12/527
THE UNIVERSITY OF WAIKATO
TE WHARE WĀNANGA O WAIKATO
THE ACADEMIC BOARD
MINUTES OF THE MEETING HELD ON 9 OCTOBER 2012
Present:
The Vice-Chancellor Professor R Crawford (in the Chair), Professor B
Barton, Dr T Bowell, Prof K Broughan, Dr K Bryan, Mrs B Cooper, Ms
J Duncan, Ms S Gillard, Professor B Grant, Mr R Hallett, Dr A Hinze,
Professor G Holmes, Professor A Jones, Associate Professor S Jones,
Professor P Kamp, Mr R Kyle, Dr D Marsh, Ms P Melbourne, Professor
R Moltzen, Ms S Morrison, Professor B Morse, Ms P Ngatai, Professor
F Scrimgeour, Professor L Smith, Associate Professor J Tressler,
Professor K Weaver, Professor E Weymes, Professor M Wilson and Dr
A Zahra.
Secretariat:
Ms M Jordan-Tong, Ms R Boyer-Willisson
In attendance: Ms H Pridmore
12.58
APOLOGIES
Received
Apologies for absence from Mr L Arthur, Ms C Blickem, Professor B Clarkson, Dr
A Campbell, Professor D Hodgetts, Dr D Johnson, Dr A Kingsbury, Dr D
Lumsden, Mr T K Maxwell, Ms T Mills, Ms E Rangamuwa and Professor P
Temara.
12.59
CONFIRMATION OF THE MINUTES (PART 1) OF THE MEETING HELD ON
31 JULY 2012
Confirmed
The minutes of the meeting (Part 1) held on 31 July 2012 as set out in document
12/466a.
12.60
REPORT OF THE VICE-CHANCELLOR PART 1
Received
The report of the Vice-Chancellor – Part 1 as set out in document 12/467a.
Noted in discussion
1.
That at the recent annual Kudos awards, staff from the University Waikato
had received four of the seven available awards.
1
12/527
2.
12.61
That there had been no final decision made on the changes to the reporting
framework for the 2012 PBRF Quality Evaluation. The Vice-Chancellor
hoped to hear more at the Universities New Zealand meeting at the end of
the week.
TERMS OF REFERENCE, CONSTITUTION AND MEMBERSHIP OF THE
ACADEMIC BOARD
Received
The terms of reference, constitution and membership of the Academic Board,
approved by Council at its meeting on 7 May 2012, as set out in document 12/471.
12.62
PROPOSAL TO AMEND THE CONSTITUTION OF THE ACADEMIC BOARD
TO INCLUDE THE PRESIDENT OF THE WAIKATO STUDENTS’ UNION
Received
A proposal, as set out in document 12/474, from the President of the Waikato
Students’ Union (WSU), that the position of President of the WSU be reinstated as
an ex officio member in the constitution of the Academic Board.
Noted in discussion
1. That the University valued student representation highly.
2. That the Academic Board currently had up to nine student members.
3. That although WSU membership is no longer compulsory the WSU is well
positioned to have an overview of issues affecting students on campus and
nationally.
4. That there are a range of student associations and the Academic Board would
need to be clear as to why only the WSU President should have membership
on Academic Board.
5. That it would be difficult to base the inclusion of the position on levels of
membership as this was likely to fluctuate during each year.
6. That if the proposal were approved, if the President of the WSU was also the
student member of Council, the WSU would not be entitled to additional
membership of the Academic Board.
7. That there was general support for the proposal to include the WSU President
as an ex officio member of the Academic Board however it was agreed that
final consideration of the recommendation to Council would be deferred until
the November meeting to allow criteria for the inclusion of this position to be
documented and to then accompany the recommendation to Council.
12.63
REVIEW OF THE COMMITTEE FRAMEWORK
Received
A final progress report from the Assistant Vice-Chancellor (Executive) on the
2
12/527
Review of Committees as set out in document 12/468.
12.64
ACADEMIC BOARD APPOINTMENTS TO COMMITTEES FOR 2013
Received
The schedule of committees which have provision within their constitution for
members to be appointed by the Academic Board (document 12/469).
Reported
1. That nominations were invited to be made prior to, or at the Academic Board
meeting.
2. That any Academic Board member making a nomination was to ensure they
had the consent of the nominee, preferably in writing.
3. That in the case of more than one nomination being received for a position,
appointment would be by way of a simple majority of votes by those
Academic Board members present at the meeting.
Resolved
1. That Dr Jo Thakker be appointed to the Special Consideration Sub-Committee
for a term of two years from 1 January 2013 – 31 December 2014.
2. That Dr Cheryl Cockburn-Wootten, Ms Gay Morgan, Dr Sally Peters, Ms
Haupai Puke and Dr Kathy Saunders be re-appointed to the Admission
Appeals Committee for terms to be decided in consultation with those
members and the Chairperson of the Admission Appeals Committee.
3. That Professor Pou Temara be re-appointed to the Student Discipline
Committee for a term of three years from 1 January 2013 – 31 December 2015.
12.65
REPORT OF THE ACADEMIC PROGRAMMES COMMITTEE
Received
The report from the final Academic Programmes Committee meeting, which was
held on 21 August 2012, in relation to the following items set out in document
12/460:
1. Significant Academic Developments
2. Graduating Year Reviews
3. Academic Collaboration Agreements
Resolved
That the Academic Board approved:
1. The Memorandum of Agreement between Orff New Zealand Aotearoa
(ONZA) and the University of Waikato as set out in document 12/340.
2. The Co-operation agreements and implementation documents for jointly
delivered programmes in Finance and Accounting with Zhejiang University
College as set out in documents 12/399 – 12/402.
3
12/527
3.
12.66
The Guaranteed Credit Agreement between the Universiti Kuala Lumpur and
the University of Waikato as set out in document 12/438.
REPORT OF THE EDUCATION COMMITTEE
Received
The report and recommendations from the first Education Committee meeting,
which was held on 18 September 2012, in relation to the following items, set out in
document 12/461:
1. Significant Academic Developments
2. Academic Collaboration Agreements
Resolved
That the Guaranteed Credit Agreement between the Universiti Kuala Lumpur and
the University of Waikato, as set out in document 12/438, be approved.
12.67
REPORT OF THE RESEARCH COMMITTEE
Received
The report and recommendations from the Research Committee as set out in
document 12/473.
Resolved
That the change of name for the Centre for Science and Technology Education
Research to the Technology, Environmental Mathematics and Science Education
Research Centre (TEMS Education Research Centre) be approved.
12.68
HIGHER DEGREE COMPLETIONS
Received
The list of students who had completed the requirements for the award of higher
degrees since the last meeting of the Academic Board as set out in document
12/447.
12.69
DEGREES, DIPLOMAS AND CERTIFICATES STATUTE
Recommended
That Council approve the Degrees, Diplomas and Certificates Statute 2012 as set
out in document 12/478.
12.70
CONSULTATION ON FACULTY RESTRUCTURE PROPOSAL
Noted in discussion
4
12/527
1.
2.
3.
4.
12.71
That a member reported that a signalled proposed restructure of the Faculty of
Science and Engineering had not yet been included as a substantive item on
that Faculty’s Board agenda, although there had been opportunities to provide
feedback to the Dean.
That clause 11 of the Terms of Reference of the Faculty Boards was “To
provide a forum for discussion and formulation of advice to the Dean
regarding establishment, disestablishment or re-structuring of academic units
within the Faculties” and that the Dean would no doubt be seeking the Faculty
Board’s advice in due course.
That the member was advised of the following processes for seeking inclusion
of an item on a Faculty Board agenda, ie

Members of the Faculty Board can, prior to the circulation of the agenda,
request that the chairperson (the Dean) include an item, relevant to that
committee, on the agenda.

Members also have the option of raising a motion under General Business
at a Faculty Board meeting to add an item to a future agenda.
That as the Dean of the Faculty of Science and Engineering had tendered his
apologies for this Academic Board meeting the Vice-Chancellor would speak
with him to ensure that he was aware that this matter had been raised.
DATE OF NEXT MEETING
Reported
That the next meeting of the Academic Board would be held on 20 November 2012
at 2.10pm in the Council Room.
12.72
PROCEEDINGS WITH THE PUBLIC EXCLUDED
The Vice-Chancellor moved:
“Having studied the matters in question, and having satisfied myself that the
public conduct of these proceedings would be likely to result in the disclosure of
information for which good reason for withholding that information would exist, I
move that the Academic Board exclude the public from this meeting to consider
the following items.”
The general subject matter of this item, included in Part 2 of the Agenda was as
follows:
18.
19.
Minutes (Part 2) of the Academic Board meeting of 31 July 2012
Report of the Vice-Chancellor Part 2
The interests protected under the Local Government Information and Meetings
Act 1987 and/or the Official Information Act 1982 which would be prejudiced by
the public conduct of these proceedings were:
5
12/527
Item 18 affected material previously dealt with in a meeting from which the public
was excluded.
Item 19 affected the disclosure or use of official information for improper gain or
advantage.
Michelle Jordan-Tong
Renée Boyer-Willisson
Student and Academic Services Division
11 October 2012
6