore OSS is not in
a position to find any part-time job for the students.
Work for Spouses: IUJ cannot support any job hunt locally or in Tokyo for family
members. IUJ will not be offering working positions to spouses, nor
support a part-time employment hunt.
Special Note: If you do find a paying position, you will first need to obtain a Work Permit.
Do this as you enter the country on a student visa by submitting the correct
form to the immigration officer. If you must apply later (after entering),
you do so at the immigration office in Niigata City or through the OSS
(please refer to “Immigration Matters”) before you may begin that
employment. This includes most internships in Japan and jobs in the IUJ
library.
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(6) Postal Services
At IUJ, you may drop your mail into the red mailbox located outside the school shop.
Letters and small packets can also be mailed from the school shop. The postman comes to
IUJ every morning and afternoon (except Sundays).
General post offices in town are open from Monday to Friday from 9:00 to 17:00. On
weekends and national holidays, the post office is closed. You can buy postage stamps at
the post office or some shops (such as tobacco shops, liquor stores, stationery shops) that
have the post office symbol
marked outside. They are also available at the IUJ
Shop.
Air mail rates (subject to change) are as follows.
Zone 1
Classification
Letter
Greeting Card
Printed matter
Post card
Aerogramme
Zone 2
North & Central
America,
Asia
Oceania, Middle
Weight
East, Europe
Up to 25g
¥ 90
¥110
25 - 50g
¥160
¥190
Up to 25g
¥ 90
¥110
Up to 20g
¥ 70
¥ 80
Up to 25g
¥ 90
¥110
Up to 50g
¥120
¥150
Up to 1kg
¥1,450
¥1,860
Up to 3kg
¥2,850
¥3,660
Up to 5kg
¥4,250
¥5,460
Uniform rate of ¥70 for anywhere in the world.
Uniform rate of ¥90 for anywhere in the world.
Zone 3
Africa,
South America
¥130
¥230
¥130
¥ 90
¥130
¥170
¥2,450
¥4,850
¥7,250
(7) Telephone
You can make telephone calls by direct dial to most places both domestically and
internationally from your room or using public phones.
(8) Mobile Phone “Keitai”
In Japan, both the handset and usage services are provided by a carrier. You sign up for a
service plan when you purchase a handset. To purchase a Keitai and subscribe to preferred
servies, you are required to bring the following items/information and fees for your new
contract (administrative processing fees + cost of handset) to a mobile phone company
(SoftBank, Docomo, AU or WILLCOM) or electric retail store.
<Items/Information>
・ Personal Identification (one of the following combinations, photocopy is not accepted.)
A. Resident Card + Passport
B. Student ID Card + National Health Insurance Card
C. Japanese Driver’s License
D. Credit Card + National Health Insurance Card
・ A landline phone number in Japan where you can be reached
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・ Your residential address in Japan
(9) Public phones/fax
Public phones require coins or telephone cards and can be used for local, domestic, long
distance and international telephone calls. At IUJ, the public phone/fax is located on the
1st floor of MLIC building.
To receive a fax, ask the OSS for guidance.
(10) Electricity - Voltage
The voltage in IUJ’s area is 100 V at 50 hertz. (To the east Japan, the voltage is 100 V at
50 hertz and to the west it is 100 V at 60 hertz.) Please compare these to your personal
equipment before bringing them, or check that you have internationally acceptable
electronic equipment. See earlier note on bringing electrical appliances on page 4.
(11) Purchasing a TV in Japan
If you have a TV older than 2011, you may not be able to use it.
See http://www.soumu.go.jp/main_sosiki/joho_tsusin/dtv/english/what_en.html for more
details.
If you plan to purchase a TV after arrival, be sure it is a digital TV (especially if
purchasing from recycle shops).
Note: NHK (Japan Broadcasting Corporation) charges TV owners a regular fee.
(12) Public Transportation
・ Railways
Japan Railway (JR) and other railway companies operate train services throughout
the country. The train fare varies depending on the distance you travel, type of train:
Limited Express, Express etc. and the type of reserved seat: Green Car (first class),
Sleeper etc. Tickets for short distance are available from ticket machines and tickets
for long distances and reservations are dealt with at ticket offices.
You must keep your ticket until your destination and hand it in at the ticket gate.
Most trains stop operating around midnight.
・ Student discount for travel (Gakuwari)
“Gakuwari” Coupons for discounts on research travel (personal travel is not
covered) can be obtained from the OSS and are available for Regular students only
(not available to exchange students or special students due to Monbukagakusho and
JR regulations). The coupons give students a 20 percent discount on JR basic fare
(local train) tickets for trips of more than 101 kilometers. An extra Express ticket is
required for “Shinkansen” and is not covered in Gakuwari. Be aware that “Gakuwari”
is neither saleable nor transferable to other students or family members, and doing
so is illegal and carries heavy penalties. In one academic year, students can receive
10 discount coupons. However students may only apply for 4 coupons at one time. A
coupon can be exchanged anytime within 3 months after issue. If round trips (e.g., to
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INFO PACK ~Prearrival and Arrival Guide~
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Tokyo) are made in less than 6 days and same route, only one coupon is necessary if
you buy both legs of your trip at the same time.
 How to apply for Gakuwari
(a)
Fill in the application note at the Office of Student Services in person
and at least 1 full working day prior to your travel plans.
(b) Pick up the Gakuwari coupon the following working day in person.
Note: When you travel with Gakuwari, you should always take your student ID
card and Resident Card. Be sure not to falsify any items mentioned on the
coupons, such as the date of issue and the term of validity, etc. Do not
allow anyone to buy tickets on your Gakuwari, and do not use it to
purchase tickets for others’ use. Doing so is a crime!
・ Taxis
If you do not know how to get to the place you wish to go, it may be more
convenient for you to take a taxi. You will recognize a taxi by the lamp with the name
of the taxi company on its roof. The fare differs between cities and the size of the
cars. The minimum fare (compact car) in Minami Uonuma-city is approx. ¥650 up to
1.5 kilometers and the fare increases at a fixed rate by mileage and time. An
additional 20 percent is charged from 10 p.m. to 5 a.m. and in winter (from
December to March). The average taxi fare from Urasa Station to IUJ is
approximately ¥2,000 - or only ¥500/person if you (x 4) share a ride! IUJ students
may join the Yamato Taxi Club and receive a 10% discount on taxi fares! Details will
be presented to you on arrival.
(13) Buying Clothes in Japan
Clothes in Japan for both men and women tend to be expensive, though there are some
good bargains sold in local shops and the AEON chain. However, as the clothing market is
aimed at the average-sized Japanese, it is difficult to find larger sizes. Recently larger sizes
have become more available but styles are very limited.
Women: If you are size 12 (U.S.) (i.e., 34" chest) or larger you will need to purchase
clothing before coming to Japan. Casual clothes up to 4L (XXXL) are slowly
becoming available. If your shoe size is 25 centimeters (U.S. size 8; Eng. size
6 and 1/2; size 38 continental) or larger you will find the selection very
limited. Unisex footwear such as running shoes, ski boots and etc. are no
problem, although they can be rather expensive.
Men: Larger clothes for men are easier to find than for women. However, if you are
over 6 feet (180cm) tall or heavy set you will have difficulty finding clothes
large enough.
The general attire at the school is very casual compared to work attire in Japan. However,
at least one formal suit (including a necktie for men) is necessary: Students wear formal
clothes on company visits, excursions, when they make presentations for classes, sit for
oral exams, at special occasions such as graduation, and for job/internship interviews.
We recommend bringing a variety of types of clothing to match the varying seasons.
Your country’s traditional costumes are useful for International Festival (see events) and
elementary schools visits.
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Due to the special way that roads are kept clear of snow by sprinkling them with
underground water, we recommend bringing waterproof footwear for winter. Knee-high
rubber boots (Nagagutsu) are available here for ¥2,000 - ¥4,000. And remember warm
socks!
(14) Tipping Customs
There is no custom of tipping in Japan so tipping cab drivers, hair dressers, and waiters/
waitresses is not necessary. An exception is at fancy Japanese spas (Ryokan).
(15) Drinking Water
Almost all tap water in Japan is drinkable, including water in your dorm rooms and
bathrooms. When water is not drinkable there is a sign on or near the faucet, but this is
very rare. The water in Niigata is very good and does not require extra filtration of any
kind.
(16) Places of Worship
Buddhism
Shinto
Catholic
Jewish
Mormon
Muslim
Protestant
Ryukoku-ji Temple, Osaki, Minami Uonuma-shi and Fukou-ji Temple, Urasa,
Minami Uonuma-shi.
Hakkaisan-jinja shrine, Osaki, Minami Uonuma-shi and Hakusan-jinja shrine,
Niigata-shi
The closest Catholic churches are in Toukamachi City (40 kilometers from
IUJ) and Nagaoka City (50 kilometers from IUJ). Students organize small
Sunday services on campus.
The nearest Synagogue is in Tokyo.
The nearest church is in Nagaoka-City (50 kilometers from IUJ).
The nearest Mosque is in Tokyo. Students organize prayer sessions on
campus.
Urasa church and the Muikamachi Church in Minami Uonuma-shi both offer
services differing in style, and sometimes in English.
Note: Religious propaganda and religious suppression is not allowed on IUJ’s campus
since many different nationalities and different religions are represented on campus.
Freedom of religion is every student’s right as long as it does not offend their peers.
There are 3 established clubs with religious affiliations: Muslim Student Association
and Catholic Students Group and Christian Fellowship Group.
If off-campus religious organizations enter the dorms for propaganda purposes,
inform the Dorm Director immediately.
(17) Travel to Tokyo
Shinkansen:
The fastest (and most expensive!) way to travel to Tokyo from Urasa is by
the Shinkansen. The trip takes 90 to 120 minutes and costs ¥7,460
(non-reserved seat, one way).
Local Train:
If you make all the connections, the trip by local train takes approximately
4 to 5 hours and costs approximately ¥3,100 with student discount
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INFO PACK ~Prearrival and Arrival Guide~
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(regularly ¥3,890). If you have more time than money, then sit back and
enjoy the scenery.
Highway Bus: This bus goes from Niigata City to Ikebukuro in Tokyo and back several
times a day. The trip takes about 3 hours and costs ¥3,310 from the bus stop
at Muikamachi and ¥3,620 from Koide Interchanges. However, this stop is
difficult to reach without private transportation. Also you must reserve and
pay for a seat in advance at a Seven-Eleven Convenience Store, using their
bus reservation machine. Be prepared with two or three times you can
leave as the bus is often full. No student discounts are available.
For more, call Echigo-Kotsu Muikamachi (025)772-3155 (in Japanese).
IUJ staff nor the IUJ shop can assist you with reservation. Please use the
Seven-Eleven convenience stores.
(18) Travel to Niigata-City
Shinkansen: The trip takes 45 minutes and costs ¥4,410 one way. The special round ticket
between Urasa and Niigata called S-kippu is ¥6,040.
Local Train: The trip from Urasa Station to Niigata Station (transferring in Nagaoka) takes
about 2 hours and costs ¥1,890.
Local Train and Bus: Take the local train from Urasa Station to Nagaoka Station (about 40
minutes, ¥740). From Nagaoka Station to Niigata Station, catch the
Echigo-kotsu Bus in front of Nagaoka Station (80 minutes, ¥950) with no
reservation in advance.
(19) Off Campus Living Information
IUJ first-year students, in principle, are required to live on campus in the IUJ student dorm
facilities. This is by far the best way to settle into your new routine and get everything you
can from your IUJ experience. However, those who must live off-campus to accommodate
family members may request special permissions to do so. Submit the required signed
request form signed by the Dean one full month prior to permanently checking out of your
dorm room to OAA, who will inform OSS. Less than 1 month prior submission results in
an equivalent to 1-month rent penalty. This off-campus move is a permanent move: you
will be off campus through graduation. IUJ highly recommends waiting until Spring
Term to bring family members to the area. IUJ can introduce you to an
English-speaking Real Estate agent. IUJ may require all IUJ scholarship recipients to
reside in SD4 area units (about 2K from campus) in their 2nd year if dorm capacity needs
arise.
Often transportation to and from campus is difficult for those not on the IUJ shuttle bus
route, or late at night, making it necessary to own a car (which is expensive, and which
some students may not be able to due to scholarship regulations). We recommend you
make use of our convenient campus facilities.
(20) Child Care Information
IUJ services are provided to our registered students. Spouses and children of our students
are welcomed to interact with campus for events, but the IUJ student is responsible for all
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INFO PACK ~Prearrival and Arrival Guide~
pg. 68
family expenses, care, health issues, schooling etc. IUJ can provide you with basic
information for pregnancies, registering a baby, day care and kindergarten and school
information. The student will need to take responsibility for their children’s situation,
requiring Japanese language skills.
Day nurseries and kindergartens for infants and children are in group situation.
Nursery (age 0-6) / Kindergarten (age 3-6)
Please note that not all children are welcome to enter nursery schools/kindergartens.
Nursery schools are only for those children who, due to long-term sickness or work or
full-time education, cannot be taken care of by their parent. Furthermore, there are set
quotas for the number of children at each age level that can be handled at those facilities
so there may be capacity issues. Therefore it is difficult to have a child accepted at nursery
schools/kindergartens in the middle of Japanese fiscal year (April to March).
Note: This is because the staffing numbers are set each April. Also, the nursery schools
capacities are limited.
Also Note: If your family leaves Japan or will no longer need the services, you must
notify the school and city hall well in advance and ask for their support!
If you would like to enter your child at a nursery school/kindergarten, please go to the
Kosodate-Shien Ka of the Minami Uonuma city office and ask for their support.
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INFO PACK ~Prearrival and Arrival Guide~
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(21) Helpful Telephone Numbers
HELP LINES
 Tokyo English Life Line
03-5774-0992
http://www.telljp.com/
MEDICAL CONSULTATION (9 languages)
 AMDA International Medical Information Center
03-5285-8088
http://amda-imic.com/lng_eng/
 English, Chinese, Korean, Thai and Spanish (9:00-20:00 Mon to Sun)
 Portugues (9:00-17:00 Mon, Wed. and Fri.)
 Filipino (13:00-17:00 Wed)
 Vietnamese (13:00-17:00 Thu)
TRAVEL HELP LINES (English assistance)
 Japan National Tourist Organization
 Daily 9am-5pm
 JR East InfoLine (JR Info and Travel)
 Airport Flight Information
http://www.jnto.go.jp/
Tokyo 03-3201-3331
http://www.jreast.co.jp/e/index.html
050-2016-1603
http://www.narita-airport.jp/en/index.html
Narita 0476-34-8000
http://www.haneda-airport.jp/inter/en/
Haneda 03-6428-0888 (automated voice
menu system. The number can be called any time
24 hours a day if you wish to contact the Haneda
Airport International Terminal.)
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International University of Japan
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International University of Japan
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0km
International University of Japan
0.5km
INFO PACK ~Prearrival and Arrival Guide~
1km
pg. 73
Not to scale.
The AEON is 2.3km distant from the Muikamachi Station.
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INFO PACK ~Prearrival and Arrival Guide~
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Communicating in Japanese while traveling to IUJ
When you need help, point to the Japanese writing below the English statement you wish to
express. If you prefer speaking it, the words below the Japanese writing are the Romanized
equivalent.
Basic Greetings
Hello
こんにちは
Kon-nichiwa
Good morning
おはようございます
Ohayo Gozaimasu
Good afternoon
こんにちは
Kon-nichiwa
Good bye
さようなら
Sayonara
Thank you
ありがとうございます
Arigato Gozaimasu
Excuse me
すみません
Sumimasen
Good evening
こんばんは
Konbanwa
At Narita/Haneda International Airport Terminal
・ Where is the counter to have luggage delivered?
宅配カウンターはどこですか？
Takuhai kaunta wa doko desuka?
In front of Shipping or Delivery Counter
・ I would like to have this luggage delivered to this address (please show your address to
the staff). How much does it cost to send this item?
この荷物をここに送りたいのですが、料金はいくらですか？
Kono nimotsu wo kokoni okuritainodesuga, Ryokin wa ikura desuka?
・ How many days will it take?
何日かかりますか？
Nan-nichi kakari masuka?
・ There is no fragile item in it.
壊れ物は入っていません。
Kowaremono wa haitteimasen.
・ There is a fragile item in it.
壊れ物が入っています。
Kowaremono ga haitteimasu.
Money Exchange
・ Where can I exchange money?
両替をしたいのですが、どこでできますか？
Ryogae wo shitai no desuga, doko de dekimasuka?
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INFO PACK ~Prearrival and Arrival Guide~
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・ Can I withdraw cash from my credit card?
私のクレジットカードで現金を引出せますか？
Watashi no kurejittokado de genkin wo hikidasemasuka?
・ Can you cash a Traveler’s Check?
トラベラーズチェックを現金に換えることはできますか？
Traberazuchekku wo genkin ni kaerukoto wa dekimasuka?
・ What is the exchange-rate?
交換レートはいくらですか？
Koukan reito wa ikura desuka?
・ Is there a bank commission required for exchanging money?
手数料はかかりますか？
Tesuryou wa kakarimasuka?
・ How much is it?
いくらですか？
Ikura desuka?
・ Please write the figure on the paper and show me.
数字を紙に書いてください。
Suji wo kamini kaite kudasai.
・ Well then, please change this to Yen!
これを円に両替してください。
Kore wo en ni ryogae shitekudasai.
Toilets, bathrooms, restrooms, WCs
Where is the men’s toilet?
男性用トイレはどこですか？
Danseiyo toire wa dokodesuka?
Where is the ladies toilet?
女性用トイレはどこですか？
Joseiyo toire wa dokodesuka?
Characters on doors of toilets, lavatories, bathrooms, etc. indicating male and female
facilities.
男
女
Men’s
Women’s
Characters for Restroom, Toilet, WC, etc.
お手洗
御手洗
洗面所
Otearai
Otearai
Senmenjo
Characters on Water Taps
水
Mizu (cold water)
International University of Japan
化粧室
Keshoushitsu
トイレ
Toire
お湯
Oyu (hot water)
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Characters on the toilets themselves
大
小
Dai (big flush)
Shou (small flush)
* Japanese toilets can be highly automated with motions and light sensors.
Signs indicating places to eat
Restaurant
レストラン
Resutoran
Cafeteria
食堂
Shokudo
When Shopping
・ How much does this cost?
これはいくらですか？
Kore wa ikura desuka?
・ Please write down how much this costs.
この値段を書いてください。
Kono nedan wo kaite kudasai.
At the Immigration Gates
Immigration Office
入国管理局
Nyuukokukanrikyoku
At the Arrival Gates
Bank
銀行
Ginkou
International University of Japan
Japanese
日本人
Nihon-jin
Foreigner
外国人
Gaikoku-jin
Luggage home-delivery service
宅配
Takuhai
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pg. 77
When you look for the Railway Lines to go from Narita/Haneda Airport to
Tokyo Station or Urasa Station, and then on to Urasa
JR Soubu Line・Narita Line
Keisei Line
京成線
Keisei-sen
JR 総武本線・成田線・成田エクスプレス
JR Soubu-honsen, Narita-sen or
JR Narita Express
A Private Railway that runs between the
airport and UENO Station
Keikyu Line
京急線
Keikyū-sen
Connects the airport with TOKYO Station
Monorail
モノレール
Monorēru
Private Railway that runs between the
airport and Shinagawa/Hamamatsucho
Station
JR Yamanote Line
JR 山手線
JR Yamanote-sen
Goes from Shinagawa/Hamamatsucho Station
to TOKYO Station
Characters for Tokyo Station, Ueno Station, Shinagawa Station and Hamamatsucho Station
東京駅
とうきょう
上野駅
うえの
Tokyo-eki
Tokyo
Ueno-eki
Ueno
品川駅
しながわ
浜松町駅
はままつちょう
Shinagawa-eki
Shinagawa
Hamamatsucho-eki
Hamamatsucho
Characters for the Joetsu Shinkansen (Bullet Train to Urasa)
上越新幹線
Characters for Urasa Station Characters indicating a Taxi Stand
浦佐駅
うらさ
Urasa-eki
Urasa
タクシーのりば
Takushi noriba
When you want to purchase train tickets
・ Where can I buy a ticket for Tokyo? (or Ueno, Shinagawa, Hamamatsucho or Urasa)
東京 Tokyo
上野 Ueno
品川 Shinagawa
浜松町 Hamamatsucho
浦佐 Urasa
行きの切符はどこで買えますか？
yuki no kippu wa doko de kaemasuka?
・ Can I have a ticket for Tokyo? (or Ueno, Shinagawa, Hamamatsucho or Urasa)
東京 Tokyo
上野 Ueno
品川 Shinagawa
浜松町 Hamamatsucho
浦佐 Urasa
International University of Japan
行きの切符を下さい。
yuki no kippu wo kudasai.
INFO PACK ~Prearrival and Arrival Guide~
pg. 78
・ All together, how much do the tickets cost?
全部でいくらですか？
Zenbu de Ikura desu ka?
Other helpful signs/characters on the trains, and at stations
Reserved
指定席
Shitei-seki
Non-reserved
自由席
Jiyu-seki
Smoking
喫煙
Kitsuen
Non-smoking
禁煙
Kin-en
On your train
tickets
号車
gosha
Car #
番
ban
Row #
席
seki
Seat #
When you reach Urasa and are ready to come to IUJ: 国際大学
・ Where is the IUJ school bus stop?
国際大学のスクールバスのりばはどこですか？
Kokusai Daigaku no sukuru basu noriba wa doko desuka?
・ Which way is the East Exit?
東口はどちらですか？
Higashi-guchi wa dochira desuka?
・ Please take me to the IUJ Student Dormitory Number 1 (SD1).
国際大学第 1 学生寮までお願いします。
Kokusai Daigaku dai-ichi gakusei-ryou made onegaishimasu.
Help Improve this Guide for Next Year
Please use the space below to write any suggestions for improving this guide or questions you still
have after reading through it. Give it to a member of the OSS when you arrive on campus and we
will do our best to incorporate the ideas for next year!
International University of Japan
INFO PACK ~Prearrival and Arrival Guide~
pg. 79