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DATA SHARING AGREI!~MiENT !'10R SENSITIVE I:NPORMA'BON ANl1> SP.ATl:.\lL DA1LA BET\''lEEN THE tlNlTI£D STATES DEPARTMiENT OF THE lNTEIUOR BUREAU OF 1:.AJNI) MANAGEMENT OREGON STATE OFFICE AND THE ENVIRONMENTAL PLANNING GROUP, LLC I.
I'!JRI'OSE
The purpose of this agreement is to provide the Bureau of Land Manag~went (BLM) and
Environmental Planning Group, LLC, with the capability to share sensitive repmts, documents,
tables, and Geographic Information Systems (GIS) data.
!I.
OBJECTIVES
A. To provide a vehicle for sharing sensitive repot1s, documents, tables. and GIS dat'L
B. To moperate in the sharing of reports, documents, tables, and GIS data to realize
maximum operating efficiency and cost savings. On request, the BLM will provide
sensitive duta to the Env-ironmental Planning Group, LL..C. Environmental Planning
Group, LLC, will provide the BLM with sensitive data on request as approved hy the
designated official tor Environmental Planning Group, LLC.
C. To avoid duplication of etfot1 in the collection of reports, documents, tables, and
GIS data.
D. To improve the accuracy of the reports. documents, tables, and GIS data.
Ill.
AUTHORITY
A. Section 307 of the
u.s.c. 1737).
Fed~T.ll
Land Policy and Management Act of 1975 (FLPMA) (43
B. The Papenvork. R<.>dm:lion Act, 44 U.S.C. 3501.
C Office ofMamlgcmcfll ,md B11dgct (OMB) Circular A-130, Managemmt <>l' hdcJa[
lnfonnatimt RCS<~a~re·es..
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IV.
BENEHTS
T~is
agrccmoott provriclcs for lilne sllnmnng <>f T"1f'tli11£, clocam!1lcnts, I<Jblcs, and spalial d:al<il <>n ~
o:>mmon tl<oetll basis. Slhlaring ll1qJ>(lm, d<1>Cil!lllU<t:ilnis, lllll>lcs, and GIS data laciiilates plamllliU"Og f"r
projects; decreases tile noodl for rcriUJiond:mt rollcctioo of!he same reports, documcU"Ois, tabk-s, an1d
spatial data by the two <.'0<>!'"-"GGit!»'s; rumd im:r=es the efl1ciency of multi-agency 1md
organization data collection efforts. 11nis provides a cost savings to the taxpayer and is
consistent with the l'apcrwod<: Rcrlllll!Ciion Act of 1980, implemented by OMB Circular A-130,
which mandates that agencies are to share available infom1ation to the extent practicable, and
OMB Circular A-16, which provide' for develo1'ment of a coordinated National Spati11l Data
Infrastructure.
V.
IHcFINITIONS
A. Agreement- data sharing/data exchange agreement.
B. BLM ... the Bureau of Land Management in Oregon/Washington.
C. Data Steward- the person(s) so designated by his/her agency/organization as
having the program subject matter expertise for his/her area or resource of concem.
The Data Steward will: (l) determine the appropriate data standards to be applied.
cniorccd, and developed; (2) verify that the data is accurate and eun·enl and properly
reflects the resource or program arca(s) in terms of authenticity; and (3) determine if
data can/should be shared or exchanged.
D. Digital Data- data in a form that can be processed by a computer.
E. Effective Date- the date of the last signatnre of the BLM Oregon/Washington State
Director or Director of Environmental Planning Group, LLC, on the agreement or
any modification of the at,>rcemcnt.
F. FOIA ·The Freedom of Information Act {FOIA) pcttains to the disclosure of
Fedeml agency records, 5 U.S.C. § 552. The FOlA generally gives the public the
right to inspect and request copies of Govcmment records but has exemptions that
pcm1it the withholding of cct1ain types of records.
G. Geographic Information System (GIS)- a system oflmrdware, sollware. an<l
procedun.~ designed to support the capture,. Hl!:4magemcnt~ m~mEpunation~ ana!ysis:.
modeling, and display of spatial data tOr s:olvilfllg compRex m;:mag.emcnt and planning
n>mhlems.
H. i\iletadala · inlormr~li<m tlmt provides sl:m<lm~ts. am1d llom'""ge. all'> wdl '" 1.>lher
in>lbnnalion aooul !Iaiii, usually con>l:ttin~-d ami! sl'ili'Ji>W •rinto <"&<:lffi oouaJt;;e~ (i.e., "<!ala
'1!1!>011!1 ilillii'l!'').
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:S~tuibtiltl.C\1
!. f'riw...:y Act --1lhe Forlleral Privacy Acl (I' A) of 1974 d:eal~ wittihl ttihl:e di£C~(l)£<»1!1C <>f
i"l'"'l11l""ltii""' ldd by l!illc ll'oocrnl Govcmmeul and e11::mres lihl:at "YSl(mll:£ <»f
Gllvanmcnu1 rOOlllrus oolllamillg illfonnalioll alxmt iaudivid"lAH:s :arc plllilllidy
idauttillioo, lihl:al o11ly iniommtion that is legally authorized mud ""'"""""""'Y is O]illOCI<'Ill,
:mil that s!Jldn infornnallionu is maintained in a mmmcr lhal predu1k"S m:nw:lll!lTmll<'<l
in!msion:s Up!lll individlllil privacy, 5 U.S.C. § 552a. The i'A is <tpp!ic:ablc 10 all
syst·ealfJ!s ofrerords containing 3nfmmat.ion about individuals.
J. Public Data ·-data !hat is not protected from disclosure under the FOIA or PA. In
!he Orcgou/Washinglon BLM, this data has been va!idaloo by a data steward who
has certified the dataset and indicated that the data is suitable for public usc with usc
constraints as specified in current metadata.
K. Sensitive Information- infinmation or data that requires protection due to the risk
and magnitude ofloss or harm that could resnlt from inadvc·rtent or deliberate
disclosure, alteration, or destruction. The tc1m includes information or data the
improper use or disclosure of which could adversely affect the ability of an agency
to accomplish its mission, as well as privileged data and data not releasable under
the FOIA.
L. Spatiai!Geospatial/G!S Data-· spatial data includes data derived from remote
sensing, mapping, and surveying technologies or databases that might be mapped by
spatial attribute, such as country, state, county, zip code, field office, address, alpha,
numeric, and "'X''/HY'' coordinate data or other spatial characteristic. lt rdCrs to
geographically referenced features that are described by geographic positions and
attributes in an analog/or computer readable (digital) form.
VL
TERMS OF MUTUAL AGREEMEf\T
Environmental Planning Group, LLC, and the BLM agree that:
A. Preparation of their respective reports, documents, tables, and spatial data is the
responsibility of the owner, originator, or maintainer of the information. Spatial data
shared must be documented with the lollowing information contained in the Federal
Geographic Data Committee (FGDC) compliant metadata:
I.
2.
3.
4..
5.
6..
data source and type,
data steward(s),
source scale (if applicable), capture methodology, age of source data, identification of any si:nsilive «li:nl'<, 1. aL-eess constrainls "nd mclhad "'' """'I!JSS., ZJJillliJ
8. use oon~irainls.
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No agremtcnt to shrurc BLM &!Ita! shr>ull<I oou1tfcr "'" cxdUJL<ive rigM lo BLM data by
the llnviromlflenlal PThoomnin>g Group, LLC', ~rrll<i, !ill<cwiise, 110 agrcemenllo shan-e
Errwimnmenlal Pllilm1ing Gm11p, LLC, dam sbouk1 oo11fer wr1 exclusive right to
Enviromn~"lltal Planning Groll!J, LLC, dwtllllby me BLM.. The BLM and
En.vironmentai Plaru1ing Grour~~ LLC~ are f-ree l1.o []_t~gotriaic s:im.itar anangen1ents io
share their respective data with otla<.'f pan-lies"
B. If either party receives requests ibr sensitive infor11natllon by the ot11er party or wisht.:s
to disclose the shared in!(lmmtion to a third party, the recipient ofthc request will
contact the dala owner tor permission to disclose the infom1ation tirr each specific
instance. The data owner will make a written decision'"' to whether the inf~rrrnation
may be released and the conditions under which it may be released. The written
decision must specify the date and the sensitive dataset to he released liS well as
whether the in!(mnation is released as a hard copy product viewing or whether the
spatial data itself will be provided to the requestor. Each party to this agreement will
protect and f()llow the \Vrittcn instructions f'Or disclosing the sensitive inJhrmation to
the third party to the extent pem1ittcd by the FOIA and/or PA.
VII.
TERM OJ<' AGREEMENT
This agreement has a tenn of five (5) years from the date of approval by the BLM, at the end of
which, it expires unless earlier terminated or extended. This agreement may be revised as
necessary by mutual consent of the pmties fbllowed by the issuance of a written amendment
signed and dated by the parties. This agreement may he terminated by either party provided 90
day's written advance notice is given. This agreement will be reviewed annually to verify
whether to maintain the agreement in an active data status.
Vlll.
BLM DATA TO BE SHARED OR
A. l~XCHANGEn,
PRODUCTS, SERVICES
BLM data to be shared includes:
I. Reports, documents, tables, and spatial digital data including but not limitt-d to
imagery, digital spatial vector data in ArcGIS compatible !(mnats. and other
digital data sets. deemed sensitive as it becomes available.
2. Any BLM reports, documcllls, tables, and spatial digital data resulting !rom H1is
agreement will adhere to BLM policy on dishibution of data c-onsidered
sensitive, i.e., BLM Manual Section 1278 - External Access To BLM
lnfomlaliom. Tili.s applic~ lo processed data and/or data resollin1g [mm the
oombiruhl:ion e>f sensitive dala with any othcc"r data Pmccss~d !latta l'i»illows me
same JreS1trictiOlJIS a~ me origim!J data.
R
En~viitromnmlal
Ji>llllllliDing Gm1llp, LLC, da.la lo he sham~ ilfftdilllil~'il mgilal m.ttiill
fumcl!lllll!liog lbmll nnollimnled IOl <lijlilall imagery, tl!ijlilal spaliia•l V<%1!N mrtta nn1 1\~ru,'GK:S:
~1DlmJl'lllliili>le lorrn!llllllt". :m<I<DJI!bl~'f ilijlilal <laln1 sels "' it! "''''""'""' aJvruillrublle..
.:!~Jtiflt~Jlt111J.l
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IX.
TYPE OF ACCESS
Exdilumg<e "f iligilal dala covered wui<-'rllnis :ag[<C)Cmmt :islny ll:lmlf1{! ""iPY. OVO, """b~Jetic tape,
CI)-I?.OM, IJSB drive, ]XIrtalnlc hard drive, '" via "s<-x:llrc fll"l' m· Wnl' site or other method
~II<> by both parties.
X.
CONFIDENTTALITY STATEMENT
A.
Data Released by the BLM:
The Environmental Planning Group, LLC, shall maintain confidentiality of
information/data that is provided under this agreement by the BLM. The BLM has
dctcnnincd that some of the infonnation, and intormation derived thereof; provided
under this agTcement will be of a sensitive nature and protected by Federal law or
statute.
The Environmental Planning Group, LLC, except as expressly provided in this
agreement or required by Federal law, shall not disclose, by sharing of data or maps.
sensitive infonnation to anyone without the BLM's prior wdtten consenL
Environrnental Planning Clroup, LLC, will not use or permit others to usc sensitive
inH)J·maiion for any purpose other than updating and enhancing the Geographic
Inibrmation System of the Environmental Planning Group, LLC, and fi:Jr internal
planning purposes.
The Environmental Planning Group, LLC, shall take all reasonable measures to
avoid disclosure, dissemination, or unauthorized use of sensitive information
including, at a minhuum, those measures it takes to protect its own sensitive
infonnation of a similar nature and as provided by Federal law.
The Enviromnental Planning Group, LLC, agrees not to transmit or otherwise
divulge this infonnation or to send sensitive inlonnation over the Internet without
appropJiate security protection (e.g., encryption or other method approved ofby the
BLM).
The following disclaimer statements are applied to BLM data, as appropdatc,
depending on.!he BLM Records Access Category and the data verillcation stalils lor
the data involved:
For Public records (external distribution or web posting) and those
disa:eliollaurylrohmnC<-'d r~-conls (electronic products available lor <>nline viewin1g
;mdi<>r l>oolJ<!<>,py <>lllput ~vailable to the public) the following dis:daimer slJ()Iilll<! 100
used:
"N€ll Wtllmllllll)l is m~c by l!J<: Blllrcau of Land M:magcmeUJI. Tlhe """-"llllr'&cy,
reDD!Jilli)iilllltry,. @If !L'X\)liDJllillelHL"ht-e&<s of trfutt."Se dmtt~li tOrr inrdnvndllllalJ ll.lls;e' cDllr 6li~~tl~c m~'
wiHln IDII!IIn©r ml•t is; '''"' g""""<mlle<G«i.. Tile lb!!muinlg C'lllfnlllilll l>e lill1lal<]c See1llilll>lffi 5@11\
A~11
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Slillhj«'lt iFilllnllt:ibl«lllm CLJ..JMJk.~·: ll7131L, '9JU(67 i(!!'1 ~
OOllllllJPlllii•liDll fr{))r Jillell!P' wliili its dab or imom1atim>, !'loose ooillllt:llcttJIJle !BLM
Ore§llln> Sl:mllie Office Olll!l:a Wd:mllll!Sier at 503-llOS-600 ij .."
For lntcmi!l '" Sooliliitive r<.'OOms only accessible by inlcrnal s!llllf "r f<»r rc,~e'v '"
display wilh no inlooded distribution usc:
-~For lnttcman BLM iUSC only. Rc,/ic\v and/or display copy·-· llflt ti.~r
distribution . No warranty is rnade by the Bureau of L..<tnd Managcn:u.ml;.~s to
the accwmcy, reliability, or completeness of these data for individual usc or
aggregate usc wi~h other data. The following cannot he made Section 508
compliant. For help with its data or information, please contact the BLM
Oregon State Office Webmaster at
503-808-600 I."
B.
Data Received hy the BLM:
To the extent pcnnitted under the FO!A and PA, the BLM shall maintain
confidentiality of information provided under this agreement by Environmental
Planning Group, LLC. The BLM only agrees to maintain the conlldcntiality of
information received from other entities. or information derived thereof, to the extent
permitted by Federal law or statute.
The BLM, except as expressly provided in this Agreement or required by Federal
law, shall not disclose, by sharing of data or maps~ sensitive information to anyone
without the prior written consent of the Environmental Planning Group, LLC The
BLM will not use or permit others to use sensitive information for any purpose other
tlum updating and enhancing the BLM's GIS and f<n· internal planning purp(ISCS.
The BLM shall take all reasonable measures to avoid disclosure, dissemination, or
unauthorized use of sensitive information including, at a minimum, those measures it
takes to protect its own sensitive infOrmation of a similar nature and as provided by
Federal Jaw. The BLM agrees not to transmit or otherwise divulge this inf(mnation
or to send sensitive inHrrmation over the Internet without appropriate security
protection (e.g., encryption or other method approve...:! by the Environmental
Plmming Group, LLC).
XI.
COST RECOVI<:RY
lnlom1ation may be shared at no cost to other agencies. Rt.'qjlliCSIS lbr data or products by private
CJJllities mO>y he suhjeel to cost recovery (i.e., data eriliallcemel!t ""'~~"""Is) . Delem,ination of the
ll3LM c.'Osl remvery is through Fcdcml n:gulalion~ a~ li><mdi nllllhe lllii..M c.'Qsl recovery guidelines
a:s sci by DepllrtmCJJII ofthe Interior policy.
S:llt<O:uilldl ooy jo·i.nl tlndcavolfS arise thai wollllill invulvc: ,..,.;mll1!lllUfSI:m<t1ffil 0:r !!div:rum.'C of!Wills between
fclrne: J'l'l'rili~'S IO I!Jis: a!J)!a"IDCill, 'I SCifliWdlC <llgrt,':(.'IDOOI Of Ol[J)Jlll!E~I Wtllli )b<; lflini.~cclJ atlllli! !Jm1dkd
ac10<J:mmg I@ l"res;nilw:d !lnameicll amd pmolillf<."'lllllcnt Jl"f'J"'':(.~WrtS..
A\gntt~tllnltlillt
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S.tioot il'ruiDiltlii<rolt (A>Ililc-.:
l11 soclio«ll A llhroo~1 1', llhc I[IDi«llt olf OO«Jlla<:t is:
Renee Straub
Boardman to Hemingway Vlillc
Project Coordinator, BLM
I 00 Oregon SL
Vale, Oregon 97918
[email protected]
A. Nothing in this agreement will. be construed as affecting the authorities of the
participants.
13. Conflicts between the participants conceming procedures which cannot he n•::solvcd
at the operational level will be referred to the next higher leveL
C. Any specifics related to the identification of any data which require prior approval,
such as drali reports, work phases, etc,, must be defined, Written or verbal approval
will be specified, Time periods within which to respond will also be identified.
D, Both parties will maintain a tnnsmittallog to record the dates and spatial datascts
exchanged.
E. Both parties will maintain a copy of written permissions and conditions by which
either party may disclose spatial data to a third party.
F. Order of Precedence. Any inconsistency in this agreement will be resolved by
givinL\ precedence in the l(>llowing order: (I) applicable Federal laws and
regulation; (2) any national policy requirements or standards; (3) special terms and
conditions; (4) all cooperative agreement sections, documents, exhibits, and
attachments.
G. Records Management: The BLM owns the rights to all data/records produced as
part of this agreement All records (in all media, paper and electronic) created or
produced in pm1 or in whole are to be maintained for the duration of the agreement,
made available upon rcXJuest. and. upon tcnn]nation ofthe agreement, will be turned
over to BLM.
H. Environmental Planning Group, LLC, shall m>l retain, usc. sell, or disseminate
copies of any data thut contairos infmmatli<>ro mvmul by lhe Privacy Act of J 974 or
that which is generally pmlt.'Ctc>d by the IFree«i<>m <lfinli:>rmalion Act
I. Nm:>-Fund Ohligaling DocWJflenl: "J1rnis iltig>I""'n<ml is ncilher a fiscal nor a funds
<J>bligalion document. Any <.'t>deav«>r I«> llr01111Sfa ooy1lhing !)f v;dnc involving
rcimburn~menl or wntributi«>n of f!lll!ld~ li><eitwe<.'llliim" J>'l'ii,cs In Iilli& agreemm~l wm be
!J~m:!k-..1 ill :;ecolfliml<:C will!> "'P'IP'Diahllc llaw&, mgmillmtti«>ns, mil pmced'""" im:cludinJg
llhto~ for Gml'i:1111lffiet'J,I HJ'lrlOCW>f<.'lllJCtlli a>md ]llllTilffit~n>g,, S:~Jdrn mdC".>V'@l!:> wm l>e i>lllline<i in>
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"''l'"'mle docummrt;; !hal sin;ai! lle -«<ie inn '-"'lflili1111g lly 11'<f1!"""'-"111llai:ivc,s of tin: pmnies
a11d .sh11lli be indepe!ld<lln!Jy <a!!it!l"nmirm by <llH»Ul""'l''i"le s!;lill!<ll"')' i!lllhorily.. This
:~grecmenl does not provide slilch illllill!nomily. Srecifiailiy, ilhis agmcmcm do<.'S uol
esl:llblish authority lor oonoompclilive ""'""'"I~" llhtc "'"'l"'r&!or of any conlracl or
other agreement
Xlll. AGENCY CONTACfS
For the BLM:
Arthur Miller GIS and Remote Sensing Section Chief (Acting) OR 955, Branch of lnl(>rmation Resources Management Oregon State Otlice l220 S.W. 3'." Avenue Portland, Oregon 97204 Phone: 503-808-6113 Marissa Russell GlS Specialist Vale District Onlce I 00 Oregon S l Vale, OR 97918 Phone: 541-4 73-6342 For Environmental Planning Gronp, LLC:
Jennifer Streeter (Project Contact) GIS Analyst Enviromnental Planning Group, LLC 208 East 800 South Salt Lake City, Utah 841 II Phone: 801-746-4457 Cindy Smith (A<Imini&irative Contact) Senior Project Manager Environmental i>ianning Group, LLC 208 East 80() Sounh Sa1lt Llllm City, Utah 84111 Phone:SOI-146-4451 clsmilh@epgaz..<L~>llll linx: i:!IJl-746>-351!))«> ~'lll'!B1lttl N\nnlllllr!!.'ll· IllilLJW'r-{!)J{&_l!ll5)5··ll5JE
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Struibjcca lFLUllm.atii{lX!n f."~t:.:dk:'SI:: 17$1 n~ 9 ut~ 7 i(ff~_)
XIV. SPECIAL TERMS AND OON!nTION:S
A. No member of Congress or resident Coonmns'Sii<D;mer i£ ~!llmiU-c'd to "'I y share m· pari of
iliis !lata sharing agreement or to benelfi~Ji ilia! """Y .,.;se i!Jcrefmm; hut !his provision
musloot be ooru;tme!ll to exlea1d i!Jt! !!lis dall! ''harin>g "gre<omoot made with a
c.orporation for its general hcmtdlit.
B. Nothing herein shall or shall be couslrue!lllo obligate the BLM to expend or involve
the United States of Atncrica in any contract nr other obligation t(u the fl1turc
payment of money in excess ofappropriatiolls authorized by law and
administratively allotted and allocated for lhc purposes contemplated in this
agreement.
XV.
SIGNATU!Ui;S
Pursuant to Article VII, this BLM -·Environmental Planning Group, LLC, Data Sharing
Agreement is hereby approved:
Bureau of Land Management ,d~-:t:c-t:~.""''"Jl;, .... :i/JlcL"':f.Liy~,f\lf' Jerome E. Perez
1
'
State Director, Oregon/Washington
US DOl Bureau of Land Management
Environmental Planning Group,
{
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oylc
Chief( crating Officer
tfi~acl
E.nvironmental Planning Group. L. LC
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