Information Technology Services Informational Report for the Board of Trustees April 15, 2015 Prepared effective March 18, 2015 Information Technology Services TABLE OF CONTENTS UPDATE ON PROJECTS & ACTIVITIES ........................................................................................ 1 Office 365 ............................................................................................................................ 1 The University of Akron PeopleSoft Split and Upgrades .................................................... 1 LCCC PeopleSoft Split and Upgrades .................................................................................. 2 Wired and Wireless Network .............................................................................................. 3 DARwin Replacement ......................................................................................................... 3 Distributed Antenna System .............................................................................................. 4 Voice Mail System ............................................................................................................... 5 COMPLETED PROJECTS & ACTIVITIES ........................................................................................ 6 NONE ................................................................................................................................... 6 PLANNED PROJECTS & ACTIVITIES ............................................................................................ 7 Online Marketing and Fund Raising ................................................................................... 7 TABLED PROJECTS & ACTIVITIES .............................................................................................. 8 NONE .................................................................................................................................. 8 UPDATE ON PROJECTS & ACTIVITIES 
Office 365 Start date: January 2015 Milestones: 
Exchange Online Migration by August 2015 Targeted completion: August 2015 Notes: Office 365 provides accessibility to Exchange and other Microsoft products from any location where Internet connectivity is available. Additionally, this product will be available on most mobile devices and cell phones. There is no fee for students, faculty, or staff. 
The University of Akron PeopleSoft Split and Upgrades Start date: May 2014 Milestones: 
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PeopleSoft Portal Upgrade STATUS: Completed October 2014 PeopleSoft Financials STATUS: Completed November 2014 HCM/CS Split STATUS: Completed November 2014 PeopleSoft Human Capital Management (HCM) 9.2 Upgrade STATUS: Started January 2015; Target completion August 2015 Targeted completion: August 2015 Notes: Work on a “Fit/Gap” review for HCM of delivered functionality has started. The setup for the first test instance is nearly complete, which will allow testing to begin. 1
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LCCC PeopleSoft Split and Upgrades Milestones: 
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PeopleSoft Portal V9.1 R3 Upgrade STATUS: Started September 2014; Target completion April 2015 PeopleSoft CS/HCM Split STATUS: Started August 2014; Target completion April 2015 PeopleSoft Financials V9.2 Upgrade STATUS: Started October 2014; Target completion June 2015 HCM V9.2 Upgrade STATUS: Not started; Target completion TBD Targeted completion: TBD Notes: UA continues to provide limited database and upgrade support for LCCC’s CS/HCM Split. Projected implementation was March 2015 but a delay to April 2015 is anticipated due to interference with the online registration period and the "go live" date. LCCC has hired database and upgrade consultants to work as technical support for Financials V9.2 upgrade. UA provided support to create the architectural environment. Because UA already resides on V9.2, some functional configuration support has been provided to LCCC. LCCC is working on the latest PeopleTools release V8.54. UA continues to work with data warehouse consultants hired by LCCC to enable secure access to the PeopleSoft production environment, which is hosted at UA. 2
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Wired and Wireless Network Start date: July 2014 Milestones: 
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Phase I: Student Union, Bierce Library STATUS: Completed August 2014 Coleman Commons STATUS: In process. Final deployment of the Coleman Commons outdoor network is weather dependent and will be scheduled accordingly. Expanded Improvements STATUS: TBD Targeted completion: June 2016 Notes: Following completion of the Coleman Commons outdoor network, additional network improvements will follow. 
DARwin Replacement Start date: November 2014 Milestones: 
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Review and initial Setup for degree audits STATUS: Completed December 2014 Transfer set‐up, configuration, and testing STATUS: In process; targeted completion July 2015 Targeted completion: August 2015 Notes: The overall implementation of the Academic Advisement module will provide an integrated application and business process for supporting degree audits and degree confirmation. In addition, implementation of the Academic Advisement module will result in savings approximating $25,000 annually, as the DARwin license will be terminated. The Registrar’s office plans to parallel the PeopleSoft Academic Advising functionality with DARwin for degree verification in the Fall 2015 term. At this point, the target is to go live with PeopleSoft Academic Advising in January, 2016.
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Distributed Antenna System Start date: December 2014 Milestones: 
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January 2015 contract signed by UA Contractors to begin project installation March 2015 Polsky: Start March 2015; Complete April 2015 Spicer Phase 1: Start March 2015; Complete April 2015 Simmons: Start April 2015; Complete May 2015 Student Union: Start April 2015; Complete May 2015 Bierce Library: Start May 2015; Complete June 2015 EJ Thomas: Start May 2015; Complete June 2015 Bulger: Start June 2015; Complete June 2015 SWRC: Start June 2015; Complete July 2015 Spicer Phase 2: Start June 2015; Complete June 2015 Rhodes: Start July 2015; Complete July 2015 Goodyear: Start July 2015; Complete July 2015 Targeted completion: September 2015 Notes: Verizon identified cellular coverage issues on the main campus as well as within certain University buildings. The University and Verizon developed a contract for Verizon, at its own cost or limited remuneration to the University, to connect its downtown fiber to the University. Verizon will access the University’s fiber and install roughly 400 distributed antennas within and among select buildings and outdoor spaces. 4
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Start date: July 2014 Voice Mail System Milestones: 
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New voicemail system deployment completed February 2015. Staff training for integrated voicemail option to allow voicemail to be accessed via email scheduled for March 2015. Integrated voicemail option tentatively available to campus community April 2015. Targeted completion: August 2014 Revised completion: April 2015 Notes: The University’s current voice mail system has existed since 1999 without major improvements. The new voice mail system, AVAYA Aura Messaging, will provide improved stability as well as additional features and capabilities. 5
COMPLETED PROJECTS & ACTIVITIES 
NONE 6
PLANNED PROJECTS & ACTIVITIES 
Online Marketing and Fund Raising Anticipated start date: April 2015 Milestones: 
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Demos by RFP respondents were completed in January 2015. An award was made to Blackbaud’s response to the RFP in early February 2015. Contract was signed and executed in February 2015. Targeted completion: June 2015 Notes: Blackbaud’s Luminate product was selected through competitive bidding. An agreement has been completed and signed with Blackbaud. Work on the implementation will begin by April with “go live” for the system tentatively scheduled summer 2015. 7
TABLED PROJECTS & ACTIVITIES 
NONE 8