Request to hire
signage and equipment
The signage and equipment catalogue can be found on the University of Waikato website at waikato.ac.nz/signagebooking
BOOKING PROCESS
1.
Complete this form to check the availability of signage and equipment and email it to [email protected]
2.
The University of Waikato Events team will be in touch to confirm availability
3.
Once your booking has been confirmed, the Events team will send the signed form back to the hirer
4.
If the booking is for a pop-up marquee the Events team will send a copy of the booking form to Central Stores
5.
The hirer will need to collect the signage/equipment on the agreed date from Marketing and Communications, Level 1, Student Union Building, Knighton Road
Hamilton or Central Stores, 21 Ruakura Road, Hamilton, between the hours of 8.30am – 4pm, Monday – Friday
6.
The hirer is to ensure items are returned on the agreed date to location originally collected from.
PERSONAL DETAILS
First name: Surname: Email: Phone: Mobile: Department/organisation: EVENT DETAILS
Name of event: Event description: Event date: Event location: Date of pick up: Date of return: Approximate pick up time: Approximate return time: Please note: A credit card number or University of Waikato account code is required, but will only be charged if the returned items are damage or require cleaning.
Account code (Internal - University of Waikato only): Credit Card Number (External only): REQUESTED COLLATERAL
Pop Up Marquees:
 3x3 mtr  3x3 mtr
(Must be collected from and returned to UoW Central Stores, 21 Ruakura Road, Hamilton)

6x3 mtr
Leading Research 
Leading Research (Pictures)
Research Stand

Photo Montage
General Signage
(To be collected from Marketing and Communications, Level 1, Student Union Building, Knighton Road Hamilton)
Pull Up Banners:
 UoW Crest QTY:

(2 available)

World Leading (850mm)
Instands:

UoW Crest

Flags and flagpoles:
 Red Tear Drop (3m) QTY:  Red & White Tear Drop (3m)
 Flagpole (6m) QTY: (4 available)(2 available)
Coreflutes:
 UoW Logo Coreflute Inserts QTY: (47 available)
Lectern Banner:

Other:
Moosie

(the rather fetching back half of a cow)
Cupcake stands QTY: (45 available)
PLEASE READ THE TERMS AND CONDITIONS AND SIGN OVERLEAF.
Events Team, Marketing & Communications Division, University of Waikato, Private Bag 3105, Hamilton 3240 | Ph. 07 838 4007 | Email [email protected]
TERMS AND CONDITIONS
1.
The pop-up marquees must be used with the University of Waikato branding covers attached.
2.
The hirer accepts full responsibility for loss or damage howsoever caused to any signage equipment
3.
The hirer shall only use the hired items for the purpose and within the capacity limits for which it has been designed, and will not attempt to alter,
repair or modify the equipment
4.
If any of the signage or equipment is damaged or destroyed, repair/replacement costs will be the responsibility of the hirer, payable immediately
5.
The hirer is expected to have in place necessary insurance or ability to pay for loss or damage to hired equipment
6.
The intent of this agreement is to place liability for any loss or damage on the hirer. The hirer’s signature below shows the hirers willingness to accept such
liability
7.
The hirer shall ensure that the items hired are returned to the University of Waikato, Marketing & Communications, Gate 1, Knighton Road, Hamilton,
Student Union Building on the date agreed upon (or to Central Stores, 21 Ruakura Road, Hamilton – for Pop-up marquees) between the hours of
8.30am – 4pm, Monday – Friday
8.
University of Waikato events take priority for bookings and at any stage the University of Waikato may change or cancel a booking if a priority event requires
the equipment. Where possible an alternative option will be provided
9.
The hirer will ensure a positive message will be conveyed to the wider community about the University of Waikato through use signage
10. Actions associated with use of signage will not bring the University of Waikato into disrepute in any way.
Please sign below to accept the terms and conditions:
Hirer signature: Date: Events signature: Date: OFFICE USE ONLY
Booking number: Date collected: Sighted by: Date returned: Sighted by: Checked (MCD sign): Cleaning required:

Y

N
Damaged: 
Y

N
Notes: Events Team, Marketing & Communications Division, University of Waikato, Private Bag 3105, Hamilton 3240 | Ph. 07 838 4007 | Email [email protected]