Salary Encumbrances in Banner Finance
VCU Controller's Office
Important Items to Remember
• Salary encumbrances do not encumber for hourly employees, including
student workers and work study.
• Salary encumbrance is calculated up to the end of fiscal year or contract
date, whichever is earlier. Multi-year encumbering for grants is not
functioning properly.
• The process will run after each payday, so any PHAREDS done after payroll
will not be recognized until the next time the job is submitted (see
schedule on page three).
• Payroll in Banner Finance will now post after the process runs, not just
twice a month.
• A salary encumbrance report is being created for the Reporting Center.
• Direct any additional questions to the Banner Helpdesk at (804) 8280388.
VCU Controller's Office
Pay Period For
Online Entry Time File Open To Key
Online
PAF Received
Time File By HR
Closes At 10 A.M. For Payroll
Payroll
Finalizes
Pay Date Banner
Finance
Posting Date Processing
2016 Nov. 10 - Nov. 10 - Nov. 24
Nov. 22**
Nov. 25 - Nov. 25 - Dec. 9
Dec. 12*
Dec. 10 - Dec. 10 - Dec. 25
Dec. 21**
Nov. 14
Nov. 22**
Nov. 23
Dec. 1
Dec. 1
Dec. 2
Dec. 12*
Dec. 13
Dec. 16
Dec. 16
Dec. 13
Dec. 21**
Dec. 22
Dec. 31
Jan. 3
Dec. 19
Jan. 9*
Jan. 10
Jan. 13
Jan. 13
Jan. 18
Jan. 26*
Jan. 27
Feb. 1
Feb. 1
Feb. 2
Feb. 10*
Feb. 13
Feb. 16
Feb. 16
Feb. 15
Feb. 23*
Feb. 24
Mar. 1
Mar. 1
Mar. 2
Mar. 10*
Mar. 13
Mar. 16
Mar. 16
Mar. 17
Mar. 27*
Mar. 28
Mar. 31
Mar. 31
Mar. 31
Apr. 10*
Apr. 11
Apr. 14
Apr. 14
Apr. 17
Apr. 25*
Apr. 26
May. 1
May. 1
May. 2
May 10*
May. 11
May. 16
May. 16
May. 17
May 25*
May. 26
Jun. 1
Jun. 1
2017
Dec. 25 - Jan. 9
Dec. 25 - Jan. 9*
Jan. 10 - Jan. 10 - Jan. 24
Jan. 26*
Jan. 25 - Jan. 25 - Feb. 9
Feb. 10*
Feb. 10 - Feb. 10 - Feb. 24
Feb. 23*
Feb. 25 - Feb. 25 - Mar. 9
Mar. 10*
Mar. 10 - Mar. 10 - Mar. 24
Mar. 27*
Mar. 25 - Mar. 25 - Apr. 9
Apr. 10*
Apr. 10 - Apr. 10 - Apr. 24
Apr. 25*
Apr. 25 - Apr. 25 - May. 9
May 10*
May. 10 - May 10 - May. 24
May 25*
Pay Period For
Online Entry Time File Open To Key
Online
PAF Received
Time File By HR
Closes At 10 A.M. For Payroll
Payroll
Finalizes
Pay Date Banner
Finance
Posting Date Processing
May 25 - May 25 - June. 9
June 12*
June 10 - June 10 - June. 24
June 27*
June 25 - June 25 - July. 9
July 10*
July 10 - July 10 - July. 24
July 26*
July. 25 - July 25 - Aug. 9
Aug. 10*
Aug. 10 - Aug. 10 - Aug. 24
Aug. 28*
Aug. 25 - Aug. 25 - Sept. 9
Sept. 11*
Sep. 10 - Sept. 10 - Sept. 24
Sept. 25*
Sept. 25 - Sept. 25 - Oct. 9
Oct. 10*
Oct. 10 - Oct. 10 - Oct. 24
Oct. 26*
Oct. 25 - Oct. 25 - Nov. 9
Nov. 10*
Nov. 10 - Nov. 10 - Nov. 24
Nov. 25 - Nov. 27**
Nov. 25 - Dec. 9
Dec. 11*
Dec. 10 - Dec. 10 - Dec. 25
Dec. 18**
Jun. 2
June 12*
Jun. 13
Jun. 16
Jun. 16
Jun. 19
June 27*
Jun. 28
Jul. 3
Jul. 5
Jun. 29
July 10*
Jul. 11
Jul. 14
Jul. 14
July. 18
July 26*
Jul. 27
Aug. 1
Aug. 1
July. 28
Aug. 10*
Aug. 11
Aug. 16
Aug. 16
Aug. 15
Aug. 28*
Aug. 29
Sep. 1
Sep. 1
Aug. 28
Sept. 11*
Sep. 12
Sep. 15
Sep. 15
Sep. 12
Sep. 25*
Sep. 26
Sep. 29
Sep. 29
Oct. 2
Oct. 10*
Oct. 11
Oct. 16
Oct. 16
Oct. 18
Oct. 26*
Oct. 27
Nov. 1
Nov. 1
Nov. 2
Nov. 10*
Nov. 13
Nov. 16
Nov. 16
Nov. 15
Nov. 27**
Nov. 28
Dec. 1
Dec. 1
Dec. 1
Dec. 11*
Dec. 12
Dec. 15
Dec. 15
Dec. 8
Dec. 18**
Dec. 19
Dec. 29
Jan. 2
NBIJLHS
Banner HR forms NBIJLHS and NHIDIST will show the salary/fringe encumbrance in
these fields.
VCU Controller's Office
NHIDIST
VCU Controller's Office
FGIBDSR
On Banner Finance form FGIBDSR, the salary/fringe commitments appear in the
Commitments column.
VCU Controller's Office
FGITRND
Banner Finance form FGITRND shows the detail for the salary encumbrance entries.
VCU Controller's Office