THE UNIVERSITY OF WAIKATO
Council: 16 March 2016
Minutes of the Meeting Held on 9 December 2015 (Part 1)
Present:
Rt Hon James Bolger (Chancellor), Professor Neil Quigley (Vice-Chancellor),
Mr Paul Adams, Ms Renee Boyer, Dr Alison Campbell, Ms Jeanette Clarkin-Phillips,
Mr Merv Dallas, Mr Ian Fitzgerald, Dr John Gallagher, Mr Simon Graafhuis,
Ms Jan Jameson, Mr Richard Jefferies, Dr Tom Ryan, Ms Shannon Stewart,
Mr Kingi Turner, Mr Tony Whittaker
Secretary:
Ms Helen Pridmore
In attendance: Professor Bruce Clarkson, Ms Duanna Fowler, Ms Peta Goldsworthy,
Professor Alister Jones, Professor Robyn Longhurst, Mr Brandon McGibbon, Mr Andrew
McKinnon
15.162 KARAKIA
The meeting was opened with a karakia by Mr Richard Jefferies.
15.163 APOLOGIES
Received
Apologies for absence from Mr Mike Pohio.
15.164 REGISTER OF INTERESTS
Confirmed
The Register of Interests dated 22 September 2015 (document C15/91).
15.165 MINUTES OF THE MEETING HELD ON 14 OCTOBER 2015 (PART 1)
Confirmed
The minutes of the meeting held on 14 October 2015 (Part 1) (document C15/114).
15.166 REPORT OF THE VICE-CHANCELLOR (PART 1)
Received
The report of the Vice-Chancellor (Part 1) (document C15/115).
Noted in discussion
That a press release had been issued announcing Minister Steven Joyce’s decision to approve the
Bay of Plenty Polytechnic/Waiariki Institute of Technology merger, with a proviso that the new
entity work constructively with the University to ensure long-term and sustainable education
outcomes for the wider Bay of Plenty region.
15.167 REPORT OF THE ACADEMIC BOARD
Received
The report of the 27 October 2015 meeting of the Academic Board (document C15/116).
15.168 REPORT OF THE FINANCE COMMITTEE (PART 1)
Received
The report of the 25 November 2015 meeting of the Finance Committee (Part 1) (document
C15/117).
Noted in discussion
That the costs that had been incurred to date in association with the proposal for a new Student
Learning and Management System were primarily in respect of consultants and other third
parties and did not include staff salaries.
15.169 REPORT OF TE RŌPŪ MANUKURA
Received
The report of the 29 October 201t5 meeting of Te Rōpū Manukura (document C15/118).
15.170 APPOINTMENT TO COUNCIL AFTER CONSULTATION WITH TE RŌPŪ MANUKURA
Reported
1. That the constitution of Council coming into effect on 10 December 2015 provided for one
member appointed by Council after consultation with Te Rōpū Manukura.
2. That at its meeting on 29 October 2015, Te Rōpū Manukura had appointed Ms Ngāreta
Timutimu as its new Chair following Kingi Turner’s resignation, with effect from
12 November 2015, and had also nominated Ms Timutimu for appointment to the newly
constituted Council; Ms Timutimu’s acceptance in both respects had been conditional on the
support of her iwi, which had subsequently been confirmed.
3. That a brief curriculum vitae for Ms Ngāreta Timutimu had been available on request from
the Secretary to Council.
Resolved
To appoint Ms Ngāreta Timutimu to Council for the term 1 January 2016 to 31 December 2019.
15.171 ACADEMIC BOARD NOMINATION FOR APPOINTMENT TO COUNCIL
Reported
1. That the constitution of Council coming into effect on 10 December 2015 provided for one
member appointed by Council on the nomination of the Academic Board.
2. That at its meeting on 27 October 2015, the Academic Board had nominated Dr Alison
Campbell for appointment under this provision.
Resolved
To appoint Dr Alison Campbell to Council for the term 10 December 2015 to 9 December 2019.
15.172 APPOINTMENTS TO COUNCIL OF MEMBERS CHOSEN BY THE COUNCIL
[Discussed under Part 2 of the agenda]
Resolved
To appoint Mr Paul Adams to Council as one of the three members chosen directly by the
Council, with effect from 10 December 2015 to 31 December 2017.
15.173 HONOURS COMMITTEE TERMS OF REFERENCE, CONSTITUTION AND CRITERIA FOR
AWARDS
Considered
The recommendations set out in document C15/119 with respect to the Honours Committee.
Noted in discussion
That it was intended that nominations for Distinguished Alumni Awards would be referred to
the Academic Board for comment in the first instance before being referred to Council for
approval; it was also intended that the same process would continue to apply to nominations for
honorary doctorates.
Resolved
To approve the recommendations set out in document C15/119 with respect to the terms of
reference and constitution of the Honours Committee and the criteria for honorary awards.
15.174 CONFERMENT OF DEGREES AND AWARD OF DIPLOMAS AND CERTIFICATES
Resolved
To confer the degrees and award the diplomas and certificates set out in document C15/120.
15.175 DATE OF NEXT MEETING
Reported
That the first meeting of the reconstituted Council would be held at 9.00am on Thursday
10 December 2015.
15.176 PROCEEDINGS WITH THE PUBLIC EXCLUDED
Resolved
That the public be excluded from the meeting for consideration of the following items:
17. Minutes of the Meeting held on 14 October 2015 (Part 2)
18. Matters Arising from the Minutes of the Meeting held on 14 October 2015 (Part 2) and not
otherwise included in this agenda
19. Appointments to Council of Members Chosen by Council
20. Report of the Vice-Chancellor (Part 2)
21. Report on Academic Matters
22. Report on Research Matters
23. Report of the Finance Committee (Part 2)
24. 2016 Strategic Investment Fund
25. Purchase of WSU’s Share of ULeisure
26. Tauranga CBD Campus Development
27. Law/Management Building Progress Report
28. Marae-Multicultural Complex
29. Māori Advancement Plan – Progress Report
30. 2015 Staff Survey Results
31. Report of the Honours Committee
32. General
The interests protected under the Local Government Official Information and Meetings Act 1987
and/or the Official Information Act 1982 which could have been prejudiced by the conduct of
these proceedings in public were as follows:
 Items 17-18 concerned matters that had previously been dealt with at a meeting of Council
from which the public had been excluded
 Items 19 and 31 affected the privacy of natural persons.
 Items 20-30 concerned matters that needed to be protected in order to enable the University to
carry out, without prejudice or disadvantage, commercial activities
Helen Pridmore
Council Secretary