New Veteran Student Checklist
1. Links and Forms for applying for VA benefits, Financial Aid, and Registration can
be accessed by going to the Veteran Center web page.
http://www.sanjuancollege.edu/veterans Find and click on the New Veteran Student Link
2. All Required Documentation must be submitted together before VA processing
can occur. The list of required documents is listed in Section 6 of this checklist.
For questions or to submit documents contact the San Juan College Veteran Center
Coordinator at the following.
Phone 505-566-3970, e-mail at [email protected] , or fax 505-566-3969.
Follow us on Facebook at https://www.facebook.com/pages/San-Juan-CollegeVeteran-Center/126459964190331
1. Enrollment Process:
Apply for VA Education Benefits: Applying for VA benefits can be done on line or by filling out a PDF form. Go to
http://vabenefits.vba.va.gov/vonapp/ Log in or create an account. Complete and submit a form 22-1900 or 22-5490 to
VA. A letter of Eligibility should be mailed to you within 30 days after your application is processed. Transfer students
should submit a form 22-1995 or 22-5495 Change of Place of Training Form using the link above. Contact the Veteran
Center if you have questions or need assistance.
Apply for admission to San Juan College: Go to www.sanjuancollege.edu/apply to apply on line for free, or fill out the
paper application. The $10 Fee is waived for veterans. It is important to self-Identify your military status on your
application.
Request Official Transcripts: from your high school/GED, all colleges you have attended, and from military branch of
service. For all service branches except USAF go to https://jst.doded.mil/smart/signIn.do . For USAF transcripts go to
http://www.au.af.mil/au/barnes/ccaf/transcripts.asp. Send transcripts to Enrollment Services, 4601 College Blvd.
Farmington, NM 87402 OR [email protected]. (Electronically sent transcripts MUST come through a
secure email with a password required to access.
Apply for Financial Aid: All students should complete FAFSA (Free Application for Federal Student Aid) application even
if you think you may not qualify. Go to www.fafsa.gov to apply. Call the Financial Aid Office at (505)-566-3323 or visit
www.sanjuancollege.edu/financialaid for more information.
Apply for Military Tuition Rate: (Students with Out of State Residency Only) Complete the Military Tuition Rate
Request Form (See Last Page of Checklist). Request forms must be sent with all required documents to Enrollment
Services at [email protected] or the Veteran Center at [email protected] by the Friday prior to
the start of classes. Effective July 1, 2015 all active duty, veterans, and their spouses are eligible to receive in state
tuition. Dependent Children will be granted Instate tuition if using VA Educational Benefit Programs or have a current
military Identification Card.
Veteran Upward Bound Program (VUB): The VUB program is a TRIO program designed to assist veterans in their first
and second semesters. Eligibility requirements must be met in order to participate in the program. Contact Chris Bodley
at 505-566-3971 or by email at [email protected] for further program information.
Get your Student ID card at the Admissions & Records Office: Your first ID card is FREE. Replacement cards are $5.00.
You will use your ID card at the campus Bookstore, Library, HHPC, Mary’s Kitchen and to print from the campus
computer labs. Note: Student ID cards are not available for Distance Learning students.
Complete the Accuplacer: The Accuplacer tests your basic level of knowledge in Math, Reading, and English to
determine which classes you will be best suited for. Students must schedule appointments on line at
http://www.sanjuancollege.edu/test. Your first assessment is free. Transfer Students who have completed a college
level English and Math with a passing grade of “C” or better do not need to take the Accuplacer. (Must be verified
through Official Transcripts and evaluated)
Attend a New Student Orientation: Attending Orientation is required for all First Time Freshman; transfer students may
be encouraged to complete one by their advisor. Times and dates for NSO offerings are available through the Student
Achievement Center. To get registered for a session either face-to-face or online please call (505)-566-3378 or email
[email protected].
MySJC Portal Logon: MySJC is the San Juan College portal that connects you to the SJC community, to your SJC email, to
your documents, and access Web Advisor (used to register). To enter the portal, go to mysjc.sanjuancollege.edu. From
there, follow the instructions to log on.
SJC Username and Password: Username: first initial, middle initial, last name and the last 2 digits of your Social
Security Number. Password: sjcp then the last four digits of your student ID number.
Setup Student Email: Students are responsible for activating their student email and for checking emails on a consistent
basis. Your email address is [email protected]. Your username is the username outlined for you above.
You can log in at http://outlook.live.com with your email address and your INITIAL password outlined above.
2. Register for Courses:
Academic Advising: Students with less than 24 credit hours must meet with an Academic Advisor prior to registering
for courses. To avoid waiting in line please schedule an appointment with your advisor. Contact the Advising and
Counseling Center at 505-566-3404 or email [email protected].
Class Registration: Student must use the Student Academic Planning Tool in order to register for classes. The planning
tool can be found by logging onto your web advisor. Contact Advising and Counseling for further guidance and
information regarding the planning tool at 505-566-3107 or [email protected]. Only required courses
can be certified for GI Bill funding. Any registered classes not required for graduation will not be certified. (VA
Guidelines state that developmental courses taken online will not be certified)
3. Veteran Student Responsibilities:
Pay your tuition: Veterans using their VA educational benefits will be held in classes by the Certifying Official to allow
your VA education benefits to be processed. Students are responsible for making arrangements to pay your tuition if not
using VA Benefits. Students who fail to submit certification paperwork or make payment arrangements will be
dropped for nonpayment. Please check the current schedule or website for information concerning tuition dates and
deadlines. Tuition can be paid by phone 505-566-3396, in person at the business office, or online at
webadvisor.sanjuancollege.edu.
Purchase textbooks: Students are responsible for purchasing text books. As a courtesy to our veterans and dependents
using GI Bill, you may set up book charging through the Business Office. Contact the Veteran Center for information.
Students must pay off all charges in order to register for their next semester.
Find your classroom- Locate your classroom / verify access and system requirements for CANVAS prior to the first day.
Room Locator and maps can be found at http://www.sanjuancollege.edu/pages/3538.asp.
Read the SJC Catalog- Know your rights and responsibilities as a SJC student and find information about programs,
courses and policies. Available online at www.sanjuancollege.edu/catalog
Notify the Veteran Center of ANY changes. It is important to report any changes that occur over the course of the
semester. (This includes, but is not limited to adding/dropping classes or changing your degree plan. Failure to report
changes in your enrollment could result in overpayments by VA and or debts to the Business Office.
Chapter 30 Verify your enrollment. As a VA requirement, you must verify the amount of credit hours you are taking.
This must be done on the last working day of each month that you attend school. (This process allows the VA to
recognize they need to pay you for that month) Phone: 1-877-823-2378 On-line:
https://www.gibill.va.gov/wave/index.do.
New Student Document Submission: The following documentation items are required before your VA education
benefits can be processed and certified. Please locate and submit the appropriate documents below along with the
worksheet on the next page.
Veterans using
G.I. Bill
VA Letter of Eligibility
Dependents using
G.I. Bill
VA Letter of Eligibility
Chapter 31
Vocational Rehab
If Using TA
(MyCAA & Go Army)
Authorization Form
28-1905
Class Schedule
Contact Lisa Nash at the
SJC Business Office at
(505)-566-3258 or email
Class Schedule
Class Schedule
[email protected]
Accuplacer Scores If
Accuplacer Scores If
Accuplacer Scores If
Official Military and
placed in Developmental placed in Developmental placed in Developmental College Transcripts Sent to
Courses
Courses
Courses
Admissions
DD214 (Member 4 or
Certification Worksheet DD214 (Member 4 or
Service 2) or NOBE
(Pg 4)
Service 2)
Certification Worksheet Official Military and
Certification Worksheet
(Pg 4)
College Transcripts Sent (Pg 4)
to Admissions
Official Military and
Official Military and
College Transcripts Sent
College Transcripts Sent
to Admissions
to Admissions
Returning Student Document Submission: Returning Veteran students using VA Education Benefits must turn in a copy
of their Class Schedule and the Returning Student VA Education Benefits Certification Form to the Veteran Center each
semester. The Certification Form can be located at www.sanjuancollege.edu/veterans. Access the Returning Veteran
Student Link.
New Veteran Student VA Education Benefits Certification Form
Name:___________________________ ______________________________ ____________ SSN:________________
Last
First
MI
Address: ________________________________________ ______________________________ ______ __________
Street
City
State
Zip Code
Please Select
Please Select
Branch: ______________
Military Status: ______________
Student ID: ____________ Phone: _____________
VA Program: _________________ E-mail:[email protected]
(Example: Chapter 33)
Chapter 35 DEA File #: ___________________ Alternate Email:_____________________________________
Associates Degree of:
Arts
Science
Applied Science
Nursing
Certificate Program
Major / Program of Study: __________________________________________ Catalog Year: _____________
(This must be identical to major with the Enrollment Services Office)
Answer the following Questions Yes or NO:
1. Have you attended other colleges? If YES what school_______________________ Years: ____________
Be sure to submit Official transcripts to the Admissions Office for credit Evaluation.
2. Have you applied for VA education benefits before? If YES answer Question 3.
3. Have you submitted a Change of Place of Training or program form? (22-1995, 22-5495)
4. Do ALL courses on your class schedule meet graduation requirements for your program of study?
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5. Do any of your registered courses have a course number of 050 to 099? (Example MATH 095)
San Juan College Military Tuition Rate Request
San Juan College Military Tuition Rates are granted in compliance of Senate Bill No. 35 and the Veterans Choice Act of 2014.
This application must be completed and signed, then submitted to the San Juan College Enrollment Services, 4601 College
Blvd, Farmington, NM 87402, email to [email protected], or fax 505-566-3500 for processing. This application and
all required documentation must be submitted to the Enrollment Services no later than the Friday before the term begins.
Student Full Legal Name: __________________________________________ Student ID#: _____________________
Phone: ___________________ SJC Email: ____________________________________ Branch: _________________
Military Status: (Please Check One)
I am an Active Duty Member of the United States Armed Forces
I am a Veteran of the United States Armed Forces (Must be Honorably Discharged)
I am a Spouse of Active Duty Member or Veteran of the United States Armed Forces
I am a Dependent Child of Active Duty member or Retired Veteran (Current Military ID Required)
I am a Dependent Child Receiving VA Education Benefits (GI Bill Chapter 33 or 35)
Required Documentation for Verifying Military Status
Students must submit the following documentation with the application in order to receive the military tuition rate. The
application will be denied if supporting documents are not included.
Military Status
Required Documents
Active Duty Military
Copy of Current Military ID and Orders
Veteran of the United States Armed Forces
DD214 or equivalent (Must be Honorably Discharged)
Spouse of Active Duty Military or Veteran
Copy of Marriage Certificate, and Current Military ID Card
(Active Duty), or Copy of Veterans DD214 (Veterans).
Dependent of Active Duty or Retired Veteran
Copy of Current Military Dependent Card
Dependent using VA Educational Benefits
Copy of VA Letter of Eligibility for Chapter 33 and 35
Certification of Eligibility
I (Student’s Name)__________________________________ certify that the information I have submitted regarding my military
status is accurate and true. I understand if I fail to provide all required documents with my request for military tuition rates will
be denied regardless of my military status.
Signature of Veteran or Active Duty Member: _____________________________________Date: __________________
Signature of Spouse/Dependent: _______________________________________________ Date: __________________