San Juan College
Adjunct Faculty Handbook
February 26, 2016
Adjunct Faculty Handbook
Signature Page
I have received a copy of the San Juan College Adjunct Faculty Handbook as revised
February 16, 2016. I agree to become familiar with the contents and abide by San Juan
College policies and procedures as outlined in the Handbook.
___________________________________________
Signature
___________________________________________
Print Name
ii
__________________
Date
Table of Contents
San Juan College Profile ................................................................................................. 2
General Information......................................................................................................... 2
Mission ........................................................................................................................ 2
Vision ........................................................................................................................... 2
Values.......................................................................................................................... 3
The Learning College .................................................................................................. 4
Accreditation ................................................................................................................ 4
Human Resources........................................................................................................... 4
Quality of Personnel .................................................................................................... 4
Equal Opportunity ........................................................................................................ 5
Job Description ............................................................................................................ 5
Employment Terms...................................................................................................... 5
Cancelled Classes ....................................................................................................... 6
Identification Cards ...................................................................................................... 6
Payroll and Benefits ..................................................................................................... 7
Background Checks..................................................................................................... 7
Drug Policy .................................................................................................................. 7
Anti-Harassment Policy ............................................................................................... 8
Clean Indoor Air & Tobacco Policy .............................................................................. 8
The Family Educational Rights and Privacy Act (FERPA) ........................................... 9
Weather “Closure” Policy ............................................................................................. 9
Organizational Chart .................................................................................................. 10
Teaching Expectations .................................................................................................. 10
Course Planning ........................................................................................................ 10
Learning Environment................................................................................................ 11
Office Hours ............................................................................................................... 11
E-mail ........................................................................................................................ 11
Mail ............................................................................................................................ 11
Academic Freedom.................................................................................................... 12
Reproduction of Copyrighted Material ....................................................................... 12
Mentoring................................................................................................................... 13
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Course Management ..................................................................................................... 13
Class Lists ................................................................................................................. 13
Opening Classrooms ................................................................................................. 13
Session Length/Meeting Time ................................................................................... 13
Class Meeting Changes/Cancellations ...................................................................... 14
Classroom Changes .................................................................................................. 14
Drop for Non-Attendance ........................................................................................... 14
Student Schedule Changes ....................................................................................... 14
Student Withdrawal Period ........................................................................................ 14
Student Evaluation of Instruction ............................................................................... 15
Evaluation of Student Progress ..................................................................................... 15
Student Assessment .................................................................................................. 15
Finals ......................................................................................................................... 15
Academic Honesty Policy .......................................................................................... 15
Course Grading/Appeals ........................................................................................... 15
Faculty and Student Resources .................................................................................... 15
Advising & Counseling Center (ACC) ........................................................................ 15
Associated Students .................................................................................................. 16
Bookstore .................................................................................................................. 16
Career Services ......................................................................................................... 16
The Center for Teaching Excellence (CTX) ............................................................... 16
Copy Services ........................................................................................................... 17
Department of Public Safety ...................................................................................... 17
Dining Services-Sodexo ............................................................................................ 17
Disability Services...................................................................................................... 17
EDGE Program .......................................................................................................... 18
ENLACE .................................................................................................................... 18
Enrollment Services ................................................................................................... 18
Financial Aid Office .................................................................................................... 18
Health and Human Performance Center.................................................................... 18
Library........................................................................................................................ 18
Media Services .......................................................................................................... 18
Native American Center............................................................................................. 19
Office of Technology Services ................................................................................... 19
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Online Services.......................................................................................................... 19
Resource Network ..................................................................................................... 19
SAFE Zone Program ................................................................................................. 19
Service Learning ........................................................................................................ 19
Student Activities ....................................................................................................... 20
Student Activities Board ............................................................................................. 20
Student Ambassador Program .................................................................................. 20
Student Achievement Center ..................................................................................... 20
Student Success Center ............................................................................................ 20
Testing Center ........................................................................................................... 21
Volunteer Center........................................................................................................ 21
Safety and Security Procedures (Department of Public Safety) ............................................. 22
Active Shooter ........................................................................................................... 22
Fire Emergencies....................................................................................................... 22
Evacuation Procedures .............................................................................................. 23
Disturbance/Disruptions............................................................................................. 23
Lost Children ............................................................................................................. 23
Keys Locked in Vehicle.............................................................................................. 23
Accidents or Injuries .................................................................................................. 23
APPENDIX A Links to webpages............................................................................... 24
Appendix A provides full web addresses for all hyperlinks in this document.
This Adjunct Faculty Handbook is not an employment contract. It is a guide to the employment
practices of San Juan College. The management of the College reserves the right to interpret the
provisions of this handbook and to make changes in its content and application whenever
necessary.
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San Juan College Profile
Campuses in Aztec (San Juan College East) and Kirtland (San Juan College West)
Employees:
Full-time faculty
Part-time faculty
Total employees
160
217
904
Student Enrollment:
Annual unduplicated credit headcount – 17,489
Student Count – 7,786
2013-204 full-time equivalent – 5,333
Student Profile (Fall 2014):
Male: 37% / Female: 63%
Median student age: 32
Continuing students: 52%
Attending full time (12 or more credit hours): 29%
Eligible students receiving financial aid: 89%
Majoring in an academic area: 38%
Majoring in a vocational/career area: 36%
Undecided: 26%
Ethnic Mix (Fall 2014):
Anglo
Native American
Hispanic
Other
47%
30%
15%
8%
Source: San Juan College 2014 Fact Book
General Information
Mission
The mission of San Juan College is to inspire and support life-long learning to achieve personal
and community goals by providing quality education, services, and cultural enrichment.
San Juan College Board Policy #200
Vision
San Juan College will be an innovative, dynamic learning college built on mutual respect,
meaningful participation and a collective commitment to students, the community and the core
values of a comprehensive community college.
San Juan College Board Policy #200
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Values
San Juan College is committed to serving the needs of our students and the community through a
process of continuous quality improvement. We uphold and affirm the following core values:
Innovation – we value…

Thinking creatively

Examining and improving procedures

Initiating strategic change

Sharing new ideas

Maximizing technology
Collaboration – we value…

Open communication

Collective wisdom

Inclusive decision-making

Relationship building

Partnering to create new opportunities
Accountability – we value…

Sound fiscal stewardship

Responsibility and commitment

Assessing and meeting community needs

Assessment that leads to improvement

Clarity of expectations

Evidence-based decision making
Respect – we value…

Student centered learning

Diverse peoples, perspectives, cultures and life circumstances

Environmental and economic sustainability and responsibility
Excellence – we value…

Meeting and exceeding expectations

Modeling and developing best practices

Continuous improvement

On-going professional development
San Juan College Board Policy #200
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The Learning College
San Juan College embraces the Learning College philosophy. This is a student-centered approach
to education, placing student learning above all other goals. The tenets of this approach specify
that a Learning College will do the following:

Create substantive change in individual learners

Engage learners in the learning process as full partners who assume primary responsibility
for their own choices

Create and offer as many options for learning as possible

Assist learners in forming and participating in collaborative learning activities

Define the role of learning facilitators by the needs of learners

Succeed only when improved and expanded learning for its learners can be documented

Provide educational experiences for learners any way, any place, any time
San Juan College faculty members are expected to incorporate the Learning College philosophy
into their approach to education. They are expected to maintain a focus on student needs and adapt
their teaching styles to enhance student learning.
Accreditation
San Juan College shall maintain the accountability standards and performance measures as
approved by the New Mexico Higher Education Department and the New Mexico Legislative
Finance Committee. The College shall perform in such a manner to maintain institutional
accreditation in the Higher Learning Commission of North Central Association of Colleges and
Schools, as well as other appropriate accrediting agencies.
San Juan College Board Policy #405
Human Resources
Quality of Personnel
The quality of any educational institution’s program is dependent on the skills, commitment and
enthusiasm of its employees.
The College seeks to employ only the most outstanding personnel available. In return, the College
expects all of its employees to accept and support the institution’s philosophy and purposes.
Specifically, all employees are expected to be aware of the College’s policies, procedures and
programs, to devote their professional services and individual skills to the realization of the
institution’s objectives, and to discharge their duties in such a manner as to reflect credit upon the
College.
San Juan College Board Policy #500
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Equal Opportunity
San Juan College shall comply with existing federal and state laws and regulations in its personnel
actions, including the Civil Rights Act of 1964 and 1990; Executive Order 11246; Section 504 of
the 1973 Rehabilitation Act; the Age Discrimination Act of 1967; the Americans with Disability
Act of 1990; and the Vietnam Era Veteran's Readjustment Act of 1974 where applicable.
It is the policy of the College to provide for equal opportunity in recruitment, employment,
compensation, benefits, transfers, layoffs, returns, institutionally sponsored education, training,
tuition assistance, social and recreational programs, staff development opportunities and
advancement, and all other personnel practices without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, genetic, disability, age, veteran's status, or any other
category protected under federal, state and local laws.
San Juan College Board Policy #500
Job Description
An adjunct instructor is responsible for providing objective and unbiased teaching that is
meaningful, relevant and current. Classes are to be well organized, thoroughly prepared and follow
the official course syllabus.
Employment Terms
SJC tries to attract and use the best teaching talent available. The College reserves the right to
adjust assignments, change curriculum and offer new courses in order to respond to community
needs. Adjunct faculty members are hired on a course-by-course basis, depending upon the
instructional needs identified by the departments/schools for each semester. It is a temporary
position with no guarantee of number of credit hours per semester or continuing employment. Such
services shall be compensated on a credit hour or contact hour basis at rates recommended by the
president and approved by the Board.
It is the policy of San Juan College that adjunct faculty members may work no more than 29 hours
average per week during each contract period. Adjunct workloads are typically computed based
on credit hours rather than clock or load hours. The Internal Revenue Service (IRS) provided
guidance for the following method for determining the load hours required for a typical 3-credit
hour lecture course. The method allows 2.25 hours of service for each credit for lecture courses.
This assumes that teaching the course represents a combination of 1 hour teaching and 1 ¼ hours
of time performing related tasks such as class preparation and grading of exams and papers. In
addition, an hour of service for each additional hour outside the classroom required, i.e. office
hours and faculty meetings. Refer to example for the purpose of computing load hours.
Example:
3 credit lecture course
2.25:1 ratio
3 credits @ 2.25:1 ratio = 6.75 load hours
Additional Office hours and faculty meetings are calculated separately (1 hour per course, per
week; 3 courses X 2 office hours and meetings = 6 service hours)
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An adjunct teaching three courses at 3 credits each; (3 courses X 6.75 load hours = 20.25 hours +
6 additional service hours = 26.25)
For purposes of computing load:
Lecture
3:1
Private lesson & other similar activity
1:1
Lab
2:1
Non-credit
1:1
Studio
2:1
Internship
1:1
Clinical
1:1
The College maintains a practice of 9 credit hours maximum per semester. Exceptional
circumstances require the approval of the Vice President for Learning.
Adjunct instructors are expected to plan, teach, grade, and maintain office hours as required by
their school. They are also expected to stay current with the SJC Learning Management System
(Canvas) and course content. Adjunct instructors are required to attend Campus Safety Training
(annually) and Unlawful Harassment Training (biannually). Optimum use of human resources is a
prime responsibility of SJC’s administrative staff. In fulfilling this role, it should be understood
that a full-time faculty member with less than a full load might be assigned to teach a course that
an adjunct faculty member was scheduled to teach. Every attempt will be made to inform the
adjunct faculty member as soon as possible concerning any change in assignment. This shift in
assignments is rare, and would occur within the first twenty calendar days of the semester.
Cancelled Classes
The College reserves the right to cancel classes which do not meet minimum enrollment
guidelines. The lead instructor, director, dean, or their designee will inform the instructor as soon
as a class is cancelled. The College will inform the students.
A $25.00 per credit hour stipend (taxable) is paid to adjunct faculty for cancelled or reassigned
classes when certain criteria are met. The class must be cancelled or reassigned in the three weeks
prior to the class start date through the first week of class. The stipend will be paid in these
situations:
 It is the first time the adjunct would have taught the class
 A new class was being developed by the adjunct at the request of the dean
 Special consideration will be given for classes that the dean has specifically requested the
adjunct to teach
 This policy does not apply to Encore or special topics classes
Identification Cards
To obtain a SJC ID, the adjunct must know his/her Datatel ID number, and have an active directory
account through OTS. An appointment to have an official photo taken must be scheduled with
Public Relations at 566-3205. When the badge has been created, it will be sent to the CTX and the
adjunct will be notified to pick it up.
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Payroll and Benefits
Adjunct faculty members are paid twice a month, on the 15th and the last day of the month or the
closest working day thereto, provided that all payroll forms are signed in a timely manner.
Problems concerning payroll should be referred to the Business Office (Payroll – 566-3543) or
Human Resources Office (566-3215). Adjunct faculty are paid $641 per credit hour.
There are no medical/dental benefits provided to adjunct faculty. State and federal taxes, FICA,
and Social Security will be withheld for all adjunct faculty.
Educational retirement contributions will be subtracted if the adjunct - teaches four or more credit
hours in any given semester. Contact the Human Resources Office for more information on
retirement. Contribution rates are available on the State of New Mexico Educational Retirement
Board website.
Adjunct instructors teaching one (1) credit class or more receive the following educational
benefits:

Tuition voucher to enroll in up to 4 credit hours per semester (voucher valid for one year)

HHPC membership (must be used during current semester)
Adjunct instructors may transfer their tuition waiver/benefits to a qualified family member – an
eligible dependent as defined by legal documentation (i.e. Birth Certificate, Marriage Certificate,
Adoption Certificate, Affidavit of Domestic Partnership, etc.). If you plan to transfer your tuition
voucher take a copy of the appropriate document with you, along with your tuition Voucher
Authorization Form to Human Resources. Tuition Waivers must have the departmental account,
and be signed by Human Resources and the Center for Teaching Excellence before being turned
in to the Business Office (courses) or the Health and Human Performance Center (HHPC
membership).
Background Checks
Criminal background checks will be required for all adjunct faculty that work in the following job
categories:

Instruction, working regularly with, or supervising minors

all employees who are assigned and responsible for campus security and/or facility
maintenance and have access to building keys

Receive, handle, or are responsible for accounting for currency over $500 annually and/or
produce College checks

Maintain, change or manipulate sensitive information through the College’s computer
system.
Drug Policy
Employees are one of San Juan College’s most valuable resources, and their health and safety are
matters of serious concern. It is the goal of San Juan College to protect the public health and
environment of all members of the College by promoting a drug-free work environment in
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accordance with the Drug Free Workplace Act of 1988, and the Drug Free Schools and Campuses
Act Amendments of 1989. San Juan College prohibits the unlawful manufacture, distribution,
dispensation, possession or use of any controlled substance, alcohol, or illegal drug on its premises.
Employees have the right to an environment free from the effects of substance abuse. The term
substance abuse, as used in this policy, refers to the use of illegal drugs, controlled substances, and
the consumption of alcohol in quantities to the extent that an individual is unable to perform in a
safe and productive manner. Employees who violate the provisions of this policy may be subject
to disciplinary action.
Employees are expected and required to report to work fit to perform in a safe and efficient manner.
San Juan College interprets “employees” in the broadest sense to include all individuals who
receive any reimbursement from the College for their services. It is a federal requirement and
College policy that any employee will notify his or her immediate supervisor within five days after
conviction of a criminal drug offense occurring in the workplace. Supervisors are to inform the
Director of Human Resources/Vice President through appropriate channels of any notifications
received.
San Juan College recognizes drug/alcohol dependency as an illness and a major health problem.
The College also recognizes drug/alcohol abuse as a potential health, safety and security problem
to the institution. Employees needing help in dealing with such problems may contact the Human
Resources Office or their respective dean for referrals to available substance abuse education,
treatment, and rehabilitation programs, and to obtain information relative to insurance coverage
for such programs. Voluntary, conscientious efforts to seek such help will not jeopardize an
employee’s job.
Anti-Harassment Policy
Discrimination on the basis of sex is a violation of Title VII of the Civil Rights Act of 1964 and
the Civil Rights Act of 1990 and Title IX. San Juan College forbids sexual harassment activity,
which is a form of sexual discrimination, by any of its employees. All employees are required to
ensure the college work environment is free of sexual harassment. Unwelcome sexual advances,
requests for sexual favors, and other verbal or physical conduct of a sexual nature toward any
student or employee constitutes sexual harassment. See the Human Resources Office for specific
details of this policy.
Clean Indoor Air & Tobacco Policy
It is a recognized fact that Environmental Tobacco Smoke (ETS) is a harmful indoor air pollutant
which can cause significant health problems among non-smokers. ETS is known to contain more
than 4,000 chemicals, many of which are known animal or human carcinogens. Exposure to ETS
is also known to cause other adverse health effects such as cardiovascular and pulmonary injury
(including asthma among children). The College faculty, staff, students and visitors should
therefore be provided with a smoke-free environment to the fullest extent feasible.
The College, in compliance with the State of New Mexico’s Dee Johnson Clean Indoor Air Act of
2007, and Section 12-3-8 of the City of Farmington’s Smoking Regulations, has enacted a policy
on smoking. All areas will be designated either as “non-smoking” or “smoking” as outlined in the
act. All College employees and students are expected to comply. Persons who violate provisions
of the Clean Indoor Air Act of 1985 shall be subject to penalties set forth in the act.
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Therefore:




The smoking of tobacco or clove type products is prohibited in or at all fully enclosed
college buildings (classrooms, offices, restrooms, corridors, etc.).
Smoking shall be prohibited in all enclosed, semi-enclosed, or covered/semi-covered
walkways and/or breezeways.*
Smoking is prohibited within 50 feet of any outside door, window, or building intake* or
in certain outdoor common gathering areas such as the patio outside the Mary’s Kitchen
outdoor athletic facilities and/or during College sponsored or organized outdoor events or
in College-owned or leased vehicles (cars, trucks, vans, motorized utility carts, etc.) The
use of smokeless tobacco is not permitted in libraries, auditoriums, classrooms,
laboratories, other instructional support areas, or an area posted as prohibiting use of
smokeless tobacco. Persons who use smokeless tobacco shall dispose of waste tobacco,
debris, containers, etc. in a sanitary manner, in proper waste receptacles.
The use of electronic cigarettes is not permitted in libraries, auditoriums, classrooms,
laboratories, other instructional support areas, offices, restrooms, corridors, etc. or an area
posted for “no smoking”.
In an effort to accommodate smokers and to assist them in compliance with the above stated policy,
particularly in times of inclement weather conditions, and to minimize campus littering, health and
safety, in consultation with the Physical Plant and the Safety Committee, may designate and/or
construct certain limited outdoor shelter areas to be utilized for smoking. In that case, areas
designated with an * may be exempt from smoking prohibition listed above.
The Family Educational Rights and Privacy Act (FERPA)
The Family Educational Rights and Privacy Act (FERPA) is in place to protect the privacy of
student records. FERPA allows each institution to classify some information as directory
information and release that information without obtaining prior written consent.
San Juan College has adopted a FERPA policy in which no student information is released to a
third party without the written consent of the student. The College believes this policy provides
the best protection of privacy for our students. Therefore, if you have calls or requests for any
type of information about a student, you should indicate that you are unable to disclose any
information without the express written consent of the student and that such requests should be
referred to the Registrar’s Office at 566-3335.
Weather “Closure” Policy
San Juan College will “close” because of severe weather when normal operation would pose a
significant hazard to students, staff, faculty and the community attending classes or other activities.
When the campus is “closed”, classes will not be held and meetings and scheduled community
events are cancelled unless prior arrangements have been made with appropriate College officials.
All areas and operations not defined as “essential” are closed.
Weekdays: Bad weather conditions, including snow, are monitored by officials of the College in
conjunction with officials of the local community school districts; however the College will be the
final determinant for any campus closures. The College will make every attempt to follow the
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closures (two hour delay - 8:00 am to 10:00 am or all day closure - 8:00 am to 5:00 pm) of the
Farmington School District in accordance with bad weather conditions, Monday through Friday.
The Health and Human Performance Center will make a separate determination regarding early
morning closure from 4:00 am to 8:00 am; then follow the College closure or delay procedure after
8:00 am. Weekday evenings (after 5 pm) campus closures will be determined by 2:00 pm of that
day by the Vice President for Student Services (or designee).
Weekends: Classes or activity cancellations due to bad weather on all campuses will be made in
consultation with the Department of Public Safety and the Vice President for Student Services (or
designee). In all cases, the determination for closure or delay will be communicated to the public
and the campus through the Public Relations Office for the College.
Notification: Radio and television stations will be notified of snow closures or delays. The
information will also be posted on the College web site and sent to all employees and students
through the official email system. A recorded message will be available through the main
switchboard at 326-3311. Day closures will be announced between 6:00 am and 8:00 am, evening
closures by 2:00 pm if possible. As a rule, the College is open unless otherwise notified. Students
should make their own determination as to whether they can make it safely to the College campus.
Notices will also go out through the RAVE system.
Controlled Access: The College will pursue a protocol of controlled access during announced
closure or delay periods. Access to the campus during times of closure will be allowed only
through a controlled point at Sunrise Parkway and Education Drive. Only authorized individuals
will be allowed access through this access point, all other entrances to the campus will be closed.
Additional policies for San Juan College are found in the Student Handbook published annually.
Adjunct faculty are expected to adhere to all published San Juan College policies.
Organizational Chart
The San Juan College Organizational Chart is located on the College website.
Teaching Expectations
Course Planning
Course syllabi are provided and must be approved by the department or school. Contact your lead
instructor or department contact for more information. Current syllabi are located within the
program plan for each program on the Academics area of the website

Instructor textbooks, supplies and materials are ordered through the department before the
first day of class.
 Review the official course syllabus on file. Develop lesson plans. The lesson plans should
include specific topics to be covered, the purpose of the lesson, expected student
accomplishments, materials and equipment needed, and a time line.

Prepare the Course Guide (use this official template located at the bottom of the faculty
portal home page) and Schedule (calendar) to include objectives, grading policy, due dates
and other pertinent information. All course guides are required to include drop and
withdrawal dates. Contact your lead instructor or department contact for sample documents
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from other instructors. Systematic planning is necessary to ensure course quality. Be sure
to follow identified course objectives.

Hard copies and/or an online Canvas reference to these course documents should be
available to students by the first day of class.

Class rosters are accessed through Web Advisor.

Use appropriate instructional media. (Canvas, Document Cameras, Student Response
Systems – Clickers, USB microscopes, Yeti microphones, headsets, webcams) Contact the
CTX (566-3392) for additional resources.

Additional teaching and learning information is available through individual schools and
the Center for Teaching Excellence (CTX).

If student supplies are needed for the class, they should be listed in the course guide and
students should be notified on the first day.

Prepare to utilize the entire instructional period on the first day of class.
Learning Environment
Establish a positive learning environment by being flexible, having well planned and integrated
lessons, anticipating and responding to student problems and questions, being available to help
students and communicating clear expectations. Keep in mind that many of our students have not
had much experience with formal education so giving them a clear sense of your expectations up
front helps them tremendously. For example, being clear with students about your attendance
policy or your expectation that they will e-mail you about absences.
Office Hours
Faculty are expected to be available to support students and respond to questions outside of class.
Faculty are asked to maintain office hours so that students can meet with/contact them outside of
class. Please plan one hour per week per course. Include the hours and location/contact methods
of your office hours on your course guide. Please provide your office hours schedule to your school
operations coordinator or departmental administrative assistant.
E-mail
You have been assigned a San Juan College e-mail account. Please use this e-mail account for all
of your communication with college personnel and students. Your SJC e-mail account will help
anyone on campus contact you. Please check your e-mail on a regular basis. This is our official
method of communication. Canvas e-mail/messaging is a separate system, but may be forwarded
to appear in your San Juan College e-mail account.
Mail
You will be assigned a mailbox. Adjuncts who teach at SJC East or West will have their mail
forwarded there. It is imperative that you check your mailbox on a regular basis. Communication
and paperwork that you are required to complete will be routed to you through this mailbox. This
paperwork is part of your responsibility as an instructor and must be returned by the due dates.
Students may be dropping off materials and requests in your mailbox as well.
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Academic Freedom
Academic freedom is a right protected by the First Amendment of the United States Constitution.
A society, to remain free, requires citizens to be well-schooled in traditional knowledge and
capable of critical evaluation of both new and old ideas. An institution of higher education can
best foster growth in a democratic society when both student and teacher can freely participate in
the process of sifting and weighing traditional approaches and creating and evaluating new ones.
Through the community and the community college, society should provide an academic
atmosphere in which questioning is encouraged, where alternatives can be explored, and where
one may follow where inquiry leads. It is, therefore, imperative that the educator enjoy full freedom
in the discussion of his or her subject and related matters both in and beyond the classroom, the
ultimate purpose of such freedom being the pursuit of truth.
In his/her work, the teacher is governed by the policy statements of the College. He/she is entitled
to freedom in the classroom in discussing his/her subject, but the teacher should be careful not to
introduce into his/her teaching controversial matter which has no relation to the subject.
As a teacher, his/her right to express himself or herself on matters of College policy and procedure
shall not be denied or abridged, nor should such an expression jeopardize his/her academic
position, as long as he/she expresses himself/herself in a professional and ethical manner. When
the teacher speaks or writes as a citizen, he/she should be entirely free from institutional censorship
or discipline, but his/her special position in the community obliges him/her to remember that the
public may judge the teacher's profession and the institution by the validity of his/her opinions and
the manner in which he/she expresses them. When he/she speaks or writes as a citizen, he/she
should indicate that he/she is not an institutional spokesperson. Academic freedom, as it relates to
faculty, is independent of employee evaluations and re-employment offers.
Whenever the teacher speaks or writes as a citizen or as a teacher, he/she should strive to be
scrupulously accurate and objective, to exercise appropriate emotional restraint, and to show
respect for the convictions of others.
San Juan College Board Policy #601
Reproduction of Copyrighted Material
San Juan College will abide by the United States Copyright Law, Public Law 94-553, as it applies
to the fair use of copyrighted material. The law provides that instructors and students may make
single copies of chapters, articles, short stories, short essays, short poems, charts, graphs, diagrams,
cartoons and pictures for their own scholastic use.
Instructors may make multiple copies of brief extracts from articles, stories, or poems; single
copies of charts, graphs, diagrams, cartoons or pictures for use as class handouts provided that: (1)
the need for the materials is for the term only; (2) does not replace materials which could
reasonably be purchased by students, and (3) students are not charged more than the reproduction
cost for the material. Multiple copies must include a notice of copyright. Violation of this policy
may result in disciplinary action.
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Mentoring
All new adjunct faculty who teach credit courses are required to participate in the mentoring
program for the first semester (not required for Encore). Following the first semester of mentoring,
the adjunct faculty member has the option to cease participation, to continue with his/her present
mentor, or receive a new mentor for a different perspective. Mentoring may be continued after the
first year upon request to the school dean. A lead instructor, department chair or school dean may
also suggest mentoring if a faculty member receives low ratings on the Student Evaluation of
Faculty report, or for other pertinent reasons. Adjunct faculty mentor assignments are maintained
by the Center for Teaching Excellence.
Course Management
Class Lists
Student registration should be completed prior to the first class meeting. Students not listed on the
class roster must go to the Enrollment Services Office to complete registration. Students must be
officially enrolled to attend classes. More information on student registration is located in the
Student Handbook.
Class lists are found in WebAdvisor. Grades are also submitted through WebAdvisor. Your lead
instructor or mentor should provide you with information on how to access WebAdvisor. The
Office of Technology Services provides technical support for WebAdvisor.
Some schools require faculty to print rosters on the Census Date (the third Friday of the semester—
Spring and Fall) for statistical reporting. Consult with your lead instructor if this applies to you.
Canvas, our on-line course management system, is helpful for storing class information and
documents, keeping your grade book electronically and communicating with students. Online
Services can help you with setting up and learning how to use Canvas.
Opening Classrooms
Most on-campus classrooms are opened prior to your class. If your classroom is locked, contact
Security at 215-3091 or 566-3333. Following class, straighten your room/laboratory, turn off the
lights and close the door. Please secure your room during breaks when you are away from the
classroom. Keys are not usually issued to adjunct faculty unless unusual circumstances exist.
Session Length/Meeting Time
Credit courses are usually scheduled to meet for 50 minutes per credit hour. A three credit hour
class meets 150 minutes per week; a two credit hour class, 100 minutes; and a one credit hour class
meets 50 minutes. Activity and lab courses require longer class sessions.
Classes that meet for more than 75 minutes usually take a break during the middle of class. Breaks
should be based on the needs and interests of the students, keeping in mind the content and quantity
of material you are trying to complete during the class period.
13
Class Meeting Changes/Cancellations
Each school has its own procedure for sick leave and cancellation/change issues. Consult your lead
instructor for the protocol.
Classroom Changes
Do not change rooms or class meeting times without first consulting your school operations
coordinator. Approval and paperwork need to be completed to make these changes. Be sure to let
your school operations coordinator or program administrative assistant know even when you move
your class for a single day so we can inform students who may have been absent when you made
the announcement. Posting these changes on your Canvas page will also help students know where
to go for class.
Drop for Non-Attendance
Faculty must drop students who do not attend their section at the beginning of the semester. Faculty
must record, in WebAdvisor, all students who have NEVER attended. Time frames for drop for
non-attendance are:
Section Duration
Non-Attendance Report Date
15-16 Weeks
End of 2nd Week of Term
14 Weeks
End of 2nd Week or 2nd Day
4-13 Weeks
End of 2nd Day
1 Day-3 Weeks
End of 1st Day
Student Schedule Changes
The schedule change (add/drop) period is found in the official San Juan College Calendar.
An Add/Drop form is required. Forms are available from division offices, the Enrollment Services
Office, and the Center for Teaching Excellence. Completed forms with necessary signatures
should be returned to the Enrollment Services Office. It is the responsibility of the student to obtain
the form and complete the process.
Student Withdrawal Period
A student may withdraw from one or more classes through WebAdvisor. The scheduled period for
student withdrawals is from the first day of class and before the sixteenth day prior to the last day
of instruction. A “W” is given as a grade for each course from which a student is withdrawn. After
the final withdrawal date has passed, a letter grade must be given in each course for which a student
is registered.
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Student Evaluation of Instruction
Student surveys of instruction are designed to assist the supervisor and instructor in identifying
strengths and weaknesses. Administration of surveys is done through Canvas and begins 21 days
prior to the end of the semester. All courses participate in evaluations and instructors are
responsible to encourage students to participate.
Evaluation of Student Progress
Student Assessment
Use appropriate assessments (assignments, projects, tests, etc.) to measure student learning
outcomes. Report final grades through Web Advisor within the time frame specified.
Finals
Typically, credit courses use their final exam period for their exams. Some classes may not have
a final exam due to the nature of the course. However, this time should be used for a wrap up of
the course information.
Academic Honesty Policy
San Juan College believes that the basis for personal and academic development is honesty.
Personal commitment, honest work, and honest achievement are necessary characteristics for an
educated person.
Adjunct faculty are expected to follow the San Juan College Academic Honesty Policy. If any
questions arise, you should consult your lead instructor immediately.
Course Grading/Appeals
San Juan College has a comprehensive Grading and Grade Appeals Process.
Faculty and Student Resources
Advising & Counseling Center (ACC)
Phone: 566-3335
Location: Educational Services Building (clock tower building)
 Degree requirements
 Registration procedures
 Degree checks
 Transfer information
 Career information
 Students with disabilities
 Advising and Counseling also offers licensed professional counselors to assist students
with personal issues
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Associated Students
Phone: 566-3403
Location: Student Activities Office, Learning Commons, Room 6107
 Consists of the Associated Students’ President, Vice President, Chief Financial Officer,
Chief Communications Officer, four At-Large Senators and four Clubs elected Senators
 Provides a voice for students
 Active involvement in government processes
 Students gain leadership skills
Bookstore
Phone: 566-3260
Location: West Classroom Complex, Room 1940
 Textbooks, art & school supplies, SJC clothing & gifts, snacks & convenience items
Career Services
Phone: 566-3423
Location: West Classroom Complex, Room 1715
 On-line job postings
 Assistance with:
o Finding work that will enhance a resume
o Preparing resume and cover letters
o Portfolio creation
o Interviewing Skills
 Co-Curricular Transcript System - web-based program that documents student’s out-ofclassroom learning experiences
The Center for Teaching Excellence (CTX)
Phone: 566-3392
Location: Student Center, Room 1624
The Center for Teaching Excellence (CTX) promotes excellence in teaching and learning through
conversation, scholarship, action and innovation. The CTX provides resources to faculty to
enhance their effectiveness in the classroom as well as an ongoing range of professional
development services and programs. View the webpage to explore current offerings.
The CTX includes a library with a collection of teaching and learning resources, comfortable
reading area, formal and informal meeting facilities for large and small groups, and computer
workstations.
The CTX offers:
 large conference table that seats 15
 various areas with tables and sofas
 three work cubicles with computer, printer, scanner, and telephone
 a library filled with informative resources
 a small kitchen with microwave, coffee, hot water, and sink
 additional equipment for use during events, such as an easel (with dry erase board or paper),
projector, laptop
 multimedia materials available for checkout (clickers, headsets, computer connected
microscopes, Yeti microphones, etc.)
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Copy Services
Phone: 566-3247
Location: Student Center, Room 1618
 Finishing services for reports and presentations
 Black & white and full color copies
 Transparencies
 Paper in a rainbow of colors and in light and heavy weights
 Laminating
 Binding
 Signs and name tags
Department of Public Safety
Phone: 566-3263 (Administrative number)
Phone: 215-3091 (Shift cell phone)
Phone: 566-3333 (Emergency number)
Location: East Classroom Complex, Lower Level
 Offers 24/7 patrols with foot patrols/bicycles/golf carts/security vehicle
 Assistance with:
o Security escort
o Emergency telephones
o Unlock vehicles
o Jumpstart vehicles
o Fire, smoke and intrusion alarms
o Promotes a safe, secure campus environment
o Coordinates College emergency management plan
o Enforces campus rules and regulations
o Maintains close working relationships with local police and fire departments
o Maintains campus crime statistics for the Department of Education
 The Quick-Flip Guide to Emergencies is located in all classrooms. This guide is designed
to aid in maintaining the safety of all personnel located at SJC. All adjunct faculty
members are advised to become familiar with the handbook as well as its location in each
classroom in which they instruct.
Dining Services-Sodexo
Mary’s Kitchen: 566-3265
Location: Student Center, Lower Level
Common Grounds: 566-4264
Location: Learning Commons, Upper Level
Café Belay: 566-3594
Location: HHPC
Disability Services
Phone: 566-3271
Location: Educational Services Building (clock tower building)
Academic accommodations
 Technology lab with specialized software/equipment
 Support services
 Confidential record keeping
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EDGE Program
Phone: 566-3147
Location: Central Classroom Complex, Room 1414
TRiO Student Support Services for first generation, income challenged and/or students with
disabilities
ENLACE
Phone: 325-1055 or 325-1099
Location: 3539 30th St. Suite 118
ENgaging LAtino Communities for Education (ENLACE) aims to increase the education
opportunities for all students who have been traditionally underrepresented in institutions of higher
learning; preparing them to pursue success in postsecondary education and strengthening the
educational pipeline.
Enrollment Services
Phone: 566-3545
Location: Educational Services Building (clock tower building)
Financial Aid Office
Phone: 566-3323
Fax: 566-3593
Location: Educational Services Building (clock tower building)
Facebook name: San Juan College Financial Aid Office
Health and Human Performance Center
Phone: 566-3410
Outdoor Equipment Rental Center
Phone: 566-3221
Intramural Sports
Phone: 566-3219
Library
Phone: 566-3249
Location: Learning Commons, Upper Level
 60,000+ volumes
 Special collections including video, DVD and music
 Research databases and eBooks
 Research and reference assistance
 Public and lab computers with wireless network
 Laptop computers and Kindles available for checkout
 Quiet study rooms
 Copy center with DocSend scanning equipment
Media Services
Phone: 566-3295
Location: Student Center, Room 1609
Media Services provides assistance with all audio visual needs in the classroom.
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Native American Center
Phone: 566-3321
Location: Student Center, Room 1610
The Native American Center is committed to the access, retention, and graduation of Native
American students.
Office of Technology Services
Phone: 566-3266
Location: Information Technology Center, Upper Level
 24/7 technical support for SJC computer issues
 Computer lab services and support
 Canvas support
 Faculty and student login accounts
 Faculty and student E-mail services
 Network storage
Online Services
Phone: 566-3310
Location: East Classroom Complex, Room 1110
San Juan College Online Services provides faculty and staff assistance to be successful in
preparing and teaching online, hybrid and web enhanced courses. SJC uses the Canvas learning
management system.
Resource Network
Phone:
Location: Student Center, Room ***
Need Info Here
SAFE Zone Program
Phone: 566-3212
Location: Learning Commons, Room 6107
The SJC Safe Zone Program provides advocacy and support for GLBTQ students, faculty and
staff, while working to educate the wider SJC community about Gay, Lesbian, Bisexual,
Transgender, and Questioning (GLBTQ) issues. Safe Zone Allies are individuals on the SJC
campus who are allies of GLBTQ Students. These are individuals who are empathetic, supportive
and informed about GLBTQ issues on campus and in the local community and are willing to be
allies for these students when needed.
 Provide educational and social opportunities and events
 Trains Safe Zone Allies
Service Learning
Phone: 566-3120
Location: Student Center, Room 1604
 Service learning opportunities allow students to apply what they learn in class to a real life
context.
 Service Learning gives students the opportunity to serve their community, which can be an
important asset to their co-curricular transcript and resume.
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
Many instructors add a service learning assignment to the class requirements, so it becomes
part of a student’s grade.
Student Activities
Phone: 566-3403
Location: Learning Commons, Room 6107
 Houses student government (AS/SJC), Student Clubs and Organizations, Safe Zone
Program and SNAPP
 Programs social, recreational and cultural activities
 Student Newspaper “The Buzz”
 Student Ambassador Program
 Provides leadership training opportunities
 Approval and posting of flyers
 Current housing list
 Co-curricular transcripts
 Social Norms and Alcohol Prevention Program (SNAPP)
Student Activities Board
Phone: 566-3175
Location: Learning Commons, Room 6107
 Helps plan annual events and activities of the Student Activities Office
 Brainstorms and present new events and activities for SJC students
 Interested students should contact the Student Activities Office
Student Ambassador Program
Phone: 566-3403
Location: Learning Commons, Room 6107
 Plans, promotes and implements fun and educational student activities
 Represent San Juan College on councils and committees
 Students receive stipend upon completion of program requirements
Student Achievement Center
Phone: 566-3378
Location: Student Center, Room 1604
 connects students with resources
 self-advocacy through positive relationships with members of the SJC campus community
to achieve their academic goals
 Focuses on helping students find solutions to their academic and personal concerns
Student Success Center
Phone: 566-3362
Location: Student Center, Room 1611
 Tutoring: Walk-in tutoring in writing and math during all hours the center is open. Biology,
chemistry, physics and accounting tutoring available at specific times (see website for
schedule). Tutoring for all other subjects available by appointment.
 Group Tutoring: Available for specific math, writing and science courses (see website for
schedule and locations)
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







Study Partner assistance
Workshops: Special topic workshops available as available (see website for schedule)
SMART Lab (computer-assisted learning lab, to assist in learning at your own pace)
Online PLATO (computer assisted learning software) available from home
GED and Adult Basic Education Courses
English as a Second Language
College Success, foundational math and study skills courses
Language learning lab
Testing Center
Phone: 566-3139
Location: Information Technology Center, Room 7120
The SJC Testing Center provides a wide variety of testing services to SJC students, community
members and distance education students.
Services provided:
 Testing for SJC courses (Online, Hybrid and make-up exams only)
 Admissions Testing for SJC Programs
 Certification and Licensure Testing
 General Educational Development (GED)
 Proctoring Services for distance education classes
 Testing for College Credit
 Services NOT Provided:
o Exams for Entire Sections of SJC Courses (except online & hybrid)
o Scoring Services
o Copying Exams
o Correcting Errors on Exams
o Administering Separate Course or Instructor Evaluations
o Collecting or Returning Student Papers, Journals, Projects
o Storing or Distributing Practice Exams
Volunteer Center
Phone: 566-3293
Location: West Classroom Complex, Room 1911
 Community Volunteer Program helps to place volunteers in agencies across San Juan
County by identifying strengths and interests.
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Safety and Security Procedures (Department of Public Safety)
Phone: 566-3263 (Administrative number)
Phone: 215-3091 (Shift cell phone)
Phone: 566-3333 (Emergency number)
Active Shooter
In Progress:




Escape from the area immediately
Notify others you encounter of the danger
Call 911 and DPS at 566-3333
If able to find a safe area, stay on the line and continue to provide the emergency
dispatcher with updated information
If unable to escape immediately:






Get to an office or room as far away from the shooting as possible
Lock the door and cover any windows facing hallways
Keep quiet and do not answer the door
Call 911 and DPS at 566-3333, and tell the Dispatcher where you are and what’s
happening. All room numbers are located on the interior of entry doors.
Look for means of possible escape or self-defense
Additional information can be found in the Quick-Flip Guide To Emergencies located in
all classrooms.
Fire Emergencies




Locate an alarm box and pull the alarm
Call 911 and DPS at 566-3333
Evacuate Area to designated Rally Point
Additional information can be found in the Quick-Flip Guide To Emergencies located in
all classrooms.
Seizure






Help them gently to the ground
Move objects they might strike away from them (like chairs or tables)
Call 911 and DPS at 566-3333
Ask others nearby to give the person some privacy by turning their backs
Follow emergency medical directions provided by the dispatcher
Additional information can be found in the Quick-Flip Guide To Emergencies located in
all classrooms.
Bomb Threats



Remain calm. Listen for as much information as possible, such as tone of voice, accent,
and background noises.
Do NOT hang up the phone, even if the caller hangs up, to allow for a phone trace. Do
NOT use hand-held radios in the event the device may be triggered by radio frequencies.
Call 911 and DPS at 566-3333 from campus phones or 215-3091 for the shift cell phone.
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
Additional information can be found in the Quick-Flip Guide to Emergencies located in
all classrooms.
Evacuation Procedures
Call appropriate College officials utilizing your department’s phone tree until someone is reached.
 Security (566-3333)
 Vice President for Administrative Services (566-3253)
 President (566-3209)
 Vice President for Student Services (566-3318)
 Vice President for Learning (566-3213)
Evening hours, contact:
 Security (566-3333, Shift cell phone 215-3091)
 Evening hours support office (566-3220)
 Switchboard Monday- Friday 326- 3311
Disturbance/Disruptions
Notify an appropriate official, according to the following list of telephone extension numbers.
Proceed down the list until someone is reached.
 Security 566-3333 or Dial 215-3091 (Shift Cell Phone)
 Department Head or Vice President
Evening hours, contact:
 Security (566-3333)
 Evening administrator (dial 0 from a campus phone)
Lost Children
Notify an appropriate College official.
 Security 566-3333, 215-3091 (Shift cell phone)
Keys Locked in Vehicle
Notify the Security Office at 566-333 or 215-3091 (Shift cell phone)
Accidents or Injuries
Follow these procedures in the order given:







If serious, call 911.
Render first aid up to your skill level if neglect would be a liability.
Comfort the victim and call Security (566-3333 or dial 215-3091 for the shift cell phone).
Give your name and location. State the emergency and whether you need immediate help
(e.g. ambulance or other assistance).
Remain with the victim if possible. Delegate someone to make the emergency call.
Ask witnesses to remain for questioning by authorities.
Call the Vice President for Student Services in serious cases so that follow-up contacts may
be made, such as spouse, legal guardian or family doctor.
Complete an accident report after all appropriate action has taken place. File the report with
The Department of Public Safety and Risk Management as soon as possible.
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APPENDIX
A
Links to webpages
San Juan College Board Policy #200
http://www.sanjuancollege.edu/documents/SJCBoard/Policies/200_San_Juan_College_Mission_Vision_and_Values.pdf
San Juan College Board Policy #201
http://www.sanjuancollege.edu/documents/SJCBoard/Policies/201_San_Juan_College_Philosophy.pdf
San Juan College Board Policy #405
http://www.sanjuancollege.edu/documents/SJCBoard/Policies/405_Accreditation.pdf
San Juan College Board Policy #500
http://www.sanjuancollege.edu/documents/SJCBoard/Policies/500_Requirements_and_Hiring.pdf
San Juan College Board Policy #601
http://www.sanjuancollege.edu/documents/SJCBoard/Policies/601_Academic_Freedom.pdf
San Juan College Organizational Chart
http://www.sanjuancollege.edu/aboutsjc/organizational-charts/
Academic Honesty Policy
http://www.sanjuancollege.edu/documents/student-services/student-policies/Academic_Honesty_Rules_2015.pdf
Advising & Counseling Center (ACC)
http://www.sanjuancollege.edu/student-services/departments/advising-and-counseling-center/
Associated Students
http://www.sanjuancollege.edu/student-services/departments/student-activities/student-government/
Bookstore
http://bookstore.sanjuancollege.edu/
Canvas Home Page
https://canvas.sanjuancollege.edu
Career Center
http://www.sanjuancollege.edu/student-services/departments/career-services/
Center for Teaching Excellence
http://sanjuancollege.edu/ctx
Co-Curricular Transcript System
http://www.sanjuancollege.edu/student-success-center/programs/student-achievement-center/
Copy Services
http://www.sanjuancollege.edu/administrative-services/departments/support-services/copy-services/
Department of Public Safety (DPS)
http://www.sanjuancollege.edu/student-services/departments/department-of-public-safety/
Department of Public Safety Forms
http://www.sanjuancollege.edu/student-services/departments/department-of-public-safety/forms/
Dining Services-Sodexo (Mary’s Kitchen)
https://sjcmaryskitchen.sodexomyway.com/
Disabilities Services
http://www.sanjuancollege.edu/student-services/departments/advising-and-counseling-center/disability-services/
EDGE Program
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http://www.sanjuancollege.edu/student-services/departments/trio-center-edg-stem-h/
ENLACE
http://www.sanjuancollege.edu/student-success-center/programs/enlace/
Enrollment Services
http://www.sanjuancollege.edu/student-services/departments/enrollment-services/admissions/
Financial Aid Office
http://www.sanjuancollege.edu/student-services/departments/financial-aid/
Grade Appeals Process
http://catalog.sanjuancollege.edu/content.php?catoid=2&navoid=67#Student_Complaint_Process
Health and Human Performance Center
www.sanjuancollege.edu/hhpc
Human Resources
http://www.sanjuancollege.edu/executive-administration/human-resources/
Intramural Sports
http://www.sanjuancollege.edu/school-of-health-sciences/programs/health-and-human-performance-center/intramural-sports/
Library
http://www.sanjuancollege.edu/learning/departments/library/
Media Services
http://www.sanjuancollege.edu/administrative-services/departments/ots/staff/
Native American Center
http://www.sanjuancollege.edu/student-services/departments/native-american-center/
Office of Technology Services
http://www.sanjuancollege.edu/administrative-services/departments/ots/
Online Services
http://www.sanjuancollege.edu/learning/departments/online-services/
Outdoor Equipment Rental Center
http://www.sanjuancollege.edu/school-of-health-sciences/programs/health-and-human-performance-center/outdoor-equipmentrental/
Resource Network
http://www.sanjuancollege.edu/executive-administration/resource-network/
Safe Zone Ally Program
http://www.sanjuancollege.edu/student-services/departments/student-activities/safe-zone/
San Juan College Calendar
http://www.sanjuancollege.edu/academic-calendar/
Service Learning
http://www.sanjuancollege.edu/student-success-center/programs/student-achievement-center/service-learning/
State of New Mexico Educational Retirement Board
http://www.nmerb.org/pdfs/contribrates.pdf
Student Achievement Center
http://www.sanjuancollege.edu/student-success-center/programs/student-achievement-center/
Student Activities
http://www.sanjuancollege.edu/student-services/departments/student-activities/
Student Activities Board
25
http://www.sanjuancollege.edu/student-services/departments/student-activities/
Student Ambassador Program
http://www.sanjuancollege.edu/student-services/departments/student-activities/student-leadership/
Student Handbook
http://www.sanjuancollege.edu/documents/student-services/student-policies/Student_Handbook.pdf
Student Success Center
http://www.sanjuancollege.edu/student-success-center/
Testing Center
http://www.sanjuancollege.edu/student-services/departments/testing-center/
Volunteer Center
http://www.sanjuancollege.edu/community/departments/volunteer-center/
Web Advisor
https://webadv.sanjuancollege.edu:8443/WAPRD1/WebAdvisor?TYPE=M&PID=CORE-WBMAIN&TOKENIDX=4914182361
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