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THE UNIVERSITY OF WAIKATO
TE WHARE WĀNANGA O WAIKATO
THE ACADEMIC BOARD
MINUTES OF THE MEETING HELD ON TUESDAY 28 FEBRUARY 2012
Present:
The Vice-Chancellor (Professor R Crawford) in the Chair, Professor B
Barton, Ms C Blickem, Professor K Broughan, Dr K Bryan, Dr A
Campbell, Dr T Cartner, Professor B Clarkson, Professor R Coll, Mrs B
Cooper, Associate Professor W Drewery, Ms S Gillard, Professor B Grant,
Mr R Hallett, Dr A Hinze, Professor D Hodgetts, Professor G Holmes, Dr
D Johnson, Professor A Jones, Associate Professor S Jones, Professor P
Kamp, Mr R Kyle, Dr D Lumsden, Dr D Marsh, Mr T Maxwell, Ms B
Midson, Professor B Morse, Ms P Ngatai, Professor F Scrimgeour,
Associate Professor J Tressler, Dr L Twiname, Professor K Weaver and
Professor M Wilson
Secretariat:
Ms M Jordan-Tong and Ms R Boyer-Willisson
12.01
APOLOGIES
Received
Apologies for absence from Professor M Apperley, Ms Alvina Barrett-Nepe, Dr T
Bowell, Mr R Joseph, Ms P Melbourne, Professor R Moltzen, Mrs H Puke, Professor
L Smith, Professor P Temara and Associate Professor E Weymes.
12.02
CONFIRMATION OF THE MINUTES OF THE MEETING HELD ON 22
NOVEMBER 2011
Confirmed
The minutes of the meeting held on 22 November 2011 as set out in document 12/75a.
12.03
REPORT OF THE VICE-CHANCELLOR
Received
The report of the Vice-Chancellor as set out in document 12/88.
12.04
EXECUTIVE ACTION
Reported
That since the last meeting of the Academic Board the Vice-Chancellor had approved,
through executive action, the items set out in document 12/09.
12.05
STUDENT MEMBERSHIP OF THE ACADEMIC BOARD
Reported
1. That the current constitution of the Academic Board included the President of the
Waikato Students’ Union as an ex officio member.
2. That new legislation that had taken effect from 1 January 2012 had removed the
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3.
4.
5.
requirement for students to join students’ associations and membership of the
Waikato Students’ Union was now voluntary.
That at its meeting on 9 November 2011, and in line with the new legislation,
Council had therefore resolved to amend its constitution with effect from 1
January 2012 to replace the provision for the ex officio membership of the
President of the Waikato Students’ Union with a provision for the appointment of
a student member following a campus-wide election by the students of the
University (the 2012 election would take place in March).
That it had been proposed that the constitutions of standing committees of
Council that currently included the President of the Waikato Students’ Union
should also be changed accordingly.
That the proposal to replace the ex officio appointment of the President of the
Waikato Students’ Union with a provision for the appointment of a student
member following a campus-wide election was also included as a
recommendation as an outcome of the review of the committee framework;
however, it was important that the change was made as early as possible in the
year, as the student member would be elected prior to the resolution of the review
of committees.
Noted in discussion
1. That although there was a legal requirement for a change to be made to the
constitution of Council, this did not apply to the Academic Board and its
committees.
2. That the change should not take effect until the election had been held and the
results declared; the President of the Waikato Students’ Union would remain a
member of the Academic Board until that date.
3. That the President of WSU indicated that she would seek to have the President of
WSU retained as an ex officio member of the Academic Board, and was invited
to bring a written proposal to the Board for consideration at its next meeting.
Recommended
That Council approve a change to the constitution of the Academic Board for the ex
officio membership of the President of the Waikato Students’ Union to be replaced
with a provision for membership by the elected student member of Council from the
date of the publication of the 2012 election result.
12.06
REPORT OF THE ACADEMIC PROGRAMMES COMMITTEE
Reported
That the recommendation to change the Academic Programmes Committee
constitution to reflect voluntary student membership was withdrawn by the Chair of
the Academic Programmes Committee.
Received
The report of the Academic Programmes Committee in relation to the following items:
1.
Significant Academic Developments (SADs)
2.
Graduating Year Reviews (GYRs)
3.
CUAP Consultation on one-year masters degrees
4.
Corporate and Executive Education short courses
5.
Bay of Plenty Polytechnic Guaranteed Credit Agreement
6.
Admission Requirements to Foundation Studies for students applying from
Hong Kong.
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Resolved
That the Academic Board approved the recommendations of the Academic
Programmes Committee in relation to the following items:
1.
Bay of Plenty Polytechnic Guaranteed Credit Agreement
2.
Admission Requirements to Foundation Studies for students applying from
Hong Kong.
12.07
ANNUAL REPORTS
Received
The 2011 Annual Reports of the following standing committees of the Academic
Board, submitted in accordance with their respective terms of reference:
1.
Admission Appeals Committee as set out in document 12/71.
2.
Animal Ethics Committee as set out in document 12/89.
3.
Human Research Ethics Committee as set out in document 12/90.
4.
Teaching Quality Committee as set out in document 12/13.
12.08
REVIEW OF THE UNIVERSITY’S COMMITTEE FRAMEWORK
Received
A progress report from the Assistant Vice-Chancellor (Executive) with respect to the
review of the University’s committee framework as set out in document 12/91.
Noted in discussion
That the review of the terms of reference and constitution of Boards of Studies would
be led by the Deans in consultation with the faculties. Recommendations regarding
any proposed changes would come forward to the Academic Board in due course.
12.09
UNIVERSITY PLANS
1.
Māori Plan – Te Whanake Ake 2012-2014
Received
1. A memorandum from the Pro Vice-Chancellor (Māori) on the process for
development of the Māori Plan – Te Whanake Ake 2012-2014 as set out in
document 12/92.
2. Combined feedback from the Boards of Studies on the Māori Plan – Te
Whanake Ake 2012 – 2014 as set out in document 12/77.
3. The University of Waikato Māori Plan – Te Whanake Ake 2012 – 2014 as set
out in document 11/505 (revised February 2012).
Recommended
That Council approve the Māori Plan – Te Whanake Ake 2012 – 2014, as set out
in document 11/505 (revised February 2012).
2.
Pacific Plan 2012-2014
Received
1. A memorandum from the Pro Vice-Chancellor (Teaching & Learning) on the
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process for development of the Pacific Plan 2012-2014 as set out in document
12/97.
2. Combined feedback from the Boards of Studies on the Pacific Plan 2012 –
2014 as set out in document 12/77.
3. The University of Waikato Pacific Plan 2012 – 2014 (document 11/519
(revised February 2012)).
Reported
That minor editorial corrections were required to the circulated version of the
Pacific Plan; these would be made before the Plan was submitted to Council for
approval.
Noted in discussion
That the Pro Vice-Chancellor (Teaching and Learning) as the owner of the plan,
was responsible for co-ordinating the activities identified to achieve the Plan’s
Goals. However, the responsibility for implementation of the Plan and ongoing
oversight of Pacific matters would be determined under Goal One of the Plan
which related to development of an implementation infrastructure.
To consider
A recommendation to Council to approve the Pacific Plan 2012 – 2014, as set out
in document 11/519 (revised February 2012).
12.10
STUDENT DISCIPLINE COMMITTEE
1.
Academic Board Election to the Student Discipline Committee’s Panel of
Academic Staff Members
Reported
1. That Dr Lucy Campbell had been appointed by the Vice-Chancellor as the
Chair of the Student Discipline Committee until 31 December 2013.
2. That this appointment had created a vacancy on the Student Discipline
Committee’s panel of academic staff members.
3. That Dr Rob Torrens from the Faculty of Science and Engineering had been
nominated by Professor J Swan.
Noted in discussion
1. That the Committee did not currently have a member from Engineering and
would welcome Dr Torrens’ membership.
2. That no other nominations were received prior to or at the Academic Board
meeting.
Resolved
That Dr Rob Torrens be elected to the Student Discipline Committee’s panel of
academic staff members for a term ending on 31 December 2013.
2.
Student Discipline Regulations
Recommended
That Council approve the proposed changes to the Student Discipline
Regulations, as set out in the attached document 12/96.
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12.11
MEMORANDA OF UNDERSTANDING AND STUDENT EXCHANGE/ STUDY
ABROAD/GUARANTEED CREDIT AGREEMENTS FROM 1 JULY TO 31
DECEMBER 2011
Received
A report of all Memoranda of Understanding and Student Exchange/Study
Abroad/Guaranteed Credit agreements that had been approved and signed on behalf of
the University by the Vice-Chancellor or Pro Vice-Chancellor (International) from
1 July to 31 December 2011 as set out in document 12/28.
12.12
HIGHER DEGREE COMPLETIONS
Received
The report of students who had completed the requirements for the award of higher
degrees between 1 November 2011 and 31 January 2012 as set out in document 12/76
attached.
12.13
DATE OF NEXT MEETING
Reported
That the next meeting of the Academic Board would be held on 17 April 2012 at
2.10pm in the Council Room.
AGENDA PART TWO – CONFIDENTIAL
The Vice-Chancellor moved:
“Having studied the matters in question, and having satisfied myself that the public conduct of
these proceedings would be likely to result in the disclosure of information for which good reason
for withholding that information would exist, I move that the Academic Board exclude the public
from this meeting to consider the following items.”
The general subject matter of these items, included in Part 2 of the Agenda were as follows:
18. Minutes (Part 2) of the Academic Board meeting of 22 November 2011
19. EFTS Update
The interests protected under the Local Government Information and Meetings Act 1987
and/or the Official Information Act 1982 which would be prejudiced by the public conduct
of these proceedings were:
Item 18 affected material previously dealt with in a meeting from which the public was excluded.
Item 19 affected the disclosure or use of official information for improper gain or advantage.
Michelle Jordan-Tong
Renée Boyer-Willisson
Student and Academic Services Division
22 March 2012
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