Banner Finance
Research Accounting
INB Forms
VCU Controller’s Office
Banner Finance Hotlines

Three Banner Hotlines to answer questions and
assist users

Each hotline will be staffed 8 a.m. and 5 p.m.
 Financial Reporting - 828-0388 or e-mail your
question to [email protected].
 Grants and Contracts - 828-8104 or e-mail your
question to [email protected].
 Procurement & Payment - 828-1077 ext. 164 or
ext. 138 or email [email protected].
Security
Banner has several layers of security that work together to give the user his or
her appropriate access. First, Technology Services (TS) sets up an individual’s
user VCU eID and password to enable access to Banner. Next, TS sets up an
individual’s security class(es) to enable query or maintenance access to
particular forms, and the Controller’s Office sets up an individual’s valuebased access. (Value-based security prevents someone in another
department from viewing your department’s information. In order to view a
specific fund, the user needs query access to both the organization and the
fund.) This leads us to an important reminder: never share your password!
Any changes to a user’s security will require completion of the Banner
Finance User Access Request Form, http://www.banner.vcu.edu. This form
must also be completed for new employees.
Policies and Procedures

Make sure that you visit the Grants and Contracts
website to review Policies and Procedures related to post
award grant expenditures.
http://www.controller.vcu.edu/grants/grants.htm
Review of Forms

FTMFUND – Finance Fund Code Maintenance

FRMFUND – Research Accounting Fund Maintenance

FRIPSTG – Grant Personnel Inquiry (P.I.)

FRAGRNT – Grant Maintenance

FRIGITD – Grant Inception To Date
(Similar to FGIBDST)

FRIGTRD – Grant Transaction Detail
(Similar to FGITRND)

FGIDOCR – Document Retrieval Inquiry

FGITBAL – General Ledger Trial Balance Form
Overview

In Banner, one-to-one relationship between the Index and
the (Fund + Organization (ORG) + Program).
Index = F (Fund) + O (ORG) + P (Program)

Grant code draws together all funds associated with an
award or grant.

Federal grant includes all Funds associated with a
competitive award and related non-competitive renewals.

For example, a grant for five years with two sub-awards
would contain fifteen Funds, which would all be
combined in the Research Accounting module.
Overview

If a Grant is not assigned to the Fund, no financial
information can be retrieved from the Research
Accounting module.

The numbering convention for grants contains alpha
characters that signify their type. FD=federal, IN=industry,
FF=federal flow through (private), SF=state flow through
(public), FN=foundation, ST=state, and LC=local
governments, counties, etc.
Example: 5 Year Grant Tree
ORG 3
Year 1
Year 3
ORG 1
Year 4
Year 2
GRANT
NUMBER
Years 1-5 of the Grant
are Non-Competitive.
Year 5
Once the 5th year of the
Grant is complete, it
becomes Competitive
and it gets a new Grant
number.
FTMFUND – Fund Code Maintenance
 This will display Fund details and the related Grant Code.
 Each Fund record also displays the related Grant Code.
 This form also displays the Termination Date; this is the date to stop
spending. If there is a deficit in the Grant, then the termination Date may
change to an earlier date, so you need to verify this information.
 You will also find the name of the Fiscal Administrator on this form.
 Navigate to this form by typing FTMFUND in the Go To box. Press F7 on
your keyboard (enter query). Then, type in the Grant number and press
F8 (execute query).
 You can navigate from this form to the FRMFUND (Research Accounting
Fund Maintenance) form by clicking:
Options > I/C C/S Code Information from the menu bar.
I/C C/S = Indirect Cost, Cost Share
(Indirect Cost = F&A)
FRMFUND – Research Accounting Fund Maintenance
 Displays the budget period and indirect cost setup for the
specific grant fund. VCU isn’t using this for the Cost Share
purpose. VCU sets up a separate Index for Cost Share.
 This is the start and end date for the budget period of a
specific fund. Note that the Effective Date is when the Record
was last updated.
 To exit the form and return to FTMFUND, click on the black X
icon.
FTMFUND to FRAGRNT – Grant Maintenance
 To exit form FRMFUND and return to FTMFUND, click on the black X icon.
 On the FTMFUND form, click on Options>Grant Information on the Menu
bar. This will take you to the FRAGRNT form. The Grant code transfers to
this form. You may also enter the grant number and click on the Next Block
icon.
 FRAGRNT displays attributes of a grant as entered by
the Grants and Contracts Accountant
 agency
 key personnel
 cost code information
 Verification of information is required. All data is query only, no update
access. If there are any changes that need to be made, you must contact the
Grants Accountant who is/was working on the particular Grant.
 Click on the form’s Tabs to display more information.

Note: the PI field will be populated with the grant accountant information, since this field is
printed on the sponsor’s bill.

While the cost code information is included on the FRAGRNT form, the actual computation is
based on the cost information on the FRMFUND form.
FRIPSTG – Grant Personnel Inquiry (Principal Investigator)
 You can navigate to this form from FRAGRNT. Click on
File>Direct Access from the menu bar. Type FRIPSTG in the Go
To box.
 This Form allows you to monitor grant activity by Personnel ID
(V#).
 Once on the Form, type in either the Principal
Investigator’s (PI’s) V# or his/her name. You can also do a
search for the name. Once you have the correct person,
click Next Block to populate the Information Block.
 Click on the Grant Code, then click on
Options > Grant Information.
 This brings up the grant in FRAGRNT.
Choose the grant that you need to verify by clicking on the grant code, then go to Options > Grant
Information. When you do this, FRAGRNT (the Grant Maintenance Form) will come up with the
Grant Code populated.
FRIGITD – Grant Inception To Date
 From FRAGRNT, click on File>Direct Access. Type FRIGITD in the Go To box.
The grant code will be transferred to this form. Click on the Next Block icon
to view.
 View budget-to-actual grant results
 Adjusted Budget
 Activity (project-to-date)
 Commitments (open purchase orders)
 Available Balance
 Can access “Grant Detail Information – FRIGTRD” to display detailed
account transactions.
 FRIGITD-continued
 To view information for a specific Index or Fund, enter either the Index or the
Fund. The Grant code will be populated automatically when you Tab off of the
Fund field. If you enter an Index code, the Grant code will be populated when
you click Next Block. Remember to use the Rollback icon to navigate between
blocks.
 This form is used to view budget-to-actual grant results. This form shows
Adjusted Budget, Activity (project-to-date: i.e. any changes such as expenses,
credits, etc.), Commitments (open purchase orders) and Available Balance.
(Follow the User Guide to read the criteria and values of each field in Key
Block.)
 The Information Block – Account: displays all accounts with posted activity;
Type: displays the type of Account Code: R(evenue), L(abor), E(xpenditure).
Adjusted Budget: includes original budget and any adjustments; Activity:
includes all expenditure or revenue transactions; Commitments: includes all
open, approved purchase orders, and general encumbrances; Available
Balance: calculated by subtracting activity and Commitments from the
Adjusted Budget. If you want to display the information for total grant (all
funds included), delete the ORG and the Fund. Then click Next Block. You
want to scroll down to make sure the totals are correct.
 FRIGITD-continued
 To view Hierarchy and Include Revenue Accounts information: Rollback,
enter the Grant, check the Hierarchy box and the Include Revenue Accounts
box, click Next Block. This will include all Fund codes related to the Grant with
the project-to-date info for the Grant code entered beginning with Revenue
accounts with posted activity.
 Rollback, click on Fund Summary: the Grant Summary Activity by Fund Code
Window opens. First block shows summary data for each Fund associated with
the Grant code. The bottom block – account info is displayed. Arrow down to
view account info for each Fund.
 From this form, you can access the “Grant Detail Information – FRIGTRD”
form, which displays detailed transaction information for the specific info
highlighted in the key block on FRIGITD. If you want to query by ORG, then
make sure you have the ORG in the key block in FRIGITD, or Rollback and
enter the info. (MUST be in the Fund Summary screen and click – to highlight
– a particular account number.) Let’s move on to FRIGTRD.
FRIGTRD – Grant Transaction Detail Information
 Displays transactions for a Grant, Index or Fund and Account combinations

Access
 Directly from the Go To box (type in form name) or
 Options menu from the FRIGITD form
 Parameters
 Must enter the Grant code. If only the Index or Fund is entered, no
information will be returned
 Leave Year blank for project-to-date or enter Grant Year (Grant Year and Grant
Period is not the Fiscal Year)
 Click on Next Block, then Execute Query (F8). Use Options>Query Total for all
Records from the Menu Bar
 View transaction activity for all accounts or a single account

 Based on combination of the Grant and either the Index, Fund, Organization or
Program
You can display more detailed document transaction information by clicking on the
desired Account Code, then Options, and then Query Document. This brings up
FGIDOCR – the Document Retrieval Inquiry Form
FGIDOCR – Document Retrieval
 Displays detail accounting information for any
document
 Journal Entries
 Purchase Orders
 Invoices

Access



Directly from the Go To box or
Options menu from the FRIGTRD form
Must enter document number if not linked from
FRIGTRD
FGITBAL – General Ledger Trial Balance
 Displays a balance sheet/trial balance/cash for
each fund entered.
 Displays a debit or credit indicator.
 To query budget detail for specific funds and
accounts, choose Options>GL Activity Info, opens form
FGIGLAC.
Remember: Contact the Grants and Contracts
Accountant responsible for the Grant when any
information needs to be changed within the Banner
Forms.
Contact Grants and Contracts with any questions at 8288104.