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Facilities, 900 Rancho San Diego Parkway, El Cajon, CA 92019
Phone (619) 660-4347
Fax (619) 660-4540
Tracking #
Facility Request Application
Submit to Facilities via email at [email protected]
NO LESS THAN 45 DAYS PRIOR TO EVENT!
Today’s Date:
Requested By:
Contact/Person Responsible for Event (Name & Title):
Mailing Address:
Phone:
Fax:
Event Title:
Description of Event:
Event Date(s):
Event Day(s):
Su
Event Start Date:
Event Start Time:
Set-Up Date & Time:
Rehearsal Date & Time:
Mo
Tu
We
Th
Fr
Sa
Event End Time:
Name of Organization:
Non-Profit-EIN#:
Other:
FOR COLLEGE (INTERNAL) EVENTS ONLY (Please submit application to Dean/VP via e-mail for pre-approval)
College Department:
Requested Facility(s): (See page 4 & 5 for Facility Descriptions and Rates)
PERFORMING ARTS – BUILDING B
Performing Arts Theatre (B117–max 364)
Digital Theater (B101–max 92)
Instrumental Lab (B301–max 44)
Choral Lab (B312–max 32)
Wardrobe/Dressing Room
Theater Lobby (B109–max 292)
(B121–max 50)
Rehearsal/Dance Room (B120–max 91)
Other:
CLASSROOMS & LABS
Classroom Number:
Computer Lab-PC
Computer Lab-Mac
Other:
STUDENT CENTER – BUILDING I
Student Center Plaza (Upper)
Student Center 1st Floor Lounge Area I-103
Student Center Plaza (Lower)
Student Center Terrace
Student Center Conf Rooms
(max depends on room set-up)
I-207
(max 115)
(max 64)
I-208
Food Court Area (max 227)
(max 108)
I-209
(max 112)
Other:
ATHLETIC FACILITIES & BUILDING D
Athletic Field (Upper)
Athletic Field Middle
Athletic Field Lower
Tennis Courts
Gym
Track
Dance Room (D205-max 115)
Other:
EXTERIOR SPACES
Grand Lawn
Other:
OH Lawn
Parking Lot
Parking Lot Number:
OTHER FACILITIES
Water Conservation Garden Plaza (max 200)
Water Conservation Garden Meeting Room (max 32)
Water Conservation Garden Amphitheater (max 300)
Heritage Museum (max 65)
Other:
ATTENDANCE & PARKING
(Parking fees apply, see page 5)
Expected Attendance:
Will Admission be charged?
Parking Needs:
None
Yes, how many?
Reserved Parking:
None
Yes, how many?
Buses:
None
Yes, how many?
“Special Event” Signs:
None
Yes, how many?
No
Yes, how much?
Other:
SET-UP REQUESTS (see page 7 for Room Set-up Styles)
Formal Banquet Style
Theatre Style
Reception Style
Classroom Style
Conference Style
E-Shape
Boardroom Style
Circle of Chairs Style
Empty Conference Room Style
For Non-Regular Hours
(after 5pm Friday through Sunday)
Add to college events calendar?
Yes
No
L-Shape
Time Open:
U-Shape
Open Square
Time Closed:
Other:
EQUIPMENT REQUESTS (Additional fees may apply, see page 6)
# of Tables Total:
# 24” Belly Bar Round:
# 32” Café Square:
# 72” Dining Round:
# 30” Belly Bar Round:
# 36” Café Square:
# 72” ½ Round:
# 30” X 6’ Desk:
# 6’ Banquet:
# of Chairs:
# of Easels:
# of Flip Charts:
# of 20’ X 20’ Canopies:
# Electrical Outlets:
# of Power Strips:
# of Extension Cords:
# of Heat Lamps:
# of Trash Cans/Recycle Bins:
Dais
Flags
Podium
Stage
Other:
AUDIOVISUAL / TECHNICAL REQUESTS (Additional fees may apply, see page 6)
# of Microphones:
Projector
Projection Screen
Piano
VCR
DVD
CD Player
Document Camera
Audio
PA System
Lighting
Choral Risers (theatre)
Internet Access
Laptop (Qty)
Acoustic Shell (theatre)
Other:
PERSONNEL REQUESTS (Additional fees may apply, see page 6)
Audio Technician
Lighting Technician
Campus Security
Public Safety Officer
Photographer
Custodian
Other:
CATERING SERVICES
Food or Refreshments required?
Type of food requested:
No
Breakfast
Yes
Brunch
If yes, please contact Dining Services @ [email protected]
Lunch
Dinner
Reception
Beverage Only
Other:
ADDITIONAL COMMENTS:
Page 2
REQUIREMENTS:
External organizations renting a facility at Cuyamaca College MUST provide a Certificate of Liability Insurance for $1 million
dollars with Cuyamaca College as named insured. Non-Profit groups must provide Proof of Non-Profit Status.
INDEMNIFICATION:
All user groups shall be required to provide the District with a hold harmless and indemnification agreement acknowledging that
they will be financially responsible for any losses, damages or injuries incurred by any person as a result of their use of the
facilities. All user groups shall also be required to provide a certificate of insurance with limits acceptable to the District and/or
other proof of financial responsibility acceptable to the District.
NO SMOKING ORDINANCE :
On January 1, 2009, and thereafter, it shall be the policy of the Board to prohibit smoking and/or other tobacco use on all property
owned or controlled by the District (per BP 3560) .
REFUND POLICY:
This agreement can be terminated by either party without cause and without penalty by giving thirty (30) days written notice to the
other party prior to the commencement of services. If terminated within fifteen (15) days of the event, only a 50% refund will be
issued and if terminated less than fifteen (15) days of the event, no refund will be issued.
OFFICE USE ONLY:
Date received with approval of Dean or VP: __________________________________________________________________
Date e-mailed to DLTR & DCFOM:
________________________________________________________________________
Date approved/disapproved by DLTR:
______________________________________________________________________
Date approved/disapproved by DCFOM: _____________________________________________________________________
Date approved w/ EV number & e-mailed to DLTR, DCFOM, and A/V & Facilities Staff: ________________________________
Date e-mailed to Dining Services: __________________________________________________________________________
Date e-mailed to Public Safety: ____________________________________________________________________________
Date confirmed w/Requestor: _____________________________________________________________________________
Comments:
Revised 05/19/11
Page 3
Facility Descriptions
Room # Facility
Square Ft.
Occupancy1 Theater1
Conference2 Banquet3
PERFORMING ARTS – BUILDING B
B-101
Digital Theater
B-109
Theater Lobby
B-117
Performing Arts Theatre
B-120
Rehearsal Room
B-121
Dressing Room
4,244
2,043
23,681
1,361
709
92
292
364
91
50
92
N/A
364
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
CLASSROOMS & LABS
Classroom
F-102
President's Conference Room
F-106
Conference Room
1,400
198
380
30
15
25
N/A
N/A
N/A
N/A
N/A
25
N/A
N/A
25
STUDENT CENTER – BUILDING I
I-103
Lounge
I-104
1st Floor Conference Room
I-107
1st Floor Conference Room
I-128
1st Floor Conference Room
I-201
Food Court
I-207
Large Conference Room
I-208
Large Conference Room
I-209
Large Conference Room
I-210
Student Center Terrace
Student Center Plaza (Upper)
Student Center Plaza (Lower)
2,176
453
422
349
3,404
1,728
1,613
1,687
3,887
5,500
N/A
44
30
28
23
227
115
108
112
104
500
32
N/A
N/A
N/A
N/A
N/A
100
100
100
N/A
500
N/A
N/A
30
28
20
N/A
80
80
80
N/A
500
N/A
N/A
N/A
N/A
N/A
N/A
88
88
88
N/A
500
N/A
13,609
regulation
regulation
350
N/A
200
350
N/A
N/A
350
N/A
N/A
350
N/A
N/A
4 acres
N/A
N/A
N/A
N/A
N/A
N/A
up to 100 spaces
Up to 250 spaces
Over 250 spaces
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
ATHLETIC FACILITIES & BUILDING D
D-100
Gym
Track
Athletic Field (Lower)
EXTERIOR SPACES
Grand Lawn
Ornamental Horticulture Lawn
Parking Lot Small
Parking Lot Medium
Parking lot Large
1
2
3
Theater Seating ( Chairs only)
Conference Seating (Chairs and Rectangle Tables)
Banquet Seating (Chairs and Round Tables)
Note: A photo gallery of Cuyamaca College facilities can be viewed at http://bit.ly/kbPxU1
Page 4
Facility Rates
Room # Facility
For-Profit Rate
Non-Profit Rate Non Profit
After Hours1
$300/hr for first 4 hrs/ $50 addtl.
$50/hr
$500/hr for first 4 hrs/ $50 addtl.
$50/hr
$50/hr
$54/hr
$18/hr
$54/hr
$18/hr
$18/hr
$95/hr
$30/hr
$95/hr
$30/hr
$30/hr
$50/hr
$50/hr
$50/hr
$18/hr
$18/hr
$18/hr
$30/hr
$30/hr
$30/hr
$100/hr
$500 per event per day
$100/hr
$18/hr
$18/hr
$18/hr
$15/hr
$36/hr
$36/hr
$36/hr
$36/hr
$36/hr
$100/day
$36/hr
$30/hr
$30/hr
$30/hr
$30/hr
$75/hr
$75/hr
$75/hr
$75/hr
$75/hr
$200/day
$75/hr
ATHLETIC FACILITIES & BUILDING D
D-100
Gym
Track
Athletic Field (Lower)
$400 per event per day
$75/hr
$75/hr
$20/hr
$20/hr
$20/hr
$32/hr
$32/hr
$32/hr
EXTERIOR SPACES
Grand Lawn
Ornamental Horticulture Lawn
Parking Lot Small
Parking Lot Medium
Parking lot Large
Parking lot use with event
$500 per event per day
$500 per event per day
$100/hr
$500/hr
$1,000/hr
$2 per car
$100/day
$75/day
$100/day
$250/day
$350/day
$2 per car
$200/day
$100/day
$100/day
$250/day
$350/day
$2 per car
PERFORMING ARTS – BUILDING B
B-101
Digital Theater
B-109
Theater Lobby
B-117
Performing Arts Theatre
B-120
Rehearsal Room
B-121
Dressing Room
CLASSROOMS & LABS
Classroom
F-102
President's Conference Room
F-106
Conference Room
STUDENT CENTER – BUILDING I
I-103
Lounge
I-104
1st Floor Conference Room
I-107
1st Floor Conference Room
I-128
1st Floor Conference Room
I-201
Food Court
I-207
Large Conference Room
I-208
Large Conference Room
I-209
Large Conference Room
I-210
Student Center Terrace
Student Center Plaza (Upper)
Student Center Plaza (Lower)
1
$50/hr
$50/hr
$50/hr
$100/hr
$200/hr for first 4 hrs/ $50 addtl.
$200/hr for first 4 hrs/ $50 addtl.
$200/hr for first 4 hrs/ $50 addtl.
$100/hr
After Hours: After 5:00pm on Fridays and all day on Saturdays and Sundays
Page 5
Equipment, Personnel, and Support Rates
Item
Fee
EQUIPMENT REQUESTS
Tables
Chairs
Easels
Flip Charts
20' X 20' Canopy
Electrical Outlets outside
Power Strips - outside
Extension Cords
Heat Lamps
Trash/Recycle Bin(s)
Dais
Flags
Podium
Stage/choral Risers
$10/ea
$5/ea
$10/day
$10/day
$240/ea
$20/ea
$20/ea
$20/ea
$79/ea
No Cost
$100/ea
$5/ea
$5/ea
$20/ea
AUDIOVISUAL / TECHNICAL REQUESTS
Microphone (wireless)
Microphone (wired)
Projector
Projection Screen
Piano
VCR
DVD
CD Player
Document Camera
PA System
Acoustic Shell
$45/ea
$30/ea
$100/ea
$40/ea
$250/day
$20/ea
$20/ea
$10/ea
$130/ea
$50/ea
$20/ea
OTHER REQUESTS
Floor Tarp for Gym
Music Stands
Laptop
Portable Speakers
$200/day
$1/ea
$20/hr
$50/each
PERSONNEL REQUESTS (per person)
Audio/Visual Technician
Lighting Technician
Custodian (weekends)
Campus Security
Public Safety Officer
$44/hr
$44/hr
$44/hr
$44/hr
$60/hr
EVENT SUPPORT CHARGES
Deposit (non-refundable)
Set-up & Clean-up Fee
$200 per event per day
$350 per event per day
for
for
for
for
for
first
first
first
first
first
2
2
2
2
2
hrs/$24
hrs/$24
hrs/$24
hrs/$22
hrs/$30
for
for
for
for
for
additional
additional
additional
additional
additional
hours
hours
hours
hours
hours
Page 6
Cuyamaca College Administrative Services
Room Set-Up Styles for Event Planning
Formal Banquet Style
72” Round tables with chairs
Ideal for meal functions
Each table can seat up to 10
(can also be set up as crescents where
no back is facing the speaker)
Classroom or Herringbone Style
Rows of 6’ X 30” tables with chairs
Ideal for teaching and training
Theatre Style
Seats in rows facing stage or podium
Ideal for lectures, teaching, and training
Reception Style
24” or 30” Round and Square Cocktail tables
Ideal for hors deorvres and socializing
(can also be herringbone or ampitheatre style
depending on room being used)
(some chairs are provided but focus is to encourage
mingling amongst guests)
Conference Style
E-Shape, L-Shape, U-Shape,
or Open Square Style
6’ x 30” tables are set up with chairs on all sides
Ideal for workshops and team building
Ideal for a brainstorming and team building
(excellent for smaller meetings where focus is on
participants themselves)
(excellent for an open forum with smaller groups)
Boardroom Style
Circle of Chairs Style
Empty Conference Room Style
Ideal for board meetings
& executive presentations
Ideal for discussion groups
Ideal for team building exercises
Large table with chairs
Revised 02.03.11
Chairs only - in a large circle
Empty room allowing free form
meeting environment
Page 7