Recruiting Solutions – Review/Approve a Short List of Candidates
FACULTY POSITIONS ONLY
1
Hiring Process Manager
2
Department
Chair/Director
3
Dean/Associate Vice
President
4
Provost or Designee
5
EEO/AA
Hiring Process Manager
or Search Chair/ Designee
1.
Open an e-mail application, such as Outlook. Send an e-mail message to the
Department Chair/Director to notify that a list of applicants to review and the interview
questions have been entered in PeopleSoft.
2.
Copy the Search Committee Chair on the email.
3.
In the e-mail: State that the interview questions are attached to the job opening in
PeopleSoft. List the name of each applicant on the short list who was marked with a
Disposition of Review. This serves as a confirmation of the applications to be reviewed.
1.
2.
3.
4.
5.
Receive e-mail with list of applicants to review.
Login to ZipLine.
On the Faculty/Staff tab, click on the My Job Openings link.
Click the Job Opening ID number.
In the Manage Applicant box, click on the name of an applicant identified in the e-mail.
These applicants will have a disposition of Review.
6. Review the Application Details page.
7. Click on the Resume link and any Attachment links for this applicant. (Resumes also are
available in the Manage Applicant box.)
8. Click on Return to Previous Page.
9. Follow the above steps to review each applicant.
10. Add any comments to the e-mail regarding applicants selected for interview.
11. Forward e-mail to Dean’s Office with a copy to the Hiring Process Manager.
1. Receive e-mail with list of applicants to review.
2. Follow the instructions listed in step 2 above to review the short list of applicants.
3. Add any comments to the e-mail regarding applicants selected for interview.
4. Forward e-mail to Provost Office with a copy to the Hiring Process Manager.
1. Receive e-mail with list of applicants to review.
2. Follow the instructions listed in step 2 above to review the short list of applicants.
3. Add any comments to the e-mail regarding applicants selected for interview.
4. Forward e-mail to EEO/AA Office.
Receive e-mail with list of applicants to review.
In the e-mail, add EEO approval or denial of “short list” of applicants selected for
interview and interview questions.
EEO creates a Word document of the entire, unedited e-mail string and attaches the
document to the job opening panel.
EEO changes the Status Code from Review to Interview for each approved applicant.
Runs EEO stats report and e-mails report and EEO approval to begin to schedule
interviews for selected candidates to the Hiring Process Manager and Search Chair.
Copies HRES on notification e-mail so that the UA Job Status Board is updated.
Upon receipt of e-mail from EEO/AA Office, schedules interviews for search committee to
begin the interview process.
For Questions, contact [email protected]
The University of Akron
Talent Development & Human Resources
Last Updated: 02/23/12
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