Faculty of Education
Assessment and Moderation Record
Instructions
This form is to be used to record:
1. the ongoing review of subjects including the constructive alignment of assessment, learning outcomes and
subject design;
2. the quality assurance of subject outlines prior to publication in MSI;
3. the assessment moderation processes to assure quality and validity of marking; and
4. the final grade distribution for the subject.
This report is to be completed by subject convenors for cross-campus internal subjects, and subject coordinators
and nominal subject coordinators for single campus and distance subjects, and the designated quality assurance
consultant for the MSI. There should be consultation with Education Designers and other staff involved in the
subject as part of this process. The report is saved in the S drive where it will be available to Course Directors and
to Assessment Committees for scrutiny at the end of the session for grade sign-off purposes.
Parts 1 and 2 must be completed prior to the subject outline being published in MSI, and as part of this quality
assurance process.
Part 3 is to be completed during subject delivery as moderation processes occur. Where there is a single person
coordinating and marking in a subject, the Quality Assurance Consultant will assist with moderation processes.
Part 4 is to be completed at the end of the subject prior to grades being finalised in Gradebook and submitted for
sign-off.
Part 5 will be completed by Assessment Committees and the record will be returned to subject convenors and
coordinators for any future action, as well as being kept on S drive for future reference and external moderation.
Where the form asks you to sign as Subject Coordinator/Convenor or Quality Assurance Consultant, entering your
name and the date will be considered to be signing the form where electronic signatures have not been used.
Subject Information
Subject code:
Subject name:
School:
Session:
Subject Coordinator:
Nominal Subject Coordinator (where relevant):
Subject Convenor (for cross-campus subjects):
Quality Assurance Consultant/s:
Checklist
Pre-delivery Assessment Design Moderation Record
Pre-delivery Subject Outline Moderation Record
During delivery Subject Moderation Record
A grade distribution and recommendations report
The record is complete and ready for assessment committee scrutiny
Page 1 of 6
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Faculty of Education
Part 1
Assessment Design Moderation Record
The subject was designed through a Smart Learning supported
course design process, and the assessment items in the subject
outline are identical to the version in Smart Tools, including the
task descriptions, detailed requirements, assessment criteria
and grading rubric.
Yes
No
Design Moderation Record) does not
need to be completed
(proceed to Part 2)
Yes
This subject has had no changes to assessment items or
learning objectives since the previous Assessment and
Moderation Record.
If Yes, Part 1, (the Assessment
No
If Yes, Part 1, (the Assessment
Design Moderation Record) does not
need to be completed
(proceed to Part 2)
List recommendations from the
previous report that have been, or
are going to be, followed up, if any:
Subject
Coordinator
or Nominal
Criteria
Please enter an X to indicate whether each requirement has been met or not
met, or enter NA in the Met column if not applicable to this subject.
Met
Not
Met
Quality
Assurer
Met
Not
Met
1. The learning design (including expected hours for learning tasks) has been articulated
and alignment to the outcomes and assessment is clear
2. The overall assessment design is appropriate for the subject
3. Subject outcomes and assessment tasks are aligned and this is made explicit in the
rationale for each task
4. The requirements of the assessment tasks are clearly described
5. The marking criteria for each assessment task reflect clearly defined standards of
performance for each grade level
6. The marking criteria for each assessment task are consistent with the learning outcomes
of the subject
7. Exam papers have been cross-checked and proofread.
Comments:
Signed (Subject Convenor/Coordinator):
Name
Signature
Date
Name
Signature
Date
Signed (Quality Assurer):
Page 2 of 6
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Faculty of Education
Part 2
Subject Outline Moderation Record
Subject
Coordinator
Criteria
Please enter an X to indicate whether each requirement has been met or
not met, or enter NA in the Met column if not applicable to this subject.
Met
Not
Met
Quality
assurer
Not
Met
Met
1. Subject name, school information and other items of general information are
correct
2. Subject coordinator and other teaching staff (where known) contact details
and consultation times have been provided and are accurate
3. Academic biography matches the subject coordinator name
4. A study schedule has been included (or details as to its location) showing
learning activities for all weeks of the session
5. Prescribed textbook details appear correct and the text is current
6. Procedures for obtaining an extension are included and the penalty for late
submission has been made clear and reflects Faculty guidelines
7. The assessment due dates are consistent throughout the outline
8. Assessment tasks are clearly described and include rationale and marking
criteria
9. The assessment item value adds up to 100% including subparts and optional
components
10. Paragraph spacing, formatting and fonts are consistent throughout
11. Spelling and grammar are correct and hyperlinks work throughout
Comments:
(NB: Do not sign this section as complete until the subject outline is ready for publishing in the MSI)
Signed (Subject Convenor/Coordinator):
Name
Signature
Date
Name
Signature
Date
Signed (Quality Assurer):
Page 3 of 6
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Faculty of Education
Part 3
During Subject Moderation Record
Yes
This subject is a workplace learning subject graded
Satisfactory/Unsatisfactory.
If Yes, Part 3, (During
Subject Moderation) does
No
not need to be completed
Please register the date when each of the steps towards moderation occurred (or NA if not
required) and any comments you have about the step.
Ass 1
Ass 2
Ass 3
Ass 4
Ass 5
Step 1:
Subject team discussed criteria and marking rubrics and reached
consensus about expectations.
Markers provided with clear guidelines.
Step 2:
Sample scripts graded by coordinator/convenor, discussed as models
of expectations and shared between all markers within a week of
submission.
Step 3:
A sample of FL and HD assignments and at least one of each other
grade level cross checked by coordinator/ convenor/QA Consultant.
Step 4:
Overall feedback for students prepared and posted to Interact site.
Step 5:
Wrap up conversation for each assignment held. Recommendations
for future delivery noted.
Step 6:
Convenor checks all grades have been entered into gradebook on all
campuses.
Marks released to students for each assignment.
Step 7:
Moderation meeting or email discussion with teaching/marking team
and QAC held at the end of the session.
Comments, Notes, Actions, Additional people involved
Signed (Subject Convenor/Coordinator):
Name
Signature
Date
Name
Signature
Date
Signed (Quality Assurance Consultant):
Page 4 of 6
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Faculty of Education
Part 4
Grade Distribution Report and Recommendations
Campus/ Mode
HD
DI
CR
PS
FL
FW
AW
GP
TA
AA
AE
SX
IP
Total
0
0
0
0
0
TOTAL
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Comments about the grade distribution including any circumstances that may have led to this particular distribution, along with
a causation of fail summary where failure rate is greater than 25%
Recommendations for future offerings
Comment on any aspects of assessment that need to be reviewed for the next implementation of the subject.
e.g. Do assessment items align with the objectives? Does there need to be a change in spread of assessments? What other
styles of assessment may better assess student knowledge? What changes may be needed to ensure that the schedule and
learning design support successful completion of the assessment items?
NB: Do not sign this section as complete if the entire subject or an entire cohort have been allocated a TA grade
Signed (Subject Convenor/Coordinator):
Name
Signature
Page 5 of 6
Date
FacEd-Assess&Mod Record-Dec14
Faculty of Education
Part 5
Assessment Committee Recommendations
School and Faculty Assessment Committee comments or recommendations:
Signed (Assessment Committee Member):
Name
Signature
Page 6 of 6
Date
FacEd-Assess&Mod Record-Dec14