DELEGATION OF POWERS (Financial)
Sr.
Sr.
No.
1)
Subject
Power to whom delegated
Powers delegated
Administrative sanction for
Vice-Chancellor
Full powers
Purchases/Expenditure -
• Registrar
Up to Rs.75,000/-
• Controller of Examinations
(inclusive)
Recurring (i) Chemicals, Glass wares, stationery,
advertisement
charges,
contingency
• Director, Board of College
& University Development
items, petty supplies, store material,
• Finance & Accounts Officer
Electronic Components and other
Dy. Registrar (concerned)/
Up to Rs.25,000/-
Consumables, Printing Material, Exam
Chief Accountant
(inclusive)
Bills, University Fellowship scholarship
HOD/Librarian/Coordinator/
Up to Rs.25,000/-
& any other item of recurring nature
Director of Students Welfare/
(inclusive)
Director-Computer Centre/
Chief Rector/ Rector, Vidhyarthi Bhavan
Asstt. Registrar
Upto Rs.5,000/-
(concerned)/Medical Officer
(inclusive)
Asstt. Registrar (Stores and Accounts)
Upto Rs.5,000/- (inclusive)
Registrar
Full Powers
Dy. Registrar (Establishment)
Upto Rs.50,000/- (inclusive)
(iii) Fixed Charges, Rents, Rates,
Vice-Chancellor
Full powers
Taxes, Electricity bills, Telephone Bills,
• Registrar
Up to Rs.1,00,000/-
Water Charges, Municipal Charges &
• COE
(inclusive)
Other fixed Charges
• Director-BCUD
(ii) Sanction of expenditure on postage,
courier and franking charges
• FAO
Dy. Registrar (concerned)
Up to Rs.20,000/- (inclusive)
(iv) Payment of legal charges
Vice-Chancellor
Full powers
(v) Hospitality and entertainment
Vice-Chancellor
Full powers within the
charges in connection with visits of
budget provisions
distinguished visitors
Registrar, Director BCUD,
COE, FAO
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Up to Rs.5,000/- per annum
(vi) Fuel and lubricants. (Certificate
Registrar
Full powers
Dy. Registrar (Concerned)
Upto Rs.20,000/-
regarding entries taken in the logbook
must be recorded on the bill before it is
sanctioned.)
(vii) Purchase of current newspapers
(inclusive)
University Librarian
Full powers
(viii) Repairs to equipment, machinery
Vice-Chancellor
Full powers
including replacement of spare-parts
• Registrar
Upto Rs.50,000/-
etc.
• COE
(inclusive)
as per norms subject to administrative
approval (excluding periodicals and
journals)
• Director BCUD
• FAO
Dy. Registrar/Chief Accountant
Upto Rs.10,000/-
/HOD/ Librarian/ Coordinator/ DSW/
(inclusive)
Director-Computer Centre/
Chief Rector/ Rector, Vidhyarthi Bhavan
Asstt. Registrar (concerned)/
Upto Rs.2,000/- (inclusive)
Medical Officer
(ix) Repairs to vehicles
Vice-Chancellor
Full powers
(Per vehicle per year)
Registrar
Upto Rs.25,000/(Per vehicle per year)
Dy. Registrar (Concerned)
Upto Rs.10,000/(Per vehicle per year)
(x) Repairs to furniture, Fixture &
Vice-Chancellor
Full powers
Building (Civil & Electrical Work)
Registrar
Upto Rs.20,000/(inclusive)
Dy. Registrar (Civil)
Upto Rs.10,000/- (inclusive)
HOD
Upto Rs.5,000/per year (inclusive)
(xi) Hiring of vehicles, equipments,
furniture and other services
Vice-Chancellor
Full powers
Registrar, Director-BCUD, COE, FAO
Upto Rs.20,000/(inclusive) per year
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(xii) Powers to give orders for printing
Registrar, COE, Director-BCUD
and binding (in case of orders other
and FAO
Full powers
than University Press, subject to ‘No
Objection Certificate’ from University
Dy. Registrar (concerned) /Chief
Upto Rs.20,000/-
Press)
Accountant
(inclusive)
(xiii) Travelling Allowance claims
Vice-Chancellor
Full Powers
b) in case of the bills of the -
• Registrar
Full Powers
Class I and Other Officers & Staff
• Controller of Exams.
(in case of the bills of the
working under them
• Director –BCUD
staff working under them.)
a) in case of the bills of the - Registrar,
COE, Director-BCUD, FAO & University
Teachers
• FAO
c) in case of other teachers and
• Registrar/
persons attending exam. work/meetings
• Director-BCUD
and other university work (subject to the
• COE
existing T.A. Rules)
• FAO
Dy. Registrar (concerned) /Chief
Above Rs.5,000/-
Upto Rs.5,000/- (inclusive)
Accountant
(xiv) Sanctioning advances for -
Asstt. Registrar (concerned)
Upto Rs.2,000/- (inclusive)
Vice-Chancellor
Full powers in case of the
a) T. A. Advances
claims of Registrar COE,
Director-BCUD, FAO
• Registrar,
Full powers in case of the
• COE,
claims of the staff working
• Director-BCUD,
under them.
• FAO
b) Pay Advance, Festival Advances,
Dy. Registrar (Concerned)
Up to Rs.5,000/-
/Chief Accountant
(inclusive)
Asstt. Registrar (concerned)
Upto Rs.2,000/- (inclusive)
Vice-Chancellor
Full Powers
Cycle Advances, Computer Advance,
(subject to prescribed
Permanent Advance, all other
norms)
admissible advances to employees.
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c) Purchase Advances and
Vice-Chancellor
Full powers
Other Advances for University work
• Registrar
Upto Rs.1,00,000/-
• Controller of Exams
(inclusive)
• Director, BCUD
• Finance & Accounts Officer
Dy. Registrar (concerned) /
Upto Rs.20,000/-
Chief Accountant
(inclusive)
(xv) Sanction of overtime charges (per
Vice-Chancellor
Above 300 hours
annum per employee)
• Registrar
Upto 300 hours
• Controller of Exams
(i) Subject to Budget
• Director, BCUD
provision,
• Finance & Accounts Officer
(ii) Sanction will be given by
the section where the
employee is posted.
(xvi) Write-off and disposal of obsolete
Management Council
Full Powers
Vice-Chancellor
Full powers
Journals any other item of Nonrecurring
• Registrar
Upto Rs.50,000/-
nature
• COE
(inclusive)
or unserviceable stores or
shortages/ theft material, subject to
recommendations of write -off
committee
2)
NONNON-RECURRING
(i) Purchase of equipment, instruments,
Machinery, Vehicles, Furniture, Books &
• Director - BCUD
• FAO
Dy. Registrar (concerned) /Chief
Upto Rs.10,000/-
Accountant
(inclusive)
HOD/Librarian/Co-ordinator/
Upto Rs.10,000/-
DSW/ Director-Computer Centre/ Chief
(inclusive)
Rector/ Rector- Vidhyarthi Bhavan
Asstt. Registrar (concerned)/
Upto Rs,2,000/-
Medical Officer
(inclusive)
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(ii) Write-off and disposal of surplus or
Management Council
Full powers
(iii) (a) Sanction to major works
Building & Works Committee
Full powers
(b) Sanction of expenditure on
Vice-Chancellor
Full powers
maintenance works of the Works
Registrar
Upto Rs.50,000/-
unserviceable material, articles and
equipment of non-recurring nature
(subject to recommendations of write off committee)
Department (All such sanctions are to
be reported to the Technical
(inclusive)
Dy. Registrar (Civil/Elect.)
Upto Rs.20,000/- (inclusive)
Registrar
Upto Rs.30,000/-
Committee.)
(c) Sanction to minor works. (All such
sanctions are to be reported to the
Technical Committee.)
(inclusive)
Dy. Registrar (Civil/Elect.)
a) Upto Rs.10,000/(inclusive) at D.S.Rates
without quotations.
b) Upto Rs. 20,000/- by
calling quotations.
(d) Sanction for expenditure after
Vice-Chancellor
Full powers
Technical scrutiny to R.A.Bills/ Final
Registrar
Upto Rs. 1,00,000/-
Bills.
Deputy Registrar (Civil/Elect.)
Upto Rs. 50,000/-
Building & Works Committee
Full powers
Management Council
Full Powers
Registrar
Full powers
(All such items are to be scrutinised and
sanctioned by the Technical
Committee.)
(e) To extend date of completion of
works
3)
Sanctioning write-off of loss of Receipt
Books/Cheque Books and other money
value books/ measurement books
subject to approval of Finance
Committee
4)
Sale of grass, fruits, garden produce,
wastepaper, old news papers etc. and
dismantle material subject to approval
of Sales Committee.
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5)
Refund of revenue receipts and
Dy. Registrar (Concerned)/
deposits
Chief Accountant
Above Rs.5,000/-
i) Refund of Student Fees & Deposits
other than Library Deposit
Asstt. Registrar (Concerned)
Upto Rs.5,000/- (inclusive)
ii) All other Deposits
Finance & Accounts Officer
Above Rs.20,000/-
deposits shall be refunded after the
Dy. Registrar
Upto Rs.20,000/-
recommendation of the Engineering/
(Finance & Accounts)
(inclusive)
Stores and concerned section.)
Asstt. Registrar (Finance & Accounts)
Upto Rs.5,000/- (inclusive)
iii) Refund of Library Deposit
Librarian
Full Powers
i) Calling of Quotations/ Tenders
Dy. Registrar (concerned) /
Full Powers*
(*Subject to obtaining prior
Chief Accountant
(security deposits and earnest money
6)
administrative approval)
H.O.D. (Concerned Department)/
Full Powers*
Librarian/ Coordinator/ DirectorComputer Centre/ DSW/ Chief Rector/
Rector Vidhyarthi Bhavan etc.
ii) Opening of Tenders
a) Technical and financial offer
Full Powers
to be opened before F.A.O &
two members of Purchase Committee and
comparative statement shall be placed
before Purchase Committee for
acceptance/ approval
iii) Opening of tenders for works
Tender Opening Committee
Full powers
iv) (a) Opening of Quotations
To be opened by Departmental
Upto Rs.1,00,000/-
Pertaining to Post Graduate
Sub-Committee approved by V.C.
(inclusive)
(b) Opening of Quotations
F.A.O. and one member of
Above Rs.25,000/-
pertaining to other sections
Purchase Committee
departments
Department
Jointly by Dy. Registrar (Stores) and
Upto Rs.25,000/-
Dy. Registrar of concerned department
(c) Opening of Quotations
Jointly by Dy. Registrar (Accounts) and
pertaining to works departments
Dy. Registrar (Civil)
F.A.O. and Dy. Registrar (Civil)
Upto Rs.25,000/Above Rs.25,000/- up to
Rs. 50,000/-
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v) Acceptance of Tenders :
Purchase Committee
Full Powers *
vi) Acceptance of Quotations
Officers competent to give
Full Powers *
a) When three or more quotations
administrative sanction
are received & Selected on the basis
of lowest cost
b) (i) When less than three
Vice- Chancellor
Full powers
(ii) Quotation recommended
Registrar, COE, Director-BCUD,
Upto Rs.10,000/-
other than lowest
FAO
(Inclusive)
vii) Purchases directly from the selected
Vice-Chancellor
Upto Rs.1,00,000/-
quotations are received
manufacturer /Sole dealer, without
(inclusive)
calling quotations in case of emergency
viii) Purchases of items directly from
Vice-Chancellor
Full Powers
Full Powers
the specific manufacturer
ix) placing supply order after obtaining
Concerned H.O.D./Librarian/
administrative Sanction and after
Coordinator/
acceptance of tender/quotations by
Director-Computer
competent authority
Centre/Chief Rector/ Rector
Vidhyarthi Bhavan
Dy. Registrar/Chief Accountant/
Full Powers
Asstt. Registrar (Concerned)
7)
Re-appropriation of Budgetary
Vice-Chancellor
Full Powers
Provision (effect to be shown in the
(Subject to final approval
revised Budget)
of Senate to the revised
estimate of that year)
8)
Power to create new Budget head
Vice-Chancellor
Full powers
(effect to be shown in the
revised Budget and final
approval of Senate should
be obtained)
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Note :
1) All the financial powers delegated above are subject to the provisions of the Maharashtra Universities Act, 1994
(as amended from time to time) and the Statutes and Ordinances framed there under and the rules, norms and
procedure laid down by the Management Council from time to time and other prevailing rules.
2) Expenditure involving new service or recurring liability should not be incurred without obtaining the formal
approval of the concerned authority.
3) Purchase / work orders should not be split-up to avoid the necessity of obtaining sanction of Higher authority
required with reference to the total amount of orders.
4) The concerned Officers should exercise above financial powers subject to the availability of budget provision,
committed exp. & unspent balance and also the availability of funds.
5) Approval of Purchase Committee and Technical Committee should be obtained wherever necessary as per rules
in existence at the time.
6) Quotations should be called for invariably where the purchase cost of individual item is Rs.1,000/- or more, in
exceptional cases, this condition can be relaxed by the Vice-Chancellor subject to submission of appropriate
justification by the concerned HOD / Officer and certification that rates of purchase are reasonable.
7) The Vice-Chancellor shall be competent to make necessary working arrangements in the absence of Finance
and Accounts Officer and Other Officers.
8) No purchase / expenditure should be incurred without pre-sanction of competent authority.
9) The competent authority should take all precautions while exercising powers delegated to avoid any audit
objections / queries.
10) The Vice-Chancellor may re-delegate his powers to Pro Vice-Chancellor.
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DELEGATION OF POWERS
(Finance Department)
ACCOUNTS WING
AUDIT WING
Signing of vouchers
Passing of Vouchers
Superintendent of
All vouchers
Superintendent
upto Rs.5,000/-
concerned section
prepared in the
(Bill Passing Unit) and
concerned unit
Superintendent (T.A.D.A.)
Assistant Registrar (Bill Passing Unit)
upto Rs.25,000/-
Chief Accountant/
upto Rs.1,00,000/-
Dy. Registrar (Finance)/ Equivalent
Finance & Accounts Officer
Signing of Pay Bills
Finance & Accounts
Monthly Pay Bills
Above Rs.1,00,000/-
Signing of Cheques
Superintendent(Payment Unit)
Upto Rs.5,000/-
Asst. Registrar (Bill Passing Unit)
Upto Rs. 25,000/-
Chief Accountant/ Dy. Registrar
Upto Rs.1,00,000/-
Officer
(Finance)/ Equivalent
Finance and Accounts Officer
Above Rs.1,00,000/-
Signing of Cash Books
Supplementary Pay Bills including
Daily wages & Honorarium –
Dy. Registrar
Finance & Accounts
Upto Rs.20,000/Above Rs.20,000/-
Chief Accountant/ Dy.Registrar
Full powers (All
(Finance)/ Equivalent
cash books
Finance and Accounts Officer
Signing of monthly
Officer
Abstract
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