THE UNIVERSITY OF WAIKATO
TE WHARE WĀNANGA O WAIKATO
THE ACADEMIC BOARD
MINUTES OF THE MEETING HELD ON TUESDAY 31 JULY 2012
Present:
The Vice-Chancellor Professor R Crawford (in the Chair), Professor B
Barton, Ms C Blickem, Dr T Bowell, Prof K Broughan, Dr K Bryan, Dr A
Campbell, Dr T Cartner, Professor B Clarkson, Mrs B Cooper, Ms S Gillard,
Professor A Gillespie, Professor B Grant, Mr R Hallett, Professor D
Hodgetts, Dr D Johnson, Professor A Jones, Professor S Jones, Professor P
Kamp, Mr R Kyle, Dr D Lumsden, Dr D Marsh, Mr T K Maxwell, Professor
R Moltzen, Professor B Morse, Ms P Ngatai, Ms H Puke, Professor F
Scrimgeour, Professor J Tressler, Professor K Weaver and Dr A Zahra
Secretariat:
Ms M Jordan-Tong, Ms R Boyer-Willisson
In attendance: Ms H Pridmore
12.43
APOLOGIES
Received
Apologies for absence from Professor R Coll, Professor G Holmes, Ms T Mills, Ms E
Rangamuwa, Professor L Smith, Professor P Temara and Professor E Weymes.
12.44
CONFIRMATION OF THE MINUTES (PART 1) OF THE MEETING HELD
ON 29 MAY 2012
Confirmed
The minutes of the meeting (Part 1) held on 29 May 2012, as set out in document
12/325a.
12.45
REPORT OF THE VICE-CHANCELLOR (PART 1)
Received
The report of the Vice-Chancellor, as set out in document 12/326a.
Noted in discussion
1. That the University had recently signed a formal Memorandum of Understanding
with Scion Crown Research Institute. Joint ventures were likely to include
research projects, scholarships and staff development.
2. That Council had given approval for the proposed Law/Management building to
move forward to the detailed planning stage.
3. That Council had agreed to a proposal that the University should partner with the
new Home of Cycling; as part of the partnership, University staff and students
would have access to world-class facilities for sports science and related areas.
4. That CUAP was consulting with NZQA in relation to sign-off of the proposal to
allow masters degrees to be completed in 180 points following a three-year
bachelors degree.
5. That the Minister for Education had recently declined to proceed at this stage with
the proposal to require new teachers to have a postgraduate teaching qualification.
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6.
12.46
That the University had recently been in discussion with a company that
specialised in handling international student enquiries and conversion of
applications to enrolments in Australian and New Zealand universities. It was
likely that the University would engage this company with a three year contract
for services.
STUDENT REPRESENTATION INFRASTRUCTURE AND SYSTEM
Noted in discussion
1. That the Head of Student and Academic Services had indicated that a meeting
with the Academic Board student representatives would take place in Semester B
to begin a discussion of current issues with, and potential changes to, the student
representation system for Faculty Boards and other University committees.
2. That a progress report would be developed for Academic Board for the first
meeting of 2013 in relation to the previously signalled review and refresh of the
student class representation infrastructure and system.
12.47
REPORT OF THE ACADEMIC PROGRAMMES COMMITTEE
Received
The report and recommendations of the Academic Programmes Committee in relation
to the following items, as set out in document 12/327:
1.
Round Two 2012 Significant Academic Developments
2.
Category C and Specialisation Proposals
3.
Academic Collaboration Agreement
4.
Graduating Year Reviews
5.
Schedule of Limitations on Enrolments
Noted in discussion
1.
That three proposals in relation to 180-point masters degrees had been
deferred from consideration by CUAP until the definition of and regulations
around 180-point masters had been finalised.
2.
That at its last meeting CUAP approved a revised Graduating Year Review
template, which would need to be used from 2013.
Resolved
That the Academic Board approved:
1.
The Round Two 2012 Significant Academic Developments as set out in
documents 12/212a, 12/73d, 12/212c & 12/334e.
2.
The Category C proposals set out in documents 12/334a-d, and 12/334f-m, and
the Specialisation proposals set out in documents 12/192a-b.
3.
The Guaranteed Credit Agreement with Kuala Lumpur Infrastructure
University College as set out in document 12/189
4.
The Schedule of Limitations on Enrolments for 2013 as set out in document
12/299.
12.48
ACADEMIC PLAN
Received
1. The draft Academic Plan 2012 -2016 as set out in document 12/240 (revised
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2.
3.
29/07/12), circulated electronically.
Collated feedback from the Boards of Studies on the previous draft of the
Academic Plan as set out in document 12/280.
A memo outlining proposed amendments to the version of the Academic Plan
circulated to Academic Board members, as set out in the document tabled at the
meeting.
Reported
1. That the draft 2012 -2016 Academic Plan had been considered at special Boards
of Studies meetings in June 2012, feedback from those meetings had been passed
on to the Deputy Vice-Chancellor and the project team and a revised draft had
been considered by July Boards of Studies.
2. That the Boards of Studies had all recommended the Academic Plan for approval
at their July meetings.
3. That the Academic Plan would be submitted to the 22 August meeting of Council,
subject to amendments suggested by the Academic Board.
Noted in discussion
1. That the Deputy Vice-Chancellor thanked members of the Academic Board for
their time and input into the Plan during the consultation period.
2. That following the June Boards of Studies meeting, feedback had been
incorporated where appropriate; all Boards had indicated at their July meetings
that they supported the Plan going forward for approval.
3. That a number of mostly minor changes had been proposed since the draft
Academic Plan had been circulated to the members of the Academic Board; these
changes were detailed in a memo tabled at the meeting.
4. That the Dean of the Faculty of Science and Engineering was continuing to
consult in relation to the most appropriate strategic direction for Engineering and
Biomedical Science; this would need to be confirmed before the Plan was
submitted for approval by Council.
5. That the Plan would be reviewed each year and could be adjusted and revised
where necessary and in response to changes in Government policy or funding.
Recommended
That Council approve the draft Academic Plan 2012 - 2016 as set out in document
12/240, subject to the amendments noted in the tabled memo.
12.49
CENTRES AND INSTITUTES
1.
Centre for Global Studies in Education
Received
1. A memo from the Dean, Faculty of Education, in relation to the proposed
Centre, as set out in document 12/328.
2. A proposal to establish a Centre for Global Studies in Education as set out in
document 12/329.
Noted in discussion
1. That it was queried whether the use of the word “Centre” was appropriate
for a non-research based centre.
2. That the Deputy Vice-Chancellor was preparing guidelines for the
establishment of centres, institutes and units which were not research-based;
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a number of these centres already existed in the University and this proposed
Centre fit with the intended guidelines for non-research-based centres.
Resolved
That the proposal to establish a Centre for Global Studies in Education, situated in
the Wilf Malcolm Institute of Educational Research, be approved.
2.
Early Years Research Centre
Received
1. A memo from the Chair of the Research Committee in relation to the
proposed Centre, as set out in document 12/351.
2. A proposal to establish an Early Years Research Centre, as set out in
document 12/352.
Resolved
That the proposal to establish an Early Years Research Centre, situated in the
Wilf Malcolm Institute of Educational Research, be approved.
12.50
REVIEW OF THE COMMITTEE FRAMEWORK
1.
Progress report
Received
A progress report from the Assistant Vice-Chancellor (Executive) on the Review
of the Committee Framework as set out in document 12/353.
Noted in discussion
1. That the Student Experience Committee had only two student representatives;
some members felt that it might be appropriate to increase that number.
2. That the Committee could make a recommendation to amend its constitution,
if it saw fit, once it had met under the current approved constitution.
3. That these comments would also be considered by the Head of Student and
Academic Services in relation to the review of the infrastructural support for
student representation.
2.
Library Committee
Resolved
That the proposed terms of reference, constitution and placement on the
framework of the Library Committee, as set out in document 12/360, be
approved.
3. International Committee
Resolved
That the proposed terms of reference, constitution and placement on the
framework of the International Committee, as set out in document 12/361, be
approved.
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4.
Finance Committee
Received
A memo outlining consultation with the Faculty of Management in relation to the
constitution of the Finance Committee (document 12/359).
12.51
EQUAL EMPLOYMENT OPPORTUNITIES PROGRAMME
The Assistant Vice-Chancellor (Operations) was in attendance for this item.
Received
A memo from the Assistant Vice-Chancellor (Operations) (document 12/354) in
relation to the proposed new Equal Employment Opportunities Programme for the
University of Waikato.
Recommended
That Council approve the Equal Employment Opportunities Programme as set out in
document 12/355.
12.52
MEMORANDA OF UNDERSTANDING AND STUDENT EXCHANGE/
STUDY ABROAD AGREEMENTS FROM 1 JANUARY TO 30 JUNE 2012
Received
The report of all Memoranda of Understanding and Student Exchange/Study Abroad
agreements approved and signed on behalf of the University by the Vice-Chancellor or
Pro Vice-Chancellor (International) from 1 January to 30 June 2012, as set out in
document 12/336.
12.53
HIGHER DEGREE COMPLETIONS
Received
The report of students who had completed the requirements for the award of higher
degrees from 1 May to 30 June 2012, as set out in document 12/330.
12.54
DATE OF NEXT MEETING
Reported
That the next meeting of the Academic Board would be held on 9 October 2012 at
2.10pm in the Council Room.
AGENDA PART TWO – CONFIDENTIAL
The Vice-Chancellor moved:
“Having studied the matters in question, and having satisfied myself that the public conduct of
these proceedings would be likely to result in the disclosure of information for which good
reason for withholding that information would exist, I move that the Academic Board exclude
the public from this meeting to consider the following items.”
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The general subject matter of this item, included in Part 2 of the Agenda was as follows:
16.
17.
18.
Minutes (Part 2) of the Academic Board meeting of 29 May 2012
Report of the Honours Committee
Appointment of moderator for Doctor of Literature application
The interests protected under the Local Government Information and Meetings Act 1987
and/or the Official Information Act 1982 which would be prejudiced by the public conduct
of these proceedings were:
Item 16 affected material previously dealt with in a meeting from which the public was
excluded.
Items 17 and 18 affected the privacy of natural persons.
Michelle Jordan-Tong
Renée Boyer-Willisson
Student and Academic Services Division
2 August 2012
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