The University of Akron
Talent Development & Human Resources
SEARCH WAIVER REQUEST CHECKLIST FOR FACULTY POSITIONS
Last Updated: October 15, 2014
IMPORTANT NOTES:
1. Search waived hires must adhere to the same rules and guidelines when establishing essential job duties, determining an
appropriate salary, and obtaining position approval.
2.
Candidates hired via a search waiver CANNOT begin employment until AFTER job opening AND job offer has been approved.
Section
HPM
Key Action Item
 Complete a Separation PAF and route for signatures to remove incumbent from position (if necessary)
Step 1 - Obtain Approval for a Position Vacancy
Department
Chair/Director
or Dean
Dean
Provost
Approvals/
Notifications
 Meet and develop a strategic rationale for new or replacement position that includes a job
description
 Establish recommended salary range
 Complete a Position Request Form
 Approve/modify request
 Obtain approval from Provost Office
 Approve/modify request
 Dean/Vice President forward position request materials to HR Classification Services for job analysis
then approval by AVP of Talent Development & HR
 HR forward materials for Budget/Controller funding verification
 HR Recruiter email HPM an approved copy of the position request
Step 2 - Request Approval to Waive a Search
Department
Chair/Director
NOTE: Candidates hired via a search waiver CANNOT begin employment until AFTER the job opening
AND job offer has been approved.
 Identify Special Circumstance for Request to Waive a Search and develop rationale
 Have candidate complete an online employment application by applying through the Human
Resources Use Only job link AND attach a resume or vita
 Forward to HPM: 1) account codes for background check, and 2) rationale to waive the search
HPM
Approvals /
Notifications
 Create a job opening via Recruiting Solutions to kickoff approval process


Approvers review/approve job opening via Recruiting Solutions’ routing process
HPM will receive electronic notification from Recruiting Solutions upon approval of job opening
Step 3 – Make Job Offer then Prepare Successful Candidate for Hire
Dean
 Extend a verbal job offer to determine salary, etc.
 Generate an offer letter and submit for approval by Office of Academic Affairs
HPM
 Hire candidate via Recruiting Solutions
Step 4 - Final Reporting
HPM
 Search File Close-out: Upload or send to HRES any and all documents from the search waiver
process to be kept in HR for three years
Step 5 - Onboard the New Hire
Hiring Official
or Designee
 Orient the new employee
Checklist – Faculty Search Waiver Request
(Last printed 10/15/2014 12:53:27 PM)
P a g e |1
Checklist – Faculty Search Waiver Request
(Last printed 10/15/2014 12:53:27 PM)
P a g e |2