Information Technology Services Informational Report for the Board of Trustees February 11, 2015 Prepared effective January 20, 2015 Information Technology Services TABLE OF CONTENTS UPDATE ON PROJECTS & ACTIVITIES ........................................................................................ 1 Office 365 ............................................................................................................................ 1 The University of Akron PeopleSoft Split and Upgrades .................................................... 1 LCCC PeopleSoft Split and Upgrades .................................................................................. 2 Wired and Wireless Network .............................................................................................. 2 Voice Mail System ............................................................................................................... 3 DARwin Replacement ......................................................................................................... 3 Distributed Antenna System .............................................................................................. 4 COMPLETED PROJECTS & ACTIVITIES ........................................................................................ 5 NONE .................................................................................................................................. 5 PLANNED PROJECTS & ACTIVITIES ............................................................................................ 6 Online Marketing and Fund Raising ................................................................................... 6 TABLED PROJECTS & ACTIVITIES .............................................................................................. 7 NONE .................................................................................................................................. 7 UPDATE ON PROJECTS & ACTIVITIES 
Office 365 Start date: January 2015 Milestones: 
Exchange Online Migration by August 2015 Targeted completion: August 2015 Notes: Office 365 provides accessibility to Exchange and other Microsoft products from any location where Internet is available. Additionally, this product will be available on most mobile devices and cell phones. Students, faculty, and staff have access to Office Pro Plus for no fee. 
The University of Akron PeopleSoft Split and Upgrades Start date: May 2014 Milestones: 
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PeopleSoft Portal Upgrade STATUS: Completed October 2014 PeopleSoft Financials STATUS: Completed November 2014 HCM/CS Split STATUS: Completed November 2014 PeopleSoft Human Capital Management (HCM) 9.2 Upgrade STATUS: Scheduled go‐live June 2015 Targeted completion: June 2015 1
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LCCC PeopleSoft Split and Upgrades Milestones: May 2014 
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PeopleSoft Portal V9.1 R3 Upgrade STATUS: Started September 2014; target Completion February 2015 PeopleSoft CS/HCM Split STATUS: Started August 2014; target Completion February 2015 PeopleSoft Financials V9.2 Upgrade STATUS: Started October 2014; target Completion April 2015 HCM V9.2 Upgrade STATUS: Started January 2015; target completion June 2015 Targeted completion: June 2015 Notes: UA is providing database and upgrade support for LCCC’s CS/HCM Split. Due to the release of Campus Solutions upgrade bundle 34, further consideration on how to incorporate it into the Split project may require changes to the go‐live date. LCCC has hired database and upgrade consultants to work with UA for supporting the Financials V9.2 upgrade. 
Wired and Wireless Network Start date: July 2014 Milestones (dates/events): 
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Phase I: Student Union, Bierce Library STATUS: Completed August 2014 Coleman Commons is in process. STATUS: Completion date TBD Future Phases STATUS: TBD Targeted completion: June 2016 Notes: Upgrading our network is an ongoing project and a priority. We plan to upgrade the wired and wireless networks to accommodate the additional data traffic demands throughout the campus. Following Phase I, subsequent phases will address the needs of other areas of campus. 2
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Voice Mail System Start date: July 2014 Milestones (dates/events): 
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January 2015 implementation and testing January 2015 training on the new system for Telecommunications staff. Targeted completion: August 2014 Revised completion: April 2015 Notes: The University’s current voice mail system has existed since 1999 without major improvements. The new voice mail system, AVAYA Aura Messaging, will provide improved stability as well as additional features and capabilities. 
DARwin Replacement Start date: November 2015 Milestones: 
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Review and initial Setup for degree audits STATUS: Completed December 2014 Transfer set‐up, configuration, and testing STATUS: To be completed January 2015 Targeted completion: August 2015 Notes: The overall implementation of the Academic Advisement module is intended to provide an integrated application and business process for supporting degree audits and degree confirmation. In addition, implementation of the Academic Advisement module will result in savings approximating $25,000 annually, as the DARwin license will be terminated.
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Start date: December 2014 Distributed Antenna System Milestones: 
January 2015 contract signed by UA; awaiting execution by Verizon Targeted completion: September 2015 Notes: Verizon identified cellular coverage issues on the main campus as well as within certain University buildings. The University and Verizon are developing a contract for Verizon, at its own cost or limited remuneration to the University, to connect its downtown fiber to equipment located in Shrank Hall. Further, Verizon will access the University’s fiber and install roughly 400 distributed antennas within and among select buildings and outdoor spaces, respectively. 4
COMPLETED PROJECTS & ACTIVITIES 
NONE 5
PLANNED PROJECTS & ACTIVITIES 
Online Marketing and Fund Raising Anticipated start date: February 2015 Milestones (dates/events): 
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RFP issued January 2015 Demos by RFP respondents scheduled January 2015 Targeted completion: May 2015 Notes: An RFP was released on behalf of Development to acquire an online fund raising solution. Responses have been received from two vendors and remote demonstrations scheduled January 2015. 6
TABLED PROJECTS & ACTIVITIES 
NONE 7