Materials linked from the March 28, 2011 Budgets & Fiscal Planning Committee agenda.
From: Hoelscher, Steve [mailto:[email protected]]
Sent: Friday, March 11, 2011 6:27 PM
To: '[email protected]'
Cc: Beach, Gary; Babcock, Carol; Bronson, Tamara
Subject: RE: B&FP Cat I Proposal Review Questions - Sustainability Dual Degree Program
Hello All,
Here is the feedback to our questions on the Sustainability proposal.
Since our agenda for Monday’s meeting is full (Earth Sciences Q&A with Bob Duncan, Public
Policy vote, OSU-Cascades discussion/vote), our review of this Sustainability feedback will have
to take place at the next meeting (Monday, March 28th at 2:00 PM).
Thanks,
Steve Hoelscher
541-737-6631
From: Beach, Gary
Sent: Friday, March 11, 2011 2:39 PM
To: Hoelscher, Steve; Babcock, Carol; Bronson, Tamara
Subject: FW: B&FP Cat I Proposal Review Questions - Sustainability Dual Degree Program
Steve, Carol, and Tamara,
Here is the response I just received from Matt Shinderman at OSU-Cascades regarding the questions
that you had about the proposal to establish a Sustainability Dual Degree program.
--Gary
Gary L. Beach
Curriculum Coordinator
Office of Academic Affairs
500 Kerr Administration Building
Oregon State University
Corvallis, OR 97331
[email protected]
541-737-2815 (office)
541-760-1103 (cell)
From: Shinderman, Matt
Sent: Friday, March 11, 2011 2:28 PM
To: Beach, Gary; Hacker, Marla E; Franklin, Sandie
Cc: Lajtha, Kate; Shinderman, Matthew J - ONID
Subject: RE: B&FP Cat I Proposal Review Questions - Sustainability Dual Degree Program
Greetings Gary et al.
I have reviewed the questions below and have updated the draft to reflect the required
changes. My item by item response is as follows:
1. The Proposal mentions a biannual meeting of the two boards however the Budget
Outline Form does not include costs for coordination, meeting sites, travel, etc… Please
estimate those costs and include in the Budget Outline Forms. We have added $250.00
to the annual budget for this purpose. It is expected that faculty from both campuses
will utilize polycom and/or streaming video technology to attend meetings, so the funds
requested will primarily be used to cover travel costs for off-campus program advisors.
2. With this type of degree program, the internship and workshops with service learning
will require organization, who will be taking this on? The dual-degree program directors
on both campuses will serve as internship advisors, with the Cascades Campus director
serving as the lead until student demand on the main campus makes this impractical.
The program directors will reevaluate internship advising roles on the main campus
after year 2 of the program.
3. On all years of the Budget Outline Forms for both OSU Cascades & OSU Corvallis there
are no amounts listed for Library Resources. However, the proposal contains two
Library Evaluations. One evaluation recommends additional library funding in Year 1 of
$2500 & $1500 and ongoing funding of $7902, and the other recommends additional
library funding in Year 1 of $1500 and ongoing funding of $1500. It was unclear if both
evaluations are applicable to both campuses or if one is applicable to one campus and
the other to the other campus. This needs clarification within the Proposal and
inclusion on the Budget Outline Forms. We did not have library resource evaluation
data at the time we submitted the proposal. We have met with librarians and have
revised the budget requests for both campuses based on their recommendations.
4. Page 26 indicates that “Administration of the dual-degree on the main campus will be
handled by an interim advisor/program lead (Kate Lajtha, Botany and Plant Pathology,
has agreed to serve in this capacity without additional funding support).” However, the
OSU-Corvallis Budget Outline Form contains costs in the Faculty line item for a faculty
advisor starting in the first year. If additional funding support isn’t required for the
interim advisor, why is there an amount indicated on the Budget Outline Form? On a
related topic, the Budget Outline Form notes “1 summer month” on the Faculty line
item starting in the first year and also notes “1 course release” on the Faculty line item
starting in year 2 but it isn’t clear if this is for the faculty advisor or for a separate faculty
to teach classes. This is confusing because the proposal indicates that there are no
additional funding costs for an interim advisor as noted above and the proposal doesn’t
mention adding costs for someone to teach classes on the Corvallis campus until year 2
of the program as stated in page 12 item j. second sentence “On the Corvallis campus,
we are proposing to hire one instructor, who has taught many classes relating to
sustainability, to offer one core class per term (SUS 304, SUS 430) starting in year 2 of
the program.” Yet, the cost for the 2 classes taught by an instructor aren’t added on the
OSU-Corvallis Budget Outline Form until Year 3 on the Support Staff line item. This
needs clarification within the Proposal and should be easily reconciled to the Budget
Outline Form. We have amended this section to reflect the following information:
“Kate Lajtha, or another interim advisor, will receive one summer month in the first year
and a one-course release in the second year.”
The text was also modified to read:
“On the Corvallis campus, we are proposing to hire one instructor, who has taught many
classes relating to sustainability, to offer one core class per term (SUS 304, SUS 430)
starting in year 3 of the program.”
5. The Budget Outline Form for OSU-Cascades includes a non-recurring cost of $11,000 in
the Personnel section that isn’t addressed in the proposal. That cost appears in each
year of the budget but isn’t explained in the Proposal. What is the non-recurring cost
for? This cost is for recruitment, moving expenses and start-up funds for the new hire
proposed for Cascades Campus. This has been modified in the draft.
6. Page 13 of the Proposal indicates “Students can also connect live to classes via
streaming media. Although there is a cost for receiving such classes, the costs of
Cascades Campus classes are currently being covered by TRF funds, and this is expected
to continue into the future, and costs are decreasing.” Page 27, third paragraph
indicates “… Given limited resources to teach additional courses on the main campus,
new courses associated with the degree (…) will be delivered by Cascades faculty via
streaming media to main campus.” There are two confusing points here: 1) Is the
$6000 cost on the OSU-Cascades Budget Outline Form the same costs currently being
covered by TRF funds? If not, why are there additional resources allocated for the cost
of delivery? 2) The proposal indicates that “there is a cost for receiving such classes”,
should there be a cost indicated on the OSU–Corvallis Budget Outline Form for receiving
video courses? Will OSU-Corvallis do any delivery of courses and should there also be a
cost associated with that? The $6000 cost is for software purchase (Life Cycle
Assessment) to support the program. After further review we have concluded that
there is no cost for receiving courses from Cascades. The draft has been modified to
reflect these changes.
7. Page 26, Item 7. a., second paragraph, second sentence indicates “When Student
enrollment in the program exceeds 75 students (in Corvallis) the program leads will
request permission to hire a 0.25 professional advisor.” Page 12 projects that the
Corvallis Campus will reach 75 students in Fall Term 2013. However, the OSU-Corvallis
Budget Outline Form adds the cost of a 0.25 professional advisor in Year 2 of the
program which represents Academic Year 2012-2013. If the projections of students are
correct, the costs of the professional advisor shouldn’t be added until Year 3 of the
program. Please clarify. The draft has been modified to reflect this change.
8. Page 26, item 7.a., first paragraph, fourth sentence indicates “The budget for services
and supplies for the dual –degree will be the same as for other programs ($5000 per
year). Costs for technology support and hardware (phone and it) are covered by the
general institutional budget. Tenure-track faculty will be awarded $2000 per year for
professional development which is reflected in funds allocated for supplies.” The OSUCascades budget for supplies and services is $7600 and the OSU-Corvallis budget is
$5000. Why the cost differential? Does the OSU-Corvallis budget include the $2000 per
year for professional development? Corvallis does not use professional development
funds. The remainder of the cost differential reflects supplies and travel costs at
Cascades.
9. On the OSU-Cascades Budget Outline Form the cost for the Faculty member remains flat
across all 4 years. Is it realistic not to allow for some sort of raise or cost of living
adjustment at sometime during the four year term? The budget forms have been
modified to reflect an annual 3% raise (with OPE adjusted).
The updated draft and budget forms have all been uploaded to the online curriculum system
for your review. Please let me know if you have additional questions.
Matt Shinderman, PhD
Forest Ecosystems and Society
Oregon State University-Cascades
541-322-3159
[email protected]
From: Beach, Gary [mailto:[email protected]]
Sent: Tuesday, February 08, 2011 4:00 PM
To: Hacker, Marla E; Franklin, Sandie
Cc: Lajtha, Kate; Shinderman, Matthew J - ONID
Subject: FW: B&FP Cat I Proposal Review Questions - Sustainability Dual Degree Program
Marla and Sandie, and Kate and Matt,
I have just received this email message from Tamara Bronson, a member of the Budgets and Fiscal
Planning Committee. They would like to have additional budget information regarding your
Sustainability Dual degree program proposal.
Please let me know if I can be of assistance as you respond to these questions.
--Gary
Gary L. Beach
Curriculum Coordinator
Office of Academic Affairs
500 Kerr Administration Building
Oregon State University
Corvallis, OR 97331
[email protected]
541-737-2815 (office)
541-760-1103 (cell)
From: Bronson, Tamara
Sent: Tuesday, February 08, 2011 3:31 PM
To: Beach, Gary
Cc: [email protected]
Subject: B&FP Cat I Proposal Review Questions - Sustainability Dual Degree Program
Gary,
Please forward the following review and request for information to the contact for the Category 1
Proposal for a Sustainability Dual Degree Program.
Thank you,
Tamara Bronson
The Budgets & Fiscal Planning Committee has reviewed your Category 1 Proposal for Creation
of a Sustainability Dual Degree Program and needs the additional information or clarification
identified below in order to complete the review.
1. The Proposal mentions a biannual meeting of the two boards however the Budget Outline
Form does not include costs for coordination, meeting sites, travel, etc… Please estimate
those costs and include in the Budget Outline Forms.
2. With this type of degree program, the internship and workshops with service learning will
require organization, who will be taking this on?
3. On all years of the Budget Outline Forms for both OSU Cascades & OSU Corvallis there are
no amounts listed for Library Resources. However, the proposal contains two Library
Evaluations. One evaluation recommends additional library funding in Year 1 of $2500 &
$1500 and ongoing funding of $7902, and the other recommends additional library funding
in Year 1 of $1500 and ongoing funding of $1500. It was unclear if both evaluations are
applicable to both campuses or if one is applicable to one campus and the other to the
other campus. This needs clarification within the Proposal and inclusion on the Budget
Outline Forms.
4. Page 26 indicates that “Administration of the dual-degree on the main campus will be
handled by an interim advisor/program lead (Kate Lajtha, Botany and Plant Pathology, has
agreed to serve in this capacity without additional funding support).” However, the OSUCorvallis Budget Outline Form contains costs in the Faculty line item for a faculty advisor
starting in the first year. If additional funding support isn’t required for the interim advisor,
why is there an amount indicated on the Budget Outline Form? On a related topic, the
Budget Outline Form notes “1 summer month” on the Faculty line item starting in the first
year and also notes “1 course release” on the Faculty line item starting in year 2 but it isn’t
clear if this is for the faculty advisor or for a separate faculty to teach classes. This is
confusing because the proposal indicates that there are no additional funding costs for an
interim advisor as noted above and the proposal doesn’t mention adding costs for someone
to teach classes on the Corvallis campus until year 2 of the program as stated in page 12
item j. second sentence “On the Corvallis campus, we are proposing to hire one instructor,
who has taught many classes relating to sustainability, to offer one core class per term (SUS
304, SUS 430) starting in year 2 of the program.” Yet, the cost for the 2 classes taught by an
instructor aren’t added on the OSU-Corvallis Budget Outline Form until Year 3 on the
Support Staff line item. This needs clarification within the Proposal and should be easily
reconciled to the Budget Outline Form.
5. The Budget Outline Form for OSU-Cascades includes a non-recurring cost of $11,000 in the
Personnel section that isn’t addressed in the proposal. That cost appears in each year of
the budget but isn’t explained in the Proposal. What is the non-recurring cost for?
6. Page 13 of the Proposal indicates “Students can also connect live to classes via streaming
media. Although there is a cost for receiving such classes, the costs of Cascades Campus
classes are currently being covered by TRF funds, and this is expected to continue into the
future, and costs are decreasing.” Page 27, third paragraph indicates “… Given limited
resources to teach additional courses on the main campus, new courses associated with the
degree (…) will be delivered by Cascades faculty via streaming media to main campus.”
There are two confusing points here: 1) Is the $6000 cost on the OSU-Cascades Budget
Outline Form the same costs currently being covered by TRF funds? If not, why are there
additional resources allocated for the cost of delivery? 2) The proposal indicates that “there
is a cost for receiving such classes”, should there be a cost indicated on the OSU–Corvallis
Budget Outline Form for receiving video courses? Will OSU-Corvallis do any delivery of
courses and should there also be a cost associated with that?
7. Page 26, Item 7. a., second paragraph, second sentence indicates “When Student
enrollment in the program exceeds 75 students (in Corvallis) the program leads will request
permission to hire a 0.25 professional advisor.” Page 12 projects that the Corvallis Campus
will reach 75 students in Fall Term 2013. However, the OSU-Corvallis Budget Outline Form
adds the cost of a 0.25 professional advisor in Year 2 of the program which represents
Academic Year 2012-2013. If the projections of students are correct, the costs of the
professional advisor shouldn’t be added until Year 3 of the program. Please clarify.
8. Page 26, item 7.a., first paragraph, fourth sentence indicates “The budget for services and
supplies for the dual –degree will be the same as for other programs ($5000 per year). Costs
for technology support and hardware (phone and it) are covered by the general institutional
budget. Tenure-track faculty will be awarded $2000 per year for professional development
which is reflected in funds allocated for supplies.” The OSU-Cascades budget for supplies
and services is $7600 and the OSU-Corvallis budget is $5000. Why the cost differential?
Does the OSU-Corvallis budget include the $2000 per year for professional development?
9. On the OSU-Cascades Budget Outline Form the cost for the Faculty member remains flat
across all 4 years. Is it realistic not to allow for some sort of raise or cost of living
adjustment at sometime during the four year term?
The Budgets & Fiscal Planning Committee will be meeting on the following dates and will
complete our financial review as soon as we have the information above.
Budgets & Fiscal Planning Committee Winter Term Meeting Dates
February 9
February 14
February 25
March 2
March 9
March 14
Tamara
____________________________________________________________
Tamara J. Bronson, CPPO
Procurement and Contracts Supervisor
Oregon State University
644 SW 13th Street
Corvallis, Oregon 97333-4238
Phone: (541) 737-8044
Fax: (541) 737-2170