Electronic Employment Paperwork System
Table of Content
Page 2…………………………………………………………………………. Accessing the System
Page 4........................................... Inviting a New Hire to Complete Paperwork
Page 7……………………………………………………………….. New Hire Notifications Sent
Page 8………………………………………………………………….. Viewing Paperwork Status
Page 9………………………………………………………………………… New Hire’s Next Steps
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I.
Accessing the System
The Electronic Employment Paperwork System can be accessed by going to the Human Resources
website and navigating to the HR Applications page. The direct link is: http://www.pace.edu/humanresources/hr-applications
Clicking this link will lead you to the
system site.
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You will be redirected to
the homepage of the
system as seen below:
Once you are logged in you should see the below note welcoming you. The Hiring Manager’s profile
consists of three sections: “Invite Employee,” “Paperwork Status,” and “FAQs.”
Click here to invite a
new hire to complete
paperwork
Click here to check on the
paperwork status of new
hires you have already
invited
Click here to access a list of
Frequently Asked Questions
to help guide you through
the New Hire Paperwork
Process
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II.
Inviting a New Hire to Complete Paperwork
Step 1: To invite a new hire to complete paperwork, after clicking on “Invite Employee,” in the
upper left hand corner, the following form should appear on your screen. Complete all
information and click on “send invitation.”
When form is complete,
click on send invitation to
send automated email to
New Hire, inviting them to
complete their paperwork.
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If you do not know
the New Hire’s UID
or if they have not
been issued a UID
yet, click, “No/I
Don’t Know.” Then
continue to fill out
the form.
If you click “Yes,” a text box will
appear to insert the New Hire’s UID#.
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Once you have successfully sent the invitation you should receive the below
message on your screen:
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III.
New Hire Notifications Sent
Upon sending the invitation your New Hire should receive the below email:
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IV.
Viewing Paperwork Status
To view the status of your
New Hire’s paperwork, from
the welcome screen, click on
“Paperwork Status.”
Click here to view
paperwork that
has been
processed.
Click here to view
paperwork that has
been submitted by the
new hire.
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V. Next Steps for New Hire
1. The new hire will access the system
via the email notification that is sent
upon the Hiring Manager’s initiation
of the invitation in the system.
2. Once they have submitted all of their
paperwork they MUST VISIT ONE OF
THE HR OFFICES TO PROVIDE THEIR
PROOF OF IDENTITY FOR THE I-9
FORM. THEIR PAPERWORK WILL NOT
BE PROCESSED UNTIL THEY DO SO.
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