PeopleSoft V9- Hiring Process Manager
The University of Akron
Appendix B: Technical Information
Topics in this Appendix include:
 Windows XP settings
 Configure pop-up blocker
 Automatic prompting for file downloads
 Configure for Excel downloads
 Windows 7 settings
 Configure pop-up blocker
 Automatic prompting for file downloads
 Configure for Excel downloads
 Using the Download Tool in PeopleSoft
 Printing web pages in the Browser (after PeopleTools 8.51)
 Using Multiple PeopleSoft windows
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Windows XP Settings
Configure Pop-up Blocker
The following instructions are provided to enable pop-ups from The University of Akron
web sites. This is necessary so that PeopleSoft can open new windows to display
reports or to open Excel.
1. From within Internet Explorer, select the arrow to the right of the
and select Pop-up Blocker > Pop-up Blocker Settings.
icon
The Pop-up Blocker Settings dialog box displays.
2. In the box for Address of Web site to allow, enter uakron.edu .
uakron.edu
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3. Click the Add button.
*.uakron.edu displays in the Allowed sites box,
Verify there is a
check in this
box.
4. Repeat steps 2 and 3 for uanet.edu.
5. Make sure there is a check in the box for Show Information Bar when a pop-up
is blocked.
6. Click the Close button.
Note: Some browser plug-ins, such as the Yahoo search bar, Google search bar, and
MSN search bar may have built-in popup blockers. While in PeopleSoft, remove these
toolbars from the display at View > Toolbars.
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Automatic Prompting for File Downloads
In addition to the pop-up blocker setting, the settings for Automatic prompting for file
downloads and File downloads should be checked. Verify that these settings are
enabled. If these settings are disabled, Internet Explorer is unable to prompt you to
save or open a file.
1. From the menu in Internet Explorer, select Tools > Internet Options.
The Internet Options dialog box displays.
2. Click the Security tab.
3. Click to select Local Intranet
4. Click the Custom Level button located at the bottom of the screen.
The Security Settings-Local Intranet Zone box displays.
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5. In the Security Settings-Local Intranet Zone box:

Scroll down and locate the heading for Automatic prompting for file
downloads. Make sure the Enable option is selected.

Under the heading for File download, make sure the Enable option is
selected.
6. Verify that the Reset custom settings are set to Medium-low.
7. Click the OK button.
8. If prompted to verify the change – click Yes.
Then, click OK twice.
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Configure for Excel Downloads
Windows must be configured in order to use the download
tool from within
PeopleSoft. The download tool is available in the View tools bar at the top of a grid of
data.
1. Open My Computer by double clicking on the My Computer icon on the computer
desktop.
2. From the menu bar, select Tools > Folder Options.
3. Click on the File Types tab.
4. In the Registered file types list, click the XLS (for a Microsoft Excel Worksheet).
5. Click on the Advanced button.
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6. In the Edit File Type dialog box, click to unmark the check box for Browse in
same window (or Open Web documents in place).
7. Click on OK.
8. Complete Steps 4 – 7 for each of the following File Types:
o
o
o
o
XLA
XLB
XLSX (for Office 2007 and 2010)
XLXB (for Office 2007 and 2010)
9. Once these steps are complete for the file types (XLS, XLA, XLB, XLSX, XLSB),
click on the Close button.
If you experience difficulties
with the download tool after
configuring the pop-up blocker
tool and following these
instructions, hold down the
CTRL key, while you click on
the download tool.
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Windows 7 Settings
Configure Pop-up Blocker
The following instructions are provided to enable pop-ups from The University of Akron
web sites. This is necessary so that PeopleSoft can open new windows to display
reports or to open Excel.
1. From within Internet Explorer, select the arrow to the right of the
and select Pop-up Blocker > Pop-up Blocker Settings.
icon
The Pop-up Blocker Settings dialog box displays.
2. In the box for Address of Web site to allow, enter uakron.edu .
uakron.edu
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3. Click the Add button.
*.uakron.edu displays in the Allowed sites box,
*.uakron.edu
Verify there is a
check in this
box.
4. Repeat steps 2 and 3 for uanet.edu.
5. Make sure there is a check in the box for Show Information Bar when a pop-up
is blocked.
6. Click the Close button.
Note: Some browser plug-ins, such as the Yahoo search bar, Google search bar, and
MSN search bar may have built-in popup blockers. While in PeopleSoft, remove these
toolbars from the display at View > Toolbars.
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Automatic Prompting for File Downloads
In addition to the pop-up blocker setting, the settings for Automatic prompting for file
downloads and File downloads should be checked. Verify that these settings are
enabled. If these settings are disabled, Internet Explorer is unable to prompt you to
save or open a file.
1. From within Internet Explorer, select the arrow to the right of the
And select Internet Options.
icon.
The Internet Options dialog box displays.
2. Click the Security tab.
3. Click to select Local Intranet
4. Click the Custom Level button located at the bottom of the screen.
The Security Settings-Local Intranet Zone box displays.
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5. In the Security Settings-Local Intranet Zone box:

Scroll down and locate the heading for Automatic prompting for file
downloads. Make sure the Enable option is selected.

Under the heading for File download, make sure the Enable option is
selected.
6. Verify that the Reset custom settings are set to Medium-low.
7. Click the OK button.
8. If prompted to verify the change – click Yes.
Then, click OK twice.
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Configure for Excel Downloads
Windows must be configured in order to use the download
tool from within
PeopleSoft. The download tool is available in the View tools bar at the top of a grid of
data.
1. Open Computer by double clicking on the Computer icon on the computer
desktop. (Computer replaces My Computer from Windows XP.)
The Computer window displays.
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2. Click on the Open Control Panel button
The Control Panel window displays.
The University of Akron
.
3. Select Default Programs.
The Default Programs window displays.
4. Click on the link for Associate a file type or protocol with a program.
The Set Associations window displays.
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5. Scroll down and confirm that each of these four file types have a Current Default
of Microsoft Excel. The file types display in the Name column.




.XLA
.XLS
.XLSB
.XLSX
6. If any of these file types do not show a Current Default of Microsoft Excel:

Click once on the file type to select it.

Click on the Change program button.
The Open with dialog displays.
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
The University of Akron
Select Excel from the list of Recommended Programs.
-ORIf Excel is not listed, click on the Browse button to navigate to the Excel
program file (.EXE file). The file’s listing will look similar to this:
The Excel .EXE file will be in a location, such as:
C:\Program Files\Microsoft Office\Office## (where ## is a number, such as 12 or 14)
-orC:\Program Files (x86)\Microsoft Office\Office## (where ## is a number, such as 12 or 14)

Click on the Open button.

Click on OK.
7. When all the changes are completed, click on Close to close the Control Panel’s
Set Associations window.
If you experience difficulties
with the download tool after
configuring the pop-up blocker
tool and following these
instructions, hold down the
CTRL key, while you click on
the download tool.
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Printing Web Pages in the Browser
(after PeopleTools 8.51)
There will be times when you are working in PeopleSoft that you will want to print the
page that is displayed. PeopleSoft is not designed to use the browser print feature.
These instructions are a workaround. There are separate instructions for IE, Firefox,
and Safari.
In the Internet Explorer version 7 or 8:
Steps
1. On the PeopleSoft page to be printed, right click with the mouse.
2. From the shortcut menu that displays, choose Select All.
The items on the web page are selected (highlighted).
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Steps
3. Select File, Print Preview from the Internet Explorer menu.
4. In the IE Print Preview toolbar, click on the drop down arrow to choose Only the
selected frame (or As selected on screen).
5. To change the page orientation to Landscape, click on the Landscape
-OR-
button.
Use the Page Setup button
or
in the Print Preview toolbar to change the
orientation, paper size, margins, printer, or number of copies.
6. To resize the text on the page(s) to be printed, click on the drop down arrow at
and Select the desired size increase or decrease.
Print Preview displays the sizing change.
7. To print, click on the Print button
or
.
In Firefox:
 Right mouse click on the web page.
 Select This Frame > Print Frame. The Print dialog box displays.
 Click on the Print button.
In Safari:
 Control + click.
 Select Open Frame in New Window or Open Frame in New Tab.
 Print.
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Using Multiple PeopleSoft Windows
The use of more than one PeopleSoft window of the same browser type, such as two
(2) Internet Explorer sessions or two (2) tabs in the Internet Explorer, can cause
PeopleSoft to function improperly or time out. This occurs because there is not a unique
cache or unique cookies for each of the sessions.
If you need to have two PeopleSoft sessions open at the same time, use two different
browser types, such as Internet Explorer for the first window and Mozilla Firefox for the
second window. This practice results in unique cache/cookies for each PeopleSoft
session.
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Appendix C: Class Specification Examples
The University of Akron
Classification Specification
Job Title:
Job Function:
Job Family:
SOC Description:
Administrative Secretary
Staff
Classified
1000 Administrative Support Division
Job Code:
Grade:
FLSA:
Date:
41113
115
Non-Exempt
10/11;1/04;7/99
Job Summary:
Coordinate the daily office operations through various activities such as report compilation, composing correspondence,
scheduling meetings and providing information to the public. Handle differing situations, problems and deviations in the work of
the office according to the supervisor's general instructions, priorities, policies and program goals.
Essential Functions:
20% Coordinate daily operations, compile information for report and process paperwork and forms. Compose and sign routine
correspondence in own or supervisor's name. Coordinate personnel and administrative forms, which may be confidential at
times, for the office and forwards for processing. Interpret policies and procedures for students and faculty. Investigate and
respond to concerns raised by students and faculty.
20%-40% Operate computers, using various software packages and other office equipment. Prepare mailings, meeting minutes
and presentations in addition to typing and proofing copies, publications and other documents. Act as liaison between the
department and the University community through the preparation of correspondence and scheduling of appointments.
5%-10% Organize meetings and special events, provide assistance in program planning and coordinate travel arrangements
when necessary.
10%-20% Perform various clerical tasks including answering phones and directing calls, distributes mail, manages
calendars/scheduling and responds to inquiries or complaints from students, faculty or the general public.
5%-10% Establish organization within the office through the maintenance of office records and filing systems. Process
requisitions for office supplies/equipment and monitors the receipt and payment of orders.
5%-10% Train and supervise student assistants.
Education:
Requires high school diploma or GED.
Licenses/Certifications/Requirements:
None.
Experience:
Requires a minimum of 2 years’ experience in office/clerical procedures. Working knowledge of basic office equipment and
computer applications including word processing, spreadsheet and database software packages required. Typing and editing,
strong interpersonal, and organizational skills required. Ability to work independently and exercise considerable judgment in
coordinating activities and managing telephone calls and visitors required.
Leadership:
Responsible for directing and monitoring the work of student and/or temporary workers.
Physical Requirements:
Job is physically comfortable; individual is normally seated and has discretion about walking, standing, etc. May occasionally
lift
very lightweight objects.
Working Conditions:
No major sources of working conditions discomfort, standard working environment with possible minor inconveniences due to
occasional noise, crowded working conditions, minor heating/cooling or ventilation problems, and/or up to 40% use of PC
terminal.
The intent of this classification specification is to provide a representative summary of the types of duties and responsibilities
that will be required of positions given this title and shall not be construed as a declaration of the specific duties and
responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically
presented in this description. The University requires that all University employees whose assigned duties include some
involvement with The University of Akron's intercollegiate athletics program, comply with all relevant NCAA Bylaws in
performing their work.
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The University of Akron
Classification Specification
Job Title:
Job Function:
Job Family:
SOC Description:
Accountant
Contract Professional Staff
Unclassified
2000 Finance / Accounting Division
Job Code:
Grade:
FLSA:
Date:
22105
120
Exempt
5/11; 7/99
Job Summary:
Maintain general ledgers and grant and contract accounts while preparing financial reports, invoices, various accounting forms,
and computations required by the government. Monitor the activities of University accounts, identifies budgetary problems, and
handles inquiries from faculty and support personnel.
Essential Functions:
30% Prepare invoices, financial reports, tax forms and reports, cost computations, lease/purchase worksheets, and annual
surveys. Maintain spreadsheets to be used for Time and Effort reports and prepares the distribution of prepaid insurance.
30% Monitor the transactions of various accounts to include grant and contract accounts, Loan Fund transactions,
hospitalization charges, Account Receivable Aging Analysis, and United Way. Reconcile accounting systems, calculates
reimbursements, analyzes expenditures, and approves journal entries.
15% Interact with faculty and clerical workers to identify problems and assist in the resolution process. Respond to phone and
written inquiries regarding budget and accounting entries. Manage requests for information regarding financial projections and
accounting activities.
10% Establish budgets for new accounts, reviews budgetary problems, and makes adjustments to budgets when necessary.
10% Generate journal entries into a computerized general ledger system. Create new accounts and directs the flow of monthly
accounting entries. Review journal entries to ensure accuracy.
5% Assist auditors with year-end closing entries and the closing of responsible accounts. Perform duties to assist in year-end
closing including physical inventory and inventory reconciliation.
Education:
Requires a relevant Bachelor's Degree.
Licenses/Certifications/Requirements:
None.
Experience:
Requires a minimum of two years’ experience in financial accounting as well as a familiarity with on-line computerized general
ledger systems. Knowledge of the OMB Circular A-21, relevant federal regulations, and IRS forms required. Strong computer
skills including word processing, spreadsheet, and database capabilities required. Ability to apply generally accepted accounting
principles and procedures in working with specialized accounting records and reports required.
Leadership:
Responsible for directing and monitoring the work of student and/or temporary workers.
Physical Requirements:
Job is physically comfortable; individual is normally seated and has discretion about walking, standing, etc. May occasionally
lift very lightweight objects.
Working Conditions:
Standard working environment with possible minor inconveniences due to occasional noise, crowded working conditions and/or
minor heating/cooling or ventilation problems. Near continuous use (>70% of the time) of a video display terminal.
The intent of this classification specification is to provide a representative summary of the types of duties and responsibilities
that will be required of positions given this title and shall not be construed as a declaration of the specific duties and
responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically
presented in this description. The University requires that all University employees whose assigned duties include some
involvement with The University of Akron's intercollegiate athletics program, comply with all relevant NCAA Bylaws in
performing their work.
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Appendix D: System-Generated E-mail
These are examples of e-mail that is generated automatically by PeopleSoft Recruiting
Solutions at certain points in the Application, Job creation, or Recruiting processes.
To an applicant, who has provided an e-mail address:
To an Approver:
There is a link in
the e-mail approval
message that takes the
Approver directly to the
job. However, if this
message is forwarded,
the links are removed.
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Appendix E: Search Committee’s Job Aid
Login
1. From your web browser, navigate to ZipLine
https://id.uakron.edu/idp/Authn/UserPassword
2. Login with your UAnet and password.
3. Click the Faculty/Staff tab.
4. The Search Committees area is displayed in the middle of the page.
My Job Openings
1. Click the My Job Openings link.
2. All of the job openings for which you are serving as a Search Committee
member will be listed. The ID# is the unique number assigned to the job
opening.
3. Click the Job Opening Id# to view the applicants for that specific job opening.
4. All of the applicants for the job opening will be listed.
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Review Applicants
Applicant materials are reviewed to create a “short list” of candidates chosen to
interview.









Applicant Name – Click an applicant name to view their
application.
ID – Unique ID number assigned to the applicant.
Applicant Type – EMP designates a current employee and
EXT indicates an external applicant.

Resume – The paper icon
indicates the applicant has
uploaded a resume with their application. Click the
resume icon to view/download the resume.

Attachments – The paper icon
indicates the applicant
has uploaded an attachment, such as a cover letter,
professional reference, or transcript. Click the icon to
view the attachment.
View Resume
1. There are two methods to view the resume:
a. From the Applicant List, click the resume
icon to view/download the
resume.
b. From the application, select the link (under View Resume Attachment).
2. You may receive a security warning, if so, click the message titled “Click here
for options.” Then, select Download File.
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View Application
1. To view the application for a specific applicant, click the applicant’s name.
2. The application is displayed. Use the links provided (View Employment
History, View Secondary Education, and View References) to view additional
details.
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Develop evaluation criteria and interview questions.
Forward interview questions to the Hiring Process Manager for uploading to
the Activity & Attachments link.
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Appendix F: Approver’s Job Aid
Approvers will be notified via email that a job opening is awaiting their approval.
Login
1. From your web browser, navigate to ZipLine
https://id.uakron.edu/idp/Authn/UserPassword
2. Login with your UAnet and password.
3. Click the Faculty/Staff tab.
4. The Approvers area is displayed in the middle of the page. Click Review
Transactions.
Approve/Deny a Job Opening
1. The Transactions will default to “Pending my review” to show only those
transactions which require action.
2. Only the Job Opening number displays. In the example below, the first two are
for job offers and the last entry is a Job Opening approval. To review the
details, click on the Approve/Deny link.
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3. The details of the job opening are displayed. Review the details and when
ready, click the Approvals link.
4. The approval path for the job opening is displayed.
a. Click Approve, Pushback or Deny.
5. The approval path will be updated.
6.
Logout of PeopleSoft.
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Appendix G: Position Approval Form
This is a draft version of the form. The final version of the form will be available from HR’s
web site.
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Appendix H: Search Waivers
On occasion, there may be an immediate need to fill a vacancy without conducting a
formal search. A search may be waived under certain circumstances as approved by
the EEO Office. The decision to waive a search is made on a case-by-case basis.





When creating a job opening for which a Search Waiver is requested,
follow the instructions in this appendix to Create a Job Opening
The approval process for the job is the same.
To apply for the job, the applicant must use the
link on the Jobs web page.
This link is used when the applied-for job is not listed on the Jobs
web page.
The resume, if available, is downloaded as an application
attachment, as in other jobs.
Search waiver training is conducted by HR through the EEO Office.
For information about Search Waiver training, contact
[email protected].
Step 1 – Enter Primary Job Opening Information
1. The Hiring Process Manager receives the job opening information to enter in
PeopleSoft.
The position number is required to initiate a job opening for an
existing position. An approved job code is required to initiate a job
opening for a vacancy that is not positioned.
2. Login to PeopleSoft.
3. From the main menu, select Recruiting > Create New Job Opening.
The Enter Primary Job Opening Information page displays.
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4. In the Opening Information box, enter:

Job Opening Type: Defaults to Standard Requisition. Do not change.

Business Unit: Defaults to STDBU. Do not change.

Position Number: Enter the position number provided by HRCS (including
the leading zeros) for a total of 8 digits.
A Position Number is required to initiate a job opening for an approved
position.
-ORJob Code: Enter a valid job code number.
A Job Code will be entered only for part-time, temporary jobs. For all other
jobs, a Position Number is required.
A job code number is required to initiate a job opening for a job that is not
positioned.

Posting Title: This field will auto populate, after the Position
Number or Job Code is entered. Enter the complete title, if a part
of the title is cut-off. This Posting Title is used for the Job Posting
and all through the manage hire process. Ensure that this is the
correct and complete title for the position.
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5.
Click on the Continue
button. The Job Opening –
Job Details page displays.
The Job Opening Status
Code is Draft.
The “grayed-out” link
indicates that you are on
the Job Details page of the
Job Opening pages.
Status Code for this Job
Opening
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Step 2 – Job Opening-Job Details Page
1. The information on the Job Opening-Job Details page is similar to the
previously-used, paper Job Requisition Form (JRF).
On the Job Detail Information page, enter the following:

Status Reason: Select Search Waiver.

Desired Start Date: Date that new hire can begin working because the
position will be vacant on that date. This is an estimate. Must be a minimum
of first day after person leaves, if this is a replacement position.
Search Waiver

Employees Being Replaced section:
o If this is a replacement position, enter the incumbent’s name. The
name is entered in the format FirstName (space) LastName. It is a
case sensitive field, so use title case.
Avoid the use of the Lookup tool
, because it significantly
slows down the entire system, as it retrieves the 98,000 names.
o Press the ENTER key on the keyboard. WAIT.
If there is only one exact match, the incumbent’s EmplID displays.
Sandy Beach
This symbol (referred to as the daisy) displays in the upper right corner
of the PeopleSoft window, when PeopleSoft is processing. The daisy
replaces the word Processing.
Use the Delete a row tool (trash can) to delete a row that was entered in
error.
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1. Cont’d
The University of Akron
o If there is more than one person with this name, the Look Up page
displays with the list of results. Select the correct person by his/her
EmplID.
Sandy Beach
Multiple rows may display
for a person. If so, select
the first row for that
person.
Sandy Beach
Sandy Beach
Sandy Beach
Sandy Beach
Sandy Beach
o OPTIONAL: If a message displays - “invalid value . . .” Click on OK.
o On the Look Up page, enter the incumbent’s EmplID, click on the
Look Up button, and select the incumbent’s name.
o The incumbent’s name and EmplID display.
Sandy Beach

Schedule Type: Full-Time or Part-Time

Regular/Temporary: Select the appropriate option.

Begin Date: Leave this blank, unless this is a temporary position. If this is
a temporary position, this date should match the Start Date entered.
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
End Date: If this is a temporary position, indicate the End Date. Leave
this field blank, if this is a Regular position.

Hours: Enter the number of hours to be worked on a weekly basis.
Salary information:
For most positions, this auto populates from job code. For Staff, unclassified and
classified, salary range is pre-determined and is listed on the approval form. All
union positions also will be on the approval form. For ungraded positions, the
salary does not auto populate and needs to be entered. The salary information is
listed on the approval form.

Salary Range From: Verify that this is correct. If the salary range did
not auto populate, enter the amount.

Salary Range To: Verify that this is correct. If the salary range did not
auto populate, enter the amount.

Pay Frequency: Verify that this is correct. If it is not, make a selection
from the down arrow.
2. Check all the information on the page to verify that it is correct.
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3. Click on the Save as Draft button.
In the top left corner of the PeopleSoft window, there is a message to indicate that
your draft saved successfully.
A Job Opening ID is assigned. Note the number. This number is
the easiest way to locate the data in PeopleSoft or to work with HR
about this Job Opening.
4. At the top or bottom of the
page, click on the Hiring
Team link. The Job
Opening – Hiring Team
page displays.
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Step 3 – Job Opening-Hiring Team Page
1. Enter the Recruiters information on the Job Opening – Hiring Team page:

Click on Add Team. The Add Team page displays.
In the Select field, click to mark the checkbox for the Recruiter team.

Click on OK.
A row of data displays for each member of the Recruiter team.

In the Primary field, click to mark the box for your assigned Recruiter.
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2. Enter the Hiring Manager information.
The person who is entering this information probably is a Hiring Manager.

Click on Add Hiring Managers. The Name field displays.
Enter the Hiring Manager’s name or use the Lookup tool
. The name
is entered in the format FirstName (space) LastName. It is a case
sensitive field, so use title case. Example: Clara Barton.

Press the ENTER key on the keyboard. WAIT.
The Hiring Manager’s EmplID displays and the Primary field is checked.
1280485

Repeat these steps to add any other Hiring Manager.
You may need to add someone such as the Dean’s administrative
assistant, because she/he needs to be in the loop on all searches.
A list of individuals approved as Hiring Managers is stored in
PeopleSoft. This list is maintained by HR. If there is a new Hiring
Manager in your area and that person is not available to enter in this
Hiring Manager field, contact HR.
3. Do not enter Interviewers (Search Committee members).
4. Enter the data for the Interested Party(ies): An Interested Party is a person
who just needs to look at information.

Click on Add Interested Parties. The Name field displays.
Interested Parties do not receive any notifications.

Enter an Interested Party’s name (FirstName (space) LastName).

Press the ENTER key on the keyboard. WAIT.
The Interested Party’s EmplID displays.

Repeat these steps to add each Interested Party.
5. Click on Save as Draft.
The daisy displays while the data is being saved.
When the data is saved,
corner of the Job Opening page.
displays in the upper left
Also, note the Job Opening ID, which makes it easier to locate this Job Posting
in PeopleSoft or to discuss it with HR personnel.
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6. The completed
Hiring Team
page looks
similar to this.
1280485
Nelson Jacoby
Susan McArthur
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Step 4 – Job Opening-Job Posting
and Posting Information Pages
1. Click on the Job
Posting link to
display the Job
Posting page.
2. Click on the Add
Job Postings link
to display the Job
Opening - Posting
Information page.
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3. Note that the Job
Opening - Posting
Information page is
similar to the
previously-used,
hard copy Search
Plan form.
4. Enter the Job Description information:





Job Posting Title: Verify that it is the full title. Make changes, if necessary.
Some departments like to add the department name to the title.
Visible (Under Job Descriptions): Click on the down arrow to select Internal.
Description Type: Click to select Search Waiver from the available options.
Description ID: Click to select Search Waiver from the available options.
Description: Enter the candidate’s name and the rationale for the requested
Search Waiver.
6. Click OK.
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7. Click on Save as Draft.
In the top left corner of the PeopleSoft window, there is a message to indicate that
your draft saved successfully.
Also, note the Job Opening ID, which makes it easier to locate this
Job Posting in PeopleSoft or to discuss it with HR personnel.
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Step 5 – Job Opening-Advertising Page
1. Click on the
Advertising
link.
2. The UA Job
Opening
Information page
displays.
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3. In the Advertising Activities box, enter the words Requesting Search Waiver.
4. If needed, e nter the Background Check Account Codes:
 Combination Code: Enter the six digit account code (SpeedType)
followed by a hyphen and 5750.
Example: 200704-5750,
where 200704 is the SpeedType to be charged and 5750 is the sub account
code for Background Check expense.

Percent of Distribution: Enter the percentage of the Background Check
expense to be charged to this Combination Code.

OPTIONAL: If the Background Check expense is to be split between two or
more Combination Codes, enter additional account codes and Percent of
Distribution by clicking on the Add a row tool
and repeating the above
steps.
Note: The account codes used for the Background Check
expense differ from the account codes used for the Advertising
expense or Salary and Benefits expenses. If you do not know
which account codes to use for an expense, check with the
Budget office at x7160 or the Controller’s office at x6570.
If this is a grant account, verify the codes with the grant
accountang.
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5.
The University of Akron
Salary and Benefits Account Codes should populate automatically based on
the selection earlier of the Position number. If not, enter the SpeedType to be
charged, a hyphen, and the appropriate account code from the GL Pay Type
column in the table shown below.
Enter the six digit account code (SpeedType) followed by a hyphen and the GL
Pay Type. Example: 200704-5201
For temporary positions, the Salary and Benefits Account Codes will not populate
automatically. The Hiring Process Manager enters a single salary code.
Note: The account codes used for the Salary and Benefits expenses may differ
from the account codes used for the Advertising expense or Background Check
expense. If you do not know, which account codes to use for an expense, check
with the Budget or Controller’s offices.
Note: The most frequently-used account codes are listed here:
HR Earnings Code
Description
GL Pay Type
Faculty/Administration
MON
Fac FT Teach 12 Mo.
5003
MON
Fac FT Teach 9/10 Mo.
5004
MON
Fac FT Admin 12 Mo.
5001
MON
Fac FT Admin 9/10/ Mo.
5002
MON
Fac FT Temporary
5013
Contract Professional
MON
Contract Professional-12 Mo.
5101
MON
Contract Professional-9/10 Mo.
5102
MON
Contract Professional-other (1 X pay)
5109
MON
Contract Professional PT (reg)
5151
MON
Contract Professional PT (temp)
5152
MON
Contract Professional FT (temp)
5110
Staff
STF
Bi-weekly-Salaried-Staff (reg)
5201
STF
Bi-weekly-Hourly-Staff (reg)
5202
STF
Staff Part-time (reg)
5221
STF
Staff Part-time (temp)
5222
STF
Staff Full-time (temp)
5211
If no account codes are entered or the incorrect account codes are
entered, HR or Budget or the Controller may push back the job opening
to the Hiring Process Manager and request that the account codes be
entered/edited.
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6. Click on Save.
The word Saved displays briefly in the upper right corner of the
PeopleSoft window.
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Step 6 – Save and Submit Job Opening
1. At the bottom of the window, click on the RETURN TO JOB OPENING link.
The Job Opening-Job Details page displays.
2. Click on the Save and Submit button. The daisy displays during the save process.
When the Job Opening is saved, the word Saved displays briefly in the upper right
corner of the PeopleSoft window.
Notes:
The Save and Submit button kicks off the workflow routing and approval
process.
Notification also is sent to the Recruiter.
The Job Opening Status Code changes from Draft to Pending Approval.
The Approvals link now is available. The Approvals link allows the
Hiring Process Manager to see where the job posting is in the process.
3. Workflow routes the Job Opening to the Recruiter Group.
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