Access Policy and Use Application
Moving Images Access Policy
The Center for the History of Psychology (CHP) houses over 10,000 moving images including research and
experimental footage, home movies, and educational films. The Moving Image Collection contains various
formats with 8mm, 16mm, 35mm, VHS tapes, and DVDs comprising the majority of the collection.
On-site access
Moving images are available for on-site viewing. Research appointments must be made at least two weeks in
advance. In accordance with archival standards and best practice, CHP does not project film for researchers. CHP
staff will either create a digital access copy or provide access to a tabletop viewer.
Off-site access
Moving images are available for off-site viewing. The CHP will provide patrons with a link to the requested
footage. The link will be active for seven days. Occasionally, the request for materials or research assistance is
too large for CHP staff to manage. These situations will be handled on a case-by-case basis.
Access copies
The condition and copyright status of the material will determine if an access copy can be made. If an access
copy cannot be made on-site due to the condition of the materials, researchers can opt to pay for off-site
professional digitization. CHP retains all copies of the original title in its collection and researchers are not
permitted to duplicate footage via cameras, camcorders, screen capturing, or any other means.
In order to use materials from CHP’s Moving Image Collection, patrons must complete the Application to Use
Moving Images, read and agree to the Terms and Conditions, and pay all required fees.
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Application to Use Moving Images
Please complete this form and either fax, mail, or e-mail it to the attention of the CHP at The University of
Akron, [email protected].
The terms and conditions of your license for the use of material from the Archives of the History of American
Psychology of the Center for the History of Psychology at The University of Akron (hereinafter the CHP) are set
forth below. Please read this license agreement carefully and fill out all fields. By responding affirmatively
below, you will be agreeing to be bound by the terms and conditions of this agreement with respect to each CHP
moving image. Please note, approval may be required from The University of Akron’s Trademark and Licensing
counsel for some applications.
I plan on using these moving images (check all that apply):
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for research and personal use (i.e., examining the materials for content with no intention of reproducing
the originals).
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in a non-commercial presentation (such as a conference presentation or for classroom use).
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in a commercial presentation (such as a television broadcast or a documentary).
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in a commercial electronic resource (such as a commercial website, eBook, online course, an online
news story, or ancillary instructional materials).
Note: The CHP does not provide moving images for use on non-commercial websites, such as personal websites,
blogs, or podcasts.
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Details of intended use
1. List the moving images you are requesting. Provide as much detail as you can.
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2. How will you use these moving images (e.g., in your presentation and in an online article, for research and as
part of a classroom lesson)?
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3. Where will the moving images appear (e.g., the name and projected release date of a documentary; the title,
author, and publisher of news story or online article; the name, date, and location of a conference)?
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READING ROOM POLICIES
1. You are required to sign the Researcher Register each day.
2. No coats or bags are allowed in the reading room. A CHP staff member will show you where you can safely
store your belongings. You may bring a notepad, a pencil, and a laptop computer into the reading room.
3. Pens, markers, and highlighters are not permitted.
4. Food, drink, and chewing gum are prohibited in the reading room.
5. Materials must be handled gently. Maintain all items in the exact order and arrangement in which they are
stored. Only one box from a collection can be used at a time. If any material seems to be filed incorrectly,
please notify a staff member.
TERMS AND CONDITIONS
General: This license constitutes the entire agreement between you and the CHP of The University of Akron
concerning the licensed use of the materials you select. This license is governed by the laws of the State of Ohio
and the United States of America. All rights to the CHP materials are owned by The University of Akron and its
licensers, subject to the provisions listed below, and are protected by United States copyright laws, international
treaty provisions, and other applicable laws. The University of Akron retains all rights not expressly granted by
this agreement. This license shall terminate immediately and automatically, without notice from the CHP of The
University of Akron, if you fail to comply with any of the terms or conditions of this license agreement.
License: The CHP of The University of Akron grants you the non-exclusive right to use these moving images only
for the use indicated on the approved application. You are not permitted to use the moving image, or any
portions of it, in any other way. Permission is granted on a one-time use only basis and each separate use
requires an additional fee. Furthermore, you may not manipulate and/or alter the moving image in any manner
without prior approval from the CHP.
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Fee Structure:*
The following fees do not include the CHP’s $20.00/hour research fee.
1. Off-site research & personal use
$2.50 per minute, access limited to 7 days
2. Non-commercial use
$5.00 per minute, access limited to 7 days
4. Commercial use
$45.00 per second per use with a minimum of $45.00 per title
5. Commercial electronic use
$45.00 per second per use with a minimum of $45.00 per title
* Note: Pending The University of Akron’s Board of Trustees approval.
Restriction: You must obtain written permission from the CHP at The University of Akron to reproduce or show
its holdings. Permission is granted once a CHP representative has signed the Application to Use Moving Images.
Without permission from the CHP, moving images should not be altered in any way. The CHP at The University
of Akron reserves the right to examine products for accuracy and sensitivity with the right to revise if necessary.
The CHP at The University of Akron reserves the right to refuse any request and to impose such conditions as it
may deem advisable in the best interests of the CHP at The University of Akron.
Assignment/Copies: You may not transfer or assign this license to a third party. You may not make copies of
the moving images for the purpose of re-licensing or re-selling the materials (whether separately or in
combination with other materials). You may not use the moving images for any other purposes except those
indicated on the approved application.
Copyright: The CHP at The University of Akron does not own the copyright to all of the materials in its
collections. Copyright may belong to a broadcasting company, an estate, or an assignee, and some materials
may fall into the public domain. The CHP at The University of Akron advises you that it is your responsibility to
obtain permission to reproduce or otherwise use materials from the copyright owner. Materials may not be
reproduced unless approved by The CHP at The University of Akron. You agree to hold The University of Akron
without blame for any violation of copyright law, invasion of privacy, or any other improper or illegal use that
may arise from the use of moving images. In addition to permission from the copyright owner, any publication,
public performance, or other reproduction of materials held by the CHP at The University of Akron requires
permission from the CHP at The University of Akron.
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Credit Line: Reproduction, public performance, broadcast, or exhibition of the CHP collections at The University
of Akron must include proper credit. The following credit line must be used in any product that reproduces or
displays any CHP material. All elements of this credit line must appear in any work that references or cites CHP
materials.
[Collection Name], Archives of the History of American Psychology, The Center for the History of Psychology, The
University of Akron.
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By signing this application, I accept personally and on behalf of any organization I represent, the conditions set
forth herein.*
Signed: _____________________________________________ Dated: ________________________________
(Signature of applicant)
* Note: Researchers who are hired or contracted by an organization (e.g., a publishing house) do not have authority to accept the terms
and conditions on behalf of the organization. An official of the organization must sign the terms and conditions.
Name: ______________________________________ Affiliation: ______________________________________
Telephone: _______________________ Fax: _______________________ E-Mail: _________________________
Address:
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Approved for Use
Center for the History of Psychology, The University of Akron
When signed by an authorized agent of the CHP of The University of Akron, this form constitutes permission for
use as outlined in this application.
Comments:
Signed: _____________________________________________ Dated: ________________________________
(Signature of CHP Representative)
Center for the History of Psychology
The University of Akron
73 College Street
Akron, OH 44325-4302
phone: 330-972-7285 / email [email protected] / fax: 330-972-2093
http://www.uakron.edu/chp
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