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Article III – Associated Student Government Committees
Section 1 – General Procedures for Committees
A. Committee members shall be appointed by the ASGCC President while subject to
approval by a majority vote of the ASGCC.
B. All committee chairs shall appoint a vice-chair to run the committee in their absence.
C. Ad hoc committees may be created as needed to address any special events or problems
by majority vote.
D. Any member serving on a committee who is absent without excuse from two (2)
consecutive or four (4) cumulative days of the committee’s meetings in any one (1)
semester shall be subject to the ASGCC’s disciplinary policy (Refer to Article VIII –
Disciplinary Action).
E. ASGCC board members may be granted admission and voting status to any
ASGCC committee with the majority vote of the ASGCC Board during a regularly
scheduled, Brown-act compliant meeting.
a. This shall not affect the enumerated voting membership of any committee
listed in this article;
b. Any board member who is added to the voting membership of a committee
through this process will lose voting membership when their position’s term
has ended and or they cease to hold a position on the ASGCC board.
Item A
Section 6 - ASGCC Activities Committee
A. The ASGCC Activities Committee shall be chaired by the ASGCC Director of
Activities
B. Voting Membership of the ASGCC Activities Committee shall consist of the
ASGCC President, the ASGCC Historian, and the Director of Public Relations.
C. The Activities Committee shall meet as needed;
D. The duties of the Activities Committee shall be as follows:
a. To oversee the development of ASGCC activities;
b. To oversee the improvement on past ASGCC activities;
c. To handle any activity requests issued by a majority ASGCC Board vote;
d. To meet weekly and or as deemed necessary by a majority vote during a
regularly scheduled, Brown-act complaint ASGCC Board meeting.
Item B
Section 7 - ASGCC Public Relations Committee
A. The ASGCC Public Relations Committee shall be chaired by the ASGCC Director
of Public Relations
B. Voting membership of the Public Relations Committee shall consist of the the
ASGCC President, the ASGCC Historian, and the Director of Activities.
C. The Duties of the Public Relations Committee shall be as follows:
a. To oversee the creation and distribution of the ASGCC newsletter Kudapaw
Chronicle
b. To manage all forms of ASGCC social media
c. Create or improve methods of communication from the ASGCC to the
student populous insuring all factions of students are targeted
d. Assist the Director of Public Relations in the upkeep of ASGCC social media
outlets, aside from the ASGCC webpage.
e. To meet weekly and or as deemed necessary by a majority vote during a
regularly scheduled, Brown-act complaint ASGCC board meeting.
Item C
Section 8 - ASGCC Webmasters Committee
A. The ASGCC Webmaster’s Committee’s chair shall be assigned by a majority vote of
the ASGCC Board during a Brown-act compliant meeting.
B. Voting membership of this committee shall consist of the Director of Activities,
Director of Public Relations, The ASGCC Historian, and the ASGCC President
C. The Duties of the Webmasters Committee shall be as follows:
a. To oversee the maintenance of the ASGCC website;
b. To add publications to the ASGCC website as per request of a majority vote
at a ASGCC board meeting of a Brown-act compliant meeting;
c. To maintain self-governance over the ASGCC in relation to petitions outside
of the ASGCC;
i.
This committee shall have final say as to whether another entity may
access or publish on the ASGCC website;
d. To periodically improve the website in terms of quality;
e. Update website routinely with upcoming events, agendas, minutes, and
anything else deemed necessary by a majority vote of this committee;
f. To meet weekly and or as deemed necessary by a majority vote in a regularly
scheduled, Brown-act complaint ASGCC board meeting.
Item D
Section 9 - ASGCC Newsletter Committee
A. The ASGCC Newsletter Committee’s chair shall be assigned by a majority vote of
the ASGCC Board during a Brown-act compliant meeting.
B. Voting membership of this committee shall consist of the Director of Activities,
Director of Public Relations, The ASGCC Historian, and three other voted-in
ASGCC board members.
C. The Duties of the Newsletter Committee shall be as follows:
a. To manage the production and distribution of the ASGCC Newsletter The
Kudapaw Chronicle;
b. To uphold the standards of the ASGCC and Cuyamaca College;
c. To accept entries and or things for publication into the ASGCC newsletter by
a majority vote in a regularly scheduled Brown-act complaint ASGCC board
meeting;
d. To archive a copy of every published issue of the ASGCC newsletter in both
a physical and digital form;
i.
This shall be done with the assistance of the ASGCC Historian;
Item E
Section 10 - ASGCC Cross Cultural Center Committee
A. The ASGCC Cross Cultural Center Committee’s chair shall be assigned by a
majority vote during a regularly scheduled, Brown-act complaint ASGCC board
meeting.
B. Voting membership shall be limited to five[5] ASGCC board members and shall be
decided by the ASGCC board at the first meeting of the fall semester and/or as
deemed necessary by a majority vote during a regularly scheduled, Brown-act
complaint ASGCC board meeting.
C. The Duties of the ASGCC Cross Cultural Center Committee shall be as follows:
a. To oversee the creation of ASGCC Cross Cultural events;
i.
The Director of Activities shall be directly involved in any matters
related to the creation of Cross Cultural events;
b. To work closely with the Student Affairs office in order to co-host Cross
Cultural Center events;
i.
This will only be done at the request of the ASGCC and the approval
of a majority vote in a regularly scheduled Brown-act complaint
ASGCC board meeting.
c. To uphold the standards of the ASGCC and Cuyamaca College;
d. To ensure equal representation of students through the use of Cross Cultural
Center events;
e. To accept event petitions by ASCC members and see them to fruition;
i.
This shall only be done by the approval of the ASGCC Board by
majority vote during a regularly scheduled Brown-act complaint
ASGCC board meeting;
ii. This shall only be done if the funds needed to host the petitioned event
are acquired.
Article XII
ASCC Recognized Student Clubs and Organizations
Section 1 - ASGCC Requirements of Student Clubs and Organizations
To be considered in Good Standing with the ASGCC, all student clubs and organizations
recognized by the ASCC must adhere to the following terms:
A. Submit a bimonthly update to the ASGCC;
1. ASG Club Representatives can do this by either submitting a written report
to the acting Club Coordinator or by giving a report directly to the ASGCC
Board during one of its regularly scheduled meetings.
B. Submit their goals once per semester to the ASGCC
1. ASG Club Representatives can do this by either submitting a written
document containing their goals to the acting Club Coordinator or by
submitting them directly to the ASGCC Board during one of its regularly
scheduled meetings.
C. Send an ASG Club Representative to meet with the acting Club Coordinator at least
once per semester;
D. Participate in at least one (1) ASGCC hosted event per semester;
1. All student clubs and organizations recognized by the ASCC and their
advisors shall be informed about upcoming ASGCC hosted events by
the acting Club Coordinator.
Section 2 - The Good Standing Clause
All student clubs and organizations considered to be in Good Standing with the ASGCC
shall be accorded the following rights and benefits:
A. The right to petition the ASGCC once per semester for a monetary grant up
to an amount specified in the ASCC Bylaws under Article X.
B. Access to and presence on the ASGCC Club Board;
1. The ASGCC Club Board will be located in the Student Center and
shall be managed by the acting ASGCC Club Coordinator
2. Flyers to be displayed must be submitted to the acting ASGCC Club
Coordinator
i.
Flyers must have a time, date and location of club meetings;
ii.
Flyers must have a preferred method of contact;
iii. Flyers must uphold the student code of conduct:
3. Flyers will bear a stamp of approval placed by the acting ASGCC
Club Coordinator
C. The right to advertisement on the ASGCC’s official website.
D. The right to advertisement through the ASGCC Hermes Protocol.
E. The right to use the ASGCC lockers and any other provided spaces.
Section 3 - Student Clubs and Organizations not in Good Standing with the ASGCC
A. If a student club or organization fails to comply with the terms set in Section 1 of
this article by the end of any given semester, it shall be declared to no longer be in
good standing with the ASGCC.
B. Clubs that are not in good standing with the ASGCC are immediately ineligible for
the rights and benefits enumerated in Section 2 of this article.
C. When a student club or organization is declared to no longer be in good standing
with the ASGCC, the following actions may occur at the discretion of the ASGCC:
a. The Club Coordinator may recommend the club for desolation to the
ASGCC advisor or to anyone in charge of administering clubs at the level of
college administration;
b. An immediate embargo on the club or organization using ASGCC resources
for advertisement may be issued;
c. A warrant to evacuate any ASGCC lended spaces may be issued to the
student club or organization (e.g., ASGCC Club Lockers).
Article XII - Temporary Changes Procedures
Section 1- The Mirror Clause
A. The Mirror Clause shall only pertain to the Inter Club Council Representative, the
Activities Assistant and the Public Relations Assistant;
B. The Mirror Clause enables this body, the ASGCC Bylaws, to recognize informally these
positions by other names;
C. The recognized positions names shall be as follows;
a. The Activities Assistant shall also be recognized as the Director of Activities in
this body only
b. The Public Relations Assistant shall also be recognized as the Director of Public
Relations in this body only
c. The Inter Club Council Representative shall also be recognized as the Club
Coordinator in this body only
D. All items and stipulations within the ASGCC Bylaws that refer to any of these
aforementioned positions by their other recognized names shall apply to them equally
E. This Clause will dissolve at the enactment of a constitution update in which their second
names become their primary and sole name.