Outlook 2010: Delegate Inbox & Calendar
DELEGATING YOUR INBOX
1.
Click the File tab > Account Settings > Delegate Access.
2.
Click Add.
3.
Search for and select the individual you wish to designate as your delegate.
When finished, click OK.
4.
In the Delegate Permissions dialog box, in the Inbox field, select the
rights the delegate will have:
•
Reviewer (can read items)
•
Author (can read and create items)
•
Editor (can read, create and modify items)
5.
If you want a confirmation email sent to the delegate, select the checkbox to
Automatically send a message to delegate summarizing these
permissions. This is recommended.
6.
If you want to allow the delegate to view your private items, select
the checkbox Delegate can see my private items.
7.
8.
Click OK. The name of the delegate should appear.
Click OK.
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Outlook 2010: Delegate Inbox & Calendar
DELEGATING YOUR CALENDAR
6. If you want a confirmation email sent to the delegate, select the
checkbox to Automatically send a message to delegate
summarizing these permissions. This is recommended.
1. Click the File tab > Account Settings > Delegate Access.
2. Click Add.
7. If you want the delegate to view and edit your private items,
select the checkbox Delegate can see my private items.
3. Search for and select the individual you wish to designate as your
delegate. When finished, click OK.
4. In the Delegate Permissions dialog box, in the Calendar field, select the
rights the delegate will have:
• Reviewer (can read items)
• Author (can read and create items)
• Editor (can read, create and modify items)
8. Click OK.
9. The name of the delegate should appear.
10. Click OK.
5. Select the checkbox (under Calendar) if you want the delegate to receive
email messages notifying them of meeting requests, updates and
cancellations.
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Outlook 2010: Delegate Inbox & Calendar
OPEN THE MAIL FOLDER AS A DELEGATE
1. Click the File tab > Open.
OPEN A CALENDAR AS A DELEGATE
1. On the Home tab, click Open Calendar (in the Manage
Calendars group) and select Open Shared Calendar.
2. Click Other Users Folder.
3. Click the Name button and search and select the person who granted you
2. Click the Name button and search and select the person who
granted you access.
access.
3.
The calendar will now be listed under Shared Calendars in the
Navigation Pane.
4. Click OK.
After you access a shared calendar for the first time,
the calendar is added to the Folder Pane. The next
time you want to view the shared calendar, click it in
the Folder pane.
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