DIVISION OF INFORMATION TECHNOLOGY
Personal Information Application Listing
Last Updated Dec 2015
Artefact: A listing of CSU applications that hold personal information. A view extracted from the personal information application register.
Version 20151201
Key
c.Privacy Assessment
a.Personal Information Held
0 Not required
1 Unknown
2 In progress
3 Complete
0 No
1 Unknown
2 Yes
Purpose: Contributes to CSU's privacy legislation compliance by the avialability of an organisational view of applications that hold personal
information.
Out of Scope: This audit activity did on include content stored on S drive, P drive, or individual staff work devices.
Status: This is a current activity with status updates completed quarterly and republished.
d.Improvement Plan
b.Gender Captured
0 Not required
1 Unknown
2 In progress
3 Complete
N No
Y Yes
Number of Applications Registered 104
% Application hold Personal Information 61%
Enterprise
System ID
Application Name
Short Description
Academic Workload Calculator
Adobe Connect
Current project activity - privacy to be addressed within this change activity
Online meeting tool
Aleph
Library Management System
102
Alesco
Human Resource Management
103
Archibus + IFM + Cadcorp
Space and Assets
100
101
Argos
Banner Reporting
105
ARIS
Business process design
106
Banner Finance
Finance system
107
108
109
Banner Student
BDMS (ApplicationXtender)
BEIMS
Student (Admin) Information
Student Record Document Management
Facilities Management
110
Blackboard Learn
111
Bridgit
112
Vendor
Custodian
a.Personal
Information Held
b.Gender
Captured
c.Privacy
Assessment
d.Improvement
Plan
In house CSU
Adobe
HR
DSL
2
2
N
N
2
3
0
ExLIbris via UniLinc
Library
2
Talent2
3
HR
2
Y
3
2
DFM
0
N
0
0
0
0
0
0
Evision
Finance
0
Software AG
DIT
0
Ellucian
Finance
2
Ellucian
Ellucian
Mercury Computer Sys
DSA
DSA
DFM
2
2
2
Y
3
3
3
Learning Management System
DSL
2
N
3
DIT
0
N
0
0
Building Management - (AURORA)
Building System Manangement
DFM
0
N
0
0
113
Building Management - (ENVISION)
Building System Manangement
N
0
0
114
CAAB
Communications Billing
115
Career Hub
Career Information
116
CASIMS
Course and Subject Information
118
119
120
122
123
CourseEval (Evals)
Credit and Pathways Management
Credit Precedents
CSU Roles
DataBee
Subject evaluations
Current project activity - privacy to be addressed within this change activity
Credit Precedent Information
Legacy Group and Roles Provisioning
Exam Management
Connect Edu
124
DegreeWorks
Student Planner
125
Digitool (CRO)
Research Output Repository
126
Dynamic Groups
Groups and Roles Provisioning
127
EASTS
Assignment Submission
128
EBox
Managed Communications
129
Echo 360
CSU Replay - Lecture Capture
131
Equella
Digital Object Repository
Ezywine
Winery Management and POS
135
FAST Budgeting
Budget Module for FAST
136
FAST finance reporting
Self-service Financial Reporting
137
Forums
Discussion Tool
2
DFM
0
DIT
2
Career Hub
Office for Students
2
Inhouse CSU
Acad Gov
0
N
0
0
2
2
0
1
2
N
Inhouse CSU
Data Bee
DSL
-TBD
DSA
DIT
DSA
3
2
0
0
3
0
0
0
Ellucian
DSA
2
3
3
ExLIbris via UniLinc
Library
2
DIT
0
N
0
Inhouse CSU
DSL
2
N
3
Inhouse CSU
DSA/Finance
2
Echo 360
DIT
1
N
2
Pearson
DSL
0
N
0
Library
2
N
3
Ezysys
Inhouse CSU
1 /3
3
TSA
Ezyproxy
134
N
2
1
N
3
0
2
Winery
1
0
Finance
0
0
Finance
2
2
DIT
2
2
0
0
138
Gallagher + Salto
Building Access Management
Eacom
DFM
2
139
Gradebook/Grade Centre
Support grade entry
Inhouse CSU
DSL
2
N
3
140
IGMS
Identity and Access Management
Inhouse CSU
141
inPlace
Workplace Learning
InterviewStream
Iris Incident Reporting System
Incident Reporting System
Landesk
IT Service Desk Software
Legacy IDM System
Password & Identity Management
144
145
146
LIMS (Vet Practice Mgmt System)
Mandatory Subject Information (MSI)
Forefront - Online Shop
Vet Science Lab Management
Subject Outlines
Online Shop
148
Online Course Brochures
150
PACS - Medical Radiation
151
PACS - Vet Science
143
Colsoft Pty Ltd
2
DIT
2
Y
3
DSL
2
Y
3
Office for Students
2
1
DFM
2
2
DIT
2
3
Inhouse CSU
DIT
2
3
Inhouse CSU
Neon
Sch Vet Sci
DSL
Finance
2
0
2
1
0
3
0
0
Marketing
0
0
0
X-Ray Repository
Dent & Health
2
3
0
X-Ray Repository
Sch Vet Sci
2
0
Finance
0
0
DSL
2
2
N
PaperCut
Replacement Student Printing
152
Pebblepad
ePortfolios
153
Priava
Events Management
Finance
1
1
154
Primo
Library Catalogue
Library
2
3
155
Promaster
Travel and Expenses
Finance
2
3
156
Replicon (TimeBill)
Online Timesheets
DIT
2
3
157
Research Master Enterprise
Research Management
Research
2
Room Utilisation Information Software
RUIS
DFM
1
158
Romexis
X Ray capture
Dent & Health
2
159
Sakai
Learning Management System
DSL
2
161
Salud
Patient management
Dent & Health
2
1
163
SCRIM
HR
1
2
Finance
2
2
DSL
0
DIT
1
Priava
RMPL
165
SmartTools
Incident/Risk reporting
airlines reservation system that staff use to make flight, accommodation and car rental
bookings
Course Design and Delivery
167
Squiz Matrix CMS
Content Management
Serko Online Booking tool
168
StarRez
169
Student Connectedness
Campus Travel
StarRez
CSU accomodation management
Y
2
0
1
N
n
0
0
0
0
Finance
2
Office for Students
2
DSL
0
N
0
DSA
2
N
3
SPI
0
N
0
0
Unimeasure
SPI
0
N
0
0
CAL
SPI
0
N
0
0
Survey DW
SPI
2
CEQ
SPI
0
N
0
0
Risk
SPI
0
N
0
0
Web Reporting
SPI
0
N
0
0
ERA
SPI
2
2
Govt DW
SPI
2
2
AGS
SPI
2
2
CSU DW
SPI
2
2
SCMF
171
Syllabus Plus
Timetabling
172
Tableau Server
Business Intelligence Dashboard
Cyon
PLAN
SPI
2
Marketing
2
Alumni Management
Marketing
Student Self-Serve Knowledge Base
Marketing
173
Talisma - CRM
Customer Relationship
174
Talisma - Donor 2
175
Talisma - Knowledge Base
Talisma CRM
Textbook data set
176
Trim
Records Management System
177
Turnitin
Plagiarism checking
178
Tweek
Policy Management
Tweek
2 /3
Y
2
3
3
2
2
Y
3
2
2
Y
1
0
N
0
0
DSL
0
N
0
0
DIT
2
Y
3
DSL
2
N
2
Corp Affairs
0
N
0
0
179
181
CSU Card (Unicard)
Identity Cards
SFX
Reftracker
LibGuides
Scholarly Linking
Incident Management System for book requests
Library CMS
EndNote
Corskills
Bibliographies and Citations
Student Management System for CSU Advance- CSU vocational training
Wordpress
WorldSmart
Transport Mgmt (access database)
FAST Journal
catering point of sale & stock management.
to be replaced early next year
Finance
2
ExLIbris via UniLinc
Altarama
Springshare
Library
Library
Library
0
2
2
Thomson Reuters
Vision data
Library
CSU Advance
?
Finance
Finance
Finance
2
2
1
0
2
0
Finance
0
0
0
DIT
0
0
0
Finance
0
0
0
HR
1
2
0
Office for Students
0
0
0
DIT
2
3
DIT
2
IntelliCheck
Jira
Bpoint
ELMO
OH&S induction module, Fire Mgmt, Risk & conduct behaviour, Bio & chemical safety
Usabilla
Student Portal feedback solution.
Survey Web Application
Documentation for the webapp is available here: http://wiki.csu.edu.au/index.php/Survey_webapp
Temporary Access System
3 /3
Y?
2
0
3
3
Y?
N
N
Y
3
3
1
0
2
0
3
0
0
0