Excel 2013 – Chart Assignment for Food System Management
The University of Akron
Table of Contents
Overview ......................................................................................................................................... 2
Lesson 1: Enter the Labels and the Numbers.................................................................................. 3
Lesson 2: Change Row Height and Insert ClipArt (Online Picture) .............................................. 7
Lesson 3: Use AutoSum Formulas ................................................................................................. 8
Lesson 4: Background Fill for the Cells ....................................................................................... 13
Lesson 5: Insert and Modify the Chart ......................................................................................... 14
Ver. 2014.11.18
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These materials may not be reproduced in whole or in part without the permission of
The University of Akron.
Excel 2013 – Chart Assignment for Food System Management
The University of Akron
Chart Assignment
Overview
For this assignment, you will use Excel to:
• Enter and format data
• Insert clipart (online picture)
• Create two formulas
• Insert and modify a column chart
The colors, font sizes, and types must remain the same as those on the copy from your instructor.
You do not need to put the assignment title on the worksheet. Make sure that you put your name
in place of the title. The assignment needs to be sent to the instructor electronically before
midnight of the due date.
Leann Schaeffer
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This manual is available at http://www.uakron.edu/training/office-2013.dot .
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Excel 2013 – Chart Assignment for Food System Management
The University of Akron
Lesson 1: Enter the Labels and the Numbers
What you do
1. Click in cell A3 to make it the active
cell.
2. Enter each of the labels in column A,
as shown here.
3. Press the Enter key after each label is
typed.
What happens
When you press the Enter key, Excel recognizes that
you have completed the edit and moves down a cell.
4. If you need to correct a mistake:
a. Click in the cell and retype
the entry.
-ORb. Click in the cell and make
corrections in the formula
bar.
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Excel 2013 – Chart Assignment for Food System Management
What you do
5. Increase the column width so the
entry in cell A7 displays fully in
column A.
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What happens
a.
To modify the column width:
a. Place the mouse pointer in
the column header and on
the border between column A
and B.
b. With the mouse pointer
appearing as a double headed
arrow
, drag to the right.
b.
The column width has increased. The contents of A7
displays within the column and the cell.
6. Apply the wrap text format to cell
A5.
a. Click in A5.
b. On the Home tab of the
Ribbon, select the Wrap Text
tool.
The row height is increased to display the contents of
cell A5 within the column and the cell.
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Excel 2013 – Chart Assignment for Food System Management
What you do
7. Repeat step 5 for cells A6 and A8.
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What happens
8. Enter the labels in cells B3:F3.
9. Enter the numbers in cells B4:F8.
Note: The numbers in cells B9:F10
will be formula results. You will
enter the formulas later in this lesson.
10. Use AutoFit to change the width of
column F.
a. Place the mouse pointer in
the column headers on the
border between F and G.
b. With the mouse pointer
appearing as a double headed
arrow
, double click.
11. Repeat step 10 for any other columns
that are not wide enough to display
the data.
a.
b.
The column width is changed to be as wide as the
widest entry in the column.
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Excel 2013 – Chart Assignment for Food System Management
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What you do
What happens
12. Center align the column labels.
b.
a. Place the mouse pointer over
cell B3.
b. When the mouse displays as a
wide, white cross
, drag to
cell F3 to select cells B3:F3.
c.
c. On the Home tab of the
Ribbon, select the center
alignment tool
.
13. Enter” Fast Food or Fat?” in cell C2.
14. Enter your name in cell C1.
Ver. 2014.11.18
The worksheet looks similar to the screenshot shown
below.
Page 6
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The University of Akron.
Excel 2013 – Chart Assignment for Food System Management
The University of Akron
Lesson 2: Change Row Height and Insert ClipArt (Online Picture)
What you do
1. To increase the height of row 9:
a. Place the mouse pointer in the
row headers on the border
between row 9 and row 10.
b. With the pointer as a double-
What happens
Row 9 is increased in height to accommodate a
picture of an ice cream sundae.
headed arrow,
drag down
until the row is 36 points in
height.
2. Insert a sundae picture:
The picture displays in the worksheet.
a. In Office 2013, select the Insert
tab, then Online Pictures.
In Office 2010, select the Insert
tab, then Clip Art.
In Office 2011 (Mac), select
Insert from the menu, then,
Clip Art.
b. Type “sundae” in the search box
for office.com and press the
Enter key.
c. Double click on a picture to
select it.
3. Drag the file handles (small circles or
The picture is resized.
squares on the border of the picture) to
resize the picture to fit in cell A9.
Alternatively, enter a width or height
for the picture in the size box on the
Picture Tools-Format tab of the Ribbon.
Or the Format tab on the Mac.
4. Place the mouse pointer over the
picture.
With the pointer as a four-pointed
arrow, drag the picture to place it in cell
A9.
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Excel 2013 – Chart Assignment for Food System Management
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Lesson 3: Use AutoSum Formulas
What you do
1. Click in cell B9 to add a formula that
sums the values in cells B4:B8 (B4
through B8).
2. On the Home tab of the Ribbon, locate
the AutoSum tool in the Editing group.
On the Mac, select the Formulas tab.
3. Click on the down arrow for the
AutoSum tool.
What happens
4. Click on Sum.
Excel creates a formula =SUM(B4:B8).
Caution: Do not click in the worksheet
until after the next step. If you do, Excel
thinks that you want to change the formula
that it is creating.
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Excel 2013 – Chart Assignment for Food System Management
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What you do
What happens
5. Click on the Enter tool
in the
formula bar to accept Excel’s formula.
The formula is entered in cell B9 and the formula
results display in the cell.
To view the formula, look at the formula bar.
The contents of cell B9 is the formula
=SUM(B4:B9).
If a value is changed in one of the cells included in
the formula, the formula results are recalculated by
Excel and the new results display in the cell.
6. Click in cell B10 to create a formula
finding the average amount of sodium
in cells B4:B8.
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Excel 2013 – Chart Assignment for Food System Management
What you do
7. Click on the down arrow for the
AutoSum tool and select Average.
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What happens
Excel does not create the correct formula, because
it selects cells B4:B9.
Excel selects B4:B9.
Only cells B4:B8
should be included in
the Average formula.
8. To correct the formula:
Use the mouse with the pointer as a
wide, white cross and drag through
cells B4:B8.
-ORChange the formula in the formula bar
to read =AVERAGE(B4:B8).
9. Press the Enter key or click on the
Enter tool
to accept the formula.
10. Use AutoFill to copy the formulas.
a. Click in cell B9.
b. Place the mouse pointer on the
AutoFill square, which is the
black square in the lower right
corner of the active cell. The
pointer will be a thin, black
cross.
c. With the pointer as the thin,
black cross, drag to cell F9.
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When the mouse pointer is shaped as a thin, black
cross (the AutoFill pointer), Excel’s programming
looks for a pattern.
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Excel 2013 – Chart Assignment for Food System Management
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What you do
What happens
11. Look at the formulas in row 9.
To see the formulas, one at a time, click
on a cell, such as C9 and review the
formula in the formula bar.
Excel incremented the column in the formula by
one, as you dragged across the row.
B to C to D to E to F
To see all the formulas at once, click on the Formulas tab of the Ribbon. Click on the Show
Formulas tool. Click on the Show Formulas tool again to return to the normal working view.
On the Mac, click on the Formulas tab, then, Show > Show Formulas. Click on the Show >
Show Formulas tool again to return to the normal working view.
12. Click in cell B10.
13. Use AutoFill to copy the formula to
cells C10:F10.
14. The values in cells F9 and F10 are
expressed as decimal equivalents.
The values should be formatted as
percentages.
With the mouse pointer as a wide,
white cross, select cells F9:F10.
Click on the Home tab of the Ribbon.
In the Number group, click on the
Percentage tool
.
Alternatively, click on the down arrow
for the Format box in the Number
group and select a format.
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Excel 2013 – Chart Assignment for Food System Management
What you do
15. Change the number of decimal places
shown in D10.
a. Click in cell D10.
b. On the Home tab of the Ribbon,
in the Number group, click once
on the Decrease Decimal tool
.
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What happens
The value shown is 14.2.
After selecting to decrease the number of decimal
places to none (zero), the value is formatted as 14.
Excel rounds the value in the cell.
The worksheet looks similar to this.
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Excel 2013 – Chart Assignment for Food System Management
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Lesson 4: Background Fill for the Cells
The Fill tool
colors the background of cells. In this assignment, try to match the fill colors
of your Instructor’s example.
What you do
1. Select the cells.
With the mouse pointer a fat, white
cross, drag across the cells to be filled
with a particular color.
What happens
The cells are highlighted.
In this example, A4:A10 are selected.
2. Select the background Fill.
a. On the Home tab, click on the
down arrow of the Fill tool
b. Select a color that displays or
from the larger color palette at
More Colors.
If you select from the palette at More Colors,
your selections display on the Fill tool’s menu
under Recent Colors.
3. Continue to select cells and apply a
background fill, until the worksheet is
similar to the example from the
Instructor.
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Excel 2013 – Chart Assignment for Food System Management
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Lesson 5: Insert and Modify the Chart
What you do
1. Select the cells A3:E8.
What happens
The selected cells are highlighted.
These are the cells that contain the row
labels, column labels, and the data that
are to be included in the Chart.
The Percentage of Fat, Totals, and
Averages are not included.
2. On the Insert tab, select the column
Chart tool
.
On the Mac, select the Charts tab, then,
the Column Chart tool.
3. Select the 2-D clustered column Chart.
Ver. 2014.11.18
The list of available column Charts displays.
A 2-D clustered column Chart is created and
displayed in the worksheet.
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Excel 2013 – Chart Assignment for Food System Management
What you do
4. Move the Chart.
a. Place the mouse pointer on the
border of the Chart. The mouse
pointer will be a four-pronged
arrow.
b. Drag the Chart to below the
data.
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What happens
5. Add a legend to the Chart.
a. Click on the Chart Elements
Smart Tool.
This tool displays to the right of
the Chart.
b. Point to Legend and click on the
down arrow.
c. Select Right to display the
legend to the right of the Chart. The legend displays.
The plot area of the Chart is resized.
On the Mac:
The category labels on the X axis are rotated.
a. Select the Chart Layout tab.
b. Click on the down arrow for
Legend.
c. Select Legend at Right.
If these commands do not display, the
Chart is not selected. Click once on the
border of the Chart to select it.
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Excel 2013 – Chart Assignment for Food System Management
What you do
6. Remove the Chart Title.
a. Click on the Chart Elements
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What happens
smart tool.
b. Click to unmark the checkbox
for the Chart title.
By default, the Mac does not display a
Chart Title. It may be selected on the
Chart Layout tab.
7. Place the mouse pointer on one of the
corner file handles on the Chart’s
border.
With the mouse pointer as a doubleheaded arrow, drag to make the whole
Chart larger. The Fat columns are
easier to view.
8. To change the Fill color for a column
series, click on one of the columns.
In this example, the Sodium series is
selected.
The file handles (small circles) display
on the border of all five of the columns
in the Sodium series.
9. With the series selected, select the blue
color to match the Chart sample from
your instructor.
10. Repeat steps 8 and 9 for each of the
series.
Ver. 2014.11.18
The color of the series columns is changed.
The colors of the series columns are changed.
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Excel 2013 – Chart Assignment for Food System Management
What you do
11. To change the color of the plot area,
click in a blank area of the plot.
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What happens
The plot area is selected.
Note that the file handles display only on the
borders of the selection.
If file handles display on the gridlines, you
clicked on one of the lines. Click in the blank
area between the gridlines to select the plot
area.
12. Select a fill color.
13. Review the Chart and modify it if
necessary, so that it closely resembles
the Chart assignment example.
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