Audit Trail Workshop
Rowena Hopkins & Roxanne Beavers
ACORN Conference, Charlottetown PE
March 5, 2010
Welcome & Overview
What is an Audit Trail
Examples of Traceability
Exercise for You
Book
…Pub
Traceability and the Audit Trail
Why?
Certification Requirement
Financial
Farm Management
Food Safety / Quality Assurance
Product Development
Fresh Blueberries: Example 1
Inputs - What you use
Fertility
– Compost tea package, receipt, letter
from certifier
Pest management
– GF120 Bait package, MSDS
Weed control
– Mulch receipt, documentation,
Production Methods - What you do
Field Activity Log / Journal
– Planting dates, spray rate and
application, pest monitoring records,
Compost Records
Harvest Records
Product Handling
Cleaning Record - Berries
Packaging Records & Labels
Inventory
Sales Receipts, Invoices & Records
Transportation Records
Frozen Blueberries: Example 2
Blueberry Jam: Example 3
Additional Ingredients
– Sugar, gelling agent
Recipes
Production Records
Inventory
Sales
Labels & Lot Numbers
Activity: Basil’s Herbs
+
+
1 part Sage
3 parts Savory
1 part Thyme
Poultry Spice Mixture
Production in 2009 -1000 25g packages
Can you identify:
Three major areas of risk
Corresponding records needed
Do the Numbers Add Up?
Area Planted
Harvest Records
Purchases, Inventory Records
Processing Records
Sales Records
Processing Example
In-Out Production Balance:
20kg Herbs harvested
+15kg Herbs purchased
=
25kg used in poultry mix
+ 10kg Bulk Inventory
Production/Sales Example
Production: 1000 x 25g packages
Sales: 800 packages (25 g) sold
Inventory : 175 packages
Unaccounted : ?
Traceability
Lot numbers
– processed goods
– anywhere you are not doing a direct sale
– traceable to field of origin
i.e. PS-2009-176
(product, year, Julian day of production)
Other examples?
Want more information?
Record-Keeping for
Organic Farmers: How
to Get and Stay
Certified
www.cog.ca