ADDENDUM NUMBER 01
to Invitation to Bid Document for:
San Juan College
Printing Services of Communicator Periodical
Bid #16-34394
Date: April 14, 2016
Bid Opening Date: April 21, 2016 at 2:00 p.m.
The addendum is hereby made part of the Bid Document to the same extent as though it were originally
included therein. Refer to “Invitation to Bid Price Agreement” form for acknowledgement of addendum.
All Bidders are reminded that they shall be familiar with all addendum items (as well as all parts of the
bidding document) so as to understand the extent of their work and its interrelation with other trades.
To all Bidders for the following contract:
Bid Questions and Answers:
1. The quantity on page 13 specifies 11,500 copies per issue with an additional 1,000
for the May/June issue. Page 16 specifies a quantity of 19,500 on the price schedule. Which quantity should the quote be based on? ANSWER: Please quote the quantity 11,500 copies per issue on the Price Schedule form
(revised and attached to this addendum).
2. Page 12, Scope of Work: Will you provide a sample of the piece you would like to
produce, electronically and hard copy?
ANSWER: Yes. A hard copy of a sample can be mailed to the potential Bidder. Please
send the request by email to [email protected].
4601 College Blvd Room 1100 * Farmington, New Mexico 87401
Email [email protected] * Tel (505)566-3511 * Fax (505)566-3075
PAGE 1 of 4
An electronic copy of a sample can be viewed and downloaded at this website link:
https://www.sanjuancollege.edu/executive-administration/marketing-and-publicrelations/communicator/.
3. Can you describe your current Print process for this project?
ANSWER: The current print process is specified in the Scope of Work of this ITB.
4. What do you like about your current process? What do you dislike?
ANSWER: San Juan College is satisfied with the current process, as no changes have
been made and are specified in the Scope of Work of this ITB.
5. What is your satisfaction level with your current Print Vendor? Can you give me an
example of positive or negative solutions?
ANSWER: San Juan College is satisfied with the current Vendor, however due to 13-1150 NSMA 1978, the term of an agreement cannot exceed four years. The current
Vendor’s agreement expires 06/30/2016.
6. What is San Juan College’s objective in sending this project to Print RFP?
ANSWER: San Juan College would like to establish a bid price agreement with a qualified
firm for its printing services of the Communicator Periodical through a competitive sealed
bid process; to obtain competitive pricing and award to the lowest Bidder per the bid
specifications.
7. Does San Juan College have any Full/Part Time employees allocated to this project
regularly?
ANSWER: San Juan College has two full-time regular employees allocated to this project.
8. Can you tell me about San Juan College’s ability to send/receive data
transmissions?
ANSWER: San Juan College is able to send and receive data electronically via email.
Attachments:
1. Revised Price Schedule form, 1 page
‐
End of Addendum 01 - 4601 College Blvd Room 1100 * Farmington, New Mexico 87401
Email [email protected] * Tel (505)566-3511 * Fax (505)566-3075
PAGE 1 of 4
Page 16
SAN JUAN COLLEGE
Purchasing Department
ITB #16-34394
Printing Services of Communicator Periodical
FORM A(1): PRICE SCHEDULE
BASE YEAR – July 01, 2016 through June 30, 2017
SPECIFICATIONS: Trimmed, Finished Size: 21” x 16” spread
with a simple fold along the long dimension resulting in four
spreads (8 pages) (10.5”x16” each). Full Bleed of .25” on all
sides. The finished folded size is 10.5” x 8”. Please note: Folded
width can be no wider than 11” after trimming to
accommodate insertion in the Daily Times. Color: 8 pages – 4
color process throughout, full bleed and trimmed.
Item
A
BASE BID
B
OPTION 1
C
OPTION 2
QTY
Communicator Periodical Issue:
Sept/Oct 2016
Nov/Dec 2016
Jan/Feb 2017
Mar/Apr 2017
May/Jun 2017
Jul/Aug 2017
Unit Price
per Issue
Article and Description:
Offset Bright White, 70 lb
COATED, 50-80lb
Possibly Recycled Option
Uncoated, Matte Finish
50-80lb, Possibly Recycled Option
11,500 EA
Unit Cost for
Additional 500 EA
$
$
$
$
$
$
MAXIMUM PERCENTAGE INCREASE:
D
Year 2: 07/01/2017 – 06/30/2018
%
E
Year 3: 07/01/2018 – 06/30/2019
%
F
Year 4: 07/01/2019 – 06/30/2020
%
The undersigned, in compliance with the Bid Document 16-34394 package requirements and instructions, having read and examined
same, and having visited the site of the proposed work, and being familiar with the conditions surrounding the Bid Project, including
availability of materials, utilities and labor, proposes to perform the proposed scope of work for the proposed price which includes
(and is not limited to) the furnishing of labor, materials, shop drawings (if required), transportation, tools, equipment, insurance, bonds,
applicable taxes, temporary provisions, escalation, overhead and profits necessary for the completion of the work in accordance
with and described, indicated or reasonably inferred per this certain Bid Document 16-34394 package.
Firm Name
SIGNATURE of Authorized Representative
Title
To be a valid bid, Bidder must sign here
Print Name of Authorized Representative
Date
The following documentation must be completed and submitted with your Bid to be considered responsive:
1. Invitation to Bid Price Agreement Form
5. Form C NM Resident/Resident Veteran’s Preference, if applicable
6. Form D Debarment/Suspension Status & Non-Collusion Affidavit
2. Form A(1) Price Schedule
3. Form A(2) Bidder’s Estimate of Taxes
7. Form E W-9 Form
4. Form B Campaign Contribution Disclosure 8. Three (3) Samples of Similar Printing Projects
Bidders MUST submit a hard copy version of this Price Schedule Form with required documentation as specified within this
Invitation to Bid. Bids submitted by facsimile, or e-mail will not be accepted.
Contact the College Purchasing Department directly at: [email protected] if you have any questions or concerns.
NOTE: Bids must be received by the due date and time listed on the front page of this ITB or as amended.
COMMUNICATOR PERIODICAL ITB#16-34394
rev 04/14/2016