Federal Work-Study Employee Job Obligations For Students
You have been awarded Federal Work-Study and will be placed in a position according to your
preference and/or experience. It is our hope that you will enjoy your work and gain valuable job
experiences. As a student worker, some of your duties may include working with students’
confidential files, records and/or grades. THE FAMILY EDUCATIONAL RIGHTS AND PRIVACY
ACT protects students’ files. This means that any information you have access to cannot be
discussed or disclosed with any individuals outside the office you work for. If you release information
without authorization, disciplinary action will be taken against you, which could result in dismissal
from your job.
GUIDELINES AND RESPONSIBILITIES
1. Be at work before your scheduled time. Let your supervisor know if you are going to be late.
Explain any delays to your supervisor.
2. Request prior approval from your supervisor if you need to take time off from work. If you are
unable to come into work unexpectedly, contact your supervisor immediately so your
supervisor can make arrangements to have your work completed by another employee that
day. If you are unable to talk to your supervisor, make sure to leave a voicemail or email and
include in your message: why you will be absent, the length of time you expect to be absent,
and a number where you can be contacted. If you become unexpectedly absent for
consecutive days, contact your supervisor each of those days. Remember, excessive absences
or tardiness is cause for dismissal.
3. During scheduled work hours, the following rules exist:
a. No personal phone calls – including cellular phones.
b. No personal web surfing.
c. No computer games.
d. No friends visiting.
e. No eating.
f. Dress appropriately for the work area.
4. It is your responsibility to maintain accurate timesheets and to turn them in to your
supervisor as scheduled to ensure you are paid in a timely manner. Make sure you do not
exceed your weekly hours designated by your supervisor.
5. Every task is important whether or not it seems small or routine. Teamwork and selfdiscipline are essential elements. Be efficient and learn as much as you can about all duties,
responsibilities and procedures related to your position. Your Work-Study supervisor can be a
good reference when applying for future jobs.
6. Take pride in your work. Show initiative and think of new ways to do different tasks to share
with your supervisor.
7. At the end of your Work-Study assignment, your supervisor will complete an evaluation of
your work. This evaluation is a part of your permanent Work-Study file. It will cover such
items as: attitude toward your job, quality of work performed, relationships with staff and
fellow students, dependability, attendance, and an overall evaluation as an employee.
8. To request a job reassignment, a NOTIFICATION OF TERMINATION OF WORK-STUDY
ASSIGNMENT must be completed and signed by your supervisor and returned to the
Financial Aid Work-Study Coordinator. Reassignments are not encouraged. They are made
when personnel or performance problems arise which cannot be resolved.
I have read and I understand my responsibilities in accepting a Work-Study position. I further
understand that in the event I have been dismissed from a Work-Study assignment due to
performance issues, my Work-Study employment and/or my Work-Study award can be terminated.
Student’s Name (please print)
Student’s Signature
Date
Revised 08/03/2015