General Services
Safety and Security
Catastrophic Emergency and Postvention Protocol
Table of Contents
01. Policy Statement ........................................................................................................................ 2
02. Reason for Policy ...................................................................................................................... 2
03. Immediate Response Procedures and Responsibilities ............................................................ 2
04. Training ...................................................................................................................................... 2
05. Trauma Response Team ........................................................................................................... 3
06. Postvention Protocols and Responsibilities ............................................................................... 3
07. Emergency Contacts ................................................................................................................. 3
08. Additional Resources ................................................................................................................. 4
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General Services
Safety and Security
01. Policy Statement
In the event of an accident, illness, or act of violence resulting in the unexpected death of a
member of the Pace community (student, faculty and/or staff) the designated University
Administration, once contacted will begin the notification process. The Director of Security, Dean
for the Law School and the Director of the Counseling working collaboratively, will activate the
Catastrophic Emergency and Postvention protocol.
Note: Acts of Violence include but are not limited to: suicide, homicide, sexual assault, accident
leading to an accidental death, assault leading to a physical injury, act of terrorism (e.g. bombing,
hostage situation), fire, natural disaster and bias incident.
Each department will develop and maintain a protocol to secure important documents and
materials in an emergency situation.
02. Reason for Policy
Keeping the entire campus community, the families of students and employees, and the adjacent
local community fully informed is of utmost importance. Frequent, accurate information and
consistent sources of communication are imperative. Rumor control, prevention of panic, and
organization of emergency responses are dependent on these communications.
03. Immediate Response Procedures and Responsibilities
1. Scene management - Security will coordinate response.
2. Informing and contacting family of the deceased/injured.
3. All student related incidents, the VP for Enrollment Management and student life will
designate the office to coordinate the appropriate response.
4. All faculty/staff related incidents the VP for Human Resources will designate the office to
coordinate the appropriate response.
5. Providing support services and postvention to the Pace community within the first 24
hours after the incident, the Counseling and Personal Development Center will mobilize
the Pace Trauma team for on-site postvention response.
6. The Director of Counseling and Personal Development will have the responsibility of
staffing, scheduling, and communicating information regarding the postvention program.
Educational materials (presently in first draft) will be available for parents, support staff,
etc. Follow up programs will be arranged, if they are deemed desirable or needed.
04. Training
Training will be provided for administrators and the Trauma Response Team. Faculty and staff
members will be identified and trained to respond in postvention to a catastrophic emergency.
Initial training will be scheduled and annual updating sessions will be conducted.
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05. Trauma Response Team
Trauma Response Team is to include representatives of the following offices:
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Health Care Unit,
Dean for Students,
Human Resources,
Security and other members as needed.
The Role of the team is yet to be determined.
06. Postvention Protocols and Responsibilities
1. Providing information to the media and dissemination of information within the University:
VP for University Relations will activate the "Crisis Communication Protocol".
2. Within one month after the trauma, a "symbolic act" (e.g. candlelight vigil, memorial
service) will be scheduled. Speakers at the memorial service should meet with the
appropriate VP and Director of Counseling prior to the service.
3. For student related incidents, the VP Enrollment management and Student Life will
designate the office to coordinate the response.
4. For faculty/staff incidents, the VP for Human Resources will designate the office to
coordinate the response.
5. Maintaining liaison with external police and agencies - Security will coordinate these
activities.
6. Coordinating University internal logistics regarding registration, billing, etc. for student
related incidents, the VP Enrollment Management and student life will designate the
office to coordinate the response.
7. For faculty/staff related incidents, the VP for Human resources will designate the office to
coordinate the response.
8. The Director of Security, the Dean for the Law School, and the Director of Counseling
working collaboratively and in a timely manner will coordinate a crisis event evaluation
meeting.
07. Emergency Contacts
You can dial 777 from any Pace phone in the event of an emergency or press the security button
on your Pace phone.
Safety & Security
 New York Campus: (212) 346-1800
 Pleasantville Campus: (914)773-3400
 Briarcliff Campus: (914) 923-2700
 White Plains Campus: (914) 422-411
Officers
 Office of the President – (212) 346-1097
 Provost – (212) 346-1956
 Senior VP for Administration/Chief Admin Officer – (914) 773-3133
 EVP for Finance and Chief Financial Officer – (212) 346-1228 or (914) 923-2883
 VP for Enrollment Management (212) 346-1302
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VP for University Relations – (212) 346-1396
VP for Human Resources – (914) 923-2781
VP of Information Technology – (914) 923-2400
Director of Media Relations – (212) 346-1117
Dean for Students
o Westchester - (914) 773-3860
o New York - (212) 346-1306
o Law School - (914) 422-4146
University Health Care Unit
o Westchester – (914) 773-3760
o New York – (212) 346-1600
Counseling Center
o Westchester – (914) 773-3710
o New York – (212) 346-1526
Director of Buildings and Grounds – (914) 923-2842
University Director of Security (914) 773-3604
Associate University Director of Security PNY – (212) 346-1800
08. Additional Resources
New York City Government website
 Ready New York: Emergency Preparedness Guide
(http://nyc.gov/html/oem/html/ready/household_guide.shtml)
 Ready New York: For Businesses
(http://nyc.gov/html/oem/html/businesses/businesses.shtml)
Westchester Government website
 Emergency Preparedness: what you should know
(http://www.westchestergov.com/health/Bioterrorism/EmergencyPreparedness.htm)
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