CHARLES STURT UNIVERSITY
Southern WHS COMMITTEE
Minutes of the meeting of the Southern WHS committee held on Wednesday 14 May 2014 at 2.00pm
PRESENT
Alek Zander
Debra Peck
Milena Dunn
Michael Van Der Veeke
Kylie Kent
Gayle Smyth
Terry O’Meara
Wendy Toupas
Christopher O’Connor
IN ATTENDANCE
Ken Simpson
Melissa Lombe
Dawn Mullins
APOLOGIES
The following apologies were received by Dawn Mullins
Michelle Hilton
1.
STARRING OF ITEMS (Agenda item 3, 5, 7 and 11)
2.
MINUTES OF PREVIOUS MEETING (Agenda item *2)
The minutes of the previous meeting of the OHS Southern Committee were
adopted as a true and correct record.
3.
Date: 5 March 2014
MATTERS ARISING FROM THE PREVIOUS MINUTES (Agenda item *3)
3.1.1
CSU Occupational Health and Safety (WHS) Committees – Terms of
Reference was reviewed and agreed upon the changes made.
3.1.2
Standard Agenda Template – was reviewed and agreed upon.
3.1.3
Standard Minutes Template – was reviewed and agreed upon.
3.1.4
Draft Driver Safety Policy v4.0 – Committee reviewed changes made,
put forwarded some further changes. Melissa Lombe will make the
changes then send out the final document to committee members
before it is to be put forward.
3.1.5
Draft Driver Safety Guideline v1.0 - Committee reviewed changes
made, put forwarded some further changes. Melissa Lombe will
make the changes then send out the final document to committee
members before it is to be put forward.
4.
3.1.6
RTA Fatigue Management Procedure for Reference – Committee
members reviewed document.
3.1.7
Committee Training – Dawn Mullins to send out information flyer with
dates, anyone who is interested in attending training should review
and send dates back to Dawn.
REPORT FROM THE PRESIDING OFFICER (Agenda item 4)
Alek Zander presented his report to the WHS Southern Committee.
st
UHSMC met on 31 March 2014. Particularly interested in getting Driver
Safety Guidelines and Policy finalised (which we have largely now dealt with
at this meeting). Discussions were had regarding the situation with changed
circumstances surrounding coverage of workers under worker’s comp. whilst
travelling for work – when and when not a worker might be covered. In this
connection the Committee was investigating the purchase of additional cover
to ensure that workers wages were covered whilst travelling for work (further
in Melissa’s report).
5.
REPORT FROM THE MANAGER, WORK, HEALTH AND SAFETY (WHS)
(Agenda item 5)
Melissa Lombe presented her report to the WHS Southern Committee.
 M.Lombe currently acting as WHS Manager. New Injury
Management Coordinator working in dept. – Peta Evans – until
recruitment of new WHS Manager.
 SCRIM system (Online Injury and Hazard Management System) fine
tuning happening at present. Working with Vendor on some small
technical issues. Will be rolling out to Charles Sturt Campus Services
and possibly DFM for trial in the next 3 weeks
 GCC registration open. 19 teams registered for event – commencing
28/5/14. Less teams that 2013 - unsure as to reasons why at this
stage.
 Journey Provision of Workers Compensation Act:
o Changes in 2012 saw travel from home to work and work to
home no longer covered by WC Insurance.
o Legislation yet to be fully tested in courts
o University has sought to take out Journey Insurance Policy to
cover these journeys - policy commenced 30 04 14. Covers
wages only and is in line with entitlements provision as per
WC Legislation. Medical costs to be covered by Medicare or
private health insurance.
6.
REPORTS FROM SUB-COMMITTEES OF SOUTHERN OHS COMMITTEE
(Agenda item 6)
At this present time there are no sub-committees to report.
7.
INCIDENT REPORTS REVIEWED (Agenda item 7)
Melissa Lombe to send incident report for committee to review and table
anything to be presented at the next meeting.
8.
REVIEW OF HAZARD REPORTS (Agenda item 8)
The Southern WHS committee agreed to note that there was no Hazard
Report summary received from the WHS Section detailing incidents.
The Southern WHS committee agreed that no further action or follow-up was
Date: 5 March 2014
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required.
9.
LOCAL SAFETY INITIATIVES AND RISK MANAGEMENT STRATEGIES
(Agenda item 9)
Nil
10.
ISSUES FOR REFERRAL TO THE UNIVERSITY SAFETY AND HEALTH
MANAGEMENT COMMITTEE (USHMC)
(Agenda item 10)
There were no issues to report to the USHMC committee.
11.
12.
OTHER BUSINESS (Agenda item 11)
11.1
Safe access to Communications and Creative Industries at Wagga
during road building from entry roundabout to Winery on Easter side
of hill – Ken Simpson said that issues have been discussed with the
contractor and resolved.
11.2
Provision of information cards to distribute (eform is Okay) with our
information for staff / students – Melissa Lombe to look at this.
11.3
Safe pedestrian access between bus stop at entry and building now
that every second bus does not drive through campus – Terry
O’Meara said that issues have been look into and resolved.
URGENT BUSINESS (Agenda item 12)
Nil
13.
NEXT MEETING
The next meeting of the Southern OHS committee will be held on Thursday 4
September 2014 from 2.00pm by Video Conference
VC HR WW 761
VC HR BA 714
VC Library TH 725
VC DIT POD TH 710
The agenda closes on 7 May 2014
CLOSURE
At 3.30 pm the Presiding Officer declared the meeting closed.
Signed as a true and correct record.
____________________________
Presiding Officer
Date: 5 March 2014
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CHARLES STURT UNIVERSITY
ACTION SUMMARY SHEET
Meeting:
Southern WHS COMMITTEE
Resolution
Number
Date: Meeting one held on Wednesday 5 March 2014
Title
Action
By Whom & when
Committee training
Email to [email protected] if you would like to attend committee training
All Committee members
Committee training
To enquiry with HSR training
Dawn Mullins
Terms of Reference
Read through Terms of Reference look at anything that may need to be
changed before next meeting
All Committee members
Work Health and Safety
Consultation, Co-operation and
Co-ordination code of Practice,
December 2011
Read
All Committee members
Standard Agenda Template
Review
All Committee members
Standard Minutes Template
Review
All Committee members
Draft Safe Driver Policy v4.0
Review – to add changes to document in S:
All Committee members
Draft Safe Driver Guideline v1.0
Review - to add changes to document in S:
All Committee members
Folder S:
All documents will be put into S:
Melissa Lombe
S:\Common\ Temp Folder Less Than 90 Days\WHS Committee Papers